9-RFB-RC-2022-105 Award -REVISED 8-7-24.pdf

COUNTY OF ROCKLAND

Department of General Services

Purchasing Division

Title: Car Wash and Vehicle Detailing

Contract Period: September 25, 2022 through September 24, 2023 with 2-1 year options Extended through September 24, 2024, w/ 1-year option, Extended through September 24, 2025

Original Date of Issue: August 29, 2022

Date of Revision: August 7, 2024

BID No: RFB-RC-2022-105

Catalog: Automobiles & Vehicles

Authorized Users: County Agencies, All Political Subdivisions

Address Inquiries to:

Name: Richard Ryan Title: Purchaser II Phone: (845) 364-3817 Fax: (845) 364-3809 E-mail: ryanri@co.rockland.ny.us

Description This contract is to provide car wash & vehicle detailing services.

Contract # Vendor Number Contractor & Address Telephone No.

BID 22-105 0000011255 Wagner Wash Inc.

d/b/a Mt Ivy Car Wash 11 Thiells Mt Ivy Road Pomona, NY 10970 Contact: Marc Wagner mtivycarwash@optonline.net/ magicpluto@optonline.net

845-362-1010

CELL: 845-499-7708

Contract Award Notification mailto:mtivycarwash@optonline.net

RFB-RC-2022-105 Car Wash and Vehicle Detailing Award Page 1

VENDOR: Wagner Wash d/b/a

Mt. Ivy Car Wash

LINE NO. DESCRIPTION ITEM NUMBER ESTIMATED YEARLY

QTY.

UNIT UNIT PRICE EXTENDED PRICE

1-1 Basic Exterior Car wash with sealer wax and towel dry, (Class 1- Trucks)

92893000027 650 EACH $ 6.70 $ 4,355.00

1-2 Basic Exterior Car wash with sealer wax and towel dry, (Class 2- Trucks)

92893000028 20 EACH $ 6.70 $ 134.00

1-3 Basic Exterior Car wash with sealer wax and towel dry, (Class 2-Vans/SUV)

92893000029 30 EACH $ 6.70 $ 201.00

1-4 Car wash with sealer wax

(Class 1-Cars), machine vacuum vehicle, clean windows, wipe down dash, as per the specifications

92893000018 300 EACH $ 10.30 $ 3,090.00

1-5 Car wash with sealer wax

(Class 2- Trucks), machine vacuum truck windows and dash, vacuum vehicle, clean windows, wipe down dash, as per the specifications

92893000019 25 EACH $ 10.30 $ 257.50

1-6 Car wash with sealer wax

(Class 2-Vans/SUV), machine vacuum van/SUV windows and dash, vacuum vehicle, clean windows, wipe down dash, as per the specifications

92893000020 120 EACH $ 10.30 $ 1,236.00

1-7 Car wash and detail

(Class 1-Cars), vacuum car or wash down vinyl, wipe down interior, bug and tar remover as required, clean and detail wheels and tires, clean windows, hand wax, as per the specifications

92893000021 30 EACH $ 46.35 $ 1,390.50

1-8 Car wash and detail (Class 2-Trucks), vacuum truck or wash down vinyl, wipe down interior, bug and tar remover as required, clean and detail wheels and tires, clean windows, hand wax, as per the specifications

92893000022 5 EACH $ 51.50 $ 257.50

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 6TH FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

Zone 1

RFB-RC-2022-105 Car Wash and Vehicle Detailing Award Page 2

Mt. Ivy Car Wash

LINE NO. DESCRIPTION ITEM NUMBER ESTIMATED YEARLY

QTY.

