SPECIFICATIONS AND REQUIREMENTS

Air Conditioning and Refrigeration Equipment Maintenance and Replacement Services

1. SCOPE OF WORK

1.1. To furnish all labor, equipment, and material necessary to perform heating, ventilation and air conditioning (HVAC), refrigeration equipment maintenance and repair and replacement services at various facilities and locations for the Broward County Water and Wastewater Services (WWS), in accordance to the specifications and requirements herein.

1.2. The purpose of this contract is to provide complete mechanical and electrical air conditioning maintenance service. Service shall include both corrective and preventative maintenance, repair, replacement, and emergency services for all of the air conditioning units, refrigeration units, heat exchangers and all associated ductwork, piping, and support systems for Broward County Water and Wastewater Services’ units.

1.3. The offered unit prices in the Bid Table shall be full compensation for the work to be performed under this Contract; and shall consist of furnishing all labor, tools, equipment, operational software, hardware, materials, supplies, manufactured articles, transportation and services, essential communications, performing all work, and other operations required to provide maintenance, repairs, replacement and emergency services for air conditioning (A/C) and refrigeration equipment at different WWS facilities. All work shall be in accordance with the requirements of the bid documents and all costs of permits and compliance with the regulations of public agencies having jurisdiction, including Safety and Health Requirements of the Occupational Safety and Health Administration of the U.S. Department of Labor (OSHA).

1.4. The work shall be complete, and all work, materials, and services, not expressly shown or called for herein, which may be necessary for the complete and proper completion of the Work in good faith shall be performed, furnished, and installed by the Contractor as though originally so specified or shown, at no additional cost to the County.

2. QUALIFICATIONS and CERTIFICATIONS

2.1. Bidders must be able to show evidence that they are qualified and capable of fulfilling and abiding by the requirements listed herein.

2.2. The County reserves and shall be free to exercise the right to evaluate bid submittals in relation to the performance record of bidder with the County, or other municipalities.

2.3. Contractor shall have at least four (4) qualified technicians on their crew.

Bidders should include with their bid, or within three (3) business days of

County’s request, the names, years of experience and any certifications of employees that will perform work on County equipment as part of this contract.

2.4. Bidders should submit with their bid, or within three (3) business days of

County’s request, documentation of safety training for lockout/tagout, certificates of training issued by the Manufacturer or Manufacturer Certified Training Facility on the chillers specified herein for the skilled tradespersons who will perform maintenance and repair.

2.5. All technicians must be certified by the Environmental Protection Agency

(EPA); and bidders should submit certification with their bid or must provide within three (3) business days of the County’s request.

2.6. The County may require the Contractor’s personnel to do a practical demonstration of verbal communication, electrical and mechanical skills. The bidder may be deemed non-responsible if his or her personnel cannot successfully demonstrate their professional abilities to maintain or repair the units listed herein.

2.7. Contractor must be fully equipped and capable of meeting all specifications and requirements herein.

3. CONTRACTOR REQUIREMENTS

3.1. Contractor shall perform all repairs and preventative maintenance activities with its own organization and personnel. Subcontracting work will be allowed only if previously authorized by the County.

3.2. Contractor shall not start work on any project until specifically authorized by the

Project Coordinator or written County designee.

3.3. Contractor shall perform all work using licensed journeymen and must comply with the South Florida Building Code, Sheet Metal and Air Conditioning Contractors National Association (SMACNA) and American Society of Heating, Refrigerating and Air-Conditioning Engineers (A.S.H.R.A.E.) standards.

3.4. Contractor shall perform all work in accordance with the latest National

Electrical Code and in particular; Section 90-1, Section 110-3(B), Article 440 Circuits supplying hermetic refrigerant motor compressor.

3.5. Contractor shall perform all work in accordance with Section 608 of the Clean

Air Act of 1990 (CAA), as amended, including final regulations published on May 14, 1993 (58 FR 28.660), August 19, 1994 (59 FR 42.950), November 9, 1994 (59 FR55912), July 24, 2003 (68 FR 43786), November 18, 2016 (81 FR 82.272) and 40CFR 82.157 (April 10, 2020).

3.6. The Contractor shall keep the Project Coordinator always informed about the on-going work on a project.

3.7. The Contractor is to resolve any deficiency or complaint that has resulted from their work.

3.8. The Project Coordinator will be the final authority for determining the extent of a repair.

3.9. The Contractor shall provide competent supervision.

3.10. Only personnel of the Contractor who have successfully demonstrated their electrical and mechanical skills shall be allowed to work on County equipment during the term of the contract. The Contractor is responsible for immediately notifying each Contract Administrator or their County designee of any personnel changes.

3.11. Contractor’s technician must be able to complete monthly maintenance and repairs specified by the contract and shall meet or exceed any of the manufacturers’ requirements not listed.

3.12. The Contractor’s employees shall always present a neat and clean appearance. All Contractor employees must wear a professional uniform with the company name permanently affixed to the uniform.

3.13. Contractor must supply service personnel with personal protection equipment in accordance with OSHA requirements at contractor’s cost.

3.14. Contractor shall keep a record of all training of each employee. The record shall show, at a minimum, the employee’s name, date of employment, date, and type of training for each class attended. A transcript of the training records shall be provided within three (3) business days of the County’s request.

3.15. Contractor shall be responsible for supervision of any subcontractors.

However, only subcontractors who have been approved by the Contract Administrator at each location will be permitted to do any work in relation to this contract.

3.16. Contractor must abide by the response times indicated in the contract.

3.17. On a daily basis, the Contractor shall be responsible for maintaining a clean work site, removing debris and properly disposing of it. Disposal shall be at the Contractor's expense.

