9-RFP 27-14 Heating Holding Cabinets (Food Service Dept).pdf

REQUEST FOR PROPOSAL

PURCHASING DEPARTMENT February 24, 2026 San Felipe Del Rio Consolidated Independent School District 315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002 830-778-4062

Thursday, March 19, 2026 Am) 4:30 Pm)

Price to be F.O.B. DESTINATION and must be extended.

RFP 27-14

HEATING HOLDING CABINETS (FOOD SERVICE DEPT)

The San Felipe Del Rio Consolidated Independent School District is requesting proposals for the attached Heating Holding Cabinets Due date no later than 4:30 p.m. on Thursday, March 19, 2026.

The San Felipe Del Rio CISD has partnered with EUNA Solutions/Bonfire, allowing vendors to submit the required bids and proposals digitally.

Vendors are requested to visit the San Felipe Del Rio CISD Bonfire Portal, and then follow the link to the Bonfire vendor registration page to register your company.

Registration is free and easy!

Once done, you will be able to submit your response to this and future solicitations submitted by the SFDRCISD.

If you need assistance with your registration or the submittal of your bid/proposal response, please reach out to the Bonfire Support Team at support@gobonfire.com

Thank you for your continued interest in doing business with us.

Exclude Federal and State Tax.

BY: Juan Gallegos, Jr.

PURCHASING COORDINATOR

RFP 27-14

RFP CONTINUATION SHEET

San Felipe Del Rio Consolidated I.S.D.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

ELECTRONIC SUBMISSION

1. Access the Bonfire portal at: https://sfrd-cisd.bonfirehub.com

The San Felipe Del Rio CISD will use Bonfire for communicating all bid documents, receive any questions or inquiries, issue any associated Addenda, and post-award notices.

2. Bidders can contact Bonfire at Support@GoBonfire.com for technical questions related to the Bonfire portal or visit Bonfire’s help forum at https://vendorsupport.gobonfirecom/hc/en-us Bid submissions shall be prepared in the file formats listed under ‘Requested Information’ for this opportunity in Bonfire.

3. Bid submissions may be amended by the Bidder directly in Bonfire, but only before the submission deadline.

4. Minimum system requirements include Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. JavaScript and browser cookies must be enabled. Bonfire has built-in lockbox technology that will date stamp submittals and will keep all bids locked until the bid opening date and time. The maximum upload file size is 1000MB. Documents should not be embedded with uploaded files, as the embedded files will not be accessible or evaluated.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

GENERAL CONDITIONS

1. The San Felipe Del Rio Consolidated Independent School District is requesting Heating Holding Cabinets to be a Turn-Key project to include: Delivery to each Cafeteria, installation, unwrapping, unboxing, removal of protective film, and removal and disposal of old Heating Holding Cabinets.

The SFDRCISD will not be liable for any work outside the scope of the proposal contract and specifications without a purchase order.

2. The San Felipe Del Rio Consolidated Independent School District does not award quote on low price alone; quality, availability and suitability to purpose are the controlling factors. It being understood the District reserves the right to determine such. Evaluation will be based on the following points:

Overall Cost to District = 50 Points (Vendor with lowest price receives the maximum points. Other vendors receive points equal to the lowest price divided by the vendors price multiplied by maximum points.)

Warranty = 30 Points Vendor offering the best warranty receives the maximum 30 points. Committee scores based on this rubric (comparative evaluation): Warranty Terms Points 5+ years comprehensive (parts, labor, on-site service within 24 hrs) 30 3–5 years comprehensive (parts/labor included, on-site ≤48 hrs) 24 2–3 years comprehensive or 5+ years parts-only 18 1–2 years comprehensive or 3+ years parts-only 12 <1 year or basic manufacturer warranty only 6 No warranty provided 0

Compliance with HUB - 5 Points (Non HUB 0 Points) References Submitted = 15 Points (1-2 References= 3 Points;

3-4 References = 9 Points; 5+ References = 15 Points; No References = 0 Points)

Total: 100 Points.

3. Quality of Products: Items purchased by the district in all categories will be of the highest professional quality (in accordance with generally accepted industry standards).

4. The District will award this quote to a single vendor.

5. Cancellation of this award will take place if either of the following conditions are observed:

a) The vendor proceeds in a manner that does not comply with the quote terms & conditions of quote award.

b) The vendor does not carry out the provisions of this Award in its true intent and meaning implicated in the scope of work.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

GENERAL CONDITIONS (cont.)

6. Upon written notification the vendor will be served notice to provide satisfactory compliance to the award without penalty. If the vendor neglects or refuses to follow such notice, the San Felipe Del Rio CISD will cancel the bid award.

7. The School District is exempt from all applicable Federal and State Taxes. Tax exempt information will be furnished upon request.

8. All contracts and agreements between merchants and the San Felipe Del Rio Consolidated Independent School District shall strictly adhere to the statutes as set forth in the Uniform Commercial Code as last amended in 1990 by the American Law Institute in the National Conference of Commissioners on Uniform State Laws. (Reference: Uniform Commercial Code, 1990 official text).

