9-RFP-02-Scope of Services.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SCOPE OF SERVICES

RFP Ref. #: 25-0249 Doc. Ref#: RFP-02 Page 1 of 20 RFP Title: Industrial Electrical Services

1.0 INTRODUCTION AND PURPOSE

The City of Fort Worth (City) is requesting proposals from qualified firms to establish a contract for industrial electrical services for the Water Department per descriptions and specifications listed in this RFP

2.0 BACKGROUND

City of Fort Worth (City) seeks proposals to finalize a non-exclusive agreement for waste and wastewater industrial electrical services for the Water Department on an “as needed” basis. Prospective responding proposers should ensure they download all attachments for complete responses and understanding of the agreement the City intends to award from this solicitation. The successful proposer(s) is known hereafter as “Contractor”/ “Vendor.”

3.0 SCOPE OF SERVICES

3.1 Proposer Responsibilities

3.1.1 Have a minimum of 10 (ten) recent years of continuous

experience prior to this solicitation providing water and wastewater industrial electrical installation, repairs, troubleshooting, and related services.

3.1.1.1 Submit proof of experience with the bid. Proof of

experience can include organizational charts, list(s) of licensed electricians with length of time of being licensed and industrial certification (if applicable) which clearly demonstrates and verifies the Contractor’s eligibility.

3.1.2 Provide personnel who possess valid electrical license(s) issued by the Texas Department of Licensing and Regulation and electrical certifications as required by the City, State of Texas, Federal agency, or any other applicable regulatory agency requirements for these specific services. The Contractor shall provide copies of Licenses and Certificates upon request or prior to site arrival.

3.1.3 Have and operate a full-time, permanent business address with the ability to be reached by email and telephone. Provide and

RFP Ref. #: 25-0249 Doc. Ref#: RFP-02 Page 2 of 20 maintain a telephone dispatch system that is operational 24 hours per day, seven (7) days per week, and 365 days per year (including Holidays). Telephone answering machines do not meet the requirements of this paragraph.

3.2 Safety

3.2.1 The Contractor must be thoroughly familiar with all prevailing safety measures pertinent to its operations. This shall include, but not necessarily be limited to, Environmental Health Agency (EPA) regulations, Fort Worth City Ordinances, and Occupational Safety and Health Agency (OSHA) regulations.

In addition, the Contractor shall be wholly responsible for instructing its employees in these safety measures and seeing that they are fully complied with in every respect.

3.2.2 Contractor shall be responsible for the enforcement of all safety requirements for any work performed under the Agreement.

Inspections, repairs, and replacement of any Maintained Element shall only be performed by personnel with appropriate training and qualifications, using appropriate equipment that is accurately calibrated and maintained in good operating condition at the time of inspection.

3.2.3 If the Contractor fails or refuses to promptly comply with safety requirements, the Department Project Manager or designee may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such order shall be made the subject of a claim for extension of time or for excess costs or damages to Contractor

3.2.4 Contractor must own, maintain, and make available required personal protection equipment for employees and show proof upon request.

3.2.5 Contractor shall ensure the safety of their employees, City employees, and the general public during the performance of all services under this contract. The Contractor shall ensure that all crews are fully and properly equipped to perform services promptly and safely. Contractor shall block off and mark all

RFP Ref. #: 25-0249 Doc. Ref#: RFP-02 Page 3 of 20 work areas with appropriate safety signs and safety barricades/bollards to protect the public from injury.

3.2.6 Contractor personnel shall provide appropriate warning devices when necessary and cooperate in the fullest in allowing through passage of other vehicles and personnel, even to the point of interrupting their own work, if necessary.

3.2.7 Contractor shall notify the City immediately if there is an accident involving injury to any individual on or near the location by phone or radio after insuring the safety of the affected individual(s).

3.2.7.1 Contractor shall notify the City immediately if there is an incident that causes damage to property after ensuring the safety of the affected individual(s).

