8-00 DBP27-05 North Mesa Bike Park and Amenities Solicitation.pdf

DESIGN-BUILD PROJECT

SOLICITATION Incorporated County of Los Alamos

Procurement Division 101 Camino Entrada, Building 3

Los Alamos, NM 87544

NOTIFICATION REGARDING SUBMISSION PROCESS AND REGISTRATION INSTRUCTIONS

The Incorporated County of Los Alamos (“County”) utilizes an on-line eProcurement portal. This platform, Euna Procurement powered by Bonfire, provides the County’s electronic Bid and Proposal process (“County’s Procurement Portal”). It is where the County will post solicitation opportunities, including Invitation for Bids (IFB), Request for Proposals (RFP), Request for Qualifications (RFQ) and Request for Information/Interest (RFI). The County’s Procurement Portal streamlines the County’s Bid process for Bid or Proposal submission, acceptance, evaluation, and award. For vendors, the County’s Procurement Portal enhances communication, allows for fast and accurate Bids and Proposals, and provides automatic notification about projects.

Registered vendors will view and submit Bids and Proposals electronically. The past practice of submitting electronic Bids and Proposals by email or submitting paper Bids and Proposals has been phased out. If you are seeing this notification in a solicitation document, submissions will be accepted ONLY electronically through the County’s Procurement Portal for this solicitation. It is every Offeror’s responsibility to read, understand, and submit Bids and Proposals in accordance with the instructions provided in and specific to each solicitation document.

Requested Action: Please register as a vendor on the County’s Procurement Portal by visiting https://losalamosnm.bonfirehub.com and click on “Register”. Registration is free and only takes a few minutes. Please be sure to select the applicable NIGP: The Institute for Public Procurement (“NIGP”) Commodity Codes for your business when you are prompted so that you can receive notification of recommended opportunities when they are sent out by the County to the NIGP Commodity Codes you have selected.

Already Have a Bonfire Vendor Account? If you already have a Bonfire vendor account and are already registered for another agency’s portal, you will still need to visit the County’s Procurement Portal at https://losalamosnm.bonfirehub.com and click on “Log In” to provide County-requested information, view open opportunities, receive opportunity notifications, and submit Bids and Proposals through the County’s Procurement Portal. You will be able to manage the multiple agencies with whom you do business through the button labelled “My Supplier Hub” in your Bonfire account.

For Bonfire Support, visit the Vendor Help Center at https://vendorsupport.gobonfire.com where you can view support articles and videos and search FAQ’s on all aspects of Bonfire. For personal assistance, you can email Support.Bonfire@eunasolutions.com . Support is available Monday to Friday from 6:00 a.m. to 6:00 p.m. Mountain Time.

DBP27-05 Design-Build for North Mesa Bike Park and Amenities Template Version: 20260915

Revised per Addendum 1 to attach Exhibits A and B https://losalamosnm.bonfirehub.com/ https://losalamosnm.bonfirehub.com/ https://vendorsupport.gobonfire.com/ mailto:Support.Bonfire@eunasolutions.com

NEEDS STATEMENT

The Incorporated County of Los Alamos (“County”) is seeking design-build services for the development of a Bike Park and associated amenities, as identified generally in Phase 1 of the North Mesa Recreation Master Plan, included in this solicitation as Attachment 1.1, available for download on the County’s Procurement Portal. The park and amenities will be built on County owned property, located along North Mesa Park Road, as shown in Attachment 1.1 and Exhibit B - Project Location. The County intends for the design to incorporate inclusive and adaptive-friendly features that support riders of varied ages, abilities, and skill level. The selected design-build team must include a New Mexico-licensed engineer or architect and a New Mexico-licensed contractor qualified for the required scope of work.

While County is seeking Submissions from a wide range of licensed architects, a significant portion of the Project is anticipated to require an architect with specialized expertise in landscape design and development.

MULTI-PHASE SOLICITATION

This solicitation will be conducted in two (2) phases as further described herein. Please note that responses to the Phase 1 Request for Qualifications (“RFQ”) may be referred to throughout this document as “Responses,” whereas proposals to the Phase 2 Request for Proposals (“RFP”) may be referred to as “Proposals.” Collectively, they may be referred to as “Submissions.”

Respondents to Phase 1 and Proposers to Phase 2 may both be referred to as “Offeror.” Other interchangeable definitions may apply as described in Section 8.2.

The two (2) phases of this solicitation may be set up as two separate projects on the County’s Procurement Portal. Phase 1 (open to all) will be shown with a Solicitation No. of DBP27-05-P1 and Phase 2 (open only to the shortlisted persons invited to submit a Proposal) will be shown with a Solicitation No. of DBP27-05-P2.

SOLICITATION INFORMATION AND ESTIMATED SCHEDULE

SOLICITATION INFORMATION

Solicitation No. DBP27-05

Solicitation Title Design-Build for North Mesa Bike Park and Amenities

Multi-Phase Solicitation This is a multi-phase solicitation as further described herein.

See also Section 6. Design-Build Project Solicitation Phase Summary

Requesting Dept. Community Services – Parks and Open Spaces

The estimated dates of the solicitation process for Phase 1 and Phase 2 after Submission due dates are tentatively planned as described below, are provided here for informational purposes only, and at County’s discretion, may be subject to change without prior notification.

