9104 - Solicitation Document.pdf

ITBSHELL.SERVICES 2/1/2021

State of Florida Department of Transportation

INVITATION TO BID

STATEWIDE POLYCOM EQUIPMENT MAINTENANCE

DOT-ITB-22-9104-CA

CONTACT FOR QUESTIONS:

Cassandra Anderson, Procurement Agent

605 Suwannee Street, Mail Station 20 Tallahassee, Florida 32399-0450 cassandra.anderson@dot.state.fl.us Phone: (850) 414-4479

State of Florida Department of Transportation Central Procurement Office

605 Suwannee Street, Mail Station 20 Tallahassee, Florida 32399-0450

INVITATION TO BID REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO CASSANDRA ANDERSON at cassandra.anderson@dot.state.fl.us

Bid Number: DOT-ITB-22-9104-CA

Title: Statewide Polycom Equipment Maintenance

Bid Due Date & Time (On or Before): May 26, 2022 @ 11:00 AM Local Time

Potential bidders should notify our office by returning this Bid Registration Form as soon as possible after downloading. Complete the information below e-mail to cassandra.anderson@dot.state.fl.us

THE INVITATION TO BID DOCUMENT YOU RECEIVED IS SUBJECT TO

CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Invitation to Bid, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Contact Person:

Internet E-Mail Address: __________________________________________________

For further information on this process, e-mail or telephone: Cassandra Anderson

(850) 414-4479 mailto:cassandra.anderson@dot.state.fl.us mailto:cassandra.anderson@dot.state.fl.us https://vendor.myfloridamarketplace.com/ mailto:cassandra.anderson@dot.state.fl.us

BID SHEET

BID NUMBER: DOT-ITB-22-9104-CA

BID TITLE: STATEWIDE POLYCOM EQUIPMENT MAINTENANCE

One (1) Year of Maintenance for the following Polycom Equipment:

Services to be provided as specified in attached Exhibit “A”, Scope of Services.