3.18. The Contractor’s employees must document arrival and departure times in the designated Contractor Logbook for the applicable facility. If the Contractor

Logbook is not available, the Contractor’s employees must contact the Project Coordinator or County designee to notify them of their arrival and departure times.

3.19. Contractor will be responsible for arranging the return of parts to County’s

Project Coordinator or County designee. A visual inspection of defective parts and material by the Project Coordinator or County designee may be required prior to disposal by the Contractor.

3.20. The Contractor shall be responsible for disposal of hazardous waste materials and follow all Federal, State and Local regulations at all times. All disposal cost shall be included in the offered bid price.

3.21. Contractor shall be responsible for the proper and legal disposal of all waste, refrigerant and removed equipment during the construction effort. Waste and equipment removed shall not be disposed of at the job site or plant.

3.22. The Daily Service Report (Attachment A-3) must be signed by both parties

(Contractor and County) and submitted to the Project Coordinator via email when the work is completed and at the time of invoicing. Failure to have the report signed may result in Contractor not being paid for the service.

3.23. If the Contractor requires assistance from the County due to an unforeseeable situation, the Contractor shall immediately stop work and contact the County’s Project Coordinator or County designee. Contractor shall remain on site until County’s staff arrive.

3.24. Contractor shall verify that each air conditioning unit is operational prior to beginning preventative maintenance work and shall ensure that units are returned to operation status once work has been completed. If the unit is found to be non-operational the contractor shall be required to immediately notify the Project Coordinator and submit any recommendations or proposal for the repair or replacement, if requested.

3.25. All employees of the Contractor and any subcontractors shall be, at all times, the responsibility of the Contractor, under its sole discretion and not an employee or agent of the County. The County may require the Contractor to remove an employee if deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on County property is not in the best interest of the County.

3.26. Electrical Crew cost shall be the offered unit prices in the Bid Table; and shall include, at minimum, a journeyman, and an apprentice. Crew rate applies only when both individuals are working together as a crew.

3.27. Contractor Security Badge Identification System:

3.27.1. The Contractor shall have a security badge identification (I.D.) system for its employees working in and around Broward County Water and Wastewater Facilities to maintain a level of security necessary to protect the County Staff and the public at large. All workers, including employees, subcontractors and subcontractors’ employees shall be issued an I.D.

badge by the Contractor. The I.D. badges shall always be visibly worn by workers. All lost or stolen identification badges shall be reported to the County immediately.

3.27.2. The I.D. badges shall be made of plastic or laminated plastic material. All text shall be typewritten or printed by computer. The badges shall include the following information:

3.27.3. A set of badge control numbers shall be established by Contractor. A unique control number shall be permanently assigned to each worker on site. The list of worker names and respective assigned control number shall be kept by the Contractor and provided to the County. A revised list shall be transmitted to the County as new workers and control numbers are added.

3.27.4. The Contractor shall also manufacture a limited number of Visitor badges for their vendors or other site visitors. The Visitor badges shall be identical to the badges specified above except that they shall be issued and retrieved daily by Contractor. The Contractor shall keep a daily log of the people, dates, and times that Visitor badges have been issued and the corresponding badge control number. All Visitor badges shall be accounted for at the end of each day.

3.28. Contractor shall take precautions necessary to protect persons or property against injury or damage and be responsible for any such damage, or injury that occurs because of their fault or negligence.

3.29. Contractor must provide a minimum of one (1) individual on-site for any work performed that can effectively communicate in English.

• First Line: The words Contractor (or Visitor for vendors, etc.)

shall be printed in all caps across the top of the badge.

• Second Line: The name of Contractor.

• Third Line: The name and phone number (preferably a cell phone number) of the Contractor’s on-site manager or superintendent for the project.

• Fourth Line: A unique badge control number for each badge (defined below).

3.30. Contractor shall be responsible for providing all equipment including, but not limited to, ladders, extension ladders, lifts, scissor lifts, hydraulic lifts and any other equipment, tools or devices required to service all locations properly at no additional cost to the County. All equipment shall be utilized in accordance with OSHA approved requirements. Contractor is responsible for transporting such equipment at no additional expense to the County, without delay and within the required response time, causing no delay in services/repairs.

3.31. The Contractor shall be responsible for all repairs, warranties, performance of all equipment, parts, and services herein. The Contractor is in no way relieved of the responsibility for the performance of all equipment/parts/repairs furnished, or assuring the timely delivery of materials, parts, etc. even if it is not of their manufacturer and or if contract is expired.

3.32. The Contractor shall be responsible for all necessary measurements and for the accurate fitting of all work. The Contractor shall be responsible for any damage to the facility or any equipment during this contract. Any such damage will be repaired by the Contractor at their expense and to the satisfaction of the County.

3.33. The Contractor shall be responsible for obtaining and paying for any permits/fees. The Contractor will invoice the County for reimbursement through an allowance with no markup, refer to Special Instructions to Vendors.

3.34. Contractor should have in stock, on their service truck, all equipment and materials necessary to perform services at the time of first response such as silver solder, nitrogen, white brazing flux, refrigerant, 410A refrigerant, electrical tape, thermostat, liquid line drier filter, heavy duty adhesive spray, aluminum foil tape, black duct tape, anti-seize lubricant, plug compressor and quick dry contact chemical cleaner, etc.

4. MEASURE OF PERFORMANCE

The Contractor’s performance will be evaluated on how well he or she performs, including but not limited to the following:

4.1. Adhering to the work order issued by the Project Coordinator.

4.2. Accurately recording and reporting the work performed.

4.3. Accurately reporting all problems discovered while performing the particular work.

4.4. Maintaining strict control of the work procedure and maintaining a level of professionalism.

4.5. Submitting to Project Coordinator or authorized County designee all Daily

Service Reports within 24 hours of the performed work (Attachment A-3).

