9-Submission Instructions - 26-0631-011.pdf

PDF 133 KB Posted Jul 21, 2025

Attached to: RFP 26-0631-011 ANATOMY AND PHYSIOLOGY TEXTBOOK ADOPTION
Solicitation number: 26-0631-011
Issued by: Erie County, New York

About this file

Written by GovTribe AI · Aug 26, 2025

This document is a Submission Instructions file for a Buffalo Public Schools procurement opportunity related to educational textbooks and research publishing. The solicitation requires suppliers to submit various documents through the Bonfire digital portal by August 21, 2025, at 4:00 PM EDT, with a question period running from July 21, 2025, to August 11, 2025. Vendors must complete multiple required documents including an Offering Questionnaire (Q-23CR), Narrative Response to Scope of Work, Cost Proposal, Signed Non-Collusive Bidding Certification, Current W-9, Completed Equal Opportunity Form, and References. The opportunity covers two UNSPSC commodity codes: educational/vocational textbooks and textbook/research publishing.

The submission requires multiple file types including Excel, PDF, Word, and various image formats, with a maximum file upload size of 1000 MB. Optional submissions include Voluntary Surveys, Insurance Certificates, Vendor Application, Disclosure Narrative, Debarment Narrative, Certifications, and MWBE Compliance Narrative. Vendors must use specific web browsers (Microsoft Edge, Google Chrome, Mozilla Firefox) with JavaScript and cookies enabled. Technical support is available through Bonfire at Support@GoBonfire.com, and vendors will receive an email confirmation with a unique confirmation number upon finalizing their submission. The document emphasizes careful preparation, recommending advance review of response templates and allowing sufficient time for document upload and submission.

View the file

Other files

File	Type	Posted
6-5410-010F EEO EMPLOYER INFORMATION REPORT 01282021.pdf	PDF	Jul 21, 2025
7-BPS Policy 5414.pdf	PDF	Jul 21, 2025
8-5410-002 RFP 26-0631-011 ANATOMY AND PHYSIOLOGY TEXTBOOK ADOPTION.pdf	PDF	Jul 21, 2025
5-5410-010F EEO EMPLOYER INFORMATION REPORT 01282021.xlsx	XLSX spreadsheet	Jul 21, 2025
4-5410-012F SUBCONTRACTOR LISTING AND MWBE UTILIZATION PLAN 01282021.pdf	PDF	Jul 21, 2025
11-Vendor Info Packet 03132024 (1).pdf	PDF	Jul 21, 2025
2-5410-011F NON-COLLUSIVE BIDDING CERTIFICATION 01282021.pdf	PDF	Jul 21, 2025
3-fw9.pdf	PDF	Jul 21, 2025
10-QUESTIONS AND ANSWERS.pdf	PDF	Jul 21, 2025
1-5410-001 BUFFALO PUBLIC SCHOOLS STANDARD TERMS CONDITIONS and DISCLAIMERS 01312021.pdf	PDF	Jul 21, 2025

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Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

Inclusive Annual

Cost Year 1

Data Type:

Number N/A Required

Offering

Questionnaire

(Q-23CR)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided

Response

Template for this

Questionnaire.

The Response

Template can be downloaded from the project listing on the

Bonfire portal.

Voluntary

Surveys (Q-

29PR)

Questionnaire:

Excel (.xlsx) 1 Optional

You will need to fill out the provided

Response

Template for this

Questionnaire.

The Response

Template can be downloaded from the project listing on the

Bonfire portal.

Signed Non-

Collusive

Bidding

Certification

File Type: Any

(.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple Required

Insurance

Certificate

File Type: Any

Multiple Optional

Current W-9

File Type: Any

(.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, Multiple Required

.mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Completed

Equal

Opportunity

Form

File Type: Any

Multiple Required

References

File Type: Any

Multiple Required

Completed

Vendor

Application

File Type: Any

(.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, Multiple Optional

.dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Disclosure

Narrative

File Type: Any

Multiple Optional

Debarment

Narrative

File Type: Any

Multiple Optional

Certifications

File Type: Any

Policy 5414

(MWBE)

Compliance

Narrative

File Type: Any

Multiple Optional

Subcontractor

Documentation

File Type: Any

Multiple Optional

Anti-Lobbying

Narrative

File Type: Any

Other Vendor

Information (as needed)

File Type: Any

Multiple Optional

Narrative

Response To

Scope of Work

File Type: Any

Multiple Required

Cost Proposal File Type: Any

(.csv, .pdf, .xls, Multiple Required

Narrative .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Commodity Codes

Commodity Set Commodity Code Title Description

UNSPSC 55101509

Educational or vocational textbooks

UNSPSC 82121801

Textbook or research publishing

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about

Requested Data at the Bonfire Help Center.

Requested Questionnaires:

The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/195013.

Please note that Questionnaires may take a significant amount of time to prepare.

2. Upload your submission at:

https://buffaloschools.bonfirehub.com/opportunities/195013

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by

Aug 21, 2025 4:00 PM EDT.

The Question period for this opportunity starts Jul 21, 2025 8:00 AM EDT. The Question period for this opportunity ends Aug 11, 2025 4:00 PM EDT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of

Aug 21, 2025 4:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

https://vendorsupport.gobonfire.com/hc/en-us/articles/6833306433943-What-s-a-Data-Field-or-Slot-

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Buffalo Public Schools uses a Bonfire portal for accepting and evaluating proposals digitally.

Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com https://vendorsupport.gobonfire.com/hc/en-us https://vendorsupport.gobonfire.com/hc/en-us

File details come from the government source that posted it. Updated Aug 26, 2025.