9-Addendum 1.pdf

ADDENDUM

Incorporated County of Los Alamos Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

This Addendum forms a part of the Solicitation documents and modifies the original Solicitation documents, as stated herein. All other provisions of the Solicitation documents remain unchanged. This Addendum is hereby made a part of the Solicitation documents to the same extent as those provisions contained in the original documents and all itemized listings thereof.

GENERAL INFORMATION

To: All holders of Solicitation documents for the below-referenced Solicitation.

Date: September 25, 2026

Addendum No.: No. 1

Solicitation No.: DBP27-05

Solicitation Title: Design-Build for Noth Mesa Bike Park and Amenities

Contact Name: Jaime Kephart

Contact Title: Procurement Contract Manager

Contact Phone No.: 505.662.8191

Contact E-Mail: Jaime.kephart@losalamosnm.gov

ACKNOWLEDGEMENT

Respondents are requested to acknowledge receipt of this Addendum by submitting a signed copy of page one (1) of this Addendum with Respondent’s Bid or Proposal. Pursuant to NMSA 1978 §14-16-7, this acknowledgement may be signed by electronic signature.

I hereby acknowledge receipt of this Addendum.

Name: Date:

Title: Signature:

Company:

(This space intentionally left blank)

MODIFICATIONS TO THE SOLICITATION AND/OR Q&A

Please note the modifications to the Solicitation and/or questions received and County’s answers.

Ref.

No.

Modification and/or Question

Exhibit A – Project Scope of Work and Exhibit B – Project Location Maps were inadvertently missing from the original version of the solicitation document posted on the County’s Procurement Portal. They have been added and are attached to this addendum as well.

PROJECT SCOPE OF WORK

1) The awarded Offeror (“Contractor”) shall assess the project site, as described in the North Mesa Recreation Area Master Plan, and provide a design for a Bike Park and Amenities that aligns with the recommendations made in the North Mesa Recreation Area Master Plan and adheres to current industry best practices and all applicable safety and accessibility requirements, including but not limited to, the Architectural Barriers Act, Section 504 of the Rehabilitation Act, and the 2010 Americans with Disabilities Act (ADA) Standards for Accessible Design. The design shall incorporate universal and inclusive design principles throughout the project site.

2) Anticipated Project Schedule: The County anticipates the following schedule for the overall project (58 weeks from the effective date of an Agreement):

a) Design Phase: Up to 16 weeks. In addition to all other tasks described herein for the Design Phase, this includes schematic design, public engagement, design development, and preparation of final construction documents.

b) Construction Phase: Up to 42 weeks. In addition to all other tasks described herein for the Construction Phase, this includes necessary lead times for materials and specialty components required for constructions

3) Hours of Work: The Work in this Contract will be carried out during the hours of 7:00 a.m. to 9:00 p.m., Monday through Sunday unless otherwise scheduled with and approved by the County. Noise Ordinance Waivers are required for work occurring between the hours 9:00 p.m. and 7:00 a.m.

4) Design tasks include:

a) Evaluate existing site conditions, including infrastructure availability and constraints relevant to bike-park planning and construction.

b) Assess soils and drainage for the site.

c) Identify all grading, drainage, and erosion control needs for the project site.

d) Develop a preliminary design, including a programming document, in coordination with County operations and maintenance staff for iterative review, and submit the completed design to the Parks & Recreation Board for their recommendation to County Council for final approval.

e) The preliminary design shall explicitly address inclusive and adaptive-optimized features, following recognized best practices in inclusive outdoor recreation and universal design.

f) Produce Design Development Documents, including Design Plans and specifications and the schedule of values.

g) Submit plans and conduct design plan reviews with County engineering, operations and maintenance staff at each design milestone.

h) Conduct at least three (3) public engagement meetings, including at least one initial listening session to gather community needs and priorities before the design process begins. Subsequent meetings shall include presentations of emerging design concepts using simplified plans and perspective graphics, and shall document community feedback, areas of consensus and areas of concern.