3.3 Maintenance Requirements

3.3.1 The Contractor shall, during all periods of contract

performance, provide competent supervision of his employees to assure complete and satisfactory fulfillment of the work and the terms of this Contract. The Contractor or a capable, fully authorized representative must be immediately available during all work activities to receive any and all special instructions from the Department Project Manager or designee.

3.3.2 All work shall be completed in compliance with the National Electric Code (NEC) and City of Fort Worth Electrical Code.

3.3.3 A licensed Journeyman electrician must be present on the jobsite at all times, as required by the City of Fort Worth electrical code.

3.3.4 Contractor shall ensure the number of Journeyman electricians to Apprentice electricians does not exceed a ratio of one (1) Journeyman to three (3) Apprentices.

3.3.5 Contractor's employees are required to wear an uniform or identification badge stating Contractor’s business name or logo, at all times while performing work under this agreement. There may be times when the requesting department will issue City

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Contractor I.D. badges for the Contractor's employees. The I.D.

badges shall be surrendered to the department representative upon the completion of each project.

3.3.6 The Contractor shall be wholly responsible for and shall promptly correct or restore all defective work or damages to any job site caused by its activities. Restoration and correction shall be to the complete satisfaction of the City. This shall apply to any part of a building, its appurtenances, the adjacent grounds, or any other tangible damage incurred in the performance of the Contract.

3.3.6.1 Failure by the Contractor to proceed promptly with

corrective actions may be cause for cancellation of this Contract with amount(s) necessary to correct defective work and/or damage being withheld from payments due or to become due to the Contractor.

3.3.7 Contractor shall provide written notification of any damage found prior to any work commencing to the Department Project Manager or designee. Contractor shall immediately notify the Department Project Manager designee whenever work is expected to be hazardous to City employees, the general public, and/or City operations.

3.3.8 Contractor shall be responsible for any defects in the project due to faulty materials and workmanship, or both, for a period of one year from date of final acceptance of this project by the City and will be required to replace at his/her expense any part or the entire project which becomes defective due to these causes.

3.3.9 The Contractor shall keep the premises free at all times from the accumulation of waste materials or rubbish. At the completion of the work, the Contractor shall remove all waste and rubbish from and about the work area, as well as tools, equipment and surplus materials, and shall leave the area as clean and as free of spots, stains, etc., as before the work was undertaken. Contractor shall be responsible for

RFP Ref. #: 25-0249 Doc. Ref#: RFP-02 Page 5 of 20 disposing/hauling of all trash, demolition debris, unused material, etc. in accordance with all Local, State, and/or Federal guidelines.

3.3.10 Failure of the City to insist in any one or more instances upon performance of any of the terms and conditions of this contract shall not be construed as a waiver or relinquishment of the future performance of any terms and conditions, but the Contractor's obligation with respect to such performance shall continue in full force and effect.

3.3.11 Contractor guarantees that the manufacturer's warranty for all products used in the provided service is transferred to the City.

3.3.12 Contractor shall provide written documentation for property damage to the Department Project Manager within one (1) calendar day of the incident. Damage to property shall be replaced or repaired to the satisfaction of the City by the Contractor, and at no cost to the City. The City may, however, at its sole discretion, elect to make repairs or replacements of damaged property and deduct the cost from any payments owed to Contractor or to recover costs if no payments are owed.

3.3.13 Contractor shall coordinate the timing and transportation of equipment or materials to the work area. Transportation through the interior of a facility is required, the Contractor shall take every precaution to ensure public safety. Under no circumstances shall the Contractor transport equipment or materials through the interior of a facility without prior coordination with the Department Project Manager or designee.

3.3.14 Contractor shall perform services in a manner as not to interrupt or interfere with the operation of any existing activity on the premises or with the work of another contractor.

3.3.15 Contractor shall be responsible for familiarizing themselves with the nature and extent of work to be performed by adequately inspecting the location prior to the start of performing the services.

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3.3.16 Contractor shall not perform work outside of what was

requested for a specific service request without first having written approval from the Department Project Manager or designee. The Contractor shall not install any additional quantities without the Department Project Manager or designee’s prior written authorization. Invoices shall only be for agreed-upon quantities. The City is not responsible for paying any unapproved invoice items.