UNIT UNIT PRICE EXTENDED PRICE

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 6TH FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

1-9 Car wash and detail

(Class 2-Vans/SUV), vacuum van/SUV or wash down vinyl, wipe down interior, bug and tar remover as required, clean and detail wheels and tires, clean windows, hand wax, as per the specifications

92893000023 40 EACH $ 61.80 $ 2,472.00

1-10 Carpet shampoo for vehicle

(Class 1-Cars), as per the specifications

92893000024 15 EACH $ 41.20 $ 618.00

1-11 Carpet shampoo for vehicle

(Class 2-Trucks), as per the specifications

92893000025 5 EACH $ 51.50 $ 257.50

1-12 Carpet shampoo for vehicle

(Class 2-Vans/SUV), as per the specifications

92893000026 20 EACH $ 61.80 $ 1,236.00

Total Lines 1-1 -thru-1--12 $ 15,505.00

2-1 Basic Exterior Car wash with sealer wax and towel dry, (Class 1-Cars)

92893000059 650 EACH

6.70$

$ 4,355.00

2-2 Basic Exterior Car wash with sealer wax and towel dry, (Class 2- Trucks)

92893000060 20 EACH

6.70$

$ 134.00

2-3 Basic Exterior Car wash with sealer wax and towel dry, (Class 2-Vans/SUV)

92893000061 30 EACH

6.70$

$ 201.00

2-4 Car wash with sealer wax

(Class 1-Cars), machine vacuum vehicle, clean windows, wipe down dash, as per the specifications

92893000009 300 EACH

10.30$

$ 3,090.00

ZONE 2

RFB-RC-2022-105 Car Wash and Vehicle Detailing Award Page 3

Mt. Ivy Car Wash

LINE NO. DESCRIPTION ITEM NUMBER ESTIMATED YEARLY

QTY.

UNIT UNIT PRICE EXTENDED PRICE

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 6TH FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

2-5 Car wash with sealer wax

(Class 2- Trucks), machine vacuum truck windows and dash, vacuum vehicle, clean windows, wipe down dash, as per the specifications

92893000010 25 EACH

10.30$

$ 257.50

2-6 Car wash with sealer wax

(Class 2-Vans/SUV), machine vacuum van/SUV windows and dash, vacuum vehicle, clean windows, wipe down dash, as per the specifications

92893000011 120 EACH

10.30$

$ 1,236.00

2-7 Car wash and detail

(Class 1-Cars), vacuum car or wash down vinyl, wipe down interior, bug and tar remover as required, clean and detail wheels and tires, clean windows, hand wax, as per the specifications

92893000012 30 EACH

46.35$

$ 1,390.50

2-8 Car wash and detail (Class 2-Trucks), vacuum truck or wash down vinyl, wipe down interior, bug and tar remover as required, clean and detail wheels and tires, clean windows, hand wax, as per the specifications

92893000013 5 EACH

51.50$

$ 257.50

2-9 Car wash and detail

(Class 2-Vans/SUV), vacuum van/SUV or wash down vinyl, wipe down interior, bug and tar remover as required, clean and detail wheels and tires, clean windows, hand wax, as per the specifications

92893000014 40 EACH

61.80$

$ 2,472.00

2-10 Carpet shampoo for vehicle

(Class 1-Cars), as per the specifications

92893000015 15 EACH

41.20$

$ 618.00

2-11 Carpet shampoo for vehicle

(Class 2-Trucks), as per the specifications

92893000016 5 EACH

51.50$

$ 257.50

RFB-RC-2022-105 Car Wash and Vehicle Detailing Award Page 4

Mt. Ivy Car Wash

LINE NO. DESCRIPTION ITEM NUMBER ESTIMATED YEARLY

QTY.

UNIT UNIT PRICE EXTENDED PRICE

COUNTY OF ROCKLAND

DGS – PURCHASING DEPARTMENT

BLDG. A, 6TH FLOOR, 50 SANATORIUM ROAD

POMONA, NY 10970

TELEPHONE NO.: 845-364-3820

FAX NO.: 845-364-3809

2-12 Carpet shampoo for vehicle

(Class 2-Vans/SUV), as per the specifications

92893000017 20 EACH

61.80$

$ 1,236.00

Total Lines 2-1-thru- 2-12 $ 15,505.00

PAGE: 8

COUNTY OF ROCKLAND - DGS-PURCHASING

BLDG. A., 2ND FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CAR WASH AND VEHICLE DETAILING

BID NUMBER:

RFB-RC-2022-105

This Invitation to Bid is prepared in Microsoft Word (Office for Windows 2003) format. Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies available to the County of Rockland.