4.6. Maintaining a clean and tidy appearance.

4.7. Being courteous and respectful to all customers.

4.8. Contractor’s vehicle must be clearly marked with the company’s name.

5. HOURS OF WORK

5.1. Regular County Business Hours shall be from 7:30 a.m. to 4:00 p.m., Monday through Friday. Work may continue past a normal eight-hour work shift, if needed. All other hours shall be from 4:01 p.m. to 7:29 a.m., Monday through Friday and all hours Saturday, Sunday and Broward County observed holidays.

Overtime hours must be approved by the requesting Agency prior to work being performed.

5.2. The Contractor shall be responsible for coordinating maintenance activities with each facility and be aware that at least one (1) Agency may close before 5:00 p.m. In this case, the Contractor must notify such Agency in advance for approval.

5.3. All maintenance services and repairs should be performed during regular

County business hours, Monday through Friday, except for County observed holidays, unless requested and scheduled by the Contract Administrator or their County designee.

5.4. Call requests must receive a response by phone within thirty (30) minutes; and non-emergency on-site response within four (4) hours unless other arrangements are made with the Project Coordinator or County designee.

6. EMERGENCY SERVICES

6.1. Emergency services shall be requested by the Contract Administrator and/or County designee.

6.2. Emergency services shall be available 24 hours daily, seven days a week. The Contractor must be available 24/7 to meet emergency requirements.

6.3. Contractor must provide at least two (2) cell phone numbers that are monitored

24/7.

6.4. Emergency response time is two (2) hours after receiving an emergency call.

Failure to adhere to the two (2) hours on-site response time may be cause to terminate the contract.

6.5. An immediate assessment of the problem encountered must be communicated to the Project Coordinator within thirty (30) minutes of arrival at site. If an immediate repair is not possible, an accurate projection of expected completion time must be relayed to the Project Coordinator.

6.6. Only time on job site shall be invoiced. The Contractor shall make every effort to expedite the acquisition of emergency repair parts as directed by the County.

6.7. Contractor’s performance and timely response to emergency service/repair calls will be carefully monitored. Failure to adhere to the response time may be cause to terminate the contract.

6.8. The Daily Service Report (Attachment A-3) shall be required. Status calls should be made to the Project Coordinator with an expected defined completion time.

6.9. In the event the down time of air conditioner exceeds twenty-four (24) hours and with prior approval from the Project Coordinator, the Contractor shall furnish a temporary air conditioner for use within thirty-six (36) hours of notification or discovery of the need for repairs. Rental cost of the air conditioner shall be charged at the offered unit price in the Bid Table.

6.10. Emergency Call-Out Mobilization/Demobilization:

Payment for such service shall be in accordance with the offered price in the Bid Table. All hourly labor costs shall be pro-rated into quarter hours. Only time on the jobsite shall be invoiced with no additional charges for travel time. The authorized certified personnel shall respond at the site within two (2) hours. The Contractor’s authorized personnel shall sign in and out of a facility with the Security staff of that facility.

6.11. Partial Hours – Partial hours worked are to be billed to the closest quarter hour increments. For example, 1 to 15 minutes is equal to ¼ hour; 16 to 30 minutes is equal to a ½ hour, etc. All hours will be verified by the Project Coordinator or County designee. No trip charges or mileage will be paid.

7. VALUE ADDED RELATIONSHIP

Broward County desires a relationship with a Contractor in which common goals are shared. Among these goals are Contractor expertise in methods of cost reduction.

Contractors are encouraged to suggest ways in which costs can be reduced by product substitution, process modification or other means. Suggestions must be within manufacturer’s recommendations and meet NFPA code, latest edition.

8. QUALITY CONTROL CLAUSE

8.1. The Contractor may be required to participate in a Kickoff meeting with the

Purchasing Division and the Using Division after award. The purpose of this meeting will be to review the contract requirements and County procedures and meet with the people who will be responsible for making sure the work is done correctly. Contractor may be required to bring the following personnel to the meeting: the company’s President or District Manager, the Service Manager, accounting person and the actual service technician/mechanic(s) who will be the person(s) responsible for repairs. Failure of the Contractor to attend the meeting may be cause for their company to be determined non-responsible.

8.2. The Contractor shall establish a complete quality control program to assure the requirements of the Contract are provided as specified. The program will include, but not be limited to the following:

8.2.1. The Contractor shall coordinate with the Project Coordinator or County designee to create an inspection and preventative maintenance schedule covering all the locations stated on the Bid Sheets. The maintenance schedule should specify units to be inspected on a scheduled basis and the individuals who will do the inspection/preventative maintenance.

8.2.2. The Contractor must have an internal quality control program which identifies acceptable performance levels of staff and equipment.

8.2.3. Contractor should have a plan in place to periodically conduct field audits of all personnel to maintain quality standards.

9. QUALITY OF WORK

Unless otherwise described in any of the various sections of these specifications, work quality shall conform to all the methods and operations of the industry’s best standards and accepted practices of the trade or trades involved and shall include all items of fabrication, construction or installation regularly furnished or required for completion of the services. All work shall be executed by personnel skilled in their respective lines of work.

10. INSPECTIONS BY THE COUNTY

The County reserves the right to inspect the equipment at any time during repairs or to observe testing.

11. EQUIPMENT

For the equipment covered by this contract for preventative maintenance, repairs and/or replacement, refer to Attachment A-1 for the Equipment Lists covered under the preventative maintenance.