Discussions may be conducted with responsible offerors who submit Proposals determined to be reasonably likely to be selected for award for the purpose of clarification to ensure full understanding and conformation with the solicitation requirements for the purpose of obtaining best and final offers.

ESTIMATED SOLICITATION SCHEDULE: PHASE 1 RFQ

Advertised September 22, 2026

Pre-Response Conference Non-Mandatory October 6, 2026, 9:00 a.m. – 10:00 a.m. Mountain time Virtual Via MS Teams. To join the meeting, use the link below.

https://teams.microsoft.com/meet/231211170087242?p=QqoblT8f4svMVOcrrw

Question Deadline October 16, 2026, 2:00 p.m. Mountain Time Unless otherwise extended by the County, the Procurement Portal Messaging Tool will automatically lock at this time, and vendors will be unable to submit

DBP27-05 Design-Build for North Mesa Bike Park and Amenities Template Version: 20260915

Revised per Addendum 1 to attach Exhibits A and B https://teams.microsoft.com/meet/231211170087242?p=QqoblT8f4svMVOcrrw additional questions or messages through the Portal after this deadline. Vendors are hereby advised to plan accordingly to submit all questions or requests for extensions prior to this deadline.

County’s Responses to Questions Issued

October 21, 2026, 2:00 p.m.

County reserves the right to issue responses at any time prior to this date.

Response Due Date and Closing

October 27, 2026, 2:00 p.m. Mountain Time Late responses will not be considered

Response Evaluation Estimate

October 27 – November 17, 2026

ESTIMATED SOLICITATION SCHEDULE: PHASE 2 RFP

Invitation Issued to Short- Listed Persons to Submit a Proposal in Phase 2

November 18, 2026

Question Deadline December 3, 2026, 2:00 p.m. Mountain Time Unless otherwise extended by the County, the Procurement Portal Messaging Tool will automatically lock at this time, and vendors will be unable to submit additional questions or messages through the Portal after this deadline. Vendors are hereby advised to plan accordingly to submit all questions or requests for extensions prior to this deadline.

County’s Responses to Questions Issued

December 11, 2026, 2:00 p.m. Mountain Time County reserves the right to issue responses at any time prior to this date.

Proposal Due Date and Closing

December 17, 2026, 2:00 p.m.

Late proposals will not be considered.

Proposal Evaluation Estimate December 17 – January 7, 2026

ESTIMATED CONTRACTING PROCESS SCHEDULE AFTER RECOMMENDATION FOR AWARD

Contract Drafting, Legal Review, and Negotiations

January 7, 2026 – February 4, 2027

County Council Approval Required for contracts >$300,000.00 February 16, 2027

Estimated Contract Award February 17, 2027

CONTACT INFORMATION

Procurement Contact Name Jaime Kephart

Title Procurement Contract Manager

E-Mail Jaime.kephart@losalamosnm.gov

Phone No. 505.662.8191

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DBP27-05 Design-Build for North Mesa Bike Park and Amenities Template Version: 20260915 mailto:Jaime.kephart@losalamosnm.gov

OVERVIEW

1. ELECTRONIC SUBMISSIONS

A full copy of the solicitation and all associated documents can be found on the County’s Procurement Portal at https://losalamosnm.bonfirehub.com/. Only Submissions through the County’s Procurement Portal by the due dates stated herein, or as may be modified by addendum, will be considered. Late Submissions will not be considered. To register to view and download solicitation documents and to submit Submissions through the County’s Procurement Portal, follow the instructions on page 1 of this solicitation.

2. ADDITIONAL DOCUMENTS AND INFORMATION INCLUDED AS A PART OF THIS SOLICITATION

Additional documents are referenced in this solicitation, which may include, but are not limited to, advertisements, invitations to the Solicitation, scope of work, plans, specifications, exhibits, attachments, documents referenced in exhibits and attachments, links to documents or information online, documents that are provided through the County’s Procurement Portal. Any such documents are considered to be a part hereof and constitute, along with this solicitation document and any addenda (per Section 4.4), the complete solicitation package (“Solicitation Documents”). Documents required as a component of Submissions will be noted as such in each individual solicitation posted on the County’s Procurement Portal, and Offerors will be unable to submit their Submissions through the County’s Procurement Portal until all required documents and information have been uploaded or provided by Offerors.

Please also reference the following Sections related to additional documents:

• Section 27 Phase 1 RFQ: Response Format and Components

• Section 28 Phase 2 RFP: Proposal Format and Components

• Section 31: Solicitation Exhibit and Attachment Summary

3. GRANT RELATED INFORMATION

This project may be funded in whole or in part by, or eligible for subsequent reimbursement through, grant programs administered by various New Mexico state and/or federal agencies. As of the date of issuance of this solicitation, final grant determinations may be pending, and the County reserves the right to fund this project entirely through its approved local budget. By submitting a Submission to this solicitation, Offerors understand and agree that if grant funds are secured, the County may require the selected Offeror to comply with specific state or federal funding provisions (including, but not limited to, certified payroll reporting, specialized subcontractor disclosures, or domestic material certifications).