PURCHASES BY OTHER

LOCAL GOVERNMENTS, SCHOOL DISTRICTS, AND NON PROFIT AGENCIES

As per the New York State General Municipal Law, all political subdivisions of New York State are allowed to make purchases through the resulting contract(s). As per Rockland County Procurement Policy, Non Profit

Agencies approved to participate in New York State’s Contract Extension Program are authorized to make purchases through the resulting contract(s).

1. The County of Rockland shall make all contract award information available to other political subdivisions and non profit agencies through our website: www.rcpurchasing.com

2. Any other political subdivision or Rockland County non profit agency will issue purchase orders directly to vendors within the specified contract period referencing the County’s contract and shall be liable for any payments due on such purchase orders; and shall accept sole responsibility for any payment due.

3. All purchases shall be subject to audit and inspection by the other political subdivisions and Rockland County non profit agencies for which the purchase was made.

4. No officer, board or agency of a county, town, village, or school district shall make any purchase through the

County when bids have been received for such purchase by such officer, board or agency, unless such purchase may be made upon the same terms, conditions and specifications at a lower price through the County.

5. All Bidders shall be on notice that as a condition of the award of a County contract, the successful bidder shall accept the award of a similar contract with any other political subdivision in New York State and Rockland

County non profit agencies authorized to use New York State’s contracts, if called upon to do so. A listing of approved Rockland County non profit agencies is available on the Purchasing Division’s website at www.rcpurchasing.com. The County, however, will not be responsible for any debts incurred by the participants pursuant to this or any other agreement.

6. Necessary deviations from the County’s specifications in the award of a participant contract, whether such deviations relate to quantities, or delivery points shall be resolved between the successful bidder and the other political subdivisions and Rockland County non profit agencies.

PAGE: 9

BLDG. A., 2ND FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE:

CAR WASH AND VEHICLE DETAILING

BID NUMBER:

This Invitation to Bid is prepared in Microsoft Word (Office for Windows 2003) format. Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies available to the County of Rockland.

SPECIFICATIONS

1. SCOPE

1.1. The scope of this bid is to provide exterior car washes and detailing for County vehicles and equipment on an as needed basis. Proposal Pages are broken into to zones with identical services to be provided.

2. GENERAL INFORMATION/REQUIREMENTS

2.1. A basic exterior car wash consists of a car wash with sealer wax and towel dry

2.2. DESCRIPTION OF VEHICLE CAR WASH WITH SEALER WAX

2.2.1. Prep and hot wash complete vehicle and sealer wax

2.2.2. Vacuum

2.2.3. Wipe down dash

2.2.4. Rinse vehicle

2.2.5. Wash undercarriage

2.2.6. Fan dry vehicle

2.2.7. Wipe and clean windows

2.3. In addition to the items listed in section 2.1, a car wash with detail will include:

2.3.1. Bug and tar removal where needed

2.3.2. Clean and detail wheels and tires

2.3.3. Wipe down interior

2.3.4. Hand wax

2.4. Rockland County departments using the car wash services in his bid will be responsible for coordinating, setting up separate billing accounts and issuing purchase orders for estimated usage.

2.5. The County of Rockland reserves the right to contract services from a non-contract provider when the bidder is unable to provide the required services.

2.6. The County of Rockland reserves the right to inspect the bidder’s facility to determine adequacy of their facilities and services.

2.7. Vendors will be given an authorization form (attachment 2) that must be signed by County of Rockland employees when using this bid.

2.8. There must be a separate authorization form and purchase order for each department.

2.9. The County of Rockland shall ensure all dump bodies and spreaders are free of debris before arriving at the car wash.