3.3.17 Contractor shall understand and agree that the scheduling of events at City facilities takes precedence over any services agreed to by the Contractor and Department Project Manager or designee. The Contractor shall not hold the City liable, financially or otherwise, if the City needs to reschedule services with the Contractor due to a new event scheduled at a City facility. The Department Project Manager or designee will make every reasonable effort to immediately notify the Contractor of changes in the City’s schedule of events which may have an impact on scheduled services.

3.3.18 Contractor shall report to the Department Project Manager or designee upon arrival and departure from a location. The Department Project Manager or designee who initially requested the service should inspect the job site upon completion of work to review job performance.

3.3.19 Contractor shall upon completion of service call to a location, provide a detailed report describing the services performed and materials installed, repaired, or replaced during the visit and materials picked up at the completion of the job. The report shall be provided to the Department Project Manager or designee within one (1) week of completion of the service request, or at a time mutually agreed to between the Contractor and the Department Project Manager or designee. The Contractor and Department Project Manager can mutually agree on the content of the report.

3.3.20 Contractor shall provide all transportation required to perform the work.

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3.3.21 Contractor shall park its vehicles in areas designated by the City, if available.

3.3.21.1 In the event the City cannot make parking

arrangements for the Contractor, the Contractor shall be responsible for parking fees and fines.

3.3.21.2 All vehicles parked on City property shall be clearly marked with the Contractor's or subcontractor’s name on both sides of each vehicle. Magnetic signs are acceptable.

3.3.21.3 Contractor shall be responsible for damage done to

City property or equipment as a direct result of the Contractor's actions.

3.3.21.3.1 Should the Contractor and/or his employees

cause any damage to City property, the Contractor shall inform the Department Project Manager or designee within one (1) calendar day.

3.3.21.3.2 The Contractor shall make repairs or

replacement to the satisfaction of the Department Project Manager or designee at no cost to the City within a time frame agreed upon by the Department Project Manager or designee. The City may, however, at its sole discretion, elect to make repairs or replacements of damaged property and deduct the cost from any payments owed to Contractor or to recover costs if no payments are owed.

3.3.22 Contractor shall acknowledge receipt of a standard service request Notification within two (2) business days by responding via phone or email to the Department Project Manager or designee. The Department Project Manager or designee will provide the Contractor with the location, onsite contact, and a general description of the service request.

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3.4 Schedule

3.4.1 Contractor shall understand that the City may require the

Contractor to respond to expedited service requests. Expedited services shall be defined as services that are needed immediately due to an unforeseen event(s) or a situation which threatens to interfere with the business operations of the City.

The City shall have the sole and final authority in determining when services will be designated as Expedited.

3.4.1.1 Expedited services shall be available 24 hours a day, 365 days a year.

3.4.1.2 For each expedited service request, the City shall

request services (Notification) and the Contractor shall respond/acknowledge within 30 minutes and be on-site within four (4) hours. Response time shall begin from the time the call is made to the time the Contractor’s technician signs in at the facilities.

3.4.1.3 Understand if additional services (general or expedited) are required after the Expedited service are completed, those services shall be provided in accordance with the terms and conditions of this Contract and as outlined in this Scope Of Services/Specifications.

3.4.2 The Contactor shall provide the Department Project Manager or designee a written summary of services provided within two (2) business days. The summary shall include: the location of the services, type and description of services to be performed, and itemized cost of labor and parts (based on prices established in the Contract), and list of material-handling equipment rental(s) needed to complete the service (if applicable).

3.4.2.1 Proposer’s Estimates should include all the information set in Attachment “A” which includes but not limited to: the invoice number, purchase order number, itemized breakdown of cost and labor.

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3.5 Services

3.5.1 Contractor shall comply with all Federal, State, Local, and City regulations that relate to electrical installation, repairs, and related services.

