91995925Q0004-Cost-Proposal-Worksheet-NAGB.xlsx
XLSX spreadsheet 20 KB Posted
- Solicitation number
- 91995925Q0004
- Issued by
-
Department of Education
About this file
This document is a cost proposal worksheet for the National Assessment Governing Board (NAGB) Quarterly Board Meeting in November 2025, solicitation number 91995925Q0004. The detailed Excel spreadsheet outlines comprehensive cost estimates for meeting services, including 62 guest rooms, food and beverage services for 40 participants across two days, room rentals for various session types, audiovisual equipment, and miscellaneous charges. The solicitation is a small business set-aside under NAICS code 721110 (Hotels and Motels) with a $40.0M size standard, issued by the Department of Education as a request for quotations (RFQ).
The meeting requirements include providing lodging, conference spaces, meeting rooms, and audiovisual support for the NAGB's quarterly board meeting. The venue must be prepared to accommodate multiple room setups, including a general session room, staff office, breakout rooms, and technical requirements such as internet access, conference cameras, microphones, screens, and sound equipment. Vendors must be registered in the System for Award Management (SAM) and provide a Unique Entity ID (UEI), with lodging rates required to comply with federal per diem travel regulations. The solicitation emphasizes a paperless meeting environment and specific technical setup needs for the board's meetings.
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Other files
| File | Type | Posted |
|---|---|---|
| Responses-to-Questions-91995925Q0004.pdf | ||
| RFQ-91995925Q0004-NAGB-November-2025.pdf | ||
| 91995925Q0004-GS-Seating-Chart-NAGB.pdf |
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Text version
Meeting Cost Estimate
| Solicitation #: | 91995925Q0004 |
| Event Title: | National Assessment Governing Board Meeting - November 20 - 21, 2025 |
| Offeror: | |
| SAM UEI #: | |
| Contact Name: | |
| Contact Email: |
| NATIONAL ASSESSMENT GOVERNING BOARD QUARTERLY BOARD MEETING | ||||
| DATE | ITEM | QUANTITY | PRICE | TOTAL |
| GUEST ROOMS | ||||
| All (See SOW) | Guest Rooms (King Rooms Preferred)*** | 62 | $ 0.00 | $ 0.00 |
| Guest Rooms Subtotal | $ 0.00 | |||
| *Service Charge (%) | $ 0.00 | |||
| *Sales Tax (%) | $ 0.00 | |||
| Guest Rooms Total Total (less sales tax - NAGB is tax exempt) | $ 0.00 | |||
| FOOD & BEVERAGE | ||||
| Day 1: AM Coffee Break for 40 pp (price per gallon) | 5 | $ 0.00 | $ 0.00 | |
| Day 1: AM Coffee Refresh for 40 pp (price per gallon) | 5 | $ 0.00 | $ 0.00 | |
| Day 1: Working Lunch for 40 pp (price per person) | 40 | $ 0.00 | $ 0.00 | |
| Day 2: AM Coffee Break for 40 pp (price per gallon) | 5 | $ 0.00 | $ 0.00 | |
| Day 2: AM Coffee Refresh for 40 pp (price per gallon) | 5 | $ 0.00 | $ 0.00 | |
| Day 2: Working Lunch for 40 pp (price per person) | 40 | $ 0.00 | $ 0.00 | |
| Food and Beverage Subtotal | $ 0.00 | |||
| *Service Charge (%) | $ 0.00 | |||
| *Sales Tax (%) | $ 0.00 | |||
| Food and Beverage Total (less sales tax - NAGB is tax exempt) | $ 0.00 | |||
| ROOM RENTAL | ||||
| Day 1 | Staff Office - Set Up | 1 | $ 0.00 | $ 0.00 |
| General Session Room - Set Up | 1 | $ 0.00 | $ 0.00 | |
| Day 2 | Staff Office | 1 | $ 0.00 | $ 0.00 |
| General Session | 1 | $ 0.00 | $ 0.00 | |
| Breakout 1 | 1 | $ 0.00 | $ 0.00 | |
| Breakout 2 | 1 | $ 0.00 | $ 0.00 | |
| Breakout 3 | 1 | $ 0.00 | $ 0.00 | |
| Day 3 | Staff Office | 1 | $ 0.00 | $ 0.00 |
| General Session | 1 | $ 0.00 | $ 0.00 | |