Offerors agree to reasonably cooperate with the County and promptly provide any additional information, documentation, or certifications required to satisfy grant compliance. The selected Offeror shall incorporate this cooperation and compliance mandate into all applicable subcontracts associated with this project.

4. QUESTIONS, ADDENDA, AND METHODS/EXPECTATIONS FOR COMMUNICATION

4.1. Any questions must be received in writing as shown in Solicitation Information and Estimated Schedule above, unless otherwise stated herein or in an addendum. Questions must be submitted through the County’s Procurement Portal. Please follow the instructions on page one (1) of this document to register for the County’s Procurement Portal to submit written questions. Offerors who submit questions via e-mail or by phone shall be redirected to submit written questions through the County’s Procurement Portal.

DBP27-05 Design-Build for North Mesa Bike Park and Amenities Template Version: 20260915 https://losalamosnm.bonfirehub.com/

4.2. Offerors must submit in writing through the County’s Procurement Portal, as stated herein, any questions or requested clarification necessary for Offeror to provide complete Submissions with all Submission components and pricing included. Offerors are asked to refrain from including in Submissions statements such as “more information available upon request,” “pricing to be determined,” or other similar statements. Such statements and failure of Offeror to seek clarification needed for Offeror to provide the requested information may result in an Offeror being found non-responsive or non-responsible. This in no way may be construed to conflict with County’s right to hold interviews and discussions for clarification with Offerors, as further described herein.

4.3. The County relies on its Procurement Portal messaging system for solicitation-related communication.

Offerors are expected to use this system for correspondence with the County. Following solicitation closing, County may continue to issue important notices through the Procurement Portal, either through public notices or direct discussions with vendors, which may include, but is not limited to, requests for clarification, interviews, demonstrations, and related instructions or deadlines. It is the Offeror’s responsibility, before and after solicitation closing, to maintain accurate vendor account settings to ensure receipt of County’s messages and to include any additional account contacts who can reliably acknowledge receipt and respond to County messages in a timely manner. It is the Offeror’s responsibility to configure their own internal system settings to ensure messages from the County and the County’s Procurement Portal are safelisted. Offerors experiencing technical difficulties with the County’s Procurement Portal messaging system are expected to promptly contact the Procurement Contact listed in the solicitation for assistance. Failure to do so may result in Offerors missing important information or deadlines. County may, at its sole discretion, use email, phone, or other communication methods, but is not obligated to do so, nor to confirm receipt of Procurement Portal messages or extend deadlines.

4.4. Addenda and Requests for Interpretation. Any change(s) to the solicitation will be conveyed through the written addenda process. Read carefully and follow all instructions provided on any addendum, as well as the instructions provided in the original solicitation.

4.4.1. Offerors are expected to acknowledge receipt of addenda by submitting signed copies of addenda with the Submissions. No interpretation of the meaning of the plans, specifications or other Solicitation Documents will be made to any Offeror orally and Offerors understand that no oral interpretation once made may be relied upon. Every request for such interpretation shall be in writing and sent through the County’s Procurement Portal messaging tool, as further instructed in Section 4. Requests for interpretation must be received by the question due date deadline(s) specified above under Solicitation Information and Estimated Timeline, unless otherwise extended, at County’s sole discretion. Failure of any Offeror to acknowledge all addenda in its Submissions shall not relieve such Offeror from any obligation under its Submission, as submitted, and may render the Offeror non-responsive. Each Offeror shall ascertain prior to Submissions that the Offeror has received all addenda issued, and the Offeror shall specifically acknowledge their receipt in the Submissions. All addenda so issued shall become part of the contract documents.

4.4.2. Addenda will be issued through the County’s Procurement Portal.

4.4.3. No addenda will be issued later than four (4) calendar days prior to the date for receipt of Submissions except an addendum withdrawing the RFQ or RFP or one which includes postponement of the date for receipt of Submissions.

5. PRE-RESPONSE CONFERENCE

The County will hold an optional, non-mandatory pre-Response conference via a virtual format on the date and time noted in the Solicitation Schedule above and on the County’s Procurement Portal. The purpose of this conference is to allow potential Offerors to ask questions regarding this solicitation and the County’s Design-Build Project solicitation process. Information about the virtual meeting will be

DBP27-05 Design-Build for North Mesa Bike Park and Amenities Template Version: 20260915 sent to all entities that have registered for this solicitation opportunity through their County Procurement Portal Vendor Account. County reserves the right to send pre-Response conference information to any vendors or requesting individuals.

6. DESIGN-BUILD PROJECT SOLICITATION PHASE SUMMARY

The solicitation for this Design-Build Project will be conducted in two phases in accordance with County Code Sec. 31-177, and as further described herein.

Phase 1 – Request for Qualifications (“RFQ”): During Phase 1 of the solicitation, an RFQ shall be prepared for an engineer or architect teamed with a New Mexico licensed contractor in accordance with County Code Section 31-175 and shall prescribe minimum qualifications, a scope of work statement and schedule, documents defining the project requirements, and a description of the Phase 2 requirements and subsequent management needed to bring the project to completion. The qualifications of responding persons shall be evaluated and a maximum of five Responses shall be short-listed in accordance with technical and qualifications-based criteria.