3.5.2 Contractor shall perform the following electrical-related services on an as-needed basis

3.5.3 Types of services may include, but are not limited to:

3.5.3.1 The Disconnects

3.5.3.2 Alternating Current (AC) and Direct Current (DC)

power supplies

3.5.3.3 All types of electrical construction work (new and

rehab);

3.5.3.4 Aluminum Rigid Metallic Conduit (RMC) and PVC

coded rigid conduit;

3.5.3.5 Conduit installation and repair;

3.5.3.6 Minor excavation or digging may be required for buried repairs or installation of new conduit;

3.5.3.7 Wiring and cable installation, splicing and repair up to medium voltage;

3.5.3.8 Electrical equipment installation and repair;

3.5.3.9 Minor building or equipment modifications necessary to make repairs;

3.5.3.10 Pad-mounted switch and tap protectors;

3.5.3.11 Medium voltage transformers;

3.5.3.12 Eddy current drives;

3.5.3.13 Soft starters;

3.5.3.14 Duct banks;

3.5.3.15 High voltage splicing and repair;

3.5.3.16 Capacitor banks;

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3.5.3.17 Switchgear;

3.5.3.18 Feeder selector switches;

3.5.3.19 Motor and feeder protection relays;

3.5.3.20 Work in or around electrical manholes;

3.5.3.21 Diagnostic testing and repairs;

3.5.3.22 Inspections

3.5.4 Contractor shall understand the repair parts and materials used to perform services under this Contract shall be factory-new, free of defects in materials and workmanship, and meet or exceed the Original Equipment Manufacturer (OEM) specifications as approved by the Department Project Manager or designee.

3.5.5 Contractor shall not charge the City for repair parts and materials other than those used in the performance of services for the City.

3.5.6 Contractor shall understand that all charges for repair parts and materials shall be included in the firm fixed price quotation and will not be billed separately.

3.5.7 Contractor shall understand that all equipment used in the performance of this contract, shall be in good operating condition and shall meet or exceed OSHA industry standards.

3.5.8 Contractor shall understand that they cannot store used supplies and equipment on City premises at the end of the work day unless otherwise specified by the Department Project Manager or designee.

3.5.9 Contractor shall understand that no gasoline, natural gas, diesel, or propane-powered equipment shall be allowed inside a facility without the written permission of the Department Project Manager or designee.

3.5.10 Contractor shall understand that any motorized or mechanical equipment such as lifts, booms or scaffolds will be inspected and approved by the Department Project Manager or designee before use. Non- marking tires shall be cleaned before entry into the

RFP Ref. #: 25-0249 Doc. Ref#: RFP-02 Page 11 of 20 facility. In addition, the City may require a covering be laid on the floor to protect it from the equipment. The Contractor is responsible for any damage resulting from tire burns, battery leaks, oil or hydraulic leaks, scrapes or scratches caused by its equipment.

3.5.11 Contractor shall understand the City may call for a work stoppage at any time if inferior equipment that is creating hazardous conditions or damaging City property is in use by the Contractor. The City shall have the sole and final authority in determining if Contractor’s equipment is inferior.

3.5.12 Contractor shall understand that under no circumstances shall the Contractor charge the City if the Contractor elects to purchase tools and equipment used to perform services under this Contract. This does not include any equipment rentals.

3.5.13 Contractor shall obtain written approval from the Department Project Manager or designee prior to renting any equipment.

Under no circumstances shall the Contractor rent equipment without such prior approval. All costs of Rental Equipment shall be included in the firm, fixed price quote.

3.6 Electrical Services Specifications

3.6.1 The selected Contractor shall provide all labor, equipment, parts and materials necessary to repair existing and install new electrical systems as requested by an authorized City employee on an as-needed basis.

3.7 Response Time

3.7.1 Contractor shall respond to site the same day contacted, if called before 12:00 p.m. or the next day if called after 12:00 p.m. In case of emergency, the Contractor shall respond to the site within 4 hours

3.7.2 Regular hours shall be 7:00 a.m. to 4:00 p.m., Monday through Friday.

3.7.3 After hours shall be 4:01 p.m. to 6:59 a.m., Monday through Friday.

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3.7.4 Weekend and Holiday Hours shall be 4:01 Friday to 6:59 a.m.