EXHIBIT A

i) Provide an estimate of construction duration for the bike park and amenities, including necessary lead times for materials and specialty components required for construction.

5) Design Parameters to include specifications for:

a) Type, thickness, and performance characteristics of base layer material required for the site.

b) Soil and material types, quantity, and placement requirements for pump track and skills features.

c) Design of the bike park and all surrounding site features, including circulation, access, amenities, and connections as referenced in Phase I of the North Mesa Recreation Master Plan, and incorporating ADA-compliant routes at required widths, grades, and cross-slopes.

d) Evaluation and incorporation of safety standards, and accessibility requirements, including full compliance with applicable federal accessibility laws and guidelines, as already described herein, and the integration of universal design and inclusive recreation principles.

e) Landscaping design as needed to stabilize soils, control erosion, and complement the bike park layout.

f) Equipment needs and timeline required for construction.

g) Costs of the design proposal.

h) Complete Construction Documents, including 100% plans and specifications.

6) The selected Contractor shall provide construction costs for the design selected by County to include:

a) Base Material supply.

b) Base Material shaping.

c) Intermediate Material supply.

d) Intermediate Material shaping.

e) Surface Material supply.

f) Surface Material shaping.

g) Construction of berms, rollers, skills features, and turns.

h) Concrete and asphalt material and shaping if applicable.

i) Construction of trail features, site furnishings, shade structures, storage/rental shed, bottle filler/water fountain, bike repair station, and/or other amenities included in the design.

j) Supply and installation of fencing as specified in the design.

k) Installation of drainage improvements, water service, and electrical service as specified in the design.

l) Landscaping installation as specified in the design.

m) All equipment needed to complete the construction.

n) All costs associated with design-build services, mobilization, staff expenses, transportation, and overhead.

o) Compliance with all required state codes and building permit requirements, and acquisition of all licenses required to construct the bike park and amenities.

7) The selected Contractor shall adhere to the following requirements:

a) Comply with all applicable laws, regulations, and codes and perform the Work continuously to completion.

b) Complete the work within the timeframe established by the County in the Notice to Proceed.

Construction duration shall be determined during the design phase of the project.

c) Obtain all required permits from the State Construction Industries Division (CID). County shall submit plans for CID review and approval. Contractor shall pay all applicable Building, Plumbing/Mechanical and Electrical permit fees.

d) Review and be fully familiar with the site, drawings, specifications and contract documents.

e) Utilize designated staging areas, which shall be identified by the County at a later date.

f) Protect the site from damage. Any utility damage caused by the Contractor shall be repaired by the Los Alamos County Department of Public Utilities at the Contractor’s expense. All other site damage shall be repaired by the Contractor to original or improved condition.

g) Properly dispose of construction waste in accordance with regulations.

h) At project completion, provide County all project documentation, including manuals and maintenance information, in two (2) paper copies and one (1) electronic PDF, with complete product data, warranties, and maintenance instructions for all installed elements

i) Provide County video-based training for maintenance of all major mechanical and electrical equipment prior to the end of the one-year warranty period.

j) Lead a pre-construction meeting and weekly project status meetings with designer, County staff, and Contractor representatives for the duration of construction. The County may cancel the weekly meetings if not required.

k) Provide any applicable testing and inspections as required by the drawings and specifications.

l) Because the area of disturbance exceeds one acre, ensure compliance with NPDES Construction General Permit Requirements including:

i) Preparation of a temporary erosion and sediment control plan using appropriate “Best Management Practices” or temporary erosion control measures (i.e. silt fence, mulch socks, cobble at site entrances, concrete washout facilities, etc).

ii) Preparation and updates to the Storm Water Pollution Prevention Plan (SWPPP).

iii) Submission of a Notice of Intent (NOI) and Notice of Termination (NOT) to the US EPA.

8) County shall provide the following:

a) Water connections and service at the build location.

b) Electrical service at the build location.

North Mesa Recreation Area Master Plan Page 41 Option A

EXHIBIT B

North Mesa Recreation Area Master Plan Page 56 Option A