LINE

ITEM

MODEL SERIAL NUMBER

COVERA

GE

PRICING

1 RealPresence Trio

64167f75acee Poly Branded

2 Real presence Visual Pro

8G18474C3F66F8 Poly Branded

3 RealPresence Group

8G181848EFCECV Poly Branded

4 RealPresence Group

82144642E92FCV Poly Branded

5 RealPresence Trio

64167f770d7d Poly Branded

6 RealPresence Trio

64167f4eb920 Poly Branded

7 RealPresence Trio

64167f75b8d3 Poly Branded

8 Real presence Visual Pro

8G18454C3994F8 Poly Branded

9 RealPresence Group

8G181748EB06CV Poly Branded

10 RealPresence Group

8G1933EE65DCW Poly Branded

11 RealPresence Trio

64167f75ab65 Poly Branded

12 Real presence Visual Pro

8G18474C3FA9F8 Poly Branded

13 RealPresence Group

82150843763CCV Poly Branded

14 RealPresence Trio

64167f77359d Poly Branded

15 Real presence Visual pro

8G18484c3ff1f8 Poly Branded

16 RealPresence Trio

64167f3e7244 Poly Branded

17 RealPresence Group

8213240F7C16PW Poly Branded

18 RealPresence Group

8G181848EFE8CV Poly Branded

19 RealPresence Trio

64167f4f607b Poly Branded

20 RealPresence Group

8G181949600BCV Poly Branded

21 RealPresence Trio

64167f75976d Poly Branded

22 RealPresence Group

82164746E50CCV Poly Branded

23 RealPresence Group

821605454451CV Poly Branded

24 RealPresence Trio

64167f752162 Poly Branded

25 RealPresence Trio

64167fb9585a Poly Branded

26 RealPresence Group

82161045888FCV Poly Branded

27 RealPresence Group

821733478551CW Poly Branded

28 RealPresence Trio

64167f3dd8a8 Poly Branded

29 RealPresence Trio

64167f3dd398 Poly Branded

30 RealPresence Group

82150843765FCV Poly Branded

31 RealPresence Trio

64167f3d196e Poly Branded

32 RealPresence Trio

64167f4f3d0e Poly Branded

33 GRP 500 8216024535E8CV Poly Branded

34 RealPresence Trio

64167f3e6e69 Poly Branded

35 RealPresence Trio

64167f29e2f8 Poly Branded

36 RealPresence Trio

64167f774680 Poly Branded

37 RealPresence Group

8216184596B9CV Poly Branded

38 RealPresence Trio

64167f384ef9 Poly Branded

39 RealPresence Trio

64167f3e4709 Poly Branded

40 RealPresence Trio

64167f75be4c Poly Branded

41 RealPresence Group

821533443759PV Poly Branded

42 RealPresence Group

8G1819496075CV Poly

43 RealPresence Group

8G181748EF30CV Poly Branded

44 RealPresence Group

821629461169CV Poly Branded

45 GRP 500 821641462B98CV Poly Branded

46 RealPresence Trio

64167f3e4c70 Poly Branded

47 RealPresence Group

8G181949607DCV Poly Branded

48 RealPresence Trio

64167f75ba77 Poly Branded

49 RealPresence Group

821606454837CV Poly Branded

50 RealPresence Group

821607454ACBCV Poly Branded

51 Real presence Group

8G181949601FCV Poly Branded

52 Real presence Group

8G181949601FCV Poly Branded

53 RealPresence Group

82164346317FCV Poly Branded

54 Real presence TRIO

VISUAL+

64167F476D8B Poly Branded

55 Real presence TRIO

VISUAL+

64167F476C28 Poly Branded

56 Real Presence TRIO

VISUAL+

64167F476D95 Poly Branded

57 Real presence TRIO

VISUAL+

64167F476C53 Poly Branded

58 Real presence TRIO

VISUAL+

64167F600A7F Poly Branded

59 real presence TRIO

VISUAL+

64167f602c06 Poly Branded

60 Real presence TRIO

VISUAL+

64167f2e3e0d Poly Branded

61 Real presence TRIO

VISUAL+

64167f77ac3a Poly Branded

62 Real presence TRIO

VISUAL+

64167f47ad4a Poly Branded

63 Real presence TRIO

VISUAL+

64167f476102 Poly Branded

64 Real presence TRIO

VISUAL+

64167f47a0d5 Poly Branded

65 RealPresence Group

82160945854BCV Poly Branded

66 RealPresence Group

82160945851BCV Poly

67 RealPresence Group

82165146ED77CV Poly Branded

68 RealPresence Group

8G174147D1B4CV Poly Branded

69 RealPresence Group

821438425545CV Poly Branded

70 RealPresence Group

8G18194960BDCV Poly Branded

71 RealPresence Group

8216104588A1CV Poly Branded

72 RealPresence Group

82143842554BCV Poly Branded

73 RealPresence Group

8G174147D272CV Poly Branded

74 Trio 8800 64167fba2f55 Poly Branded

75 RealPresence Group

8G2107546BB4CW Poly Branded

76 RealPresence Group

8215304392C1CW Poly Branded

77 Trio 8800 64167FDD93D2 Poly Branded

78 RealPresence Group

8G18264970EFCV Poly Branded

79 RealPresence Group

821615458C32CV Poly Branded

80 RealPresence Group

8217044706D8CV Poly Branded

81 Trio 8800 64167f507616 Poly Branded

82 RealPresence Group

821714471F74CV Poly Branded

83 Trio 8800 64167fb9fded Poly Branded

84 RealPresence Debut F2164245E2D3DS Poly Branded

85 Trio 8800 64167FF8B06D Poly Branded

86 RealPresence Group

8215154384B7CV Poly Branded

87 RealPresence Group

8G181048D9C8CV Poly Branded

88 Trio 8800 64167f3e49a0 Poly Branded

89 Pano 821722464874DZ Poly Branded

90 Pano 821754798557DZ Poly

91 Pano 8217214653C4DZ Poly

92 Pano 8217224645ACDZ Poly Branded

93 Pano 821722464B90DZ Poly Branded

94 Trio 8800 64167FDD9132 Poly Branded

95 RealPresence Group

8G181949616DCV Poly Branded

96 RealPresence Group