Monday. Holiday hours shall be all City observed holidays.

3.8 Type of Work Required

3.8.1 Contractor must be able to work in an elevated position - up to

150 feet in the air.

3.8.2 Work may be performed on elevated tanks, meter vaults and other hazardous locations.

3.9 Types of Equipment to be Serviced

3.9.1 Types of equipment to be serviced includes, but not limited to the following brands of switchgear:

3.9.1.1 ITE switchgear

3.9.1.2 Square D switchgear

3.9.1.3 Siemens Allis switchgear; liquid filled compartment

type pad mounted transformers,

3.9.1.4 Motor control centers

3.9.1.5 Emerson (EIM) valves,

3.9.1.6 Limit torque valves,

3.9.1.7 DC drives and controls,

3.9.1.8 Alternating current (AC) variable speed drives,

3.9.1.9 Ozone equipment,

3.9.1.10 Westinghouse motor starters,

3.9.1.11 Street lights,

3.9.1.12 Chemical feed pumps and motors,

3.9.1.13 Office and building lights,

3.9.1.14 Solar lighting,

3.9.1.15 Solar panels,

3.9.1.16 Buried concrete pull boxes,

3.9.1.17 Anchor poles with concrete piers and security lights.

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3.9.2 Electrical equipment/parts and supplies may be furnished by the City at the City’s discretion.

3.10 Weatherproof Locations

3.10.1 Wiring, fixtures and equipment in designated locations shall conform to the latest edition of the National Fire Protection Association, (NFPA) 70®: National Electrical Code requirements for installation in damp or wet locations.

3.11 Applicable Standards and Specifications

3.11.1 All services, parts, and materials provided under this contract shall be in accordance with the most current volume of the of the National Electric Code, all City Ordinances and amendments, all current applicable codes of the American National Standard Institute, American Society for Testing and Materials (ASTM), Code of Federal Regulations, Federal Specifications, Institute of Electrical & Electronics Engineers, Insulated Cable Engineers Association, National Fire Protection Association, Rural Electrification Administration and Underwriters Laboratories.

3.12 Identification Nameplates

3.12.1 Major items of electrical equipment and major components shall be permanently marked with an identification name to identify the equipment by type or function and specific unit number as indicated. Designation of motors shall coincide with their designation in the motor control center or panel. Unless otherwise specified, all identification nameplates shall be made of laminated plastic in accordance with ASTM D709 with black outer layers and white core. Edges shall be chamfered. Plates shall be fastened with black finished round-head drive screws, except motors, or approved non-adhesive metal fasteners. When the nameplate is to be installed on an irregular-shaped object, the Contractor shall devise an approved support suitable for the application and ensure the proper installation of the supports and nameplates. In all instances, the nameplate shall be installed in a conspicuous location.

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3.12.2 At the option of the Contractor, the equipment manufacturer’s standard embossed nameplate material with black paint-filled letters may be furnished in lieu of laminated plastic. The front of each panel board, motor control center, switchgear and switchboard shall have a nameplate to indicate the phase letter, corresponding color and arrangement of the phase conductors.

3.13 As-Built Drawings

3.13.1 Proposer Following the project completion or turnover, within thirty (30) days of acceptance, the Contractor shall furnish two

(2) sets of as built drawings and/or CAD (can be electronic) drawings to the requesting department.

4.0 METHOD OF AWARD - Proposals will be evaluated based on “best value” to the City. Proposals that receive less than 50% of the total available points, excluding price points, will be considered for award.

5.0 EVALUATION FACTORS

To be considered, the Proposer must submit a complete Proposal by the stated deadline and in accordance with all Proposal requirements. All required documentation must be included for evaluation.

Proposals that meet these requirements will be evaluated based on the criteria listed below.

