9-Request for Bids - Parking Lot Snow Removal 2026.docx

Fargo Public Schools (FPS) Request for Bids Parking Lot Snow Removal Due: May 7, 2026 at 10:00 a.m.

Introduction:

The Fargo Public School District is seeking bids for annual Parking Lot Snow Removal Services for the following locations for a 1-year period beginning November 2026, with the option to renew up to two (2) 1-year periods:

* Trollwood location will only need service on Sunday.

Site maps have been included with this request and include the following:

· Red shaded areas indicate snow removal areas

· Yellow shaded areas indicate snow pile areas

Companies responding to this request must submit their bid in accordance with the enclosed specifications and should reference the Bonfire Submission Instructions attached separately for instructions on the District’s electronic submission process.

All submissions must be submitted through the online Bonfire Portal at:

https://fargok12.bonfirehub.com/portal/?tab=openOpportunities Bidders should contact the Euna Support team at Support.Bonfire@eunasolutions.com for technical questions. Bidders can also visit Bonfire’s help forum at https://vendorsupport.gobonfire.com/hc/en-us.

Any communication related to submissions, including the posting of Addenda, will be available on https://fargok12.bonfirehub.com Any questions can also be asked through the available communication tools. Bidders must be registered and logged in to ask questions.

RFB Timeline:

Project Overview:

Snow removal for:

· City Street Exits/Entries

· Parking Lots

· Driveways Snow removal is not needed for sidewalks or bike paths.

*Invoicing must also include an itemization of the hours worked at each site during each snow event.

Bidders must utilize sectional snow pushers mounted to wheel loaders to be considered.

Snow removal must be completed by 6:00 a.m. each school day and event day. This may include weekends and/or holidays.

Bidder will provide notice of status no later than 4am to Owner’s representative if snow removal completion will not meet the 6am deadline.

Snow removal will commence at 1” per National Weather Service unless notified by Owner.

Snow will be hauled at Owner’s request.

Sanding will commence at Owner’s request.

All proposals shall include the following hourly rates that include operator costs:

· Wheel Loader

· Snowplow Vehicle

· Skid Steer

· Dump Truck

· Sand Tuck

· Other Equipment Application Requirements:

All bids shall include make, model, size and quantity of equipment and push-boxes. A statement regarding the Bidder’s liability insurance coverage must be included in the Bidder’s proposal. The term of the contract will be for a period of three (3) years commencing November 1, 2026. Successful Bidder will enter into a form of agreement as attached hereto.

Award or Rejection:

It is the intention of Fargo Public Schools (District) to have a fair and open bid process.

Bidders shall prepare their submission in compliance with the instructions in this package. Failure to do so will constitute a No Bid.

The District reserves the right to reject any or all bids. Bid will be awarded to the lowest responsible bid meeting all specifications. Awards will not necessarily be based on price alone. Suitability to purpose, design, quality, past service, date of delivery, or other factors deemed to be in the best interest of the District may also be considered. The District shall be the sole judge of these factors. In all instances, the decision rendered by the District shall be final and not subject to contest by others.

The District reserves the right to award any Bidder which meets or exceeds the minimum acceptable level of quality as outlined in the specifications. Products that do not meet or exceed the specifications as outlined in the bid documents will not be considered. If the District chooses to consider a product of lesser quality than what has been specified, all Bidders will have the opportunity to rebid that specific product.

Item Specifications: Specifications for requested items are provided.

Evaluation Criteria: The Business Office will be responsible for leading the evaluation process and maintaining bid evaluation records. The Board of Education of the City of Fargo will give ultimate approval. The contract will be awarded to one responsible Bidder who can meet the terms and conditions, who can supply the specified item in the listed quantity and proposes the bid resulting in the lowest financial cost to the District. The Bidder’s Total Price listed on the proposal shall be the final delivered price. By submitting a bid, a Bidder is signifying agreement to the outlined terms and conditions.

Sales Tax: Prices should NOT include Sales Tax. Do NOT include Federal Excise Tax as the District is exempt.

Delivery Charges: All delivery charges, if applicable, must be included in the bid price.

Award of Bid: Upon Board approval, the successful Bidder will execute a contract for services and corresponding Purchase Order.

Terms A. District reserves the right to accept other than the lowest cost proposal, and to negotiate the specified dollar amount or any portion of that amount. District reserves the right to negotiate contract changes following the award.

B. District reserves the right to cancel this request for bids in writing or postpone the date and time for submitting proposals at any time prior to the proposal due date.

C. No Bidder shall have a right to make a claim against District in the event District accepts a proposal or does not accept any proposals.

D. Legal Compliance: Work performed shall comply with all state, federal, and local laws, including but not limited to those related to building, environmental, statutory, legal process, Occupational Safety and Health Act and the Fair Labor Standards Act.

E. The successful Bidder shall maintain general liability insurance in the amount of at least $1,000,000 per occurrence and workers’ compensation coverage as required by law. Proof of insurance shall be provided prior to contract execution.

F. Acceptance of proposals: District reserves the right to reject all proposals and to waive informalities, if, at its discretion, the interests of District will be best served thereby.

G. Validity of proposals: Proposals must be valid for at least 90 days.

H. Bidder responsibilities: Bidder is responsible for conducting necessary research and becoming familiar with conditions under which the work is to be performed.

1. District will not be responsible for any costs incurred by Bidder in preparing proposals.

2. Bidders are held legally responsible for their proposals.

3. Bidders are not to collaborate, for the purpose of restricting competition, with other applicants or competitors in developing proposals.

I. Addenda to Request for Bids: Any changes, additions, or clarifications will be posted and communicated through the Bonfire system.

1. Such addenda will be posted online and will be part of the proposal package, having the same binding effect as provisions of the original proposal.

2. All addenda, amendments and interpretations of this solicitation shall be in writing. District shall not be legally bound by any amendment or interpretation that is not posted online.

3. All contact that a Bidder may have had before or after receipt of this request for bids with any individuals, employees or representatives of the District, and any information that may have been read in news media or seen or heard in any communication regarding this proposal should be disregarded in preparing proposal responses.

Other Provisions:

A. The Bidder may not assign, transfer, or sublet this contract, unless expressly authorized in writing by the District.

B. If the Bidder neglects or refuses to provide services in accordance with the bid or is unable to comply with the terms of this bid, the District reserves the right to cancel the contract with no further obligation to either party.

C. It is the Bidders responsibility to obtain and verify all information required to Bid, prior to submission of your bid. To claim lack of knowledge or understanding is an unacceptable defense for failure to comply with the bid requirements.

D. Preference will be given to Bidders with a local presence.

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