SOW for PSU 305 IDT Berthing July 2025-June 2026_Redacted.pdf

SCOPE OF WORK

Temporary Lodging for Reserve IDT

USCG Port security Unit 305 Ft. Eustis, VA 23604

i. Scope of Work:

a. Temporary Lodging for Coast Guard personnel.

b. Performance of performance: July 1, 2025 – June 30, 2026.

c. Total number of rooms: 639 single occupancy rooms during the period of performance.

d. Total number of room nights: 1,972 during the period of performance.

e. PSU 305 will provide berthing rosters for specific dates and rooms needed throughout the performance period NLT 28 days before check-in. While the final berthing rosters and specific dates may change, the current anticipated dates of usage are:

The following room types and dates are required:

01 single occupancy rooms from 15 (check-in) to 21 (check-out) July 2025 = 6 01 single occupancy rooms from 15 (check-in) to 20 (check-out) July 2025 = 5 55 single occupancy rooms from 17 (check-in) to 20 (check-out) July 2025 = 165

01 single occupancy rooms from 12 (check-in) to 18 (check-out) August 2025 = 6 01 single occupancy rooms from 12 (check-in) to 17 (check-out) August 2025 = 5 55 single occupancy rooms from 14 (check-in) to 17 (check-out) August 2025 = 165

01 single occupancy rooms from 16 (check-in) to 22 (check-out) September 2025 = 6 01 single occupancy rooms from 16 (check-in) to 21 (check-out) September 2025 = 5 55 single occupancy rooms from 18 (check-in) to 21 (check-out) September 2025 = 165

01 single occupancy rooms from 21 (check-in) to 27 (check-out) October 2025 = 6 01 single occupancy rooms from 21 (check-in) to 26 (check-out) October 2025 = 5 55 single occupancy rooms from 23 (check-in) to 26 (check-out) October 2025 = 165

01 single occupancy rooms from 11 (check-in) to 17 (check-out) November 2025 = 6 01 single occupancy rooms from 11 (check-in) to 16 (check-out) November 2025 = 5 55 single occupancy rooms from 13 (check-in) to 16 (check-out) November 2025 = 165

01 single occupancy rooms from 9 (check-in) to 15 (check-out) December 2025 = 6 01 single occupancy rooms from 9 (check-in) to 14 (check-out) December 2025 = 5 55 single occupancy rooms from 11 (check-in) to 14 (check-out) December 2025 = 165

01 single occupancy rooms from 13 (check-in) to 19 (check-out) January 2026 = 6 01 single occupancy rooms from 13 (check-in) to 18 (check-out) January 2026 = 5 55 single occupancy rooms from 15 (check-in) to 18 (check-out) January 2026 = 165

01 single occupancy rooms from 17 (check-in) to 23 (check-out) February 2026 = 6 01 single occupancy rooms from 17 (check-in) to 22 (check-out) February 2026 = 5 55 single occupancy rooms from 19 (check-in) to 22 (check-out) February 2026 = 165

01 single occupancy rooms from 17 (check-in) to 23 (check-out) March 2026 = 6 01 single occupancy rooms from 17 (check-in) to 22 (check-out) March 2026 = 5 55 single occupancy rooms from 19 (check-in) to 22 (check-out) March 2026 = 165

01 single occupancy rooms from 14 (check-in) to 20 (check-out) April 2026 = 6 01 single occupancy rooms from 14 (check-in) to 19 (check-out) April 2026 = 5 55 single occupancy rooms from 16 (check-in) to 19 (check-out) April 2026 = 165

01 single occupancy rooms from 12 (check-in) to 18 (check-out) May 2026 = 6 01 single occupancy rooms from 12 (check-in) to 17 (check-out) May 2026 = 5 55 single occupancy rooms from 14 (check-in) to 17 (check-out) May 2026 = 165

12 single occupancy rooms from 18 (check-in) to 21 (check-out) June 2026 = 36

f. Single Occupancy Rooms, is to be defined as only one member accommodated per room. The term “double occupancy room” is to be defined as a room consisting of two (2) separate and actual beds for two (2) individual adults regardless of number of occupants.

Pull out beds and sofas shall not be used in substitution for an actual bed

g. This contract shall be a Firm Fixed Price Purchase Order (FFPPO) and payment of services shall be Electronic Funds Transfer (EFT) paid by the US Coast Guard Finance Center (FINCEN). Contractor must meet the requirements in FAR 52.204- 7, SAM Registration, and FAR 52.212-4 contract terms and conditions.

h. Authorized points of contact for questions are:

i. BM1 David Haley (828) 470-0987

ii. SK1 Justin Halsey (505) 318-2078

iii. LT Christopher Pere (910) 297-9563 Prior to June 20, 2025

iv. LT Heather Davis (757) 362-8148 After June 21,2025

i. Hotel/vendor shall not add additional room nights to the Scope of Work unless approved by

KO.

ii. Requirements:

a. The place of performance MUST be within 05 miles from PSU 305 2747 Taylor Ave. Ft.

Eustis, VA 23604

b. Must be within the city limits of Newport News or Ft. Eustis.

c. For operational purposes, ALL personnel shall be housed in one single hotel location.

d. Room Cancellation deadline – 24 hours before day of stay.

e. All rooms shall be non-smoking.

f. All rooms shall include a refrigerator.

g. Free wi-fi, assuming all individuals on berthing list will require wi-fi.

h. Secured parking. Parking charges shall be included in the price quote (if applicable);

assuming all individuals on berthing list have a vehicle each.

i. Dining establishments are available within walking distance of no greater than 0.5 miles from the hotel location.

iii. Regulations and standards:

a. The contractor shall ensure that all Berthing facilities provided must meet the following standards:

i. The Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the

Hotel-Motel Master list. The hotel will not take or hold member’s personal credit/debit cards on file for incidentals. Should an issue arise, the hotel will contact the QAE immediately. The QAE will notify the Contracting Officer and Unit Command of the issue. The Contracting Officer will make the determination on who will be responsible for providing payment for the issue.

ii. Facility shall minimally meet the requirements of three diamonds for an American Automotive Association (AAA) rating.

iii. Hotel facility room entrance shall be accessible only by internal hallway(s). The berthing facilities internal hallways(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facilities lobby. The berthing facilities lobby shall be manned by a front desk attendant 24 hours a day and 7 days a week. Rooms will be clean and well maintained upon each member’s check-in date. The hotel will not house members in rooms where loud noise is continuously present throughout the evening (ex.

Highways, live music, construction, etc.). Members shall not be housed in a hotel where the use of substances unauthorized or banned by the United States government are present (ex. Smell of cannabis products being used).

iv. Allowed contract charges:

a. The Government will be responsible for room rate and parking (if applicable) fees only. All other charges are the responsibility of the individual and will be paid separately. Examples of charges not paid by the Government -

i. Telephone

ii. Premium TV/Movie Service