5.1 Cost – up to 15 points available

5.2 Small Business Participation- up to 20 points available

5.2.1 Will be evaluated using RFP-4

5.3 Qualifications, Experience with Industrial Electrical Services– up to

25points available

5.3.1 Will be evaluated using RFP-4

5.4 Approach to perform services – up to 15 points available

5.4.1 Will be evaluated using RFP-04

5.5 Ability to meet the City’s needs/Availability of resources- up to 15 points available

5.5.1 Will be evaluated using RFP-04

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5.6 Electrician Staffing- up to 10 points

5.6.1 Will be evaluated using RFP-04

6.0 PRICING STRUCTURE

6.1.1 Highlight Contractor shall, for each project, submit a firm fixed price quotation to the Department Project Manager or designee within two (2) business days of notification for review by the Department Project Manager or designee, or at a time mutually agreed to between the Contractor and the Department Project Manager or designee. The quote will be evaluated for accuracy, demonstrated understanding of the project scope of work, schedule, and price, and shall be awarded to the Contractor meeting the project requirements at the lowest price. To comply with the quote process, the Contractor shall:

6.1.1.1 Provide a written firm-fixed price quote, based on the labor rates listed on the Bid Solicitation. The firm fixed price quotation shall include:

6.1.1.1.1 Description of the work to be performed.

6.1.1.1.2 Itemized estimate of the parts and

materials, including manufacturer’s list price discount.

6.1.1.1.3 Timeline including proposed start and

finish dates.

6.1.2 Understand that the submission of a firm fixed price quotation is evidence that the Contractor has familiarized himself/herself with the nature and extent of the work and any local conditions that may, in any manner, affect the scope of the work to be done, and the equipment, materials, labor, etc. required. No variation in price or conditions shall be permitted based on the claim of ignorance, negligence, or false representation.

6.1.3 Contractor shall understand that if alternative products are

RFP Ref. #: 25-0249 Doc. Ref#: RFP-02 Page 16 of 20 available to meet the sustainability goals of the City, these shall be submitted with the Contractor’s quote as an additional or alternative firm fixed price quotation.

6.1.4 The Contractor shall immediately notify the Department Project Manager or designee in writing (by email) if additions, deletions, and/or revisions to a job assignment are needed.

6.1.5 Within one (1) business day of notification, the Contractor shall submit a written Project Quotation Change Request to the Department Project Manager or designee. The City reserves the right to reject any changes to the project firm fixed price quotation requested by the Contractor. Under no circumstances shall Contractor proceed with changes to the project firm fixed price quotation without approval from the Department Project Manager or designee. The Project Quotation Change Request shall include the following:

6.1.5.1 A description of the change or addition in the work and the reason for the change/addition, explaining the benefits of the change/addition.

6.1.5.2 The adjustment in the project time, if applicable.

6.1.6 If the City requests to change a fixed-price quote due to a change in the scope of work that would increase the number of labor hours required or the amount of materials required, the Contractor shall amend the original amount and, upon approval and acceptance by the Department Project Manager, of the amended fixed-price quote, shall be reimbursed for the changes.

7.0 CONTRACT AWARD PROCESS

7.1 The Purchasing Division will facilitate and manage the evaluation process.

7.2 An Evaluation Panel consisting of representatives from various City departments and City consultants may be appointed to review and evaluate RFP responses in accordance with this RFP. City reserves the right at its sole discretion to include additional representatives at any point during the evaluation.

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7.3 The Evaluation Committee will evaluate responses and may select Proposer for onsite interviews, presentations or demonstrations.

7.4 At its sole discretion, the City may request Best and Final Offers (BAFO) from proposers whose proposals are deemed most advantageous. Contract negotiations will be based on the BAFO submissions.

7.5 The City reserves the right to negotiate all elements that comprise the successful Proposer’s response to ensure that the best possible consideration be afforded to all concerned.

