9-5410-002 BID 26-0626-077 MULTICULTURAL LITERATURE BOOKS FOR ENL 4.4.2026.pdf

BUFFALO PUBLIC SCHOOLS PROCUREMENT OFFERING

BID 26-0626-077 MULTICULTURAL LITERATURE BOOKS FOR ENL

Offering Specification

SUMMARY:

Buffalo Public Schools seeks to procure multicultural literature titles that reflect the experiences and identities of multilingual and immigrant students. These texts will support literacy development, culturally responsive instruction, and classroom discussion in ENL and general education settings.

DESIGNATED CONTACTS:

Owner (Primary): John Frias, Ph.D., Director of Multilingual Education

Buyer (Copy To): Jason Giglio, Buyer, jrgiglio@buffaloschools.org

The dates specified on the timeline of this offering are subject to change via addendum

TIMELINE:

Release Date: 04/13/2026 8:00 AM Advertise Dates:

Questions Due*: 04/16/2026 4:00 PM - Website/BONFIRE 04/13/2026

Answers Posted: 04/20/2026 4:00 PM - Buffalo News 04/12/2026

Offering Closed: 04/24/2026 4:00 PM - Contract Reporter 04/13/2026

Presentations: n/a - Rocket 04/16/2026

Tentative Award: 05/20/2026 - Criterion 04/18/2026

Public Opening Time and Location: n/a

*Questions regarding this offering must be submitted via the online offering portal @ https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities

PROCUREMENT DATA:

Requisition: 3608663

BPS Commodity Code: 053

Prior Offering: N/A Prior Awardee: N/A

Prior Award Period: N/A Current Year Award: N/A

OFFERING DATA:

Dates are approximate and dependent upon the award date.

Initial Award & Contract Term: 05/20/2026-06/30/26

Extensions: N/A

Maximum Term End: N/A

OTHER OFFERING PARAMETERS:

Type of Offering: RFB

Basis of Award: Lowest Price

Award may be split among respondents: Yes

Award may be consolidated: Yes

Subcontractors may be used: Yes

Insurance is required: No

NYS DOL Prevailing Reference: N/A

Response Surety Required (“Bid Bond”) No

Performance Bond Required: No

Formal contract required: No

Proposals valid for: 90 days past closing minimum

SUBMITTAL OPTIONS:

Please refer to the “Standard Terms, Conditions, and Disclaimers” document for more detailed instructions. Only one method of submittal should be used; mailed responses will be entered into the electronic portal by the BPS Purchase Department for evaluation/scoring purposes.

Submittals may be mailed OR submitted electronically per the instructions below:

Mailed or delivered responses must include two (2) printed copies and one (1) electronic copy.

Electronic submittal is ALLOWED (and encouraged) via BPS BONFIRE portal at:

https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities.

Technical assistance with submitting your response electronically is available by contacting the Buyer at the contact information listed on previous page.

1) GENERAL INFORMATION

a. GENERAL DEFINITIONS: Please refer to “Standard Terms, Conditions, & Disclaimers”.

b. OFFERING SPECIFIC DEFINITIONS:

Multicultural: Relating to or constituting several cultural or ethnic groups within a society.

Multilingual Literature-Genre that reflects the diverse cultures, experiences, and perspectives of various ethnic groups. It showcases the richness of their traditions, struggles, and identities, often including narratives from different genres such as fiction, poetry, and essays. This type of literature allows readers to engage with voices that may be underrepresented in mainstream narratives, fostering greater understanding and empathy towards different cultural backgrounds.

c. VENDOR INFORMATION:

Qualified vendors are encouraged to submit a response for providing the goods and / or services described. If the vendor plans to subcontract any of the work described in the

Scope of Work the vendor must complete all response requirements for the subcontractor.

If a vendor plans a joint venture with another company and/or utilizes subcontractors, the vendor shall specify accordingly and complete all response requirements for each company involved in the offering response.

d. RESPONSES:

Any and all contracts awarded as a result of this offering are subject to the Terms &

Conditions stated in the offering. The submission of any other terms or conditions by a respondent may be cause for rejection of the response.

All responses should clearly state/include the following:

STANDARD REQUIREMENTS:

1. Completion of “Offering Questionnaire”, Question Set 1 “Standard Response

Requirements”.

2. Current W-9.

3. Current Certificate of Liability Insurance.

4. Completed “Equal Employment Opportunity Employee Information Report”; form provided.

5. Signed “Non-Collusive Bidding Certification”; form provided.

6. Respondent must provide a list of at least three (3) client references and their contact information. References will be contacted at the sole discretion of the District.

7. Cost proposal in the requested format.

8. Optional items as required by responses to the “Offering Questionnaire”, including but not limited to:

a. “Disclosure Narrative”, any format.

b. “Debarment Narrative”, any format.

c. “Certifications” such as MBE/WBE/SDVOB

d. “Policy 5414 Compliance Narrative”, any format.

e. “Subcontractor Documentation”, any format.

f. “Anti-Lobbying Narrative”, any format.

9. Respondents may submit any other information they consider relevant to their response to this offering by using the “Other Vendor Information” document upload.

2) SCOPE OF WORK

The district requires multiple copies of culturally relevant literature titles to build classroom libraries for multilingual learners.

COMPLETE DELIVERY OF ALL ITEMS MUST BE MADE NO LATER THAN 06/30/2026

Books include titles such as:

• Dreamers – Yuyi Morales

• Where Are You From? – Yamile Saied Mendez

• The Arabic Quilt – Aya Khalil

• The Words We Share – Jack Wong

Each title will be ordered in sets of 200 copies for distribution. See bid specifications below for complete list.

SEE NEXT PAGE FOR COMPLETE BID SPECIFICATIONS

BID SPECIFICATIONS

PRODUCT

NUMBER /

ISBN

DESCRIPTION / TITLE QUANTITY UNIT PRICE TOTAL PRICE

9780374391294 A Letter to My Best Friend 200

ISBN-13:

9780593307052

The Notebook Keeper: A Story of Kindness from the Border

ISBN-13:

9781250883599

Waiting to Welcome: A New Baby Story from West Africa by Samantha Cleaver

ISBN-13:

9780884487548

The Arabic Quilt: An Immigrant Story by Aya Khalil

ISBN-13:

9798855085280

Still Dreaming Seguimos Sonando by Claudia Guadalupe Martinez

ISBN-13:

9781338605112

Dreamers by Yuyi Morales 200

ISBN-13:

9781797202051

Homeland: My Father Dreams of Palestine by Hannah Moushabeck

ISBN-13:

9780062839930

Where are you From? By Yamile Saied Mendez

ISBN-13:

9781774880944

Once Upon a Sari by Zenia Wadhwani 200

ISBN-13:

9781773217970

The Words We Share by Jack Wong 200

ISBN-13:

9780358733331

The Year I Flew Away by Marie Arnold 200

ISBN-13:

9781481446648

A Place to Belong by Cynthia Kadohata 200

ISBN-13:

9780823444205

Brother's Keeper by Julie Lee 200

ISBN-13:

9780063239098

You are Here: Connecting Flights by Ellen Oh

ISBN-13:

9780358439875

World in Between: Based on a True Refugee Story by Kenan Trebincevic