12. ENVIRONMENTAL NOTICE

The Contractor is hereby made aware of the highly corrosive effects of hydrogen sulfide that are present in certain WWS locations. The Contractor shall provide corrosion resistant protective coatings on equipment as requested by the Project Coordinator during the completion of repairs and/or maintenance. The cost of this item will be reimbursed using the "Pass-Thru" allowance.

13. PREVENTATIVE MAINTENANCE SCHEDULE

The preventative maintenance activities show below, including initial inspection, shall be at the offered unit price in the Bid Table and inclusive of all labor, equipment, and material necessary, including regular filters, to complete the preventative maintenance of equipment listed herein (refer to Attachment A-1). Refrigerant, specialty filters, and oil will be allowed on a "Pass-thru" basis release payment.

13.1. Monthly Preventative Maintenance:

The monthly maintenance shall be scheduled to allow the maximum amount of time reasonable between monthly inspections approximately every 25-35 days.

13.1.1. Check filter switch and air filters and change when necessary (air filters should be changed at least every ninety (90) calendar days). Contractor must supply monometer switches and the necessary pleated filters, efficiency rating to be no less than 60-65%, minimum MERV 8.

13.1.2. Inspect, calibrate, and verify correct operations of all system and unit control apparatus.

13.1.3. Check all belts. Adjust or replace as needed. Contractor will supply belts.

13.1.4. Check oil pressure and levels and adjust as necessary. Add fluids as necessary.

13.1.5. Check leaks in system and unit control apparatus. Correct as necessary.

13.1.6. Check condition of all hoses. Replace as necessary. Contractor will supply hoses.

13.1.7. Check humidifier lamps/steam generator. Repair or replace as

13.1.8. Check refrigerant lines for proper vibration elimination and replace as

13.1.9. Check suction pressure, super heat, adjust as necessary and record in report.

13.1.10. Check discharge pressure, sub cooling, adjust as necessary and record in report.

13.1.11. Check hot gas bypass valve and adjust as necessary.

13.1.12. Check thermostatic expansion valve. Adjust as necessary.

13.1.13. Inspect for refrigerant leaks and report status to Project Coordinator or

County designee. Use of refrigerant will follow all Federal, State and Local requirements.

13.1.14. Clean drain pans and strainers, as needed.

13.1.15. Lubricate all moving parts.

13.1.16. Check and adjust water/recirculating valves.

13.1.17. Check heating elements (or coil) and adjust switches or settings and verity correct operation.

13.1.18. Check and clean coated coils and cabinets. Fibers or dirt shall be removed.

13.1.19. In addition to requirements listed in Section 13.1, the Contractor shall perform the following activities at the offered unit price specified in the Bid Table, to be executed during the initial inspection following contract award and subsequently at the intervals specified below

a) [Every Three (3) Months] Clean all coated coils and cabinets to essentially maintain the life of the coating. A two-step coil cleaning is required which includes the use of a coil cleaner and chloride remover.

A cleaning procedure and a list of the cleaning products must be submitted by the Contractor and approved by the Project Coordinator, prior to use.

b) [Every Six (6) Months] Check and pressure clean condenser (use no more than city water pressure) and evaporator coils (use a pressure cleaner, not city water pressure), a minimum of once per year.

Evaporator coils should be cleaned with a non-alkaline based cleaner approved by the Project Coordinator or County designee.

c) [Every Six (6) Months] Check electrical panel fuses, circuits, connections for proper operations, and report to the Project Coordinator or County designee if any concerns are found.

d) [Every Six (6) Months] Vacuum clean interior and exterior of all units at least once per year, and report to Project Coordinator or County designee concerns or conditions that could be potential air quality concern.

14. MONTHLY PREVENTATIVE MAINTENANCE RECORD

The Contractor shall provide the County with a completed Monthly Preventative Maintenance Checklist (Attachment A-2) for air conditioning units listed in each Equipment List (refer to Attachment A-1). A copy of the signed Monthly Preventative Maintenance Checklist, with a copy of the appropriate Equipment List attached shall be provided to the County at the time of completion of inspections and a copy retained by the Contractor for company records. The Monthly Preventative Maintenance Checklist must be signed by both the Contractor and the Project Coordinator, or

County designee for each location. Failure to have the Monthly Preventative Maintenance Check List signed may cause payment for services to be delayed. The Contractor shall maintain copies of all records for a minimum of five (5) years. Records shall be made available within seven (7) calendar days of the County’s request.

14.1. Daily Service Report:

The contractor must submit to the Project Coordinator, or County designee, a completed and signed Daily Service Report (Attachment A-3) for each day worked. The Daily Service Report must be turned in and signed daily by the Project Coordinator or County Designee.

In place of the County provided Monthly Preventative Maintenance Checklist, (Attachment A-2) and the Daily Service Report (Attachment A-3), the Contractor may provide its company standard form for review and approval prior to use.

14.2. Database Inventory Report:

The contractor must submit to the Project Coordinator or County designee, a completed databased inventory of all the units after the first monthly preventative maintenance. This database inventory report shall include location, brand, model, serial number, identification number capacity, voltage, and all other information relevant to the unit.

Before an invoice is processed for payment, a completed and signed Monthly Preventative Maintenance Check List and Daily Service Reports for each piece of equipment must be given to the Project Coordinator or County designee.

15. INSPECTION REPAIRS

At the time of inspection, the Contractor shall make minor mechanical adjustments and repairs which, in the Contractors’ judgment, are necessary for proper operation of the equipment listed herein. If additional service or parts are required to maintain the unit in proper working order, service person shall notify the Project Coordinator or County designee for authorization. The Contractor shall submit a proposal if requested by the Project Coordinator. Under no circumstance shall the Contractor replace a part without first obtaining approval in writing from the Project Coordinator or County designee.