9. The District reserves the right to waive formalities and irregularities and to accept or reject each item separately or as a whole.

10. The quote is a firm offer that shall be irrevocable and open for acceptance for sixty (60) days from the date of submission of quote.

11. The following is required when submitting an invoice for payment.

1) Invoices shall reference purchase order number

2) Invoice will be in duplicate

12. Payment, unless otherwise stated under "Discount Terms" on page one of the quote form, will be net thirty (30) days after acceptance of delivery or receipt of correct invoice, whichever comes later.

13. During the performance of this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of race, color, national origin, age, religion, gender, marital or veteran status, sexual orientation or handicapping condition.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

SPECIFICATIONS

The San Felipe Del Rio Consolidated Independent School District intends to contract with Awardee for Heating Holding Cabinets, including installation.

1. This project shall be provided on a turnkey basis and shall include, but not be limited to: delivery to multiple cafeteria locations, installation, unwrapping and unboxing, removal of all protective materials, start-up and commissioning of equipment, and the removal and proper disposal of existing heating holding cabinets. All costs associated with delivery, installation, and removal services must be included in the proposed pricing.

2. Vendor shall be responsible for providing apparatus and all materials to perform the job, and any other necessary materials.

3. Once a vendor has been awarded, the Child Nutrition Coordinator will contact the vendor to schedule the installation date. Please note that SFDR-CISD cannot store items that are shipped prior to the installation date. The vendor is responsible for bringing all equipment on the day of installation. (Loading dock is available at some locations)

4. Provide the availability and estimated time of arrival (ETA). The lead time after issuance of the purchase order (PO) shall not exceed five (5) weeks.

5. Warranty duration will be considered as part of the evaluation criteria. Proposals with longer warranty periods will be awarded additional points accordingly.

6. Please refer to Heating Holding Cabinets attachment for Specifications.

I have reviewed and fully agree to all the General Conditions and Specifications outlined in the RFP document.

Signature of Approved Company Representative Print Name

Email address Phone #

FILL

THIS SEC. IN

BID

TABLE

PROVID

ED

RFP CONTINUATION SHEET

San Felipe Del Rio Consolidated I.S.D.

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

PRICING

1. Heated Holding Cabinets (Model or Equal: C599L-SDS-U) QTY: 12 Brand, Model and Order Number: ___________________________ Cost to District per each: $_______________________ Total Cost to District to include installation: $___________________

2. Heated Holding Cabinet (Model or Equal: CS35-HFS-U) QTY: 2 Brand, Model and Order Number: ___________________________ Cost to District per each: $_______________________ Total Cost to District to include installation: $___________________

Delivery locations for the heated holding cabinets are as follows:

Dr. Lonnie Green 1 unit (905 W. Cantu Rd., Del Rio, TX. 78840) Robert “Bobby” Barrera Elementary 1 unit (575 Mitchell Blvd., LAFB, TX. 78840) Ruben Chavira 4 units (2253 U.S. 277, Del Rio, TX. 78840) SFMMS 1 unit (1207 W. Garza St., Del Rio, TX. 78840) Lamar 1 unit (301 Waters Ave., Del Rio, TX. 78840) Dr. Fermin Calderon 1 unit (1900 Hwy 90 E., Del Rio, TX. 78840) DRMS 1 unit (720 Raymond Lozano Blvd., Del Rio, TX. 78840) Irene C. Cardwell 1 unit (2003 N. Main St., Del Rio, TX. 78840) Del Rio High School 3 units (100 Memorial Dr., Del Rio, TX. 78840)

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

SPECIFICATIONS

315 Griner Street/P.O. Box 428002 Del Rio, Texas 78842-8002

INSURANCE

Below are required insurance and bonds, when applicable.

Proof of Insurance is required with your quote

INSURANCE REQUIREMENTS – PROOF OF INSURANCE WILL BE REQUIRED FOR GENERAL

LIABILITY, AUTOMOBILE LIABILITY, AND WORKERS’ COMP. INSURANCE LIMITS WILL BE

$1,000,000.00 PER OCCURRENCE ON GENERAL LIABILITY, $500,000.00 ON AUTO, AND

STATUTORY LIMITS ON WORKERS’ COMP. THESE REQUIREMENTS APPLY TO ALL

CATEGORIES WHERE SERVICES ARE PROVIDED ON A SAN FELIPE DEL RIO CISD SITE.

BID BOND IS REQUIRED AT THE TIME OF SUBMISSION, 5% OF BID PRICE .

PAYMENT AND PREFORMANCE BONDS SHALL BE PRESENTED TO THE PURCHASING OFFICE

BEFORE ANY WORK TAKES PLACE, WHEN APPLICABLE.

PAYMENT BONDS WILL BE REQUIRED IF THE CONTRACT FOR SERVICES EXCEED

$100,000.00

Section 406.096 of the Labor Code and the Office of the Attorney General of the State of Texas has ruled all persons providing services on a real property project on district grounds must have worker’s compensation insurance. (DM-300, Letter Opinion 92-60).