904-MM-FY23-007 SFNC Air-Vac Valve SOW (2).pdf

Santa Fe National Cemetery Air and Vacuum Release Valve Project 4/3/2023 Project No. 904-MM-FY23-007

DEPARTMENT OF VETERANS AFFAIRS, NATIONAL CEMETERY ADMINISTRATION

PACIFIC DISTRICT OFFICE

Oakland, California

Project Title:

Santa Fe National Cemetery – Air and Vacuum Release Valve Project

Project Location:

Santa Fe National Cemetery – 501 North Guadalupe Street, Santa Fe, NM 87501

All work shall be performed in accordance with the Statement of Work contained here within.

SCHEDULE OF SERVICES:

Contract Line Item

Description

Quantity

Unit

Unit Price

Total Price

Base Bid: Replace Two (2) Existing and Seven (7) New Air and Vacuum Release Valves

1 Job $________ $_______

0002 Option 1: Install Fourteen (14) New Flush Valve Assemblies 1 Job $________ $________

Total Price $_______

Please Note: CLIN 0002 may be awarded at a later date within the period of performance if needed.

SCOPE OF WORK

GENERAL SCOPE OF WORK:

The Contractor shall furnish all labor, materials, equipment, tools, supplies, services, and supervision to perform landscape irrigation work described herein to improve existing irrigation system at Santa Fe National Cemetery (SFNC), located in Santa Fe, New Mexico. Work includes, but not limited to replacing existing air and vacuum release valves, adding new air and vacuum release valves, adding flush valves and other work as indicated.

Work will be accomplished in accordance with VA requirements, Federal, State, and Local Code requirements.

All work will be conducted in such a manner as to minimize the impact on the cemetery operations. Submission of a schedule that minimizes the effect of normal operations on the cemetery shall be approved by the Contracting Officer’s Representative (COR) and Cemetery Director prior to the start of work.

Site work will be accomplished between the hours of 8:00 and 4:30, Monday through Friday; no work will be performed on Federal Holidays.

All work will be coordinated with the COR. Only the Contracting Officer (CO) has the authority to make changes to the contract that affects price and/or time.

Cemetery Director:

Victor Vasquez

Santa Fe National Cemetery

(505) 984-3900 Victor.Vasquez2@va.gov

Contracting Officer’s Representative (COR):

Juan Martinez

Santa Fe National Cemetery

(505) 988-6400 x107 Juan.Martinez5@va.gov

Project Manager:

Daniel Ransom NCA Pacific District

(510) 418-4885 Daniel.Ransom@va.gov

DESCRIPTION/STATEMENT OF WORK/SPECIFICATIONS

Description:

The work in this project includes but is not limited to:

Base Bid: Remove and Replace Two (2) Existing Air and Vacuum Release Valves

A. Remove and dispose of two (2) existing Air/Vacuum Release Valves, shut-off valves, nipples, and valve boxes. The existing valve locations to be field located by COR.

1. Provide and install new Air/Vacuum Release Valve Assemblies as described herein and on detail drawing (LI-501 B). All materials will be replaced with new after the existing mainline service tee.

2. Install air/vacuum release valve assemblies in new polymer concrete valve box with adequate room and clearance for servicing the valve. Plumb the valves and position valve box so that the box does not rest on the mainline pipe.

3. Plumb outlet of air/vacuum release valve with galvanized steel street elbow to divert water onto side of valve box. Allow 3-inch clearance minimum between elbow and bottom of lid.

Base Bid: Install Seven (7) New Air and Vacuum Release Valve Assemblies

A. The valve locations shown on map to be approved by COR.

B. Installation:

1. Provide and install new Air/Vacuum Release Valve Assemblies as described herein and on detail drawing (LI-501 A).

2. The mainline is estimated to be 36-inch bury. Coordinate shutting down mainline with COR prior to starting work.

3. Tie into existing mainline to install new air/vacuum release valve assemblies.

4. Install air/vacuum release valve assemblies in new polymer concrete valve box with adequate room and clearance for servicing the valve. Plumb the valves and position valve box so that the box does not rest on the mainline pipe.

5. Plumb outlet of air/vacuum release valve with galvanized steel street elbow to divert water onto side of valve box. Allow 3-inch clearance minimum between elbow and bottom of lid.

Option 1: Install Fourteen (14) New Flush Valve Assemblies

A. The valve locations shown on map to be approved by COR.

B. Installation:

1. Provide and install new Flush Valve Assemblies as described herein and on detail drawing (LI-501 C)

2. The mainline is estimated to be 36-inch bury. Coordinate shutting down mainline with COR prior to starting work.

3. Tie into existing mainline to install new flush valve assemblies.

4. Flush mainline until water runs clear.

GENERAL REQUIREMENTS

General Notes:

1. Prior to submission of any bid, the Contractor shall perform a thorough field survey of the existing conditions and features. Verify at project site the exact dimensions, clearances, and associated requirements of existing conditions to insure proper procurement and installation. Any site conditions which may cause significant deviation from the Drawings shall be brought to the attention of the COR for clarification prior to submission of the bid.

