11-26-0626-077 questions and answers 4.17.2026.pdf
PDF 40 KB Posted
- Attached to
- MULTICULTURAL LITERATURE BOOKS FOR ENL
- Solicitation number
- 26-0626-077
- Issued by
- Erie County, New York
About this file
This is a Questions and Answers document issued by Buffalo Public Schools in response to vendor inquiries regarding RFB 26-0626-077 for the procurement of multicultural literature books supporting English as a New Language (ENL) instruction. The RFB seeks 2,800 multicultural literature books across 14 distinct titles (200 copies per title) to support culturally responsive classroom instruction for multilingual and immigrant students. The question period ran from April 13, 2026 at 8:00 AM EDT through April 16, 2026 at 4:00 PM EDT, with answers posted by April 20, 2026. Proposals must be submitted by April 24, 2026 at 4:00 PM EDT, with a tentative award date of May 20, 2026. The contract performance period extends from May 20, 2026 through June 30, 2026, with complete delivery required by June 30, 2026. All delivery must be made to a single address in Buffalo, New York. The location does not have a loading dock for receiving freight shipments.
Key clarifications from the Questions and Answers include: the District will not consider alternate titles not listed in the bid specifications; cataloging (MARC records) and physical processing are not required; certain ISBN substitutions are acceptable, including hardcover editions where listed paperback editions are unavailable exclusively through Scholastic; vendors may quote the same title with different ISBNs and different bindings (such as paperback versus hardcover); no bid bond is required; and no special packaging or sorting by school or classroom is necessary. Pricing must be submitted as FOB destination to Buffalo locations with 90-day validity past the closing date. The evaluation will be conducted on a lowest-price award basis with no response surety or performance bond required, though the District reserves discretion to split awards among multiple respondents and negotiate terms as needed.
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Text version
RFB 26-0626-077 MULTICULTURAL LITERATURE BOOKS FOR ENL
QUESTIONS AND ANSWERS
Q1. Will the district consider responses that propose alternate titles not listed in the bid table? Specifically titles that support literacy development, culturally responsive instruction, and the experiences and identities of multilingual and immigrant students.
A1. No
Q2. Please confirm whether the titles will require cataloging (MARC records) and/or physical processing (e.g., labels, barcodes, spine labels, or other specifications).
A2. No this is not required.
Q3. Two of the ISBNs are unavailable in our system. Will the following alternatives be acceptable?
Dreamers: listed ISBN 9781338605112 (paperback) — can ISBN 9780823440559 (Hardcover Library) be substituted?
Still Dreaming = Seguimos Soñando: listed ISBN 9798855085280 (9798855085280) — can ISBN 9780892394340 (hardcover trade) be substituted?
A3. Yes
Q4. How many delivery locations should be included for this contract?
A4. Delivery will be made to one address in Buffalo, NY
Q5. Will deliveries need to be packaged and sorted by school and/or by individual classroom?
A5. No
Q6. Are books delivering to one or multiple sites?
A6. Delivery will be made to one address in Buffalo, NY
Q7. Does the delivery location have a dock to receive freight shipments?
A7. No
Q8. Is a bid bond required for this RFB and if so, how much would it be?
A8. No
Q9. Are we able to submit a quote for the same title with a different ISBN? If notated, are we able to quote a book in a different binding (such as a paperback)?
A9. Yes
Q10. Would this potential order be able to ship to 1 location with a loading dock that can receive a pallet?
A10. The delivery location does not have a dock.
Q11. The ISBN listed for Dreamers (9781338605112) is exclusive from Scholastic.
Booksellers & resellers are not able to order this edition. Should we quote the only available edition which is hardcover (ISBN: 9780823440559)?
A11. Yes
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