Phase 2 – Request for Proposals (“RFP”): During Phase 2 of the solicitation, the short-listed persons shall be invited to submit Proposals which include a “rough order of magnitude estimate”, concepts or solutions, and scheduling. After evaluations of these Submissions, selection may be made and a contract awarded to the highest ranked team for the design and construction of the project upon the site identified in the solicitation or such other site as may be identified by County after award of the contract.

More specific instructions for the Phases of this solicitation can also be found in Sections 27 Phase 1 RFQ Response Format and Components and Section 28 Phase 2 RFP Proposal Format and Components.

7. VIRTUAL INTERVIEWS AND DISCUSSIONS

County may, at County’s sole option, request virtual discussions or interviews from some or all Offerors to demonstrate products or services for the purpose of clarification to ensure full understanding and conformance with solicitation requirements and for the purpose of obtaining a best and final offer.

8. GENERAL INFORMATION

8.1. About Los Alamos County. The Incorporated County of Los Alamos is situated at the foot of the Jemez Mountains on the Pajarito Plateau with an elevation ranging from 6,200 feet to 9,200 feet. Los Alamos is an incorporated county, established under a special provision of the State constitution, giving it both county and municipal authority and powers. Two distinct communities, Los Alamos Town site and White Rock, each with its own visitor center, are home to ~19,000 people. Los Alamos is mostly known for the historic accomplishments of its largest employer, Los Alamos National Laboratory, and continues to gain notice for its vast scenic assets and recreational opportunities. Visit the Los Alamos County website (www.losalamosnm.us) and the tourism website (www.visitlosalamos.org) for more information.

8.2. Unless otherwise defined, the following terms may be used interchangeably throughout this solicitation:

“Offeror,” “Contractor,” “Vendor,” “Proposer,” and “Respondent” “Submission” and “Submittal” “Software,” “Solution,” “Platform,” and “System” “Project” and “Services” “RFP,” and “Solicitation” “RFQ” and “Solicitation”

8.3. The County invites Submissions from all qualified Offerors. No Response to the Phase 1 RFQ may be withdrawn after the scheduled closing time. Proposals in response to the Phase 2 RFP may be

DBP27-05 Design-Build for North Mesa Bike Park and Amenities Template Version: 20260915 withdrawn as outlined in Section 21. Submissions will not be accepted after the scheduled closing time.

Please make note of the submittal requirements outlined in this solicitation. Read and follow the instructions carefully. Include the required documents stated in this solicitation as part of your submittal packet. Any misinterpretation or failure to comply with the submittal requirements could result in rejection of the Submissions. Submission preparation is at the Offeror’s expense.

8.4. Reserved

8.5. County reserves the right, at its sole discretion, to accept or reject any Submission; to waive any and all irregularities in any or all statements or Submissions; to request additional information from any or all respondents; and to award a contract to the responsible Offeror whose Submission is most beneficial to County. While County intends to execute a contract for the services listed herein, nothing in this document shall be interpreted as binding County to enter into a contract with any Offeror.

8.6. Submissions are Public Records. Pursuant to the New Mexico Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, all materials submitted under this solicitation shall be presumed and considered public records. Except to the extent any information may be protected by state or federal law, Submissions shall be considered public documents and available for review and copying by the public. County declines to sign any non-disclosure agreements or confidentiality agreements submitted by potential Offerors. If an Offeror fails to submit information requested in the Solicitation that Offeror considers to be confidential, the County reserves the right to find any Offeror’s Submission non-responsive or non-responsible based on the information provided in or excluded from Offeror’s Submission.

8.7. The County contemplates a multi-term contract as a result of this Submission. The term of the contract may be for any period allowed for in Sec. 31-111 of the County Code. This is the written determination of the Chief Purchasing Officer that such a contract will serve the best interests of the County by promoting economies in County procurement.

8.8. Offerors are notified that costs proposed shall include pricing for each potential year of the contract.

County may consider, but is under no obligation to accept proposed cost escalators (e.g., a proposed specific dollar amount) or a cost escalator mechanism (e.g., an annual percentage escalator or use of a Consumer Price Index or Producer Price Index) for future years of an agreement. Pursuant to County Ordinance, the use of a cost-plus-a-percentage-of-cost contract is prohibited.

8.9. Reserved.

8.10. Offerors are informed that State law requires that all foreign corporations (NMSA 1978 §53-17-5) and limited liability corporations (NMSA 1978 §53-19-48) procure a certificate of authority to transact business in the state prior to transacting business in the State of New Mexico.

8.11. The Chief Purchasing Officer has determined a preference may be applicable to this solicitation, as provided in County Code Section 31-261 and Section 13-1-21 NMSA 1978. Offerors must submit a written request for preference, using the Request for Preference form provided through the County’s Procurement Portal, with a copy of the applicable state-issued preference certificate, with its Proposal to qualify for preference. Ref. County Code Section 31-261 and Section 13-1-21 NMSA 1978.

9. SUBMISSION REVIEW AND EVALUATION

Submissions shall be handled so as to prevent disclosure of the identity of any Offeror or the contents of any Submission to competing Offerors during the process of negotiation.