16. REPAIRS AND EQUIPMENT REPLACEMENTS

16.1. In the event the Contractor discovers a unit requiring repair or equipment replacement during the regularly scheduled preventative maintenance, the Contractor will promptly notify the Project Coordinator or County designee.

Only the repair work authorized by the Project Coordinator or County designee will be performed by the Contractor, except for minor repairs as described in Section 15 above. The Contractor shall submit a proposal if requested by the Project Coordinator. Prior to the commencement of any work, the Contractor must obtain a formal purchase order.

16.2. The Contractor will be responsible for all costs for repairs due to failure to provide preventative maintenance except for equipment listed in Equipment List 6 (Attachment A-1). The equipment listed in Equipment List 6 does not require preventative maintenance and shall not be included in the offered unit price or invoiced for monthly preventative maintenance. In the event repairs or replacement are required for this equipment, labor will be charged at the offered unit price in the Bid Table. Parts and materials will be on a “pass-thru” basis.

16.3. Written Estimates:

16.3.1. In the event repairs or replacement are required, the Contractor shall provide the County with a written estimate of cost for repairs and replacements when requested. The estimate shall be based on the requirements of labor hours, parts, and materials, etc., for a specific repair or replacement job. Estimates shall be broken down by hours per labor and a separate price for parts and materials. The labor will be charged at the offered unit price in the Bid Table. Parts and materials will be on a “pass-thru” basis. Estimated time for completion of work (if approved) shall be included. The Contractor’s estimates must include costs for permits/licenses and subcontractors when necessary. Lump sum estimates shall not be accepted. If requested, the Contractor shall include with the written estimate, the cost of new equipment versus the repair of the unit. Quotation shall remain firm for thirty (30) days. All estimation and quotation preparation shall be provided at no additional cost or obligation to the County.

16.3.2. This section specifies required administrative and procedural requirements for written estimates. The Contractor shall submit with each Proposal:

a) Location of equipment, including serial and asset number

b) Detailed Scope of Work

c) Completion time

d) Detailed price list

e) Specifications Data (similar or equal to the existing, if applicable)

16.4. Upon approval of the Project Coordinator and the date specified in the Notice to Proceed, the Contractor shall start work for scheduled project. The Project Completion Time shall be set forth in the Proposal and computed from the date specified in the Notice to Proceed.

17. WARRANTY

17.1. All materials, equipment, labor and workmanship for replacement parts and supplies shall be fully warranted and guaranteed for a minimum of one (1) year from the date of completion and acceptance by authorized County personnel.

17.2. The warranty shall apply to all new and/or existing equipment for all parts, components, labor, and material. Labor will not be paid for work done under warranty.

17.3. Contractor is required to expressly warrant that all items are new and free from defects, warranted for their merchantability and meet the performance specifications of the original equipment. Additionally, the Contractor will supply copies of all manufacturers' warranties to Project Coordinator or County designee.

17.4. All warranties shall be in the County’s name.

17.5. Contractor shall be responsible for providing the County with any warranties or guaranties and the terms contained therein cover replacement components.

17.6. Only new parts or refurbished parts, certified and warranted as new and are of equal or better quality shall be used for repairs at time of service.

17.7. All coils replaced in the units listed shall be coated with corrosion resistant protective coating.

17.8. Used parts will be returned to the County. Contractor shall be responsible for ensuring parts are not left on the jobsite and are returned to the Project Coordinator or County designee.

18. INVOICE AND PAYMENT

18.1. The Contractor must obtain a purchase order prior to doing any maintenance or repair work unless deemed by project coordinator due to an emergency, then a Work order will be issued. After completion of all preventative maintenance, the Contractor should invoice the County within ten (10) business days after service is completed. The Contractor shall invoice the County at the offered bid price in the Bid Table plus any oil, refrigerant or specialty filter required for maintenance. No additional labor shall be charged for preventative maintenance.

18.2. Invoice must include Broward County purchase order number, work order number, Project Coordinator or County designee, asset numbers, description and location of work performed, date work was performed, unit price, parts and/or materials used, part numbers, a copy of the Contractor’s invoice from his supplier for any parts or materials to be paid on “Pass-Thru”, and a copy of the Preventative Maintenance Inspection Report. Payment will be made by the County after services have been received, accepted, and properly invoiced.

18.3. Contractor shall not invoice for repairs or replacements on the same invoice as preventative maintenance.

18.4. Labor hours shall be invoiced at a minimum of 15 minutes. Partial hours worked are to be billed to the closest quarter hour increments. For example, 1 to 15 minutes is equal to ¼ hour; 16 to 30 minutes is equal to a ½ hour, etc. All hours will be verified by the Project Coordinator or County designee.

18.5. All travel time, labor and miscellaneous parts required for preventative maintenance shall be included in the offered price in the Bid Table. No additional parts, materials or labor will be charged for preventative maintenance.

19. TERMINATION OF PARTICULAR LOCATIONS

In the event the County shall sell, vacate, abandon, or otherwise dispose of or terminate a location to which this contract applies, all existing contracts or agreements or services application to such location, the portion of this contract that applies to such location is so terminated. The County shall give the Contractor written notice of such termination of locations a minimum of 30 days in advance.

20. ADDITION/DELETION OF UNITS

The County reserves the right to add units/systems to this contract as such systems may be installed, or to delete units/systems in the event they are no longer used or removed at the locations specified on this contract. In such events, contract prices shall be adjusted to similar units as mutually agreed upon between the Contractor and the County. Any addition of units/systems and adjustment in price shall be by amendment and subject to the approval of the applicable award authority.

21. MEASUREMENT OF PAYMENT

21.1. ITEMS 1 THRU 5: MONTHLY PREVENTATIVE MAINTENANCE

a. Measurement for payment for the monthly preventative maintenance of all equipment Attachment A-1 (Equipment Lists 1-5) listed shall include an initial inspection, all labor, equipment, all necessary materials (as the filters), tests, tools, supplies, fuel, power, water, essential communications, and incidentals necessary to complete the preventative maintenance, all in accordance with the requirements of the Contract Documents.

b. The contractor must submit to the Project Coordinator, or County designee, a completed databased inventory of all the units after the first monthly preventative maintenance. This database inventory report shall include location, brand, model, serial number, identification number capacity, voltage, and all other information relevant to the unit.

c. Payment will be made by the County after commodities/services have been received, accepted, and properly invoiced based on the requirements of the Contract Documents.

21.2. ITEMS 6 THRU 11: LABOR SERVICES

a. All work performed shall be in strict compliance with manufacturer's guides for each model of equipment.

b. Measurement for payment of the electrical crew labor, which includes a journeyman and apprentice, will be based upon actual quantity and hours of labor, of such services. The price shall be full compensation for furnishing transportation, labor, materials, equipment, tests, estimates, proposal, electrical services, permits, tools, supplies, fuel, power, water, essential communications, and incidentals necessary to complete the item, all in accordance with the requirements of the Contract Documents. The use of any replacement part(s) or materials should have prior approval from the Project Coordinator before proceeding. Used parts should be returned to the County. The Contractor must provide the County with a written estimate. The estimate shall be based on the requirements of labor hours, parts and materials for a specific repair or replacement job. Estimates shall be broken by hours per repair person, a list of prices for each part and material, and permit/fees. Date and time of completion of repairs (if approved) shall be included. Lump sum estimates shall not be accepted.

c. Contractor shall not invoice for repairs or replacements on the same invoice as preventative maintenance. All labor hours shall be pro-rated into ¼ hours. Repair or replacement services invoices must include the Broward County Purchase Order number, Work Request number, asset number, Project Coordinator or County designee, description and location of work performed, date work was performed, number of the unit worked on, number of hours worked, unit price, parts used, part numbers, and a copy of the Contractor’s invoice from its supplier for any parts to be paid on Pass-Thru. Payment for electrical labor cost for repairs/replacements shall be in accordance with rates specified in the Bid Sheet. The invoice shall also contain documentation that the remediation and restoration efforts were successfully completed and that the space has been restored to normal acceptable conditions.

d. Payment will be made by the County after commodities/services have been received, accepted, and properly invoiced based on the requirements of the Contract Documents and completed during Regular Hours between the hours of 7:30 A.M. and 4:00 P.M. Monday through Friday, or Overtime Hours between the hours 4:01 P.M. and 7:29 A.M., Monday through Friday, Saturday, Sunday, and holidays. These items require prior approval from the Project Coordinator.

e. Contractor will be responsible for all costs for repairs due to failure to provide preventative maintenance.

21.3. ITEMS 12 AND 13: PROJECT MANAGER AND ENGINEERING SERVICES

a. These items require prior approval of the County Project Manager.

b. Measurement for payment for engineering services will be based upon actual quantity and hours of labor, of such services. The price shall be full compensation for furnishing transportation, labor, materials, equipment, tests, estimates, proposal, engineering services, permits, tools, supplies, fuel, power, water, essential communications, and incidentals necessary to complete the item, all in accordance with the

c. Payment for labor services will be made at the unit price per hour named in the Bid Table, which shall constitute full compensation for the complete service, including but not limited to field time, drawings, design, permitting, submittals, estimating and all services related to engineering services. After the first hour of service, hourly labor costs shall be prorated into quarter hour increments.

21.4. ITEM 14: EMERGENCY CALL-OUT MOBILIZATION/DEMOBILIZATION

a. Payment for such service shall be in accordance with prices bid upon quantity of such services. Authorized certified personnel shall respond at the site within two (2) hours. The Contractor’s authorized personnel shall sign in and out of a facility with the Security staff of that facility.

21.5. ITEMS 15 THRU 26: RENTALS OF PORTABLES TEMPORARY AIR

CONDITIONING UNITS

a. Measurement for payment to supply temporary air conditioners portables units will be based upon actual quantity; week or month, of such portables listed on the Bid Table and in accordance with the

b. Payment shall be full compensation for furnishing all transportation, materials, equipment, tools, supplies, electrical connection, maintenance, tests, delivery, installation, start-up, commissioning, deinstallation, pick-up services, insurance, and all licensed personnel to connect all equipment and make it fully functional.

22. ALLOWANCE ITEMS (WITH PRIOR APPROVAL)

22.1. PASS-THRU FOR NON-COUNTY AGENCY, PERMITS AND FEES:

Permit Fees – The Contractor shall be responsible for obtaining and paying for any permits/fees. Contractor will invoice the county for reimbursement of non-county agency permit fees. The Contractor shall charge the County the same prices it is charged for the permits/fees. A copy of the Contractor’s invoice(s) for the permits/fees shall be submitted with the Contractor’s invoice for payment.

22.2. PASS-THRU FOR PARTS, MATERIALS AND EQUIPMENT:

Parts and Materials – Payments for parts and materials not included in Preventative Maintenance unit price will be paid at Contractor’s cost. The Contractor shall provide all required parts, materials, and equipment to maintain the units on the Equipment List. Such items not identified in the bid, but related to the scope of work shall include, but not limited to, welding rods, plumbing, electrical parts, A/C systems, etc. The cost of these items will be a “Pass-Thru” i.e., the Contractor will charge the County the same invoice prices it is charged by its supplier(s) plus freight, etc. A copy of the Contractor’s invoice(s) from its supplier(s) for such parts, materials and equipment shall be submitted with the Contractor’s invoice for payment. In cases where the Contractor manufactures its own part, the Contractor will charge the County a price no higher than it charges to its most favored customer. Work to be considered for payment under the pass-thru allowance requires written approval by the Contract Administrator or County Project Manager.

