9-RFP-04-Authorized Signature and Questionnaire.pdf

161 KB Posted

Attached to
RFP Railroad Inspection and Maintenance
Solicitation number
26-0013
Issued by
Tarrant County, Frankston Town, Texas

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This is an Authorized Signature and Questionnaire form for RFP 26-0013, issued by the City of Fort Worth Purchasing Division for Railroad Inspection and Maintenance services for the Water Department on an "as needed" basis. The RFP seeks qualified vendors to provide inspections, maintenance, repair services, or combinations thereof for railroad infrastructure. Bidders must demonstrate at least two years of experience performing railroad maintenance and inspections, possess appropriate training and qualifications for inspections and repairs, and confirm their ability to obtain necessary approvals and permits required for maintenance services. The questionnaire requires vendors to detail their supervision methods for quality control, staff qualifications, business hours, warranty coverage on parts and labor, delivery timeframes for quotes and service scheduling, compliance with Fort Worth Water and Railroad (FWWR) safety training and operations requirements, alignment with the Maintenance Management Plan, and capability to provide annual and bi-annual inspections with written defect reports.

The form collects essential business information including the vendor's length of time in business, litigation and criminal investigation history, willingness to participate in cooperative purchasing agreements, and prompt payment discount terms. Bidders must identify any proprietary information in their proposals and specify email response times. Vendors must clarify whether they provide inspections, maintenance, and repair services directly or through subcontractors, and if subcontracting, identify preferred provider companies. The questionnaire also requires vendors to specify timeframes for providing quotes upon receiving equipment lists and for scheduling services once service requests are received, as well as the length of warranty on labor and workmanship and whether manufacturer warranties on parts are transferred or honored.

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Other files

File Type Posted
3-RFP-03-Draft Vendor Services Agreement .pdf PDF
7-Exhibit A.pdf PDF
2-RFP-01-Instruction to Proposers.pdf PDF
11-RFP-09-Small Business Utilization Form V1.pdf PDF
8-RFP-02-Scope of Services.pdf PDF
5-RFP-07-Reference Sheet.pdf PDF
1-RFP-05-Forms.pdf PDF
10-RFP-08-Discount Calculator.xlsx XLSX spreadsheet
4-RFP-06-Deviations.xlsx XLSX spreadsheet
6-Exhibit B.pdf PDF

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CITY OF FORT WORTH - PURCHASING DIVISION

AUTHORIZED SIGNATURE AND QUESTIONNAIRE

RFP Ref. #: 26-0013 Doc. Ref#: RFP-04 Page 1 of 6 RFP Title: Railroad Inspection and Maintenance

City of Fort Worth Bidder/Supplier ID:____________________________________ Legal Name of Proposer:

D/B/A Name of Proposer:

Federal Id Number (TIN):______________________________________________ Address:

Name of the Authorized Representative: __________________________________ Title: _____________________________________________________________ The undersigned, by his/her signature, represents that he/she is submitting a binding Proposal and is authorized to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by submitting and signing below, acknowledges that he/she has received and read the entire document packet for this RFP and agrees to be bound by the terms therein.

The undersigned agrees if the Proposal is accepted, to furnish any and all items and/or services upon which prices are offered, at the price(s) and upon the terms, conditions, and scope/specifications contained in this RFP.

Signature of the Authorized Representative: _____________________________ Email: Phone:

Name of Contact Person - 1:

Title of Contact Person - 1:

Email: Phone:

Name of Contact Person - 2:

Title of Contact Person - 2:

Email: Phone:

Name of Contact Person - 3:

Title of Contact Person - 3:

Email: Phone:

RFP Ref. #: 26-0013 Doc. Ref#: RFP-04 Page 2 of 6

Please answer each question below thoroughly. Responses to the questions will be used to assess the Proposal’s responsiveness. Bidders may use a separate sheet if needed, as long as each answer is labeled with the corresponding question number.

1.0 Length of time in business: _______________________________________

2.0 Is your business or any of its principals currently involved in litigation adverse to the City? Yes_______ No________

3.0 Is your business or any of its principals under criminal investigation?

Yes_______ No________ Have you answered Yes to either Question 1 or 2 above? Please provide the details outlining the situation on a separate document with the submission of this form.

4.0 Cooperative Purchasing - Should other governmental entities decide to participate in this contract, would you, the Vendor, agree that all terms, conditions, specifications, and pricing would apply?

Yes_______ No________

5.0 Prompt Payment Discount Terms: ____ Percent _______ Days (i.e. 3% Net 15, etc.)

6.0 Proprietary Information - If a Bidder believes certain information in their proposal is proprietary and wishes to prevent its disclosure, they must clearly identify those pages and information in the chart below, for more information see RFP-01, Section 15.4.

