9-QA Addendum No. 1 for UTD20250711-AN.pdf
PDF 117 KB Posted
- Solicitation number
- UTD20250711-AN
- Issued by
- Dallas County, Texas
About this file
This document is Addendum No. 1 for a Request for Proposal (RFP) issued by the University of Texas at Dallas for Promotional Items, Marketing Signage, and Screen Printing, with the solicitation number UTD20250711-AN. The addendum provides clarifications and responses to potential vendor questions regarding the procurement process. The university intends to award a pool of qualified vendors across three service categories: promotional items, marketing signage, and screen printing, with currently under 20 vendors licensed. Each category will be evaluated independently, and vendors are encouraged to provide pricing models based on experience with similar-sized institutions.
The addendum includes specific details about product specifications, such as preferred colors (UTD Green PMS 3435 and UTD Orange PMS 158), tote bag dimensions (cotton, natural, no less than 15"x15"), and embroidery requirements. Vendors are directed to access solicitation documents through Bonfire and can reference the current vendor list to align their product lines. The university is seeking flexible vendors who can provide items like plush blankets, kraft notebooks, performance polos, and other promotional materials. The key emphasis is on product quality, variety, and the ability to meet the university's specific branding and merchandising needs.
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Other files
| File | Type | Posted |
|---|---|---|
| 4-General Questionnaire.docx | DOCX document | |
| 3-Signature Page.pdf | ||
| 2-TERMS AND CONDITIONS.pdf | ||
| 8-Submission Instructions - UTD20250711-AN.pdf | ||
| 1-CLC License.pdf | ||
| 6-Scenarios Cost Proposal.xlsx | XLSX spreadsheet | |
| 7-RFP SOW for Promotional Items, Marketing Signage and Screen Printing.pdf | ||
| 5-Sample Template for Services Agreement.pdf |
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Text version
ADDENDUM NO.1
University of Texas at Dallas
Promotional Items, Marketing Signage, and Screen Printing
UTD20250711-AN
The Purpose of this Addendum is to provide responses, clarification, and/or notice of changes to the above- referenced solicitation.
1. How many vendors will be awarded in this RFP?
A: We intend to award a pool of qualified vendors. While the exact number of awards has not yet been determined, our goal is to ensure broad coverage and capability across the required scope.
2. How many approved vendors are currently licensed?
A: Under 20 vendors.
3. Are you looking for an online store that streamlines the ordering process and centrally houses all your pre-approved products?
A: No, not at this time.
4. Once awarded, what is the process to formally introduce new suppliers to university buyers and departments?
A: Following the award, the contract will be transitioned to the requesting department for ongoing management. Additionally, the awarded vendors will be listed on our procurement website under the Preferred/Approved Supplier section. This ensures visibility to campus/department shoppers and prioritizes vendors selected through our competitive procurement process.
5. Could you please share any details about the post-award process (e.g., formal onboarding procedures, primary contact list)?
A: If your company is awarded a contract but not currently registered in Payment-Works (UTD’s internal supplier database), the requesting department will send an invitation for you to complete the registration process prior to the issuance of the award letter. For more details on supplier registration, please visit our website: Supplier Management.
6. Can the University provide information on typical annual order volumes or annual spend across the categories (promotional items, signage, and screen printing) to help vendors propose more accurate pricing models?
A: Please provide pricing models based on your experience with similar-sized institutions or organizations with comparable promotional scopes.
7. Does the University anticipate any additional evaluation consideration for vendors that can provide all three service categories (promotional items, signage, and screen printing), or should each category be considered independently?
A: Each category will be evaluated independently.
https://finance.utdallas.edu/buying-goods-services/supplier-management/
Promotional Items, Marketing Signage, and Screen Printing
UTD20250711-AN
8. Can the University provide previous vendor information, or examples/images of past purchased items (e.g., neoprene can coolers, blankets, etc.) to ensure vendors align closely with expectations?
A: Prospective vendors can access the current vendor list to determine if their product lines align in terms of quality and variety to those of current vendors
9. In the Scenarios Cost Proposal for screen printing, should the “color” refer to the garment color, the ink color, or both? If both, can the University provide clarification on required ink colors?
A: The two-color shirt can be white with UTD Green (PMS 3435) and UTD Orange (PMS 158).
The tote bag – natural with UTD Orange (PMS 158) imprint.
The performance polo should be forest green with white imprint.
10. For the tote bag listed in the Scenarios Cost Proposal, can the University confirm preferred dimensions and material to ensure accurate sizing and pricing?
A: Please use a cotton tote in natural with dimensions no less than 15”x15”.
11. Is there a download for the Technical Proposal explaining what information is needed for the technical part of the RFP?
A: Solicitation documents can be accessed and downloaded through Bonfire. If your company is not yet registered, please complete the registration to gain access. You can find the project and related files at the following link:
https://utdallas.bonfirehub.com/projects/195117/publicFiles
12. Item #3 Plush Blanket (Promotional Items Tab): may you identify the blanket's material (i.e.: fleece, sherpa, chenille, alpaca, cable knit) and/or provide a product photo?
A: Please use a plush faux mink fleece; product must be able to be embroidered.
13. Item #4 Kraft Notebook (Promotional Items Tab): Is the notebook spiral bound? May you identify the product SKU and/or provide a product photo and number of pages?
A: Stitch bound with 30 sheets (60 pages) or equal.
14. For the AllPro Ladies Polo (Promotional Items tab), how many imprint colors would be screen printed?
A: One color- White.
15. Would you like our online catalog URL within the proposal or placed on the pricing sheet?
A: Either option is acceptable. The key requirement is that the link is clearly visible and easily accessible.
https://finance.utdallas.edu/buying-goods-services/preferred-suppliers/ https://utdallas.bonfirehub.com/projects/195117/publicFiles
Promotional Items, Marketing Signage, and Screen Printing
UTD20250711-AN
16. For line item 8 on the Cost Proposal (Promotional Items tab), can we find out which UTD logo needs to be embroidered? With embroidery, the size of the logo determines the number of stitches needed which determines the cost quote.
A: Yes, the attachment is included, see below.
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