After each Phase of the solicitation has closed, Procurement Division staff prepares a register of Submissions containing the name of each Offeror, the number of modifications received, if any, and a description sufficient to identify the item offered. The register(s) of Submissions are open to public

DBP27-05 Design-Build for North Mesa Bike Park and Amenities Template Version: 20260915 inspection only after contract award. Procurement Division staff releases Submissions to the Evaluation Committee. The Evaluation Committee reviews and evaluates the submittals. If interviews are conducted, they may only be for the purpose of clarification and may be used for adjusting the final score. Discussions may be conducted with responsible offerors whose Submissions are determined to be reasonably likely to be selected for award for the purpose of clarification to ensure full understanding and conformance with solicitation requirements for the purpose of obtaining best and final offers. For Submissions that qualify for Preference, as described in the Request for Preference form provided through the County’s Procurement Portal, preference factors will be applied as applicable in accordance with the most current County Code Section 31-261(b) and NMSA 1978 Section 13-1-21, as may be modified from time to time.

After evaluation in each Phase of the solicitation, as further described in Sections 29 and 30, the Evaluation Committee Chairperson provides final evaluation results to the Procurement Division.

Award shall be made to the responsible Offeror whose Proposal is determined in writing by the Evaluation Committee to be the most advantageous to the County, taking into consideration the evaluation criteria set forth in the Solicitation.

10. AWARD OF SOLICITATION AND AGREEMENT

Following award of the solicitation, the successful Offeror will be required to execute a contract with County in accordance with the terms and conditions as set forth in this Solicitation and in the Sample Services Agreement and Construction Contract Book, which are provided through the County’s Procurement Portal. Offerors must identify any exception or other requirements, if any, to the terms and provisions in the Sample Services Agreement along with proposed alternative language addressing the exception. County, as a governmental entity, is subject to certain laws and prohibitions and may, but is not required to, negotiate changes in contract terms and provisions, but will not agree to language that is in violation of the law. The Agreement as finally agreed upon must be in form and content acceptable to County.

Offerors are hereby notified that construction of the Project is contingent upon approval by County Council of the final design and availability of funding for the construction of the Project.

Construction activities shall not occur until approval of the final design is granted by County Council at a public meeting. County reserves the right to terminate its Agreement with the selected Offeror if a design is not approved by County Council and pursuant to the termination provisions of the Sample Services Agreement.

GENERAL REQUIREMENTS

11. OBLIGATIONS OF FEDERAL CONTRACTORS AND SUBCONTRACTORS; CONTRACT CLAUSES

Federal Contractors and Subcontractors shall abide by applicable state and federal requirements, which may include but are not limited to all the provisions set forth in 29 CFR Part 471, Appendix A to Subpart A, and may be required to be included or incorporated by reference into the Agreement.

12. ILLEGAL ACTS

The County Procurement Code, Article 9, imposes remedies and penalties for violation of the County Code. In addition, New Mexico criminal statutes impose felony penalties for illegal bribes, gratuities, and kickbacks.

DBP27-05 Design-Build for North Mesa Bike Park and Amenities Template Version: 20260915

13. CERTIFICATION FORM REGARDING DEBARMENT, SUSPENSION, AND OTHER

RESPONSIBILITY MATTERS

Offerors are requested to complete the Certification Regarding Debarment, Suspension, and Other Responsibility Matters Form, provided through the County’s Procurement Portal, and submit with the Response. If this completed document is not included with the Response it must be provided prior to the evaluations of the received Responses, otherwise the Offeror’s Response will not be considered.

This Form serves as a warrant of the Offeror’s responsibility and may not necessarily preclude the Offeror from consideration for award.

14. CAMPAIGN CONTRIBUTION DISCLOSURE FORM

A Campaign Contribution Disclosure Form is provided through the County’s Procurement Portal.

Offerors are requested to complete and submit the Form with the Responses. If the Form is not submitted with the Response, upon award, Contractor must submit this Form prior to County’s obligation to pay for the services.

15. VERIFICATION OF AUTHORIZED OFFEROR

A Verification of Authorized Offeror Form is provided through the County’s Procurement Portal. Offerors are requested to complete and submit with Submissions. This Form provides County with the name and information of the authorized officer who can obligate the selected firm in providing the services to the County.

SPECIFIC REQUIREMENTS FOR PHASE 2 – RFP

16. PROPOSAL SECURITY (BID BOND)

Pursuant to Section 31-172 of County’s Procurement Code, Proposal Security (Proposal/Bid Bond) in the amount of five percent (5%) of the Proposal for the costs associated with the construction of the project must accompany the Proposal during Phase 2 of this solicitation. Proposal security shall be a bond provided by a surety company authorized to do business in the state, or the equivalent in cash, or otherwise supplied in a form satisfactory to the County. Noncompliance with this requirement at Phase 2 of this solicitation requires that the Proposal be rejected. Proposal Security will be returned promptly after the County and the accepted Offeror have executed the contract, or if no award has been made within ninety (90) days after the date of the opening of Proposals, upon demand of the Offeror at any time thereafter, so long as Offeror has not been notified of the acceptance of Offeror’s Proposal. In submitting their Proposal Security, it is not mandatory that Offerors use the Proposal Bond form provided on the County’s Procurement Portal. The County strongly encourages all Offerors to use this form, but if the Offeror elects not to use it, the Proposal Bond must be submitted on a form acceptable in the construction industry and approved by the County Project Manager in advance of the Proposal due date.

17. LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO CONTRACT

The successful Offeror, upon failure or refusal to execute and deliver a signed contract and required Performance and Payment Bonds within ten (10) calendar days after Offeror has received the Notice of Award, shall forfeit Offeror’s Proposal Security to the County, as liquidated damages for such failure or refusal. See also Section D of the Sample Services Agreement provided on the County’s Procurement Portal.

18. POWER OF ATTORNEY

DBP27-05 Design-Build for North Mesa Bike Park and Amenities Template Version: 20260915

Attorneys-in-Fact who sign any required bonds must file with each bond a certified properly executed and dated copy of their power of attorney.

19. OBLIGATION OF OFFEROR FOR PROPOSAL

Complete sets of Solicitation Documents must be used in preparing Proposals; neither the County nor Engineer (as defined in the Construction Contract Book, Definitions, Section 5.2.1) assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Solicitation Documents.

The Submission of a Proposal will constitute an incontrovertible representation by Offeror that Offeror has complied with every requirement of the RFP and that, without exception, the Proposal is premised upon performing and furnishing the Services and Work required by the Solicitation Documents. The Offeror will be required to establish to the satisfaction of the County the qualifications and capability of the persons proposed to furnish and perform the Services and Work described in the Solicitation documents. Offeror, by signing the Verification of Authorized Offeror and submitting a Proposal also acknowledges that the Contract Time is reasonable for the weather and climactic conditions.

Prior to the award of the contract, the County will notify the Offeror in writing if the County after due investigation has reasonable objection to a proposed person or entity who Offeror intends to perform the Services and Work. Upon receiving such objection, the Offeror may, at the Offeror’s option, (1) withdraw the Proposal, or (2) submit a substitute person or entity acceptable to the County with an adjustment in the Proposal cost to cover the difference in cost, if any, occasioned by such substitution.

The County may accept the adjusted Proposal price. In the case that the adjusted price makes them no longer the selected Offeror, County reserves the right to award the contract to another Offeror as determined by County to be the most advantageous to the County, taking into consideration the evaluation factors set forth in the Solicitation Documents. In the event of withdrawal as described herein, Proposal bond will not be forfeited. Persons, including but not limited to, the Project Manager, Superintendent, and any Subcontractors proposed by the selected Offeror and to whom the County has made no reasonable objection must be used by the selected Offeror to perform the Work for which they were proposed and shall not be changed except with the prior written consent of the County.

20. PROPOSALS TO REMAIN SUBJECT TO ACCEPTANCE

All Proposals will remain subject to acceptance for ninety (90) calendar days after the day of the RFP Closing Date. The County may, in its sole discretion, release any Proposal and return that Proposal bond prior to that date. County may request an extension, agreeable to Offerors and County.

21. WITHDRAWAL OF PROPOSALS

Offeror may withdraw its Proposal by written notice, which must be received by Purchasing Agent prior to the RFP Closing Date. After the RFP Closing Date, no changes in Proposal prices or other provisions of Proposal shall be permitted.

22. ACCEPTANCE OR REJECTION OF PROPOSALS

The County reserves the right to accept any Proposal, reject any or all Proposals without cause, to waive any or all technicalities in any Proposal in the interest of the County, and the right to reject all non-responsive Proposals.

23. REGISTRATION OF CONTRACTORS AND SUBCONTRACTORS

Any Offeror that submits a Proposal valued at more than the dollar amount required by the New Mexico Public Works Minimum Wage Act [13-4-10 through 13-4-17 NMSA 1978] and the New Mexico Subcontractors Fair Practice Act [13-4-31 to 13-4-35, 13-4-36 to 13-4-2] for a public works Project shall

DBP27-05 Design-Build for North Mesa Bike Park and Amenities Template Version: 20260915 be registered with the labor and industrial division of the New Mexico Department of Workforce solutions. County will not accept Proposals for a public works Project subject to the New Mexico Public Works Minimum Wage Act from an Offeror that does not provide proof of required registration for itself and its subcontractors.

24. CONTRACTING PARTY AND SUBCONTRACTOR(S)

Either the architect/engineer or general contractor may be the lead or primary Contractor. The secondary team member will be a subcontractor to the primary Contractor. The County will issue its contract only with the primary Contractor. Offerors will identify in their Response which party will be the primary Contractor.

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DBP27-05 Design-Build for North Mesa Bike Park and Amenities Template Version: 20260915

BACKGROUND INFORMATION

25. BACKGROUND INFORMATION RELATED TO THE SCOPE OF WORK AND SERVICES

In 2025, the County completed its North Mesa Recreation Area Master Plan, which was a collaborative effort between Los Alamos County, community members, and interested and affected parties to define a long-term vision for one of the community’s most significant recreational assets. The site encompasses approximately 26 acres of County-owned open space and is currently home to a variety of amenities and trailhead connections. The North Mesa Recreation Master Plan identified priorities for enhancing recreation while ensuring the site remains an accessible and inclusive community resource.

In the North Mesa Recreation Master Plan, recommendations were made, the development of a bike park and amenities being one of them.

Additional information about the North Mesa Recreation Area and the Master Plan is available in Attachment 1.1 on the County’s Procurement Portal. Offerors are encouraged to review Attachment

1.1 closely for additional important background information related to the Project Scope of Work.

