931 60 20 Indicator Printer System for Semi Portable Axle Scale January 2023.docx

State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire Indicator/Printer System for Semi-Portable Axle Scale January 2023 This specification and questionnaire covers individual Indicator/Printer Systems for Semi-Portable Axle Scale for use by the Department of Transportation in determining truck axle loading.

Each bidder shall submit with their bid descriptive literature and specifications describing all the equipment proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on equipment may be required to submit prior to award, written proof of the following:

· The equipment proposed equals or exceeds that specified in all respects including capacity, operating features, and accessory items.

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the Proposal for a period of not less than 5 years and has produced and sold such equipment to the satisfaction of previous buyers.

· Parts and service for the equipment proposed are readily available to the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with This Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

Indicator/Printer System for Semi-Portable Axle Scale:

Indicator/Printer for existing L4085 semi-portable scales:

Component provided:

The weight indicator shall have three input channels and shall be solid state with an LCD readout and tape printer.

Complies: Yes |_| No |_| The indicator shall be graduated in 100 pound increments with a range of 0 to 120,000 (minimum) pounds.

It shall be capable of being powered through a 12-volt DC automotive cigarette lighter plug without modification to the automobile's electrical system.

Complies: Yes |_| No |_| The indicator/printer shall come in a single carrying case with handle.

Complies: Yes |_| No |_| The numerical readout display shall be at least 6-digit capability with a digit height of at least 0.7 inch .

Complies: Yes |_| No |_|

The printer shall automatically indicate the number and weight of each axle, gross vehicle weight, date, time, vehicle sequence number and the statement "Illinois State Police."

A motion detect circuit, to disable the printer when the loadings are not stable, shall be incorporated into the unit.

Complies: Yes |_| No |_| To eliminate frequent resetting of date and time, a low drain circuit with a rechargeable battery, having the capability to maintain the correct time for a minimum of one month during which the scales are not operated, shall be incorporated into the unit.

Interference Protection:

The indicator, connecting cables, and scale platform combination shall be designed and constructed so the operation of nearby radio or television transmitters and electrical devices will not affect readings.

Complies: Yes |_| No |_| General Items:

A schematic layout of the indicator and printer, parts list for the indicator, printer and scale, and manual covering maintenance, repair and calibration must be included with each set of scales.

Complies: Yes |_| No |_| The parts list shall list all replacement parts by number.

Complies: Yes |_| No |_| System Accuracy:

The system accuracy must meet the requirements of National Bureau of Standards (NBS) Handbook 44 Class IV for axle-load scales used in the enforcement of weight laws.

Complies: Yes |_| No |_| Requirements Covering Items Detailed Above:

All equipment cataloged as standard shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| Manufacturer shall warranty parts, labor and shipping for the product provided for one (1) year. Bidder shall attach copy of warranty with bid. Since the continuous operation of this equipment is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service. Review of the bidder's ability to provide prompt parts and service within the State of Illinois will be considered.

The vendor or manufacturer of the unit which is seriously considered for award shall, at the request of the state of Illinois, demonstrate this equipment at a location chosen by the state and in the presence of authorized state personnel to prove out any features which may be in question.

This equipment is to be delivered in first-class operating condition with acceptance subject to Department of Transportation inspection and approval.

If No to any portion, explain:

Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature

Specification No. 931-60-20

Specification No. 931-60-20

Specifications and Questionnaire Indicator/Printer System for Semi-Portable Axle Scale