93-20251017083145 HCBS.pdf

NOTICE OF INVITATION TO BID – Harrison County The Harrison County Board of Supervisors will receive Electronic Reverse Auction Bids for the following:

NEW TRACTOR TRUCK AND DUMP TRAILER

Unpriced Bid Qualification Specifications will be accepted until 10:00 AM on Thursday, November 6, 2025, and opened thereafter in the Board of Supervisors Conference Room located in the First Judicial District Courthouse in

Gulfport, Mississippi.

Unpriced Bid Qualification Specifications may be obtained at NO CHARGE by visiting the website www.harrisoncountybids.com. For any questions relating to the electronic submittal or bidding process, please call PH

Bidding Group at 662-407-0195 or via email at bids@phbidding.com. For questions regarding the technical specifications, contact the Harrison County Board of Supervisors Purchase Clerk at 228-865-4085.

Bidders are encouraged to submit their responses electronically. All “Unpriced Qualification Bid Specifications” may be submitted electronically at www.harrisoncountybids.com. For any questions relating to the electronic submittal or bidding process, please call PH Bidding Group at 662-407-0195 or via email at bids@phbidding.com.

All Sealed “Unpriced Bid Qualification Specifications” must be on file with the Clerk of the Board prior to or by the acceptance date and time as stated above. All Sealed Unpriced Bid Qualification Specifications must be clearly marked on the outside of the envelope as indicated “New Tractor Truck and Dump Trailer – Harrison County” to be opened Thursday, November 6, 2025”. Sealed Unpriced Qualification Specifications envelopes not so marked are submitted at the risk of the prospective Bidder and the County assumes no responsibility for the premature opening of same by any County employee. All Sealed Unpriced Qualification Specifications sent through the U.S. Mail are done so at the risk of the Prospective bidder and should be addressed to the Harrison County Board of Supervisors, in care of the

Chancery Clerks Office, Post Office Drawer CC, Gulfport, Mississippi, 39502. The County is NOT responsible for

Unpriced Qualification Specifications that arrive in the mail after the designated opening time. Unpriced Qualification

Specifications may be delivered in person to the Harrison County Chancery Clerk’s Office in the First Judicial District

Courthouse located at 1801 23rd Ave, Gulfport, Mississippi, or the Board of Supervisor’s meeting room at the First

Judicial District Courthouse in Gulfport, Mississippi on Thursday, November 6, 2025, by the accepting time as listed above.

Pricing will only be accepted through the reverse auction by vendors that have been pre-qualified through the unpriced submission process. Submissions will be evaluated and vendors submitting acceptable Unpriced Qualification Bid

Specifications will be invited to participate in the Electronic Reverse Auction.

Bidding will be held by Live Electronic Reverse Auction in the Board of Supervisors Conference Room located in the

First Judicial District Courthouse in Gulfport, Mississippi on Wednesday, November 12, 2025, at 10:30 AM.

The Harrison County Board of Supervisors reserves the right to extend the auction date if necessary to complete the pre-qualification process.

For any questions relating to the electronic submittal or bidding process, please call PH Bidding Group at 662-407-0195 or via email at bids@phbidding.com.

Vendor Registration and Bid Submittal: Vendor registration and bid submittal is available at no cost through PH Bidding.

If the agency is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire, earthquakes, floods, or other natural disasters (the

“Force Majeure Events”), which closure prevents the acceptance, opening of Sealed or Electronic bids, or the Live Auction bids at the advertised date and time, all bids shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time.

The agency shall not be held responsible for the receipt of any bids for which the delivery was attempted and failed http://www.harrisoncountybids.com/ mailto:bids@phbidding.com http://www.harrisoncountybids.com/ mailto:bids@phbidding.com mailto:bids@phbidding.com due to the closure of the agency as a result of a Force Majeure Event. Each Vendor/Contractor shall be required to ensure the delivery and receipt of its Sealed Unpriced Proposal and/or Electronic bid, or Live Auction bid by the agency prior to the new date and time of the bid opening.

The Owner expressly reserves the right to accept or reject any or all Unpriced qualification bid specifications or bids or any part of any or all bids based on a lowest and best bid determination. If the bid documents request separate bids on phases or items of a project, the Owner reserves the right to accept or reject any or all Unpriced qualification bid specifications or bids or any part of any or all Unpriced bid specifications or bids based on qualifications and/or lowest and best bid determination on each phase or item for which a separate bid is requested. The Owner reserves the right to reject any and all Unpriced Qualification Specifications or Bids and to waive informalities.

Bids may be held by the Owner for a period not to exceed sixty (60) days from the date of submittal for the purpose of reviewing the bids and investigating the qualifications of Bidders, prior to awarding of the Lease or Contract.

By Order of the Board of Supervisors, this 13th day of October 2025.

(SEAL) Angela Thrash

Clerk of the Board of Supervisors

Harrison County, Mississippi By

Publication Dates:

Friday, October 17, 2025

Friday, October 24, 2025