9 AVERY-OFFICIAL NCDA STORAGE CONTRACT 2024-2025.doc
DOC document 270 KB Posted
- Solicitation number
- 149-060
- Issued by
- North Carolina
About this file
The document is a state and local contract for the storage of USDA food commodities between the North Carolina Department of Agriculture and Consumer Services (NCDA&CS) and Avery County Schools. The contract covers the storage of USDA food commodities at a designated storage facility from August 1, 2024, to July 31, 2025, with the potential for renewal. The contract outlines the terms and conditions for the storage facility, including maintaining safety and sanitation standards, allowing for inspections, ensuring accountability and inventory control, and providing coverage for theft, loss, equipment failure, or natural disasters.
The related state and local contract opportunity is an invitation for bids (IFB) for the procurement and delivery of grocery, supplies, and produce products for federally-funded Child Nutrition programs operating in the Avery County School District. The awarded contract will have a term of one year with the potential for four one-year renewals, subject to agreement between the vendor and the school district.
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| 5 AVERY-OFFICIAL NEW BID DISTRIBUTOR ATTACHMENTS A- J 2024-2025.docx | DOCX document | |
| AVERY- Official NCPA Lot 1 Distributor Bid 2024-25.xlsx | XLSX spreadsheet | |
| 8 AVERY-OFFICIAL NEW BID SPECIAL CONDITIONS 2024-2025.docx | DOCX document | |
| 4 AVERY-OFFICIAL DISTRIBUTOR IFB CONTRACT 2024 2025 1-25-2024.docx | DOCX document | |
| Amendment 1-April 3, 2024.docx | DOCX document | |
| 6 -AVERY-NC Distributor Supply Tax Status list 2024-2025.xlsx | XLSX spreadsheet | |
| 1 AVERY-OFFICIAL NEW Bid Invitation to Distributors 2024-2025.docx | DOCX document | |
| AVERY- Official NCPA Lot 4 Produce Bid 2024-25.xlsx | XLSX spreadsheet | |
| 0 OFFICIAL DISTRIBUTOR CHECKLIST 2024-2025.docx | DOCX document | |
| 7 AVERY-OFFICIAL SCHOOL DISTRICT PROFILE 2024-2025.docx | DOCX document | |
| AVERY-Official NCPA Lot 3 Supply 24-25.xlsx | XLSX spreadsheet | |
| 00 OFFICIAL MEMBER INSTRUCTIONS NEW DISTRIBUTOR BIDS 2024-2025.docx | DOCX document | |
| 3 AVERY-OFFICIAL NEW BID CERTIFICATION AND AGREEMENT 2024-2025.docx | DOCX document |
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Text version
Steve W. Troxler
Commissioner
North Carolina Department of Agriculture and Consumer Services
Food Distribution Division Walter Beal Director
Storage Facility: __________________________________________ Telephone: _________________________ Address: _________________________________City/State/Zip_____________________________ Contract Covering Storage of USDA Food Commodities (with or between) and _AVERY COUNTY SCHOOLS_____________
(Storage Facility)
(School District) Beginning Date of Contract: August 1, 2024 Ending Date of Contract: _July 31, 2025
TERMS AND CONDITIONS
1.
The storage facility will be maintained in a manner to ensure safety and sanitation and meet all USDA and NCDA&CS Food Distribution storage regulations.
2.
The storage facility can be reviewed by USDA, NCDA&CS, and respective agency personnel at any time during normal business hours.
3.
USDA foods will be clearly identified and countable at all times.
4.
An inventory system will be in place to ensure accountability.
5.
A semi-annual physical inventory will be taken and recorded.
6.
will ensure coverage for the value of the USDA food in case of theft or loss of inventory for (Storage facility or agency) cases of USDA food brought in on behalf of the School District.
7.
Distributor payments for all theft/losses must be issued to the School District by June 30 of the current contract year.
8.
The Distributor shall not discard USDA inventory without written permission from the School District.
9.
will ensure coverage for the value of the USDA food stored in case of
(Storage facility or agency) equipment failure, fire, natural disaster (hence structural damage) or water damage.
10.
This contract may be terminated after thirty (30) days notice.
11.
This contract will be terminated immediately due to no-compliance.
12.
If _______________________________ is delivering Net Off Invoice items, it is their job to make sure all transactions are
(Storage facility or agency) done in a timely fashion and if any problems arise communicate immediately with school districts to resolve issues.
Both parties hereby agree to abide by the above terms and conditions.
Signature
Date _______________________________
(Commercial Storage Representative) Signature
Date _______________________________ (Food Service Director or Executive Director)
Note: You may include additional terms if necessary. NCDA&CS must approve the final copy. Feel free to submit a “draft” for our review prior to the signing of both parties.
Post Office Box 659, Butner, North Carolina 27509-0659
(919) 575-4490 Fax (919) 575-4143
Food Recovery Hotline: 1-888-498-3449
TTY: 1-800-735-2962 Voice: 1-877-735-8200
An Equal Opportunity Employer
_1073806005
File details come from the government source that posted it. Updated .