82160945840ACV Poly Branded

97 RealPresence Group

8g19394edec0cv Poly Branded

98 RealPresence Group

821609458446CV Poly Branded

99 RealPresence Group

82160944C135PW Poly Branded

100 RealPresence Group

82152943913ECW Poly Branded

101 RealPresence Debut FD18333129D4DS Poly Branded

102 RealPresence Group

8g19394edf79cv Poly Branded

103 RealPresence Group

8216094583EFCV Poly Branded

104 RealPresence Group

821610458891CV Poly Branded

105 RealPresence Group

82160845826DCV Poly Branded

106 RealPresence Group

82143842553CCV Poly Branded

107 RealPresence Group

82152640EF9BPW Poly Branded

108 RealPresence Group

821535439649CW Poly Branded

109 RealPresence Group

8G182049645FCV Poly Branded

110 RealPresence Group

821609458429CV Poly Branded

111 RealPresence Group

8216104588F8CV Poly Branded

112 RealPresence Group

8G18204963A6CV Poly Branded

113 RealPresence Trio

64167F3E4BEF Poly Branded

114 RealPresence Group

8G19064CBE64CV Poly

115 RealPresence Group

8G183248FAECCW Poly Branded

116 RealPresence Group

82153844A703CV Poly Branded

117 RealPresence Group

82160245360ECV Poly Branded

118 RealPresence Debut FD1804312566DS Poly Branded

119 RealPresence Group

821616458E8ACV Poly Branded

120 RealPresence Group

821609458303CV Poly Branded

121 RealPresence Group

8G1820496233CV Poly Branded

122 RealPresence Group

8G180448C933CV Poly Branded

123 RealPresence Group

8216104588EDCV Poly Branded

124 RealPresence Group

8G180448CAAACV Poly Branded

125 RealPresence Trio

64167F5079A6 Poly Branded

126 RealPresence Group

8G19074CBF35CV Poly Branded

127 RealPresence Group

821714471E7CCV Poly Branded

128 RealPresence Debut FD1804312522DS Poly Branded

129 RealPresence Group

8216094583F4CV Poly Branded

130 RealPresence Group

8G1820496429CV Poly Branded

131 RealPresence Group

82160944C14CCW Poly Branded

132 RealPresence Group

8G18204963ACCV Poly Branded

133 RealPresence Group

8G1820496453CV Poly Branded

134 RealPresence Group

8G1820496473CV Poly Branded

135 RealPresence Group

8G1833497BE6CV Poly Branded

136 RealPresence Group

8G182049646FCV Poly Branded

137 RealPresence Trio Visual +

64167F604246 Poly Branded

138 Real Presence Trio

64167F506659 Poly

139 RealPresence Trio Visual +

64167F3E70CA Poly Branded

140 Real Presence Trip

64167F38DAAC Poly Branded

141 RealPresence Trio

64167F759E06 Poly Branded

142 Real presence Trio Visual +

64167F6001A4 Poly Branded

143 Real Presence Trio

64167F4F71F1 Poly Branded

144 Polycom Pano 821722464788DZ Poly Branded

145 Polycom Pano 8217214650A4DZ Poly Branded

146 Polycom Pano 821722464678DZ Poly Branded

147 Polycom Pano 8217214654E8DZ Poly Branded

148 Polycom Pano 82172146513CDZ Poly Branded

149 Polycom Pano 821722464754DZ Poly Branded

150 Polycom Pano 821721464FFCDZ Poly Branded

151 Polycom Pano 821722464794DZ Poly Branded

152 Polycom Pano 821722464740DZ Poly Branded

153 Polycom Pano 8217214655ACDZ Poly Branded

154 RealPresence Group

8G18204964AFCV Poly Branded

155 RealPresence Group

82161944C44FCW Poly Branded

156 RealPresence Group

82161045884ECV Poly Branded

157 RealPresence Group

82142441E61APV Poly Branded

158 RealPresence Group

8G18204964A2CV Poly Branded

159 RealPresence Debut FD1616311234DS Poly Branded

160 RealPresence Debut FD16163110C3DS Poly Branded

161 RealPresence Group

8G18204965BFCV Poly Branded

162 RealPresence Group

8216104589CCCV Poly

163 RealPresence Group

821526442011CV Poly Branded

164 RealPresence Group

821610458988CV Poly Branded

165 RealPresence Group

82160945830ECV Poly Branded

166 RealPresence Group

8G183949880ECV Poly Branded

167 RealPresence Group

821610458865CV Poly Branded

168 RealPresence Group

821746478B0ACW Poly Branded

169 RealPresence Trio

64167f3e3698 Poly Branded

170 RealPresence Group

821610458870CV Poly Branded

171 RealPresence Trio

64167f3e2d3b Poly Branded

172 RealPresence Group

8G183048F8F5CW Poly Branded

173 RealPresence Group

8216104588A2CV Poly Branded

174 RealPresence Group

8216104589D2CV Poly Branded

175 RealPresence Group

8G182049652ACV Poly Branded

176 RealPresence Group

82161045888ACV Poly Branded

177 RealPresence Group

821609458543CV Poly Branded

178 RealPresence Trio

64167f3e6deb Poly Branded

179 RealPresence Group

821804478F9FCW Poly Branded

180 RealPresence Group

821609458525CV Poly Branded

181 RealPresence Group

8216024535D9CV Poly Branded

182 RealPresence Group

8G180448C900CV Poly Branded

183 RealPresence Group

8G182049652CCV Poly Branded

184 RealPresence Group

8216094586EECV Poly Branded

185 RealPresence Group

821602453622CV Poly Branded

186 RealPresence Group

821604453F64CV Poly

187 RealPresence Debut FD16163115AEDS Poly

188 RealPresence Group

8216094586EFCV Poly Branded

189 RealPresence Group

8216104588A3CV Poly Branded