7.6 The City reserves the right to shortlist firms based upon scores/ratings received during the evaluation process.

7.7 The City will notify all proposers in writing of the outcome once an award determination has been made.

8.0 PROPOSAL FORMAT AND ATTACHMENTS

To facilitate and expedite the evaluation process, Proposals should adequately address all evaluation factors and include the following list of required items that will be used as part of the evaluation. A Proposal may be deemed to be non-responsive and may be disqualified, at the City’s discretion, if the Proposal fails to comply with the following instructions.

8.1 Proposal Format Requirements

8.1.1 Proposal format shall be in font no smaller than 12 point, 8.5-inch by 11-inch paper size, with one inch margins and single-spaced for the entire submitted proposal.

8.1.2 All proposal sections shall be divided by submission titles. All pages within these sections shall be uniquely numbered for purposes of easy reference.

8.2 Response forms

8.2.1 Completed RFP-03

8.2.2 Completed and signed RFP-04.

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8.2.3 Completed and signed RFP-05.

8.2.4 Completed and signed RFP-06.

8.2.5 Completed and signed RFP-07.

8.2.6 Completed and signed RFP-08.

8.2.7 Completed RFP-09

8.3 Technical Response

8.3.1 Submit proof of experience with the bid

8.3.2 List of Exceptions/Substitutions/Clarifications/Additions

8.3.2.1 Although the Scope of Services included Project

Requirements of the solicitation represents the City’s anticipated needs, there may be instances in which it is in the City’s best interest to permit exceptions to requirements and accept proposed alternatives.

8.3.2.2 If no exceptions are taken, please include a single

document stating “No Exceptions taken” in the Required section.

8.3.2.3 It is extremely important for the Proposer to make clear where exceptions, clarifications, substitutions, and/or additions to the Scope of Services, Draft Vendor Service Agreement, and General Terms and Conditions are taken and how substitutions shall be provided. The City does not recognize strikeouts, deletions, or changes to Solicitation documents. Therefore, exceptions, conditions, clarifications, and/or substitutions to the provisions of the City’s requirements must be clearly identified along with the proposed addition or modification. If the Proposer does not make it clear that an addition, exception or clarification is taken, the City shall assume the Proposer is responding to and shall meet

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8.3.2.4 Identify each exception, clarification, substitution

and/or addition by specifically referencing the page number, section number, subsection number, item number or letter, and, if necessary, paragraph, or line number.

8.3.2.5 Identify each item clearly as an addition, exception, clarification or substitution. It is not necessary to include the entire text of a particular section or subsection.

However, for ease of reference, Proposers may use portions of the solicitation’s text, if helpful in explanation.

8.3.2.6 For substitutions/clarifications, provide an explanation of the difference between what the solicitation requests and what is proposed. The City is open to other means of accomplishing the requested Work. Proposers must explain why they believe their method of accomplishing the Work is equal to or better than that specified by the City.

8.3.2.7 For any addition(s) proposed or exception(s) taken, provide a rationale in as much detail as possible.

8.3.2.8 Begin responses to the major sections of the solicitation on a new page.

8.3.2.9 The City shall consider the number and substance of

alterations to the City’s stated requirements as a factor in determining the most advantageous response.

8.3.3 Pricing

8.3.3.1 Proposal pricing shall be assembled and presented in

accordance with the format and instructions of this solicitation.

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8.3.3.2 Pricing shall be captured solely in the bid table, BT- 59FJ, provided with this solicitation.

8.3.3.3 Proposers shall not include any cost or rate information within the proposal document, attachments, or exhibits.

SMALL BUSINESS PROGRAM – The City of Fort Worth has established a 30% Small Business (SB) participation goal for this solicitation. This goal reflects the City’s determination that certified Small Business Firms are available to provide the goods and/or services required under this bid. Accordingly, at least 30% of the total awarded contract value must be subcontracted or spent with a certified Small Business Firm. All provisions and requirements outlined in City Ordinance No. 27832-08-2025 apply to this solicitation. Bidders are required to submit the following documentation with their proposal:

a. Small Business Utilization form V1 (RFP-06), detailing how the Small Business goal will be achieved.

b. Current Small Business Certification issued by the North Central Texas Regional Certification Agency (NCTRCA).