| Rental Subtotal | $ 0.00 | |||
| *Service Charge (%) | $ 0.00 | |||
| *Sales Tax (%) | $ 0.00 | |||
| Rental Total (less sales tax - NAGB is tax exempt) | $ 0.00 | |||
| SHIPPING & HANDLING | ||||
| Shipping and Handling (per box) | 1 | $ 0.00 | $ 0.00 | |
| *Service Charge (%) | $ 0.00 | |||
| *Sales Tax (%) | $ 0.00 | |||
| Shipping and Handling Total (less sales tax - NAGB is tax exempt) | $0.00 | |||
| AUDIOVISUAL | ||||
| AV Charges - Please Attach Vendor Quote | 1 | $ 0.00 | $ 0.00 | |
| Audio Visual Equipment Total | $ 0.00 | |||
| MISCELLANEOUS CHARGES | ||||
| Easels (for directional signs) | 0 | $0.00 | $0.00 | |
| 0 | $0.00 | $0.00 | ||
| 0 | $0.00 | $0.00 | ||
| 0 | $0.00 | $0.00 | ||
| Miscellaneous Total | $ 0.00 | |||
| Estimated Grand Total | $0.00 |
| * Please Enter Service Charge & Tax as a Percentage in the Formula in Column F - Placeholder is Zero |
| ** Please confirm the accuracy of all formulas (this submission provides a sample of required budget data for submission) |
| *** Lodging Rates Shall Comply with Per Diem Federal Travel Regulations at www.gsa.gov |
Nov 2025 AV Template
| National Assessment Governing Board |
| Audio Visual Service Quotation |
| November Quarterly Board Meetings |
| Please note we bring our own LCD projectors for all of the rooms. We also bring power cords for the staff table and hollow square so attendees can plug in their iPad as we are a paperless meeting. Please include any fees that you may associate with assisting us with set up. Also, the estimated AV tech hours are as follows for the G/S (AM set up, Meeting start 8:30 a.m. to 3:15 pm. The group breaks from 3:15 pm until 5:00 pm for committee meetings when we will not need a technician in the General Session room. | |||
| Event/Requirement | Quantity | Unit Price | Total |
| ** Internet access for all meeting rooms from Wednesday - Friday | 60 | $ - 0 | $ - 0 |
| Wednesday | |||
| General Session (Set Up) | |||
| Owl Conference Camera | 2 | $ - 0 | $ - 0 |
| Screen/Stand/Kit | 1 | $ - 0 | $ - 0 |
| Chairman's Monitor | 1 | $ - 0 | $ - 0 |
| Handheld Microphone | 1 | $ - 0 | $ - 0 |
| Push to talk microphones | 26 | $ - 0 | $ - 0 |
| Sound package | 1 | $ - 0 | $ - 0 |
| Podium | 1 | $ - 0 | $ - 0 |
| Technician labor | 0 | $ - 0 | $ - 0 |
| Thursday | |||
| General Session (Set Up) | |||
| Owl Conference Camera | 2 | $ - 0 | $ - 0 |
| Screen/Stand/Kit | 1 | $ - 0 | $ - 0 |
| Chairman's Monitor | 1 | $ - 0 | $ - 0 |
| Handheld Microphone | 1 | $ - 0 | $ - 0 |
| Push to talk microphones | 26 | $ - 0 | $ - 0 |
| Sound package | 1 | $ - 0 | $ - 0 |
| Podium | 1 | $ - 0 | $ - 0 |
| Technician labor | 0 | $ - 0 | $ - 0 |
| ADC Committee | |||
| Projection cart/Screen | 1 | $ - 0 | $ - 0 |
| Technician labor | 0 | $ - 0 | $ - 0 |
| COSDAM | |||
| Projection Cart/Screen | 1 | $ - 0 | $ - 0 |
| Technician labor | 0 | $ - 0 | $ - 0 |
| R&D Committee | |||
| Projection Cart/Screen | 1 | $ - 0 | $ - 0 |
| Technician labor | 0 | $ - 0 | $ - 0 |
| Friday | |||
| General Session (Same equipment as Thursday,but half day only) | |||
| Owl Conference Camera | 2 | $ - 0 | $ - 0 |
| Screen/Stand/Kit | 1 | $ - 0 | $ - 0 |
| Chairman's Monitor | 1 | $ - 0 | $ - 0 |
| Handheld Microphone | 1 | $ - 0 | $ - 0 |
| Push to talk microphones | 26 | $ - 0 | $ - 0 |
| Sound package | 1 | $ - 0 | $ - 0 |
| Podium | 1 | $ - 0 | $ - 0 |
| Subtotal | $ - 0 | ||
| Service charge | 0% | $ - 0 | |
| Discounts | 0% | $ - 0 | |
| TOTAL | $ - 0 | $ - 0 |
File details come from the government source that posted it. Updated .