190 RealPresence Group

821615458C43CV Poly Branded

191 TRIO 8800 COLLAB

KIT

64167F4FA72E Poly Branded

192 Real Presence TRIO

64167F3E3698 Poly Branded

193 Real presence TRIO

64167F3E2D3B Poly Branded

194 Real presence TRIO

64167FB9611B Poly Branded

195 Real Presnece TRIO

64167FB8C317 Poly Branded

196 Real Presence TRIO

64167FB8A346 Poly Branded

197 Real Presence TRIO

64167F3E6DEB Poly Branded

198 Real presnece TRIO

VISUAL

64167F3E6DEB Poly Branded

199 Real presence TRIO

64167F60EBF2 Poly Branded

200 Real presence TRIO

64167F3EC4F1 Poly Branded

201 Real presence TRIO

64167F3DC21C Poly Branded

202 RealPresence Group

82161045885ACV Poly Branded

203 RealPresence Group

82164344CE92CW Poly Branded

204 RealPresence Group

82152640EFACCW Poly Branded

205 RealPresence Group

82170746DBBFCW Poly Branded

206 RealPresence Group

821609458705CV Poly Branded

207 RealPresence Group

82160945844FCV Poly Branded

208 RealPresence Trio

64167F3E6D8E Poly Branded

209 RealPresence Group

82152943911BPW Poly Branded

210 RealPresence Group

821520438EDACV Poly

211 RealPresence Group

8G2113546D08CW Poly Branded

212 RealPresence Group

8G1820496556CV Poly Branded

213 RealPresence Group

821609458301CV Poly Branded

214 RealPresence Group

8216094584FFCV Poly Branded

215 RealPresence Group

8G1820496560CV Poly Branded

216 RealPresence Group

8216104588A4CV Poly Branded

217 RealPresence Group

821610458906CV Poly Branded

218 RealPresence Group

8G1820496551CV Poly Branded

219 RealPresence Group

8G1820496546CV Poly Branded

220 RealPresence Group

82160945845CCV Poly Branded

221 RealPresence Group

8G19134CCCE9CV Poly Branded

222 RealPresence Group

8G19134CCDCCCV Poly Branded

223 RealPresence Group

8G19134CCCCFCV Poly Branded

224 RealPresence Group

8G1820496557CV Poly Branded

225 Poly G7500 8G212552E2C8F2 Poly Branded

226 RealPresence Group

82165246EFFECV Poly Branded

227 RealPresence Group

82165146EE7BCV Poly Branded

228 RealPresence Group

8G19344ED99DCV Poly Branded

229 Studio X50 8L21045EBA6FFB Poly Branded

230 Studio TC8 Touch Screen Unit

8L2101580CA0FD Poly Branded

231 RealPresence Group

82160945843BCV Poly Branded

232 RealPresence Group

8G182049658DCV Poly Branded

233 RealPresence Group

8G1820496566CV Poly Branded

234 RealPresence Group

8G193950E37BCV Poly

235 RealPresence Group

8G19214EBCB4CV Poly Branded

236 RealPresence Group

8G19334ED6FFCV Poly Branded

237 RealPresence Trio

64167F600CC8 Poly Branded

238 RealPresence Group

8G1713471B9ACV Poly Branded

239 RealPresence Group

8G20185102E5CV Poly Branded

240 RealPresence Group

8G180448C8A6CV Poly Branded

241 RealPresence Debut FD16163113D5DS Poly Branded

242 RealPresence Trio

64167F4FA893 Poly Branded

243 RealPresence Group

8G18204965AACV Poly Branded

244 RealPresence Group

821610458911CV Poly Branded

245 RealPresence Group

8G1820496566CV Poly Branded

246 RealPresence Group

8G180448CA75CV Poly Branded

247 RealPresence Group

821616458D9FCV Poly Branded

248 RealPresence Group

8216094583D8CV Poly Branded

249 RealPresence Group

821610458886CV Poly Branded

250 RealPresence Group

82142141DE7DCV Poly Branded

251 RealPresence Group

82142341E051CV Poly Branded

252 RealPresence Group

82132040B1F7PV Poly Branded

253 RealPresence Group

82150340E732CW Poly Branded

254 RealPresence Group

821407415AE4PV Poly Branded

255 RealPresence Group

82150340E706CW Poly Branded

256 RealPresence Group

821609458606CV Poly Branded

257 RealPresence Group

82161944C475CW Poly Branded

258 RealPresence Group

8G18204965BACV Poly

259 RealPresence Trio

64167F3E6E3C Poly Branded

260 RealPresence Group

8G18204965B9CV Poly Branded

261 RealPresence Group

8G18204965C1CV Poly Branded

262 RealPresence Group

82160945860FCV Poly Branded

263 RealPresence Group

82160945865ECV Poly Branded

264 Real Presence TRIO

VISUAL+

64167F476D70 Poly Branded

265 Pano 8217214652E4DZ Poly Branded

266 Pano 821726465AB8DZ Poly Branded

267 Pano 821721465160DZ Poly Branded

268 Pano 8217214649E4DZ Poly Branded

269 Pano 8217224646CCDZ Poly Branded

270 Pano 821721465144DZ Poly Branded

271 Pano 821722464784DZ Poly Branded

272 Pano 821721464DA0DZ Poly Branded

273 Pano 82172146499CDZ Poly Branded

274 Pano 821722464B04DZ Poly Branded

275 Pano 821726465AB8DZ Poly Branded

276 RealPresence Group

821520441113CV Poly Branded

277 RealPresence Trio

64167F4FDACD Poly Branded

278 RealPresence Trio

64167FB9583F Poly Branded

279 RealPresence Trio Visual+

64167F600D08 Poly Branded

280 RealPresence Trio

64167F76168A Poly Branded

281 RealPresence Trio

64167F767507 Poly Branded

282 RealPresence Trio

64167F761777 Poly

283 RealPresence Trio Visual+

64767F600B48 Poly Branded

284 RealPresence Trio

64167F3E6E45 Poly Branded

285 RealPresence Trio Visual+