Contractor shall supply all required electrical utilities to complete the work. The Government will make water available to the contractor for the purpose of completing the contract at no cost to the contractor.

2. All utilities required for the continuous operation of all existing facilities must be maintained in service at all times. All work shall be coordinated with the COR. Work will be conducted in such a manner to minimize the impact on the Cemetery operations. Coordinate any shut-down of water supply to the existing irrigation system with the COR. Water shall be restored at the end of each business day. Provide temporary piping as required to restore water supply to the irrigation system.

3. The Contractor shall obtain any necessary permits and cooperate with the utilities company/cemetery staff to avoid any damage or liability, and provide a safe work environment for his/her employees. The Contractor is responsible for damages to utilities, above and below ground.

4. The Contractor shall coordinate with the COR to store any required materials or supplies prior to and during the performance of work, (i.e., storage containers, construction fencing, and portable latrines) if required by the contractor for project execution. Public access to the National Cemetery shall not be impaired.

5. The Contractor shall assume sole responsibility for the safety of all persons on or about the construction site in accordance with applicable laws and codes. The contractor shall be in accordance with the safety provisions of the latest manual of accident prevention published by the Associated General Contractors of America and Division of Occupational Safety and

Health (DOSH) and shall meet all safety requirements of Santa Fe National Cemetery Safety Officer, Department of Veterans Affairs, OSHA, and the State.

6. The Contractor shall guarantee that all work done under this contract will be free from faulty materials or workmanship for a period of one year after the date of Final Acceptance by the Government. The Contractor hereby agrees to repair or replace all defects appearing in the work done under this contract to the satisfaction of the Government at no additional cost to the Government.

7. The Contractor shall repair and or replace any damage done to cemetery property to its prior existing condition when altered or damaged by the Contractor at no additional cost to the Government. (e.g., damage to turf, plants, water utilities, headstones, curbs, and pavements.)

8. All debris shall be removed from the site by the Contractor, at the Contractor’s expense, including all dump fees. Debris shall not be allowed to accumulate at the site; debris shall be removed daily.

9. The contractor shall make all attempts to minimize disruption to cemetery activities.

10. Completion Time: Ninety (90) calendar days from date of issuance of Notice to Proceed

(NTP). If the Option CLIN isn’t awarded until after 45 days of the Notice to Proceed, an additional 15 calendar days will be added to the project.

STANDARDS OF EMPLOYEE CONDUCT

11. Contractor personnel shall be required to adhere to the following standards of dress and conduct, as briefly mentioned here, while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 5901. It shall be subject to immediate enforcement action by the Contracting Officer if these standards are not adhered to during the period of performance of this contract. Contractor management shall be responsible for training and safety precautions prescribed by OSHA regarding safety equipment and devices.

12. All construction within the national cemetery shall be conducted with the emphasis on proper cemetery etiquette as this is an active cemetery. No disrespectful activity will be tolerated.

13. The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National Cemeteries are national shrines. The standards of work, appearance, and procedures performed by the contractor at this cemetery shall reflect this nation’s concern for those interred there. Due to the sensitive mission of the cemetery, contractor personnel must exercise and exhibit absolute decorum, composure, and stability at all times.

14. Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum indicative for a National Shrine. Uniform shirts and hats are preferred. Clothing shall be clean and cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited. Protective/safety clothing and shoes shall meet or exceed OSHA and state requirements.

15. Behavior and language must be appropriate, reverent, and respectful at all times.

16. Eating and drinking (except water) is prohibited in the work areas and within sight of a committal shelter during a service.

17. Use of intoxicating beverages, any tobacco products, and illegal drugs on the Cemetery premises is strictly prohibited.

18. Contractor personnel shall not lean, sit, or stand on or against headstones or monuments. No tools, equipment or other items will be placed or leaned on headstones or monuments.

19. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor is expected to remove any employees from the Cemetery for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government. If the Contractor fails to act in this regard, or the reason for a removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises. Contractor objections to any such action will be referred to the Contacting Officer (CO) for final resolution; however, the Contractor will first immediately comply with COR direction pending any CO final resolution at a later time or date. The Contractor will not be due any type of compensation for their costs incurred as a result of an employee being removed for cause; unless the removal is directed by the COR and is later found invalid and/or unreasonable by the Contracting Officer.

- End of Statement of Work -

LIST OF ATTACHMENTS

Attachment A – Air and Vacuum Valve Release Project CS-101 Cover Sheet

LI-101 ARV/Flush Valve Locations LI-102 ARV/Flush Valve Locations LI-103 ARV/Flush Valve Locations LI-104 ARV/Flush Valve Locations LI-105 ARV/Flush Valve Locations LI-106 ARV/Flush Valve Locations LI-501 ARV/Flush Valve Locations Details

Attachment B – 328400 – Planting Irrigation Specifications