Pages with information believed to be Proprietary

Please indicate if only specific sections on the page are believed to be Proprietary

7.0 How often will emails be responded to? _______________________

RFP Ref. #: 26-0013 Doc. Ref#: RFP-04 Page 3 of 6

8.0 How will your company supervise the quality and completion of the work being performed for the City?

9.0 Do your personnel have the appropriate training and qualifications for inspections, repairs, and replacement?

10.0 Can you obtain the necessary approvals, permits, and agreements required for the maintenance services?

11.0 What are the minimum qualifications required for staff?

12.0 What are your business hours and days?

13.0 Please describe your warranty on parts and labor.

RFP Ref. #: 26-0013 Doc. Ref#: RFP-04 Page 4 of 6

14.0 Does your company have at least two years of experience performing railroad maintenance and inspections?

15.0 Can you successfully deliver orders within the timeframe specified in the bid specifications? If not, please explain why not.

16.0 Have you undergone the safety training and operations requirements set forth by FWWR? If not, will you?

17.0 Can you provide this service according to the Maintenance Management Plan?

18.0 Please select the railroad services your company provides:

___ Inspections ___ Maintenance ___ Repair Services

RFP Ref. #: 26-0013 Doc. Ref#: RFP-04 Page 5 of 6

19.0 If maintenance and/or repairs are not provided, does your company subcontract out these services? If so, what companies are your preferred providers for these services?

20.0 Once a list of equipment to be inspected, tested, serviced for maintenance, and/or in need of repair is received, what is your company’s timeframe to provide a quote for these services?

21.0 Once a service request is received, what is your company’s timeframe to schedule the inspection, testing, maintenance, and/or repair services?

22.0 If your company provides or subcontracts maintenance and repair services, what is the length of time of the warranty on labor and workmanship? If your company does not provide maintenance and repair services, write N/A.

23.0 If your company provides or subcontracts maintenance and repair services, do you transfer or honor the manufacturer’s warranty on parts? If your company does not provide maintenance and repair services, write N/A.

24.0 Are you able to provide annual and bi-annual inspections?

RFP Ref. #: 26-0013 Doc. Ref#: RFP-04 Page 6 of 6

25.0 Are you able to provide written reports that include the locations of any defects found?

City of Fort Worth BidderSupplier ID:
Legal Name of Proposer:
DBA Name of Proposer:
Federal Id Number TIN:
Address:
Name of the Authorized Representative:
Title:
Email:
Phone:
Name of Contact Person 1:
Title of Contact Person 1:
Email_2:
Phone_2:
Name of Contact Person 2:
Title of Contact Person 2:
Email_3:
Phone_3:
Name of Contact Person 3:
Title of Contact Person 3:
Email_4:
Phone_4:
Length of time in business:
adverse to the City Yes:
No:
Yes:
No_2:
Yes_2:
No_3:
Prompt Payment Discount Terms:
Percent:
70 How often will emails be responded to:
being performed for the City 1:
being performed for the City 2:
being performed for the City 3:
being performed for the City 4:
inspections repairs and replacement 1:
inspections repairs and replacement 2:
inspections repairs and replacement 3:
inspections repairs and replacement 4:
the maintenance services 1:
the maintenance services 2:
110 What are the minimum qualifications required for staff 1:
110 What are the minimum qualifications required for staff 2:
110 What are the minimum qualifications required for staff 3:
120 What are your business hours and days 1:
120 What are your business hours and days 2:
130 Please describe your warranty on parts and labor 1:
130 Please describe your warranty on parts and labor 2:
130 Please describe your warranty on parts and labor 3:
130 Please describe your warranty on parts and labor 4:
maintenance and inspections 1:
maintenance and inspections 2:
specifications If not please explain why not 1:
specifications If not please explain why not 2:
specifications If not please explain why not 3:
specifications If not please explain why not 4:
specifications If not please explain why not 5:
by FWWR If not will you 1:
by FWWR If not will you 2:
by FWWR If not will you 3:
by FWWR If not will you 4:
Plan 1:
Plan 2:
Plan 3:
Plan 4:
180 Please select the railroad services your company provides:
Maintenance:
Repair Services:
for these services 1:
for these services 2:
for these services 3:
1:
2:
provide a quote for these services 1:
provide a quote for these services 2:
schedule the inspection testing maintenance andor repair services 1:
schedule the inspection testing maintenance andor repair services 2:
your company does not provide maintenance and repair services write NA 1:
your company does not provide maintenance and repair services write NA 2:
company does not provide maintenance and repair services write NA 1:
company does not provide maintenance and repair services write NA 2:
240 Are you able to provide annual and biannual inspections 1:
240 Are you able to provide annual and biannual inspections 2:

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