64167F476E28 Poly Branded

286 RealPresence Trio

64167F4FDFFE Poly Branded

287 RealPresence Trio Visual Pro

8G18474C3DfDf8 Poly Branded

288 RealPresence Group

821520438E6ECV Poly Branded

289 RealPresence Trio

64167F760E77 Poly Branded

290 RealPresence Trio Visual+

64167F600BDE Poly Branded

291 RealPresence Trio

64167f761504 Poly Branded

292 RealPresence Trio Visual+

64167F600BCE Poly Branded

293 RealPresence Trio

64167F4FDC0B Poly Branded

294 RealPresence Trio Visual+

64167F600900 Poly Branded

295 RealPresence Debut F2164245E18FDS Poly Branded

296 RealPresence Group

82143040CAB3CW Poly Branded

297 RealPresence Group

821605439DABPW Poly Branded

298 RealPresence Group

8G18204964CCCV Poly Branded

299 RealPresence Group

821510437AAECV Poly Branded

300 RealPresence Debut FD18043123E3DS Poly Branded

301 RealPresence Group

821510437AAFCV Poly Branded

302 RealPresence Group

821510437A88CV Poly Branded

303 RealPresence Debut FD1833312CA2DS Poly Branded

304 RealPresence Group

821449430240CV Poly Branded

305 RealPresence Group

8G181548E5E4CV Poly Branded

306 RealPresence Group

82152844242ACV Poly

307 RealPresence Group

821514437F4ECV Poly Branded

308 RealPresence Debut FD18043124E3DS Poly Branded

309 RealPresence Group

8215284423C9CV Poly Branded

310 RealPresence Group

821510437A7ECV Poly Branded

311 RealPresence Group

821512437B07CV Poly Branded

312 RealPresence Debut FD161330DD2ADS Poly Branded

313 RealPresence Debut FD161330DD69DS Poly Branded

314 RealPresence Debut FD180431263DDS Poly Branded

315 RealPresence Debut F2164245E31BDS Poly Branded

316 Real Presence Group

8G173747C676CV Poly Branded

317 RealPresence Group

8G183248FB25CW Poly Branded

318 RealPresence Group

8G183248FB5ECW Poly Branded

319 RealPresence Group

821708471044CV Poly Branded

320 RealPresence Group

821708470FC0CV Poly Branded

321 RealPresence Debut F2164245E18EDS Poly Branded

322 RealPresence Group

821708471037CV Poly Branded

323 RealPresence Group

821708470F83CV Poly Branded

324 RealPresence Group

8217084710CDCV Poly Branded

325 RealPresence Group

82170847100DCV Poly Branded

326 RealPresence Group

82173747C87FCV Poly Branded

327 RealPresence Group

8G1820496253CV Poly Branded

328 RealPresence Group

8G18204962FBCV Poly Branded

329 RealPresence Group

8G18204961B8CV Poly Branded

330 RealPresence Group

8G174948B725CV Poly

331 RealPresence Group

8G1820496308CV Poly Branded

332 RealPresence Group

8G18194960AECV Poly Branded

333 RealPresence Group

82180848F26CCW Poly Branded

334 RealPresence Group

8G18204965C4CV Poly Branded

335 RealPresence Group

821708470FE7CV Poly Branded

336 Real Presence Debut FD1833312C25DS Poly Branded

337 Real Presence Group

82141241C4AFCV Poly Branded

338 Real Presence Group

82160944C13FCW Poly Branded

339 Real Presence Trio

64167F4FBC4C Poly Branded

340 Real Presence Visual+

64167F600730 Poly Branded

341 Real Presence Infrastructure

SN:VR2110105231,

SVC LIC: X1994-1214-

6304-0804, E1 T1 LIC:X1029-0311-

6008-6122, Clariti 100 HD: X1372- 5992-9977-6796

Poly Plus

342 Real Presence Infrastructure

SN:SR2160118012,

SVC LIC: X1625-7370-

7117-7434, E1 T1 LIC:X1518-1559-

1555-3101, Clariti 100 HD: X1932- 2463-7476-1554

Poly Plus

343 Real Presence Infrastructure

674A-AC03-0FEF-AA49 Poly Plus

344 Real Presence Infrastructure

DD94-588E-F706-BBC6 Poly Plus

345 Real Presence Infrastructure

FE5F-E397-5DEE-44EF Poly Plus

346 Real Presence Infrastructure

1197-CBBA-6533-4702 Poly Plus

347 Real Presence Infrastructure

C1878-1197-5053-0008 Poly Plus

348 Real Presence Infrastructure

SN: 3PLRV52 [620],

Lic: 50 concur: X1239- 3435-1431-1805, ENA LIC:X1020-3240-

8110-2151

Poly Plus

349 Real Presence Infrastructure

SN:4ZZL382[630],

6BTB382 [630],

ENA LIC:X1606-1928-

4025-8836

500LIC: KL463-3977-

2474-3214, HA LIC: X1285-0646-

9171-8090

Poly Plus

350 Real Presence Infrastructure

SN:861JT52 [620],

26CLT52 [620],

ENA LIC:KL961-8088-

0596-2534

500LIC: KL463-3977-

2474-3214, HA LIC: KL778-8786-

5289-1683

Poly Plus

351 Real Presence Infrastructure

SN:500C382,

License: 50 Sess 1E50-

7738-8FEF-FCB8,

License: 50 Sess 08B2-

6170-B22C-E6F9, ENA

LIC: CFBA-18C5-49D3-

Poly Plus

GRAND TOTAL FOR ALL ITEMS (Line Items 1-351) $__________________________

Is advanced payment required for these services? _ Yes _ No

Bidder must be a Polycom Partner. The Department will verify that all bidders who respond are authorized Polycom Partners.

RENEWAL: see Special Condition 31).

NOTE: Unit Rates must be stated specifically in dollars and cents, NOT a percentage increase.

MFMP Transaction Fee:

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

NOTE: In submitting a response, the bidder acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions.

ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the bidder. I certify that the response submitted is made in conformance with all requirements of the solicitation.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Contact Person:

Internet E-Mail Address:

For further information on this process, e-mail: Cassandra Anderson mailto:cassandra.anderson@dot.state.fl.us

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

DRUG-FREE WORKPLACE PROGRAM CERTIFICATION

375-040-18

PROCUREMENT

03/17

287.087 Preference to businesses with drug-free workplace programs. --Whenever two or more bids, proposals, or replies that are equal with respect to price, quality, and service are received by the state or by any political subdivision for the procurement of commodities or contractual services, a bid, proposal, or reply received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. In order to have a drug-free workplace program, a business shall:

(1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

(2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

(3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

(4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

(5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by, any employee who is so convicted.

(6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

Does the individual responding to this solicitation certify that their firm has implemented a drug-free workplace program in accordance with the provision of Section 287.087, Florida Statutes, as stated above?

YES

NO

NAME OF BUSINESS:

MBE PLANNED UTILIZATION

375-040-24

03/17

PROCUREMENT NO. FINANCIAL PROJECT NO.

(DEPARTMENT USE ONLY)

DESCRIPTION:

I, , (name) (title) of plan to subcontract at least % (percent) of the project costs on the above referenced project to Minority

Business Enterprises.

If I have indicated above that a portion of the project costs will be subcontracted to MBE(s), the firms considered as proposed subconsultants/contractors and the types of services or commodities to be subcontracted are as follows:

MBE SUBCONSULTANTS/CONTRACTORS TYPES OF SERVICES/COMMODITIES

I understand that I will need to submit Minority Business Enterprises (MBE) payment certification forms to the Department for reporting purposes only.

Signed:

Title:

Date:

E-VERIFY

375-031-06

PROCUREMENT

OGC – 10/21

Contract No:

Financial Project No(s):

Project Description:

In accordance with the contract, the Vendor/Consultant/Contractor hereby acknowledges and certifies compliance with Section 448.095, Florida Statutes. The Vendor/Consultant/Contractor shall register with and use the E-Verify system to verify the work authorization status of all newly hired employees. The Vendor/Consultant/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system. The Vendor/Consultant/Contractor shall comply with Section 448.095, Florida Statutes, for the duration of the contract term, including any extensions or renewal periods.

Company/Firm:

Authorized Signature:

Title:

Date:

SPECIAL NOTE:

THIS FORM MUST BE COMPLETED BY THE INTENDED AWARDED VENDOR PRIOR TO CONTRACT

EXECUTION. IT DOES NOT NEED TO BE SUBMITTED BACK TO THE DEPARTMENT, AT THIS TIME, BY VENDORS RESPONDING TO THIS INVITATION TO BID.

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 375-030-60

Florida Statutes VENDOR CERTIFICATION REGARDING PROCUREMENT

287.135 SCRUTINIZED COMPANIES LISTS OGC – 06/18

Respondent Vendor Name: _____________________________________________________

Vendor FEIN: ___________________

Vendor’s Authorized Representative Name and Title: ___________________________________

Address: ______________________________________________________________________

City: _____________________ State: _____________________________ Zip: ______________

Phone Number: ____________________________________

Email Address: _

Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel. Section 287.135, Florida Statutes, also prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of $1,000,000 or more, that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.

As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

Certified By: __________________________________________________________ who is authorized to sign on behalf of the above referenced company.

Authorized Signature Print Name and Title: _________________________________________

Date:

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation (hereinafter referred to as the "Department") is soliciting written bids from qualified bidders to establish a contract to provide Statewide Polycom Equipment Maintenance. It is anticipated that the term of the contract will begin on or about July 16, 2022, and be effective until July 15, 2023.

For the purpose of this document, the term "bidder" means the bidder acting on their own behalf and those individuals, partnerships, firms, or corporations comprising the bidder team. The term "bid package" means the complete response of the bidder to the Invitation to Bid, including properly completed forms and supporting documentation. After the award, said bidder will be referred to as the "Vendor".

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS - 05-18-2022 05:00 PM

There is no deadline for administrative questions.

BIDS DUE (ON OR BEFORE) - 05-26-2022 10:00 AM

Florida Department of Transportation Central Procurement Office Attn: Cassandra Anderson, Procurement Agent 605 Suwannee Street, Mail Station 20 Tallahassee, Florida 32399-0450 Phone: (850) 414-4479

PUBLIC OPENING - 05-26-2022 11:00 AM

Florida Department of Transportation Central Procurement Office 605 Suwannee Street, Mail Station 20 Tallahassee, Florida 32399-0450

POSTING OF INTENDED DECISION/AWARD - 05-26-2022

3) BID OPENING AGENDA

The sealed bids will be opened by the Department's Procurement Office personnel at the date, time and location in the Timeline. All bid openings are open to the public and will be conducted according to the following agenda:

Opening remarks – Approximate time of 2 minutes by Department Procurement Office personnel.

Public input period – To allow a maximum of 15 minutes total for public input related to the bid solicitation.

Bids opened – At conclusion of public input or 15 minutes, whichever occurs first, bids received timely will be opened with bidder’s name and prices to be read aloud.

Adjourn - After all bids received timely have been opened, the meeting will be adjourned.

