9-TUHSD RFP 27-15-31 Amendment No 1 REVISED.docx

TOLLESON UNION HIGH SCHOOL DISTRICT NO. 214

FOOD SERVICE MANAGEMENT COMPANY - FIXED-PRICE RFP

Solicitation/RFP No. 27-15-31

AMENDMENT NO. 1

1. PURPOSE AND EFFECT OF AMENDMENT

This Amendment No. 1 provides the District's official responses to questions received regarding RFP No. 27-15-31, extends the proposal due date and offer-opening date, clarifies proposal submission and evaluation requirements, and incorporates the supporting documents listed in Section 4. Attachment A, Official Questions and Answers, is incorporated into the solicitation. If there is any conflict between Attachment A and an express clarification in Section 2 of this Amendment, Section 2 of this Amendment controls.

Except as expressly modified by this Amendment No. 1, all other terms, conditions, specifications, attachments, exhibits, and requirements of RFP No. 27-15-31 remain unchanged.

2. SPECIFIC SOLICITATION REVISIONS AND CLARIFICATIONS

2.1 Revised Proposal Due Date and Offer Opening

The proposal due date is changed from September 17, 2026 to September 28, 2026 at 2:00 PM Mountain Standard (Phoenix) Time. The public offer opening is changed to September 28, 2026 at 2:30 PM Mountain Standard (Phoenix) Time. The submittal and opening location remain unchanged.

2.2 Proposal Copies and Digital Copy

Each Offeror shall submit six (6) physical copies and one (1) digital copy on a USB drive.

2.3 Bid and Performance Bonds

No bid bond or performance bond is required for this solicitation.

2.4 Anticipated Award and Contract Commencement

Anticipated Governing Board approval is October 13, 2026. For clarity, the anticipated contract commencement date is January 1, 2027. The reference to January 1, 2026 in Attachment A, General Information Question 3(b), is corrected to January 1, 2027. Students return from Winter Break on January 5, 2027. Year One pricing, financial projections, and the guarantee shall cover the partial contract year ending June 30, 2027; the remaining four years shall be full fiscal years through June 30, 2031.

2.5 Management-Only Staffing / SFA Labor

The solicitation remains a fixed-price-per-meal FSMC model under which TUHSD retains and maintains its current non-management food-service employees. SFA employee wages and related SFA labor costs are not to be included in the FSMC fixed meal rate. The financial guarantee shall be stated before SFA labor expenses.

2.6 Meal Equivalency Factor

All Offerors shall use a Meal Equivalency Factor of $5.19 for SY2026-2027 in financial projections and all other proposal calculations requiring a meal-equivalency factor. For a la carte and other non-reimbursable sales, revenue shall be divided by $5.19 to determine meal equivalents. Breakfast converts at 0.67 meal equivalent per breakfast. Lunch and dinner/supper convert at a 1:1 ratio.

2.7 Pricing Evaluation Formula

For evaluation purposes, the District will multiply each Offeror's proposed fixed price for each applicable meal type and meal equivalent by the same District-established projected quantities for that category. The extended amounts will be added to determine each Offeror's total evaluated price. The lowest total evaluated responsive price will receive 37 points. All other responsive Offerors will receive pricing points using the following formula: Lowest Evaluated Responsive Price / Offeror's Evaluated Price x 37.

2.8 Evaluation Weights

The published evaluation weights remain unchanged: Pricing - 37%; Method of Approach and Implementation Plan - 35%; Experience, Expertise, and Reliability - 28%. Attachment B provides the written proposal evaluation scoring template consistent with these published weights.

2.9 Oral Presentations

No oral presentations will be required.

2.10 CEP Claiming Percentages

All TUHSD schools participate in CEP. The current ISP is 41.41%. Applying the CEP multiplier of 1.6 results in a free claiming percentage of 66.26% and a paid claiming percentage of 33.74%.

2.11 USDA Foods Commodity Allotment

For SY2026-2027 pro forma development, the District identifies an approximate total USDA Foods commodity allotment of $550,000, consisting of approximately $490,000 DoD Fresh and $60,000 Brown Box. Any inconsistent reference in Attachment A to a $90,000 Brown Box amount is corrected to $60,000.

3. OFFICIAL QUESTIONS AND ANSWERS

Attachment A - Official Questions and Answers contains the District's responses to questions received from prospective Offerors and is incorporated into RFP No. 27-15-31. Offerors shall use the responses in Attachment A together with the express corrections and clarifications in Section 2 of this Amendment when preparing proposals.

4. ATTACHMENTS INCORPORATED BY AMENDMENT NO. 1

5. ACKNOWLEDGMENT OF AMENDMENT NO. 1

Offerors shall acknowledge receipt of Amendment No. 1 in the proposal. Failure to acknowledge an amendment may be treated in accordance with the solicitation and applicable procurement requirements.

Offeror / Company Name

Authorized Representative - Printed Name

Signature

Date

Except as specifically amended herein, all other provisions of RFP No. 27-15-31 remain unchanged.

TUHSD FSMC RFP No. 27-15-31 - Amendment No. 1