9-Specifications.pdf

SPECIFICATIONS

Sidewalk Repair at Location 11 of Wade Camp for Harris County Precinct 2

SCOPE

Harris County is seeking offers from qualified vendors to provide sidewalk repair at Location 11 of Wade Camp for Harris County Precinct 2.

VOLUNTARY PRE-BID CONFERENCE AND SITE VISIT

A voluntary pre-bid conference and site visit will be scheduled for May 7, 2026, at 9:00 am CST at 14410 Woodline Drive, Houston, TX 77015. Attendance is not mandatory, but all vendors should attend in order to have a better understanding of the requirements of this project. Persons with disabilities requiring special accommodations should contact the Office of the Purchasing Agent at (713) 274-4400 at least two (2) days prior to the conference.

It is the responsibility of each vendor to examine the entire package, seek clarification in writing, and review their bid for accuracy before submitting. Questions relating to this project must be submitted in writing online within Bonfire at https://harriscountytx.bonfirehub.com. The deadline for submission of questions relating to this bid is listed on the Events Schedule within Bonfire. All questions submitted in writing prior to the deadline will be compiled and answered in writing. A copy of all questions and answers will be released as a Public Notice to all firms through Bonfire. The County will not be bound by any information conveyed verbally.

MAXIMUM CONTRACT VALUE

The total contract value must not exceed the informal threshold of $100,000 for this project.

SPECIAL REQUIREMENTS

Brand names and model numbers that may appear on the Pricing/Delivery Information sheet(s) are for reference only. It is not the intent of Harris County to restrict these offers in such cases, but to establish a desired quality of level of merchandise or to meet a pre-established standard due to like existing items.

Offerors may offer items of equal stature and the burden of proof of such stature rests with offerors. Harris County shall act as sole judge in determining equality and acceptability of products offered.

This Offer does not obligate Harris County to the eventual purchase of any products/service described, implied or which may be proposed. Progress toward this end is solely at the discretion of Harris County and may be terminated at any time.

The rates quoted on the BidTable must be all-inclusive. “All-inclusive” shall be construed as costs incorporating all charges for labor, material, equipment, testing and any other cost incurred. No separate line item rates or charges will be accepted.

BONDS

Vendor(s) shall be required to provide a Payment bond if the total value of the project will exceed $25,000 and subcontractors will be utilized. The Payment bond form will be provided to the awarded vendor after award and prior to the issuance of a Purchase Order and must be returned to the County Purchasing department within ten (10) business days.

https://harriscountytx.bonfirehub.com/

INVOICES

Harris County terms are Net 30. Awarded vendors shall only provide invoices once the project is complete and must invoice the total amount approved for the project. No deviations will be allowed without strict written approval from the Purchasing Department in the form of a Change Order to the PO.

Coordination of the project will be through Harris County Precinct 2 and all invoices must be routed through their department. All invoices shall include submissions requirements stated in the specifications.

PURCHASE ORDERS

Products and/or services must not be provided, and invoices will not be paid without a purchase order, signed by the Harris County Purchasing Agent. Once a purchase order is issued, the using department will contact vendor directly to provide a Notice-to-Proceed.

ALTERATION OF DOCUMENT

No alterations may be made to this document. Any alterations made may result in the bid being rejected.

The terms and conditions contained within this bid supersede all conflicting terms within any cooperative purchasing contracts associated with this purchase.

TOLL/PARKING FEES

Any and all toll/parking FEES incurred by the vendor during the term of this contract will be the responsibility of the vendor.

INSTALLATION AND WARRANTY

Vendor warrants all services, materials and workmanship performed and shall confirm to the requirements of the specifications. All services shall be performed by qualified personnel in accordance with the highest professional standards.

If, within one (1) year from the date of the initial installation is completed by the vendor and accepted by Harris County, a failure occurs with respect to any installed equipment or materials due to a defect in an part and/or equipment installed by and/or in workmanship of the vendors employees or subcontractors, the vendor shall make the appropriate repairs or replacements at no additional cost to Harris County. The vendor shall promptly respond to Harris County request to make repairs and shall document the cause of failures. The vendor shall document repairs with normal invoicing procedures, with NO CHARGE/WARRANTY CALL stamped and/or written legibly on all submitted invoices.

All goods shall be warranted against defects and defects in workmanship for a period not less than one (1) year and shall cover 100% parts and labor. The warranty period shall commence upon date of acceptance by Harris County. If the manufacturer’s standard warranty period exceeds one (1) year, then the standard warranty period shall be in effect. The vendor shall be ultimately responsible for the warranty.

SPECIFICATION

Harris County is seeking offers from qualified vendors to provide sidewalk repairs at Location 11 of Wade Camp for Harris County Precinct 2. Additionally, the vendor shall be responsible for the supply of any new materials required to complete replacement services in accordance with the specifications.

The contract is intended to be used for the construction of Americans with Disabilities Act (ADA) compliant pedestrian facilities, including sidewalks, curbs, and curb ramps. Other Bid Items are included to facilitate an accessible route including drainage modification and site restoration. Improvements may be located within Harris County Parks, surrounding cities, school districts, utility districts or other entities where an Interlocal Agreement (ILA) exists and include traffic control.

This project is for the provision of construction services for the delivery of variable scale civil construction projects for Harris County Precinct 2. Precinct will notify the Contractor, at various times, of locations where work within the above noted Precinct is to be completed. In general, the scope of work at each location may include the following items:

• Construction of concrete sidewalks, shared use paths, curbs, driveways, and/or ADA ramps.

• Adjustment of storm sewer trunkline, laterals, manholes, and inlets.

• Backfill and restoration of disturbed areas.

• Traffic control during construction.

• Installation, maintenance, and disposal of Storm Water Pollution Protection Plan (SWPPP) mitigation measures.

The estimated bid quantities provided are contingent and only used only to evaluate bidder submissions.

After award, a Purchase Order will be issued based upon the Precinct’s available budget for this work. The Contractor shall be paid based upon actual accepted work completed, at the unit price included within the bid. The Contractor shall not be entitled to any additional payment due to variations between the bid and actual quantities.