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-bid conference, public meeting, and/or opening shall contact the contact person at the phone number, e-mail address provided on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

BIDDERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE

SYSTEM BY THE TIME AND DATE OF THE BID OPENING OR THEY MAY BE CONSIDERED NON-

RESPONSIVE (see Special Condition 21). All prospective bidders that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1-866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) Florida Department of Financial Services (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents.

Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this Invitation to Bid must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by bidders will be posted on the Florida Vendor Information portal at https://vendor.myfloridamarketplace.com/ (“Search Advertisements”), under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting their bid.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

FDOT Procurement Office Attn: Cassandra Anderson at CO.Purch@dot.state.fl.us

Questions regarding administrative aspects of the bid process should be directed to the Procurement https://flvendor.myfloridacfo.com/ mailto:FLW9@myfloridacfo.com mailto:CO.Purch@dot.state.fl.us

Agent in writing at the address above or by phone: (850) 414-4479

4) ORAL INSTRUCTIONS / CHANGES TO THE INVITATION TO BID (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a bidder as a result of any oral discussions with a State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida Vendor Information portal at https://vendor.myfloridamarketplace.com/ (“Search Advertisements”) under this bid number. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid. All Addenda will be acknowledged by signature and subsequent submission of Addenda with bid when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

MINORITY BUSINESS ENTERPRISE (MBE) UTILIZATION

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages small, minority, women, and service-disabled veteran businesses to compete for Department contracts, both as “Vendor” and as subcontractors. The Department, its vendors, suppliers, and consultants should take all necessary and reasonable steps to ensure that small, minority, women, and service-disabled veteran businesses have the opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment. Bidders are requested to indicate their intention regarding MBE participation on the MBE Planned Utilization form and to submit the completed form with their Bid Sheet. The contract vendor will be asked to submit payment certification for MBE subcontractors used.

To request certification or to locate certified MBEs, call the Office of Supplier Diversity, Department of Management Services at (850) 487-0915, or access their MBE directory on the Internet at www.osd.dms.state.fl.us/.

6) SCOPE OF SERVICES

Details of the services, information and items to be furnished by the Vendor are described in Exhibit "A", Scope of Services, attached hereto and made a part hereof.

7) INTENDED AWARD

The Department intends to award this contract to the responsive and responsible bidder that submits the lowest responsive bid. If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award using the following criteria, in the order of preference listed below (from highest priority to lowest priority):

1. Section 295.187(4), Florida Statutes; Veteran Business Enterprise

2. Section 287.087, Florida Statute; Drug Free Work Place http://www.osd.dms.state.fl.us/

3. Section 287.057(11); Minority Business Enterprise

In the event that the application of the above referenced preferences does not resolve the identical replies, the Department shall determine the award by means of random drawing.

8) PRE-BID CONFERENCE: A PRE-BID CONFERENCE WILL NOT BE HELD.

9) QUALIFICATIONS

9.1 GENERAL

Bidder must meet the following minimum qualifications:

9.1.1 The vendor must be a authorized Polycom Partner.

9.2 BIDDER QUALIFICATIONS

When submitting the bid, each bidder must submit a written statement (“Minimum Qualifications Statement” form), detailing their qualifications that demonstrate they meet the minimum qualifications contained in Special Condition 9.1.1, above. Failure by the bidder to provide the above item(s) will constitute a non-responsive determination. Bids found to be non-responsive will not be considered.

9.3 AUTHORIZED TO DO BUSINESS IN THE STATE OF FLORIDA

In accordance with sections 607.1501, 605.0211(2)(b), and 620.9102, Florida Statutes, out of state corporations, out of state limited liability companies, and out of state limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the bid due date and time, but in any case, must be obtained prior to the award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

9.4 LICENSE TO CONDUCT SERVICES IN THE STATE OF FLORIDA

If the services being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the bid due date and time, but in any case, must be obtained prior to posting of the intended award of the contract.

For licensing, contact:

Florida Department of Business and Professional Regulation

Tallahassee, Florida 32399-0797

(850) 487-1395

10) WARRANTY/SUBSTITUTIONS

When performance of the services requires the supply of commodities, a warranty is required on all items provided against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than ninety (90) days from the date of acceptance by the purchaser. Any deviation from this criterion must be documented in the bid response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

All items provided during the performance of the contract found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable.

As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items, and returning those that are defective.

11) LIABILITY INSURANCE

No general liability insurance is required.

12) PERFORMANCE BOND

A Performance Bond is not required for this project.

13) METHOD OF COMPENSATION

For the satisfactory performance of these services the Vendor shall be paid a Lump Sum Amount of $TBD. Vendor shall submit an invoice upon receipt of Purchase Order. Payment shall be made to the Vendor in advance.

FINANCIAL CONSEQUENCES: Payment shall be made only after receipt and approval of goods and services unless advance payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, Florida Statutes. Deliverable(s) must be received and accepted in writing by the Contract Manager on the Department’s invoice transmittal forms prior to payment. If the Department determines that the performance of the Vendor is unsatisfactory, the Department shall notify the Vendor of the deficiency to be corrected, which correction shall be made within a time-frame to be specified by the Department. The Vendor shall, within five days after notice from the Department, provide the Department with a corrective action plan describing how the Vendor will address all issues of contract non-performance, unacceptable performance, failure to meet the minimum performance levels, deliverable deficiencies, or contract non-compliance. If the corrective action plan is unacceptable to the Department, the Vendor shall be assessed a non-performance retainage equivalent to 10% of the total invoice amount. The retainage shall be applied to the invoice for the then-current billing period. The retainage shall be withheld until the vendor resolves the deficiency. If the deficiency is subsequently resolved, the Vendor may bill the Department for the retained amount during the next billing period. If the Vendor is unable to resolve the deficiency, the funds retained will be forfeited at the end of the agreement period.