PROJECT SCOPE

26. PROJECT SCOPE OF WORK AND SERVICES (“PROJECT SCOPE)

The Project Scope, attached hereto as Exhibit A, is hereby expressly incorporated into and made a part of this Solicitation.

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DBP27-05 Design-Build for North Mesa Bike Park and Amenities Template Version: 20260915

RESPONSE REQUIREMENTS – PHASE 1 RFQ

27. PHASE 1 RFQ: RESPONSE FORMAT AND COMPONENTS

27.1. Offerors must submit a Response to the County in the format described herein, subject to Section 8.5, and through the County’s Procurement Portal. Information provided in the Response may be used in the contract between the successful Offeror and the County.

27.2. To facilitate the review process, unless otherwise stated herein, County’s preference, though not a requirement, is that Responses be limited to thirty (30) pages, not including exhibits, attachments, or marketing materials; that Responses are 8.5 x 11 inch format; and that general marketing materials should not exceed ten (10) pages.

27.3. Unless otherwise specified herein or on the County’s Procurement Portal, Response documents should be submitted in PDF format.

27.4. For uniformity in the Response review process, please sequence Responses as shown below using the same header names as below. Additional information may be included by Offerors in attachments, provided that Responses include and address, in the sequence requested, the elements requested in the Response Format.

27.5. Response Components. Responses should include the following minimum Components. Offerors may include additional information that may help the County evaluate qualifications:

Sect.

No. Section Title

Submission Information

(In addition to any other information requested herein.)

Construction Contract

Book Requirements for

Contractors

*Responses must be made with knowledge of and in accordance with the conditions and requirements for Contractors outlined in the Construction Contract Book.

** Do Not Include Costs in Phase 1 Responses

**The Phase 1 RFQ is intended to evaluate Offerors based on qualifications. Any cost or pricing information provided in Phase 1 will be disregarded by the evaluation committee. Short-listed persons invited to submit a Proposal in Phase 2 will be asked to provide costs at that time, as further described below.

1 Cover Sheet (One page only)

1. Provide the full legal name of the primary Contractor who will execute the contract if selected for award; Federal Tax Identification Number;

and the name, phone number, mailing address, physical address, and e-mail address of the primary person submitting the proposal and who is responsible for responding to questions and communication related to the Solicitation.

Pursuant to Section 24, where requested in the County’s Procurement Portal, clearly state which party will be the primary Contractor who will execute the contract if selected for award and who the secondary team member and primary Contractor’s subcontractor will be.

2. Reference the RFP number and name.

2 Professional Associations Describe Offeror’s professional associations.

DBP27-05 Design-Build for North Mesa Bike Park and Amenities Template Version: 20260915

Sect.

No. Section Title

Submission Information

(In addition to any other information requested herein.)

3 Statement of Qualifications

Describe the following, specifically as qualifications relate to bike park design and construction:

1. Specialized design or technical competence regarding the type of services required.

Include a narrative describing the organization’s expertise as it relates to the services required.

The narrative shall also describe the Offeror’s experience with inclusive or adaptive recreation design and their approach to integrating universal design and accessibility, including brief examples of past projects demonstrating adaptive or accessibility-focused features.

2. Capacity and capability regarding the type of services required, including any consultants, their representatives, qualifications, and locations, to perform the work within the time limitations.

Also include the following:

• confirmation of the subcontractor(s) proposed for the design of the Bike Park;

• names and resumes of the Project Manager and all individuals who will be assigned to this project;

• and names and resumes of any subcontractors who will be assigned to the project.

By submitting a Response, Offerors acknowledge and agree that their firm has the bonding capacity to post proposal security, payment, and performance bonds for a project of this size and scope, as further described herein. Offerors will be required to acknowledge and agree with this statement through the County’s Procurement Portal.

3. Past record of performance on contract with government agencies or private industry with respect to such factors as control of costs, quality of work and ability to meet schedules.

Provide a list of similar projects completed in the United States, including project location, completion date, and scope and duration of work.

4. Proximity to or familiarity with the area in which the project is located.

Describe Offeror’s and subcontractors’ proximity to or familiarity with the area in which the project is located.

5. Please provide a detailed explanation of any qualifications, caveats, or exceptions you would like to make regarding the requirements of this solicitation.

New Mexico Engineer License or New Mexico Architect

License

In the Requested Information fields indicated in the County’s Procurement Portal, upload a copy of a valid New Mexico Engineer License or New Mexico Architect License and a valid New Mexico Contractor’s License and include the following information:

DBP27-05 Design-Build for North Mesa Bike Park and Amenities Template Version: 20260915

Submission Information

(In addition to any other information requested herein.)

and

New Mexico Contractor’s License

• License or registration number

• License or registration type

• Year issued

• Expiration Date

While County is seeking Submissions from a wide range of licensed architects, a significant portion of the Project is anticipated to require an architect with specialized expertise in landscape design and development.

By submitting a Response, Offeror fully acknowledges and agrees that the firm and any subcontractors associated with the firm possess all licenses and certifications required to perform the Work and Services described herein. Offerors will be required to acknowledge and agree with this statement through the County’s Procurement Portal.