22.3. PASS-THRU FOR SPECIALTY SUBCONTRACTOR SERVICES:

Contractor may hire specialized contractual services after obtaining written approval from the County Project Manager. Payment for specialized subcontractor activities shall be reimbursed to the Contractor utilizing this “pass-thru” line item. Such activities not identified in the bid, but related to the scope of work shall include, but not limited to, sheet metal, welding, roofing, equipment rental, concrete, or engagement of specialty subcontractors to perform services not specifically identified in the Bid Table. Contractor shall invoice the County for reimbursement. The County reserves the right to request verification for costs of such sub-contractor’s fees. A copy of the subcontractor’s invoice(s) shall be submitted with the Contractor’s invoice for payment. No mark-up shall be allowed on subcontractors’ fees and/or invoices.

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EQUIPMENT LIST NO. 1 4/30/2026

MPS 310

1740 SW 42 Street

Fort Lauderdale, FL

Asset Number Description Equipment Room

410709 Trane, CU, Model TTA120E400AA, Serial Number 14383SPXYA UNIT NO. 1

410711 Trane, AHU, Model TWE120400AA, Serial Number 143236R9BA UNIT NO. 1

410710 Trane, CU, Model TTA090A400AA, Serial Number 14342WF6YA UNIT NO. 2

410712 Trane, AHU, Model TWE120E300AB, Serial Number 1432320SBA UNIT NO. 2

Lift Station 320 Pembroke Road & SW 54 Avenue Hollywood, FL

Asset Number Description Equipment Room

404508 Trane, AHU, Model TWE0900A3AAA04A, Serial Number 22312022BA UNIT NO. 1

414744 Trane, CU, Model TTA09044AAB01AE, Serial Number 22491061YA UNIT NO. 1

404509 American Standard, CU, Model TTA09044AAB01AE, Serial Number 22491063YA UNIT NO. 2

414745 American Standard, AHU, Model TWE090043AAA04A, Serial Number 22321002BA UNIT NO. 2

Lift Station 410 3901 N.W. 8 Place

Fort Lauderdale, FL

Asset Number Description Equipment Room

414407 American Standard, AHU, Model TAM9A0C60V51DAB, Serial Number 21011J2J1V NORTH SIDE UNIT NO. 1

414318 American Standard, CU, Model 4A7C3060D4000DB, Serial Number 20501S9U5F NORTH SIDE UNIT NO. 2

414408 American Standard, AHU, Model 4A7C3060D4000DB, Serial Number 20501S9U5F SOUTH SIDE UNIT NO. 1

414317 American Standard, CU, Model 4A7C3060D4000DB, Serial Number 20501TAP5F SOUTH SIDE UNIT NO. 2

Station 440 200 Goolsby Boulevard Deerfield Beach, FL

Asset Number Description Equipment Room

409653 Liebert, CU #1, Model CSF104-Z, Serial Number C1462F1917 UNIT NO. 1

409655 Liebert, AHU#1, Model 409653, Serial Number C14G2F1917 UNIT NO. 1

409654 Liebert, CU #2, Model CSF104-Z, Serial Number C1462F1922 UNIT NO. 2

409656 Liebert, AHU #, 409654, Serial Number C1G62F1922 UNIT NO. 2

Lift Station 450 3701 North State Rd #7 Fort Lauderdale, FL

Asset Number Description Location

413470 Carrier, AHU, Model FE4ANB006, Serial Number 2717A84346 UNIT NO. 1

413473 Carrier, CU Model 24ANB660A300, Serial Number 2517E41118 UNIT NO. 1

413469 Carrier, AHU #2, Model FE4ANB006, Serial Number 2717A84338 UNIT NO. 2

413472 Carrier, CU #2, Model 24ANB660A300, Serial Number 2517E41117 UNIT NO. 2

ATTACHMENT A-1

413468 Carrier, AHU #1Model FE4ANB006, Serial Number 2717A84343 UNIT NO. 3

413471 Carrier, CU #1, Model 24ANB660A300, Serial Number 0617E15730 UNIT NO. 3

Lift Station 451 300 NW 66 Street

Fort Lauderdale, FL

Asset Number Description Equipment Room

414746 Trane, AHU, Model TAM9A0C60V51DAB, Serial Number 21181M4L1V UNIT NO. 1

414749 American Standard, CU, Model 4A73060D4000DB, Serial Number 2133LSYFF UNIT NO. 1

414747 Trane, AHU, Model TAM9A0C60V51DAB, Serial Number 21194S461V UNIT NO. 2

414748 American Standard, CU, Model 4A73060D4000DB, Serial Number 2118L6A5F UNIT NO. 2

Lift Station 452 2001 NW 47 Avenue Lauderhill, FL

Asset Number Description Equipment Room

401415 Bard, Model 8AA1060AC00AG, Serial Number 2303-F3431280-1 ROOM NO 1, UNIT NO. 1

414750 LG, Model LW2516ERY7, Serial Number 905HALW8H312 ROOM NO 1, UNIT NO. 1

417501 American Standard, CU, Model # 4A7C3060D400DB / Serial # 221341PN5F ROOM NO 2, UNIT NO. 2

417502 Trane, AHU, Model # TAM9A0C60V51DAB /Serial # 22074HHY1V ROOM NO 2, UNIT NO. 2

401500 Trane, CU, Model 4A7C3060D400DB, Serial # 221341JD5F ROOM NO 3, UNIT NO. 3

41499 Trane, AHU, Model TAM9A0C60V51DAB, Serial Number 22074HHY1V ROOM NO 3, UNIT NO. 3

Lift Station 454 4191 West Commercial Boulevard Tamarac, FL

Asset Number Description Equipment Room 415733 CU, Model 24APB698A300 / Serial # 5021E05178, MCC UNIT NO. 1