2.10. This bid is for automotive detailing services. The County will not pay for any extra services not specifically addressed. Personnel who request additional services not detailed in this bid must pay for them themselves.

PAGE: 10

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

TELEPHONE: 845-364-3820 / TELEFAX: 845-364-3809

TITLE: CAR WASH AND VEHICLE DETAILING

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies available to the County of Rockland.

3. FULL- SERVICE VEHICLE WASHING OPERATIONAL HOURS

3.1. Monday – Friday __________AM to __________PM

3.2. Saturday __________AM to __________PM

3.3. Sunday __________AM to __________PM

3.4. Holidays __________AM to __________PM

3.5. List holidays that facility will not be open:

4. PAYMENT

4.1. Vendor shall receive a purchase order from each department using the bid.

4.2. In order to receive payment, vendor shall submit a monthly invoice indicating the department purchase order number along with the authorization form attached. The invoice and back up authorization form must be submitted to the commissioner of Finance, 50 Sanatorium Road, Pomona, NY 10970.

5. PRICING

5.1. The pricing will be structured by class as described in the TRAA Vehicle Identification Guide

(attachment 3).

6. QUANTITIES

6.1. All quantities on the proposal pages are estimates and may be more or less during the term of the bid.

The estimates are based on annual quantities for the County of Rockland and do not include the usage from other additional authorized users.

7. INCREASES

7.1. In the second and third year of this agreement, at the County of Rockland’s option, the Contractor may receive a Unit Daily Cost increase not to exceed the prevailing CPI. The decision of the County of

Rockland is Final and Binding. At the option of the County of Rockland, this contract(s) may be extended for two additional one-year terms with the prevailing CPI increase.

7.2. CPI-U means the Consumer Price Index for U.S. City Average-Consumer Price Index for All Urban

Consumers as published by the Bureau of Labor Statistics of the United States Department of Labor or a successor or substitute index, appropriately adjusted. The Final and Binding decision to extend or not extend this agreement shall rest with the County of Rockland.

7.3. Vendors shall submit a letter to the Director of Purchasing addressing any unscheduled price increases from the manufacturers. This letter must also include, on the manufacturer’s letterhead, all information to support any unscheduled increase. Any increase authorized is at the sole discretion of the

Director of Purchasing and shall be made in writing.

PAGE: 11

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

8. AWARD

8.1. Award will be generated from lowest to highest responsible bidder(s) based on the total pricing submitted and will be awarded by zone.

8.2. Travel time and distance will be a consideration in the overall evaluation of this bid. A secondary award may be made to have additional car wash and detailing services available to service County vehicles. Attachment -1 will be utilized along with time and mileage calculations to make awards.

8.3. The County reserves the right to make a sole award to the lowest responsive bidder.

PAGE: 12

BLDG. A., 6TH FLOOR, 50 SANATORIUM RD, POMONA, NY 10970

Any alterations to this document made by the Offeror may be grounds for rejection of the proposal, cancellation of any subsequent award, or any legal remedies

MILEAGE TIME AND TOLLS

MILEAGE

Est. Amt. of Trips x Miles from location x 2 x .50/Mile = Mileage Cost

1. 100 x Miles from Pomona x 2 x .50/Mile = ____________

2. 50 x Miles from New City x 2 x .50/Mile = ____________

3. 50 x Miles from Orangeburg x 2 x .50/Mile = ____________

Total Mileage Costs ____________

TIME

Mechanics

Est. Amt. of Trips x Time from location x 2 x Wage/Hour = Time Cost

1. 100 x Time from Pomona x 2 x $30/hour = ____________

2. 50 x Time from New City x 2 x $30/hour = ____________

3. 50 x Time from Orangeburg x 2 x $30/hour = ____________

Total Time Costs ____________

TOLL

Est. Amt. of Trips x Toll x ____ 2 = Toll Cost

1. 200 x $ _________ x 2 = ____________

TOTAL MILEAGE, TIME & TOLL COSTS ____________