The County reserves the right to independently verify any and all license and qualification credentials and the outcome of any such verification may, at County’s sole discretion, result in an Offeror being found non-responsive or non-responsible.

Client Information

1. Using the Request for Client Information Form provided on the County’s Procurement Portal, provide a minimum of 3 current and/or previous clients where similar services were performed in the last 3-5 years. This is in addition to any other qualifications and past record of performance information provided elsewhere in the Response.

2. The County reserves the right to contact some or all of the clients to verify any information provided and to request that clients provide additional information.

3. If client information is confidential, you may state so, however, evaluation scores may reflect Offeror’s inability to include requested client information in the Response

4. Client information provided should include all of the information requested in the Client Information Worksheet.

Additional Documents to Submit with Responses

In addition to all other components requested herein, submitted Responses should include, but may not be limited to the following. If a document is required, it will be noted as such in the County’s Procurement Portal, and Offerors will be unable to submit Responses without all required documents.

1. Certification Regarding Debarment, Suspension, and other Responsibility Matters

2. Campaign Contribution Disclosure Form

3. Verification of Authorized Offeror

4. Request for Preference (with applicable required certificates)

5. Signed copies of any addenda issued.

7 Additional Information Offerors may include additional information not already requested that may help the County evaluate responses.

DBP27-05 Design-Build for North Mesa Bike Park and Amenities Template Version: 20260915

PROPOSAL REQUIREMENTS – PHASE 2 RFP

28. PHASE 2 RFP: PROPOSAL FORMAT AND COMPONENTS

28.1. County reserves the right to modify these instructions and components. Following completion of Phase 1 evaluations, short-listed persons shall be notified through the County’s Procurement Portal messaging system that they have been invited to submit a Proposal for Phase 2 of the solicitation.

28.2. Offerors who are shortlisted must submit a Proposal to the County in the format described herein, subject to Section 8.5, and through the County’s Procurement Portal. Information provided in the Proposal may be used in the contract between the successful Offeror and the County.

28.3. To facilitate the review process, unless otherwise stated herein, County’s preference, though not a requirement, is that Proposals be limited to thirty (30) pages, not including exhibits, attachments, or marketing materials; that Proposals are 8.5 x 11 inch format; and that general marketing materials should not exceed ten (10) pages.

28.4. Unless otherwise specified herein or on the County’s Procurement Portal, Proposal documents should be submitted in PDF format.

28.5. For uniformity in the Proposal review process, please sequence Proposals as shown below using the same header names as below. Additional information may be included by Offerors in attachments, provided that Proposals include and address, in the sequence requested, the elements requested in the Proposal Format.

28.6. Proposal Components. Proposals should include the following Components. Offerors may include additional information that may help the County evaluate Proposals:

Sect.

No. Section Title

Submission Information

(In addition to any other information requested herein.)

Construction Contract

Book Requirements for

Contractors

*Proposals must be made with knowledge of in accordance with the conditions and requirements for Contractors outlined in the Construction Contract Book.

** Wage Rate Decision

**The construction portion of this project is subject to prevailing wage requirements. Offerors are hereby informed that a Wage Rate Decision shall be provided following acceptance of a final design after award of the contract. The County has included the New Mexico Department of Workforce Solutions 2026 Prevailing Wage Rate Type A information on the County’s Procurement Portal.

Performance and Payment

(Labor and Materials) Bonds Requirements

*** Performance Bond and Labor-Materials Bond shall be executed after receipt of Notice of Award to the successful Offeror in an amount equal to one hundred percent (100%) of the total amount payable for the Construction Contract Price, plus any executed Change Orders, as defined by the terms of the contract. Bonds must be prepared and executed on the Performance Bond and Labor-Materials Bond forms included in the Construction Contract Book or on such other forms as may be approved in writing by the County.

Surety shall be by a company licensed to do business in the State of New Mexico and acceptable to the County.

1 Cover Sheet (One Page Only)

1. Provide the full legal name of the primary Contractor who will execute the contract if selected for award; Federal Tax Identification Number;

DBP27-05 Design-Build for North Mesa Bike Park and Amenities Template Version: 20260915

Submission Information

(In addition to any other information requested herein.)

and the name, phone number, mailing address, physical address, and e-mail address of the primary person submitting the proposal and who is responsible for responding to questions and communication related to the Solicitation.

2. Reference the Solicitation number and name.

2 Cost

1. Using Offeror’s own format, provide costs for design services and a rough order of magnitude estimated cost for construction.

Separate design and construction costs and separate the cost proposal such that it can be evaluated independently of other evaluation criteria.

2. Cost estimates included in the North Mesa Recreation Area Master Plan can be found in Attachment 1.1 pages 58 and 59.

3. All costs proposed must be in the currency of the United States of America.

4. In accordance with County Code, the use of a cost-plus-a-percentage-of-cost contract is prohibited.

5. Provide costs for all services. Describe costs for any additional and optional services Offeror may propose that are not already clearly described. Separate any optional additional services from base costs.

6. Describe costs for reimbursable expenses, if any for the design phase.

If travel costs are proposed for the design phase of the project as direct reimbursable costs, Offerors should note the County’s Travel Guidelines provided as Exhibit C and note any deviations or exceptions proposed by Offeror.

7. The Proposal amount shall exclude state gross receipts…