415729 AHU, Model FV4CNF005 / Serial # 0122F12760, MCC UNIT NO. 2

415730 Split Unit, CU Model 38MBQB48---3 / Serial # 0415V10136, Fan Model # 40MBFQ48---3 / Serial # 2121V!3895 N/A

Lift Station 455 6113 NW 77 Way

Tamarac, FL

Asset Number Description Equipment Room Manufacturer Trane / American Standard

41651 West AHU, Model # TAM9A0C6V51DAB / Serial # 22345MX21V UNIT NO. 1

414756 North CU, Model # 4A7A6061J1000BA / Serial # 22192P835F UNIT NO. 1

416509 East AHU, Model # TAM9A0C60V51DAB / Serial # 22345MH91V UNIT NO. 2

416504 South CU, Model # 4A7A6061J10000BA / Serial # 22192P6M5F UNIT NO. 2

Lift Station 456 6151 SW 17 Street

North Lauderdale, FL

Asset Number Description Equipment Room

413308 Carrier, AHU #1, Model FE4ANB006, Serial Number 3218F69110 UNIT NO. 1

413364 Carrier, CU #1, Model 24ANB760320, Serial Number 3018E10140 UNIT NO. 1

413300 Carrier, AHU #2, Model FE4ANB006, Serial Number 3218F69109 UNIT NO. 2

413315 Carrier, CU #2, Model 24ANB760320, Serial Number 3018E10139 UNIT NO. 2

Lift Station 458 901SW 71 Avenue North Lauderdale, FL

Asset Number Description Equipment Room

414754 Friedrich, Model KCL36A30A-C, Serial Number 2102M12972 UNIT NO. 1

414753 Friedrich, Model KCL36A30A-C, Serial Number 2102M12819 UNIT NO. 2

Lift Station 460 4181 NW 121 Avenue Coral Springs, FL

Asset Number Description Equipment Room

401770 Friedrich, Model KM24L30-B, Serial Number LGKR12474, MCC #2 West UNIT NO. 1

401936 BARD, Model W60A1-B00, Serial Number 325H10270705-02, MCC#1 UNIT NO. 2

Lift Station 462 3800 NW 85 Avenue Coral Springs, FL

Asset Number Description Equipment Room

401768 Bard, Model WA602-B00M, Serial Number 154K092648926-02 UNIT NO. 1

406807 Frigidaire Wall Unit UNIT NO. 2

MPS 221

1951 NW 48th Street Pompano Beach, FL 33064

Asset Number Description Equipment Room

414968 Mfg - Carrier: A/C, North - AHU #1, FE4ANB006100EEAA, Model No. FE4AN006, Serial No.

0321F11167 UNIT NO. 1

414969 Mfg. Carrier: A/C South - AHU #2, FE4ANB006100EEAA, Model No. FE4AN006, Serial No.

0321F11178 UNIT NO. 2

Septage Plant 3100 N. Powerline Rd Pompano Beach, FL

Asset Number Description Equipment Room

407098 American Standard, AHU, Model TWE048C14FCO, Serial Number 2114LN51V, AHU, Septic Plant OFFICE UNIT NO. 1

402232 Trane, CU, Model 4TTR406L1000AA, Serial Number 17044JMA5F, Septic Plant OFFICE UNIT NO. 2

End of Equipment List 1

EQUIPMENT LIST NO. 2

District 4, Building #1 2401 North Powerline Road Pompano Beach, FL, 33069

407086 Carrier, Model 34LD1153AB14-3-L, Serial Number 0690578110, AHU Mechanical Room #1-29, (#11)

407097 Room 1-31, (#11)

408930 Administration Building, #1, CHILLER SYSTEM Room #1-25, (#10)

408929 Goodman, AHU, Model AWX36, Serial Number WQHC3607080470, Administration Building; Console rRoom Room #1-25, (#10)

412505 AUH Model MSY GS36NA2, Serial No 2000824T, MFG 2022 Room 1-30

412505 CU Model # ASRCI4H4S24 Serial No N/A, MFG 2022 Room 1-30

415609 New Mini Split – Mitsubishi AUH Model No MSZ-WR09N8, Serial No 24E00207; CU Model MUZ – WR09NA, Serial No. 25C14068, MFG 2022 _

District 4, Building #2

407087 Carrier, Model 39LD1083AB1431-L, Serial Number 069T78115, AHU #5-B, TAC #2 Room #2-28 (#2)

407088 Carrier, Model 39LD1083AB1431-L, Serial Number 0696T78114, AHU #6-A, TAC #3 Room #2-28 (#3)

407089 Carrier, Model 39LF1033AB1422-R, Serial Number 0696T78113, AHU, TAC #4 Room #2-18 (4)

407090 Carrier, Model 39LF1033AB1431-L, Serial Number 0696T78118, AHU #8, TAC #6 Room #2-07

407091 Carrier, Model 39LD1033AB142-L, Serial Number 0696T78116, AHU #7, TAC #5 Room #2-06

414810 AIR CONDITIONER, SPLIT UNIT, DISTRICT 4, 230 Model AVMH30SCI; No Date Lab Room # 2-24, 412501 Mitsubishi, AHU #1, Model…