9-RFP26-60 Cost Proposal Worksheet Final.pdf
PDF 150 KB Posted
- Solicitation number
- RFP26-60
- Issued by
- Los Alamos County, New Mexico
About this file
This is a Cost Proposal Worksheet issued by the Incorporated County of Los Alamos, New Mexico Procurement Division for Solicitation No. 9-RFP26-60 regarding Abiquiu and El Vado Hydroelectric Plants Condition Assessment. The worksheet is designed for qualified firms to submit cost proposals for performing comprehensive condition assessments of two hydroelectric plants located in northern New Mexico. The assessment scope includes field inspections and evaluations, electrical testing, turbine runner inspection and evaluation, and development of a capital improvement plan with prioritized recommendations and cost estimates. Offerors may propose a comprehensive condition assessment for Abiquiu, a limited condition assessment for El Vado (excluding rehabilitated equipment from 2016 and 2017), and an evaluation of plant shut-down during dam restoration as an alternate service. The form requires clear line-item descriptions of all proposed costs and allows offerors to add rows if additional space is needed.
All cost proposals must be submitted in United States dollars and include hourly rates, total hours, and total amounts for each service line item. The worksheet accommodates direct reimbursable expenses including travel, lodging, meals, mileage, and reproduction costs, with specific guidelines provided for each category. Travel reimbursement follows Los Alamos County Travel Policy, including limits of $250 per night for lodging, $90 per diem for multi-day travel, and a minimum mileage rate of $0.45 per mile. Offerors must provide receipts for lodging and airfare expenses, and travel expenses such as entertainment and alcoholic beverages are explicitly prohibited. The County Code prohibits the use of cost-plus-a-percentage-of-cost contracts. If subcontractors will be utilized, offerors must identify them and describe the portion of services they will perform.
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Text version
COST PROPOSAL WORKSHEET
Incorporated County of Los Alamos Procurement Division
101 Camino Entrada, Building 3 Los Alamos, NM 87544
Version: 20250318
Offeror Company Name:
Solicitation No.:
Solicitation Title:
Name and Title of the Person Completing this Form
INSTRUCTIONS:
1. Using this form, or Offeror’s own similarly formatted document, propose costs for all services, defined clearly in individual line items. If more space is needed, Offerors may add rows to clearly describe all costs or may provide more information separately.
2. All costs proposed must be in the currency of the United States of America.
3. Describe costs for reimbursable expenses, if any. If travel costs are proposed as direct reimbursable costs, Offerors should note the County’s *Travel Guidelines provided below and note any deviations or exceptions proposed by Offeror.
4. Describe costs for any additional and optional services Offeror may propose that are not already clearly described.
5. In accordance with County Code, the use of a cost-plus-a-percentage-of-cost contract is prohibited.
6. If planning to utilize subcontractors, please name the subcontractors and the portion of Services they will perform.
COST PROPOSAL WORKSHEET:
Description Hourly Rates Total Hours Total Amount
Abiquiu
Abiquiu – Comprehensive Condition Assessment Field Inspection & Evaluation
Abiquiu - Electrical Testing
Abiquiu – Turbine Runner Inspection and Evaluation
El Vado
El Vado – Limited Condition Assessment Field Inspection & Evaluation (less turbine/generator rehabilitated equipment 2016 & 2017)
Abiquiu & El Vado
Capital Improvement Plan for Abiquiu & El Vado
ALTERNATE
El Vado – Evaluation of plant shut-down during dam restoration
Hourly Rate by classification for additional or optional services
Direct Costs* Per Night/Per Mile
Travel, Lodging**
Travel, Food
Travel, Mileage
Reproduction/Printing/Binding
Supplies
Total Direct Costs
Total Cost
*Travel Guidelines:
If Offeror’s travel costs are proposed as direct reimbursable costs, copies of all travel expenses must accompany invoices submitted to County and shall only include the following:
1. The most economical means of transportation shall be used, commercial airlines coach fare rates;
2. Business-related tolls and parking fees;
3. Rental car, taxi service or shuttle services;
4. Mileage shall be reimbursed at the standard mileage rate for business miles driven as established from time to time by the Internal Revenue Service or a minimum of $0.45 per mile;
5. Hotel or motel lodging, not to exceed $250.00 base rate per night excluding tax;
6. Meals, per Los Alamos County Travel Policy, currently $90.00 per diem daily for multi-day travel, or up to $40.00 daily for one day travel;
7. Internet connectivity charges;
8. Any other reasonable costs directly associated with conducting business with County.
9. If reimbursement for lodging or airfare is sought and no receipt is furnished by Contractor showing the actual cost, the travel expense shall be deemed unreasonable and un-reimbursable.
Travel Expenses not allowed are as follows:
1. Entertainment; in-room movies, games, etc. and
2. Alcoholic beverages, mini bar refreshments or tobacco products.
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