14) CONTRACT DOCUMENT

PURCHASE ORDER

The MyFloridaMarketPlace “Purchase Order Terms and Conditions” and the Department’s “Purchase Order Terms & Conditions” are referenced or attached hereto and made a part hereof. The terms and conditions contained therein will become an integral part of each Purchase Order issued for this solicitation. In submitting a bid, the bidder agrees to be legally bound by these terms and conditions.

15) REVIEW OF BIDDER'S FACILITIES & QUALIFICATIONS

After the bid due date and prior to contract execution, the Department reserves the right to perform or to have performed, an on-site review of the bidder's facilities and qualifications. This review will serve to verify data and representations submitted by the bidder and may be used to determine whether the bidder has adequate facilities, equipment, qualified and experienced staff, and overall management capabilities to provide the required services. The review may also serve to verify whether the bidder has financial capabilities adequate to meet the contract requirements.

Should the Department determine that the bid package has material misrepresentations or that the size or nature of the bidder's facilities, equipment, management capabilities, or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the bid.

16) PROTEST OF INVITATION TO BID SPECIFICATIONS

Any person who is adversely affected by the contents of this Invitation to Bid must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation, (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

17) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

18) SCRUTINIZED COMPANIES LISTS

ALL Responses, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists. The Form should be submitted with the Price Proposal.

A Vendor is ineligible to enter into a contract with the Department for goods or services of any amount if, at the time of entering into such contract, the Vendor is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel.

Section 287.135, Florida Statutes, also prohibits companies from entering into a contract for goods or services of $1 million or more that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.

If the Department determines the Vendor submitted a false certification under Section 287.135 of the Florida Statutes, the Department shall either terminate the Contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 of the Florida Statutes, or maintain the Contract if the conditions of Section

287.135 of the Florida Statutes are met.

19) RESERVATIONS

The Department reserves the right to accept or reject any or all bids received and reserves the right to make an award without further discussion of the bids submitted. Therefore, the bidder should make http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60 http://procnet.co.dot.state.fl.us/forms/ByNumber.asp?formnumber=375-030-60 sure that the bid package submitted is complete and accurate and submitted to ensure delivery on or before the bid opening time and date specified in this solicitation. It is understood that the bid will become a part of the Department's official file, without obligation to the Department.

20) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the ITB by the bidder. Any conditions placed on any aspect of the bid documents by the bidder may result in the bid being rejected as a conditional bid (see “RESPONSIVENESS OF BIDS”). DO NOT WRITE IN CHANGES ON ANY ITB SHEET. The only recognized changes to the ITB prior to bid opening will be a written Addenda issued by the Department.

21) RESPONSIVENESS OF BIDS

Bids will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All bids must be typed or printed in ink. A responsive bid is an offer to provide the services specified in this Invitation to Bid in accordance with all requirements of this Invitation to Bid. Bids found to be non-responsive will not be considered. Bids may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A bid may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, modifying the bid requirements, submitting conditional bids or incomplete bids, submitting indefinite or ambiguous bids, or executing forms or the bid sheet with improper and/or undated signatures. Other conditions which may cause rejection of bids include, evidence of collusion among bidders, obvious lack of experience or expertise to provide the required services, and failure to perform or meet financial obligations on previous contracts. ALL determinations of responsiveness will be the responsibility of the FDOT Procurement Office.

22) BID SHEET

The bidder must use the attached Bid Sheet to submit its bid. The Bid Sheet must be signed and dated in ink by a representative who is authorized to contractually bind the bidder. All bid sheets and other documentation submitted in response to this solicitation must be executed and submitted in a sealed envelope. Indicate the bid number, with the time and date of the bid opening, on the envelope used to return the bid.

23) ESTIMATED QUANTITIES

The Department anticipates purchasing the estimated quantities shown on the bid sheet(s), for a one (1) year period of any contract resulting from this bid. The estimated quantities are given only as a guideline for preparing your bid and should not be construed as representing the actual quantities to be authorized under this contract. The Vendor(s) shall supply, at bid prices, the actual quantities authorized regardless of whether the total of such quantities is more or less than anticipated. This bid and the resulting contract will be subject to annual appropriated funding.

24) "DRUG-FREE WORK PLACE" PREFERENCE

Whenever two or more bids which are equal with respect to price, quality, and service are received, the Department shall determine the order of award first in accordance with section 295.187(4), Florida Statutes, giving preference to “Veteran Business Enterprise” then to bid responses from vendors that certify the business has implemented a drug-free workplace program in accordance with Section 287.087, Florida Statutes. The “Drug-Free Workplace Program Certification” must be completed and submitted with the bid response to be eligible for this preference.

25) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a bid only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents.

It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

26) ATTACHMENT TO ITB SUBMITTAL - CONFIDENTIAL MATERIAL

The Bidder must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled…