17. Attachment B Performance Work Statement.pdf

Attachment B

Performance Work Statement

89503220QWA000182

U.S. DEPARTMENT OF ENERGY

WESTERN AREA POWER ADMINISTRATION

PERFORMANCE WORK STATEMENT

LANDSCAPING AND SNOW REMOVAL SERVICES

1. GENERAL

1.1. SCOPE OF WORK

The Western Area Power Administration (WAPA), Rocky Mountain Region (RMR), requires a contractor to perform Grounds Maintenance and Snow Removal Services at the Rocky Mountain Regional Office (RMR) complex located at 5555 East Crossroads Blvd, Loveland, Colorado. The required services, as specified in this PWS, but are not limited to the following: mowing, trimming of turf areas, grounds maintenance, and snow removal. Western, RMR and the Government are used interchangeably in this document, and all have the same meaning.

1.2. Background

Western, part of the U.S. Department of Energy (DOE), is a Federal Power Marketing Administration that markets and delivers reliable, cost-based hydroelectric power and related services within a 15-state region.

The RMR serves preference customers in Colorado, Wyoming, Nebraska and Kansas. RMR’s mission includes maintenance and operation of the high-voltage transmission system including 80 substations and over 5,400 miles of high-voltage power transmission lines that deliver power from CRSP-MC and over 19 power plants to its wholesale customers.

1.3. Location

Rocky Mountain Regional Office (RMR) complex located at 5555 East Crossroads Blvd, Loveland, Colorado.

1.4. Government Personnel

1.4.1. The Contracting Officer is the individual executing this contract on behalf of the Government and is responsible for the overall administration of the contract. He/she is the only person authorized to make any changes in the prices, terms or other conditions of the contract.

1.4.2. The Contracting Officer’s Representative (COR) is responsible for giving the Contractor any special technical instructions or guidance necessary to ensure contract execution. The COR has no authority to alter the terms of conditions of the contract.

1.5. Contractor Personnel

1.5.1. The contractor shall furnish adequate supervision on the premises to ensure that work is performed in a satisfactory manner. It is the responsibility of the contractor to maintain close surveillance over personnel employed to perform work on the contract.

1.5.2. The contractor shall have a competent on-site representative authorized to act on behalf of the contractor, available to the CO or COR to receive instructions or information regarding work under the contract. The on-site representative must be able to fluently speak and understand English.

1.5.3. No unauthorized personnel are permitted on the premises.

1.6. Hours of Work

The Rocky Mountain Regional Office, Loveland, Colorado, regular business hours are from 7:30 a.m. to 4:30 p.m. daily, Monday through Friday, except for Federal holidays. For the landscaping portion, work must be done during normal business hours. Request to perform work outside normal business hours must be approved by the COR. For the Snow Removal Portion, work should be completed when required based on the PWS. This facility has a small staff on duty 24 hours per day, 7 days per week including holidays.

1.7. Submittals.

1.7.1. Safety Plan. A Safety Plan is required to be submitted to the CO and COR no later than 10 calendar days after contract award. Western’s approval of the plan is required prior to the commencement of work.

1.7.2. List of Employees. Contractor shall furnish names of all personnel performing work on this contract no later than 10 calendar days after contract award. List of employees shall be submitted to the CO and COR no later than 10 calendar days after contract award. No unidentified or unauthorized personnel shall be allowed or permitted on the work site.

1.7.3. Work Schedule. Contract shall submit a proposed work schedule to the CO and COR no later than

10 calendar days after contract award. Western’s approval of the work schedule is required prior to the commencement of work.

1.7.4. List of Materials. A listing of proposed materials shall be submitted for the snow and ice removal portion for approval to the CO and COR within 14 calendar days after contract award. The contractor shall obtain approval from the CO prior to making any changes in material.

1.7.5. Spill Prevention Notification and Cleanup Plan (Plan). Provide the Plan to the CO and COR for review and comment 14 days prior to start of work.

1.7.6. Fertilizer and Herbicide Application Plan. Provide the plan to the CO and COR for review 10 calendar days prior to the date of intended application.

1.7.7. Licenses and Permits. The Contractor shall obtain and maintain, at its sole expense, all necessary licenses and permits required to meet the requirements of the contract.

1.7.8. Weekly Report Email. The Contractor shall provide the CO and COR a weekly report on landscaping.

1.7.9. Snow/Ice Report Email. The Contractor shall provide the CO and COR a report within two days following a snow/ice storm.

1.8. Pre Performance Meeting

The CO will schedule a meeting with the contractor within 2 week(s) following the contract award to discuss the requirements of the contract, to include safety prior to start of work.

1.9. Quality Control and Quality Assurance

1.9.1. The Contractor is responsible for quality control and shall utilize its own internal quality control processes in the performance of this contract. The contractor shall develop and maintain a Quality Control Plan (QCP) to ensure all services are performed in accordance with the Government’s performance standards outlined in the Performance Requirements Summary (PRS) section of this

PWS.

1.9.2. Performance Standards. See Exhibit 1. The PRS is a listing of significant performance objectives with associated performance standards that will be monitored and inspected by Government personnel. Each performance objective represents a critical function as identified by the Government at the time of contract award. The performance standard represents the minimum acceptable level of Contractor performance. The performance objectives and standards represent only the critical components of this Contract, and do not excuse the Contractor from performance of other responsibilities identified in the PWS. All services described in this PWS are subject to inspection/surveillance by the Government.

1.9.3. Government Surveillance of Contractor Performance. In order to supplement the Contractor’s QCP, Western personnel will verify contractor compliance with essential performance requirements. The Government may use various methods to perform surveillance of Contractor performance, including customer input, random sampling, periodic inspection, contractor reporting, etc.

1.9.4. Contract Discrepancy Report (CDR). A CDR (PWS Exhibit 2) will be initiated by the CO or COR if, at any time during the performance, the results of Western’s surveillance show the number of observations of unacceptable performance during the period exceeds the threshold specified in the PRS, and the CO/COR determines that the unacceptable performance was not caused by the Government. Instructions for completing the CDR are as follows:

1.9.4.1. The COR completes Blocks l through 6 and sends the form to the CO. Block 6 must include the PRS number corresponding to the discrepancy, the threshold of that PRS item, the number of discrepancies documented, and the PWS paragraph reference describing the Government’s expectations for that PRS item.

1.9.4.2. The CO evaluates the CDR, and if appropriate, signs it and sends it to the Contractor with a cover letter requesting a response within a specified number of days.

1.9.4.3. The Contractor must complete Blocks 7 through 10 and return the CDR to the CO within the specified time period on the cover letter.

1.9.4.4. Upon receipt of the Contractor’s response, the CO, in consultation with the COR, will evaluate the Contractor’s response and take appropriate action. The CO will document the evaluation in Block 11 and action taken in Block 12.

1.9.4.5. In most cases, the preferred action is re-performance by the Contractor at no additional cost to the Government. If deduction from payment is the appropriate action, the COR and CO will calculate the payment deduction based on the performance period in which the discrepancy occurred. The deduction is taken from the Contractor’s payment as close as possible to the month in which the discrepancy occurred, but not necessarily the same month.

The Government should not withhold payment of an invoice while calculating the deduction.

1.9.4.6. The COR will complete Blocks 13a and 13b. The CO signs the CDR in Block 13c. These signatures indicate concurrence with the actions taken.

1.9.4.7. In the event the CO determines that issuance of a CDR is not appropriate; the CO shall document the contract file indicating why such action is not appropriate.

1.10. Compliance with Regulations

In performing the work required by this Contract, the Contractor shall comply with all applicable Federal, State and local laws and regulations.

1.11. Materials, Equipment and Storage

1.11.1. The Contractor shall furnish all materials and supplies required for the performance of work under this contract.

1.11.2. For the snow and ice removal portion, the contractor shall furnish snow melt and commercial ice melting products to treat main sidewalks, streets, and parking lots for ice removal. Salt is not authorized. Products used shall not harm any of the surfaces, including the inside of buildings if tracked inside.

1.11.3. All equipment shall comply with applicable Occupational Safety and Health Administration (OSHA) guidelines, and shall be in good operating condition. The Contractor shall operate the equipment in accordance with the original manufacturer’s recommendation and applicable laws and regulations

1.11.4. For the landscaping portion, the contractor shall provide off-site storage space for its materials and equipment. Materials and equipment shall not be stored on Western property. Under certain circumstances on-site temporary storage may be approved by the COR.

1.11.5. For the snow and ice removal portion, limited short term storage space is available on the premises for the Contractor’s equipment and materials that will be used on site. The Contractor shall provide the COR his storage requirements during the pre-performance meeting. The Government is not liable for any loss or damage to the Contractor’s equipment stored on the Government’s premises.

All equipment stored on premise shall maintain at least a 6’ gap between the equipment and the fence/gate lines.

1.12. Interference with Business

The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees and carefully schedule its own work to such additional work as may be directed by the COR. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Government employees.

The services under this contract shall be performed in such a way that there will be no interruption to or interference with the normal operation of Government business on the premises. Persons employed by the contractor shall, while on the premises, comply with all applicable regulations.

1.13. Government Furnished Property, Equipment, Materials and Utilities

1.13.1. The Government will not furnish any property, equipment or materials for use under this contract.

1.13.2. The Government will provide electrical power at sites with existing power outlets for the operation of equipment as necessary to perform services. Contractor shall furnish and provide power for those sites without electrical power.

1.13.3. The Government will provide water at sites where it is available from an existing outdoor source.

Contractor shall furnish and provide water for those sites without existing water.

1.14. Security of Facilities

Security of Government facilities is a shared responsibility of all employees, both Federal and contractor.

1.14.1. Contractor personnel shall be alert to surroundings and notify the CO, COR, RMR Security Office, or on-duty contractor security staff after hours of suspicious activity, including unescorted persons who do not have a visitor’s badge, or known or suspected unauthorized removal of Government property from the facility.

1.14.2. Contractor personnel shall notify the CO, COR and RMR Security Office, or on-duty contractor security staff after hours, if they have any security issues or concerns.

1.14.3. Contractor personnel shall protect identification badges and card keys and notify the RMR Security Manager within 24 hours if card keys or badges are lost. Badges and card keys shall be returned to the RMR Security Manager when employment is terminated. (Reference clauses WES-H-1045 and

WES-H-1055.)

1.14.4. Contractor personnel shall not prop open doors, and when entering or leaving the complex shall ensure that doors and gates are secure. Contract staff shall notify the RMR Security Manager if they are unable to secure a door or gate.

1.14.5. Contractor personnel shall not allow any person to enter Western property without proper clearance from the RMR Security Office.

1.14.6. The Government may require immediate removal of the employee from the contract and the job site for conduct issues deemed by the Government to be serious (for example, violent behavior or comments, theft, misuse of Government equipment, unsafe work practices, fraudulent activity, etc.).

1.15. Safety of Facility

1.15.1. The Contractor shall comply with the latest effective standards promulgated by the Department of Labor, Occupational Safety and Health Administration, Safety and Health Standards, 29 CFR 1910 and 29 CFR 1925, and shall comply with all applicable safety and health regulations and requirements, including DOE and Western requirements.

1.15.2. The Contractor shall take all reasonable precautions in the performance of the work under this contract to protect the safety and health of employees and members of the public, and shall comply with all applicable safety and health regulations and requirements, including DOE and Western requirements.

1.15.3. The Contractor shall maintain an accurate record of, and shall immediately report to the COR and the CO, all cases of death, occupational disease, or traumatic injury to employees or the public, and any property damage as a result of performance under this contract.

1.15.4. The Contractor shall ensure that its employees are provided with personal protective equipment

(PPE) as necessary in accordance with established regulations and procedures. This equipment includes, but is not limited to, occupational foot protection and eye and face protection as required by OSHA Standards, 29 CFR 1910 and as required by Western safety standards and directives.

1.15.5. The Contractor shall ensure that its employees have been appropriately instructed and trained in the proper use of any equipment, vehicles, and/or personal protective equipment needed for the performance of their duties. The Contractor shall ensure that its employees comply with all applicable Federal, State, and/or local safety rules and regulations in the performance of their duties.

1.15.6. The Contractor shall report all near misses to the CO, COR within 24 hours of the occurrence.

These near-miss reports, identifying the nature of the hazard and the corrective actions which have been implemented to prevent a reoccurrence in the future, may be generic, with no mention of individual employees involved in the incident. Near-miss reports are used as an information tool and are distributed regionally.

1.15.7. The Contractor is required to establish a Safety Plan/Program which includes, in addition to other requirements, a monthly safety meeting for all employees (with the exception of office staff).

1.16. Environmental Requirements

1.16.1. The Contractor shall comply with all applicable Federal, State, and local environmental laws and regulations, and current Western policies and procedures.

1.16.2. The Contractor shall dispose of or recycle hazardous, universal, and non-hazardous waste material in accordance with all applicable Federal, State and local laws, regulations and ordinances and current policies and procedures identified by Western. Wastes shall be reduced by recycling, reusing, or reprocessing to the maximum extent practicable.

1.16.3. Hazardous, Universal, and Non-Hazardous Wastes. The Contractor shall manage hazardous, universal, and non-hazardous wastes in accordance with all applicable State, Federal and Local regulations, and existing policies and procedures identified by Western.

1.16.4. Contractor’s Liability for Regulated Material Incidents. The Contractor is solely liable for all expenses related to spills, mishandling, or incidents of regulated material (such as, but not limited to petroleum products and pesticides) attributable to its employees’ actions or the actions of its subcontractors. This includes all response, investigation, cleanup, disposal, permitting, reporting, and requirements from applicable environmental regulation agencies.

1.16.5. Conservation of Natural Resources: The Contractor will ensure that all services are performed in accordance with federal, state, and local regulations. Federal law prohibits the “take” of birds protected by the Migratory Bird Treaty Act, and the Bald and Golden Eagle Protection Act. “Take” means to harass, harm, pursue, hunt, shoot, wound, kill, trap, capture or collect or attempt to engage in any such conduct with a protected animal or plant or any part thereof, or attempt to do any of those things without a permit from U.S. Fish and Wildlife Service. The Contractor will take precautions to avoid harming other wildlife species. During the general nesting season from March 1st through July 31st, the Contractor shall coordinate closely with the COR to ensure that tree pruning and mowing of non-landscaped areas around the facility have been surveyed by Western for natural resources. Any sensitive resources located will be identified, flagged and information provided to the Contractor by the COR.

1.16.6. Pollutant Spill Prevention, Notification, and Cleanup:

GENERAL: Provide measures to prevent spills of pollutants and respond appropriately if a spill occurs. A pollutant includes any hazardous or non-hazardous substance that when spilled, will contaminate soil, surface water, or ground water. This includes any solvent, fuel, oil, paint, pesticide, engine coolants, liquid de-icing chemicals and similar substances.

SPILL PREVENTION NOTIFICATION AND CLEANUP PLAN (Plan): Provide the Plan to the CO and COR for review and comment 14 days prior to start of work. Review of the plan is for the purpose of determining compliance with the specifications only and shall not relieve the Contractor of the responsibility for compliance with all Federal, State, and Local regulations. Include the following in the Plan:

1) Spill Prevention measures. Describe the work practices or precautions that will be used at the job site to prevent spills. These may include engineered or manufactured techniques such as installation of berms around fuel and oil tanks; Storage of fuels, paints, and other substances in spill proof containers; and management techniques such as requiring workers to handle material in certain ways.

2) Notification. Most States and the Environmental Protection Agency require by regulation, that anyone who spills certain types of pollutants in certain quantities notify them of the spill within a specific time period. Some of these agencies require written follow up reports and cleanup reports. Include in the Plan, the types of spills for which notification would be made, the agencies notified, the information the agency requires during the notification, and the telephone numbers for notification.

3) Employee Awareness Training. Describe employee awareness training procedures that will be implemented to ensure personnel are knowledgeable about the contents of the Plan and the need for notification.

4) Commitment of Manpower, Equipment and Material. Identify the arrangements made to respond to spills, including the commitment of manpower, equipment and material.

1.16.7. Herbicides:

GENERAL: Herbicides shall only be used in accordance with their labeling and applied by appropriately certified applicators.

ENVIRONMENTAL PROTECTION AGENCY REGISTRATION: Use EPA registered herbicides that are approved for the intended use.

HERBICIDE USE PLAN: Provide a herbicide use plan that contains: 1) a description of the herbicide to be used, 2) where it is to be applied, 3) the application rate, 4) a copy of the label, and 5) a copy of required applicator certifications. Submit the herbicide use plan to the COR for review and comment 10 days prior to the date of intended application. Review of the plan is for the purpose of determining compliance with the specifications only and shall not relieve the Contractor of the responsibility for compliance with all Federal, State, and Local regulations.

1.17. Verification of Weather Conditions For the Snow Removal Portion

1.17.1. The Contractor shall monitor weather conditions to determine whether snow removal services are needed in order to ensure that services are performed as required by this Performance Work Statement.

1.17.2. The Contractor may contact the Western Area Power Administration Security Office at (970) 461- 7409 to verify weather conditions at the complex.

1.17.3. The dispatcher on duty, receptionist, CO, and the COR may call the Contractor in the event of a need to remove ice and snow in order to allow shift personnel to enter or depart from the complex or when services are required.

1.18. Notification of Reporting for Snow and Ice Removal Portion

1.18.1. Outside Business Hours: Upon arrival, the Contractor shall contact the security guards on duty via the call button outside the South gate entrance and give a count of workers.

1.18.2. During Business Hours: Upon arrival, the Contractor shall contact the COR and give a count of workers and equipment. If the COR is not available, a voice mail message shall be left on the CORs phone with the count of workers.

1.19. PWS Exhibits

The exhibits listed below are attached to and incorporated into this PWS.

Exhibit 1: Performance Requirements Summary (PRS). The purpose of the PRS is to communicate the Government’s quality expectations and the process to evaluate the Contractor’s performance.

Exhibit 2: Contract Discrepancy Report (CDR)

2. Scope of Work for Landscaping

Contractor shall provide qualified, trained, skilled personnel to perform all duties listed below.

2.1. Mowing, Trimming of Turf Areas, Grounds Maintenance

The area to be maintained is divided approximately as follows:

Parking, driveway and operation yard (asphalt), sidewalks, pads, etc., (concrete) – 10 acres Landscaped (turf) – 3.5 acres Landscaped (native seeding) – 40 acres

Approximately – 91 trees and 122 perennial plants and shrubs

The planting and irrigation plans with details, are displayed on Attachment B Drawing Number, LLM

A3

2.1.1. The Contractor shall maintain the height of grass in the turf areas (See Drawing Number: LLM 3920 Attachment A) between 2 to 4 inches. The height is a guideline for a well-kept appearance. Grass clippings shall be removed or mulched when visible after mowing. The Contractor shall complete each lawn section including removal of all grass clippings and trimming in one period.

2.1.2. The Contractor shall trim/edge areas bounded by sidewalks, curbs, fences, and sprinkler heads as part of mowing operations during each mowing to maintain a neat appearance.

2.1.3. The Contractor shall patrol the entire complex on a weekly basis and ensure the parking areas, driveways, sides of buildings, north wall, warehouse yard, all fencing, and culverts are free of rubbish, debris, wastepaper, sand, weeds, and tumbleweeds. The Contractor shall sweep entry ways to buildings, pick up any trash or debris, and pull any weeds in rock and mulch areas.

2.2. Mowing of Native Seeded Areas

Native Seeded areas shall be mowed frequently enough to maintain a height between 6 to 8 inches. (Native seeded areas are depicted on Attachment B Drawing Number, LLM A3. Native Seeded areas shall be mowed frequently enough to maintain a height between 6 to 8 inches. Native seeded areas are depicted on Attachment B and identified as Area A and Area B, Drawing Number, LLM A3.

2.3. Aeration

All turf areas require aeration once per year prior to May 8 with ½ inch-diameter tines to a depth of 3 inches in two directions.

2.4. Operation of Automatic Sprinkler System

The Contractor is responsible for the operation and maintenance of the automatic sprinkler system for the watering and irrigation of all grass areas, plants, trees, and shrubs. Drawing for Irrigation Plan is in Attachment B, Drawing Number: LLM 0065.

2.4.1. The Contractor shall evaluate the sprinkler system and perform maintenance to make the system operational prior to April 25th or at an earlier date if required by the COR. Includes but not limited to:

maintenance or repair of any component of the automatic sprinkler system under $1,000.00 can be performed without prior notification to the CO/COR. If maintenance or repair is expected to exceed $1,000.00, then the contractor shall submit a proposal to the CO for evaluation and approval.

“Optional CLIN 0014” for Repair of Automatic Sprinkler System will be funded in the amount of $10,000 for contractor to invoice against if the maintenance and/or repair work stated above has been performed.

2.4.2. The Contractor shall ensure turf areas, trees, shrubs and plants receive adequate moisture for healthy growth from May - September. The Contractor shall make every effort to conserve water through careful control of watering periods, prompt repair of irrigation system, and plugging unused drippers. Watering shall be accomplished in a manner that avoids erosion, run-off, or ponding due to excessive quantities or rate of application.

2.4.3. The Contractor shall not operate the lawn sprinklers near areas bordering sidewalks, parking areas, and the helicopter pad during the hours of 7 a.m. and 4:30 p.m. The Contractor shall schedule the sprinkler system operation in accordance with any lawn watering restrictions and make all attempts to avoid unnecessary sprinkling of automobiles. The Contractor shall maintain the property sprinkler head adjustments at all times to reduce unnecessary water runoff.

2.4.4. Trees, shrubs, plants and turf areas allowed to die from lack of water shall be replaced by the

Contractor at no expense to the Government, unless such lack of water is due to a local, state or other water agency imposed water restriction. Replaced trees, shrubs, plants or turf shall be of the same size, species and variety unless otherwise approved by the COR.

2.4.5. The Contractor shall abide by any local, state or other water agency restrictions or controls in force at the time of performance.

2.4.6. During periods of imposed lawn watering restrictions, the Contractor is required to provide hoses and sprinklers necessary to water trees, shrubs and plants, provided there is no restriction for such.

This hand watering will be at the Contractor’s discretion; however, prior notification must be given to the COR. Water will be furnished by the Government from the most convenient existing source of water. Hoses, portable sprinklers and similar irrigation equipment shall be removed from lawn areas at the end of the work day or when not in use.

2.4.7. The Contractor shall winterize (draining by use of compressed air) the complete irrigation watering system at the conclusion of the growing season or as directed by the COR. The Contractor is responsible for all costs for repairing the system resulting from the failure to protect the system from freezing.

2.5. Pruning

2.5.1. The Contractor shall trim and prune trees and shrubs twice a year to maintain existing shape and growth. The Contractor will ensure the personnel trimming and pruning the trees are trained arborists. The Contractor shall remove diseased, wind, or snow damaged trees and shrubs.

Overhanging branches that interfere with pedestrians or vehicle traffic need to be trimmed or removed. The Contractor shall, at their cost, replace any shrubbery or trees that die as a result of neglect, carelessness, or improper care as determined by the COR.

2.6. Fertilizer and Herbicide Application

The contractor shall apply fertilizer to the lawn three times a year and apply herbicide to the lawn, rock areas, and parking lot cracks three times a year and/or as required by the COR.

2.6.1 The contractor shall comply with manufacturer’s recommendations in accordance with directions on the products label, and products MSDS and application Regulations. The contractor shall observe the Western boundaries and will confine all fertilizer and herbicide applications to those boundaries and attempts should be made to not spray directly onto buildings or equipment.

2.6.2 The contractor shall comply with manufacturer’s recommendations in accordance with directions on the label and regulations. The contractor shall apply Herbicide application to the Loveland ware yard consisting of approximately 200,000 square feet. The applications shall be in the months on March, June, and October unless otherwise directed by the COR. See attached drawings for exact location.

3. Scope of Work for Snow and Ice Removal

Contractor shall provide qualified, trained, skilled personnel for snow and ice removal services.

3.1. Snow and Ice Removal

There are approximately 10 acres of area including a walking path around the facility.

3.1.1. The Contractor shall continually monitor and keep all building access doors, sidewalks, steps, entrances, parking areas, driveways, walkways, helicopter pad, ramps, docks, sides of all buildings (as needed), and the warehouse yard clear of ice and snow as detailed in this performance work statement. All doors leading into a building shall be free of snow and ice in a radius of 10 feet from the center of each door.

3.1.2. The Contractor must be capable of being on site within 30min based on weather conditions or notification by the COR.

3.1.3. The Contractor will remove snow when accumulations are two inches or more or at the discretion of the COR.

3.1.4. The maps of the complex showing the location of walkways, driveways, sidewalks, etc., are in Attachment B, Drawing Numbers: LLM A1, LLM A2.

3.2. Clearing Snow and Ice from Paved Areas

3.2.1. Priorities at the Beginning of the Day.

The Priority 1 - The Contractor shall continually monitor and ensure snow and ice is cleared from all priority 1 walkways, driveways, and parking areas (including the handicapped parking areas), prior to 6:00 a.m. daily.

Priority 2 - The Contractor shall continually monitor and ensure snow and ice is cleared from all priority 2 walkways, driveways, and parking areas prior to 7:00 a.m. daily.

Priority 3 - The Contractor shall continually monitor and ensure that snow and ice is cleared from all priority 3 walkways, driveways, and parking areas, prior to 9:00 a.m. daily.

3.2.2. The Contractor must be on site within 30 minutes from the start of the storm. The Contractor must have priority 1 and 2 areas started within 30 minutes and cleared within 2 hours. The Contractor must continually clear priority 1 and 2 areas if snow continues to fall. The priority 3 area must be cleared within 4 hours of arriving on site.

3.3. Clearing Snow and Ice from Sidewalks, Steps, Docks, Gates, and Entrances by Hand or other means.

3.3.1. Priorities at the Beginning of the Day.

Priority 1 - The Contractor shall continually monitor and ensure snow and ice is cleared from all priority 1 sidewalks, walkways, entrances, steps, docks, gate mechanism, and handicapped accessible parking areas prior to 6:00 a.m. on business days.

Priority 2 - The Contractor shall continually monitor and ensure snow and ice is cleared from all priority 2 sidewalks, walkways, entrances, steps, docks prior to 7:00 a.m. on business days.

Priority 3 - The Contractor shall continually monitor and ensure snow and ice is cleared from all priority 3 sidewalks, walkways, entrances, steps, and docks, prior to 9:00 a.m. on business days.

3.3.2. The Contractor must be on site within 30 minutes from the start of the storm. The Contractor must have priority 1 and 2 areas started within 30 minutes and cleared within 2 hours during normal working hours. The Contractor must continually clear priority 1 and 2 areas if snow continues to fall.

Priority 3 and 4 areas must be cleared within 4 hours of arriving on site.

3.3.3. As Needed: The contractor shall continually monitor and remove snow and ice from the top of the vestibule’s front entrance glass with a broom, the sidewalk around the cooling tower and enclosure, and the emergency exit as needed to protect the integrity of the structures and safety of employees.

3.3.4. Brick Pavers: A hand shovel or other means is required on the front entrance brick. Vehicles are not authorized on the brick pavers. The Contractor shall not push the snow and ice to the East or West sides of the pavers.

3.3.5. South Gates: Snow removal requirements include along the fence where the gates open or close.

The gates must have unimpeded movement. The Contractor shall continually monitor and remove any ice or snow from gate and gate mechanism and shall continually monitor to ensure that snow and ice does not impede the movements of the gates.

3.3.6. East Entrance and Gate: The Contractor shall continually monitor and remove any ice or snow from the entrance and from the gate area and gate mechanism and shall ensure that snow and ice does not impede the movement of the gates.

3.4. Application of Sand and Ice Melt to Keep Areas Free of Ice:

3.4.1. Prior to start of business and as necessary during the day: The Contractor shall apply approved snow/ice melt products to all slick areas on sidewalks, ramps, parking lots, walkways, entrances, and east gate entrance drives, the south gate entrance drives (both East and West sides) and the north side of the maintenance building, the southeast corner of the warehouse ramp, and all other areas identified by the COR sufficiently to permit the safe movement of personnel and traffic.

3.4.2. The Contractor shall continually monitor and come out to the complex prior to and during business hours to apply snow melt and or sand to the upper and lower lots as necessary whenever snow and ice is present, even when there aren’t accumulations of snow.

3.4.3. The contractor shall continually monitor and provide a supply of snow/ice melt in all bucket barrels located at building entrances and shall refill them as necessary, for the Government’s use as needed.

3.5 Removal of Snow and Ice from Cleared Areas to Snow Dump Area: Remove accumulations of ice and snow from the premises (with the exception of accumulations from the warehouse storage yard whereas the COR will request removal of accumulated snow if necessary) and dump in the area that is designated by the COR as a snow dump area. Removal of snow may not be necessary during early fall and late spring when melting and refreezing is not a problem. If in question the Contractor will obtain guidance from the COR.

3.4.4. After removing the snow and ice and at the discretion of the COR the Contractor shall remove the sand that was applied to sidewalks, ramps, parking lots, walkways, triangle walkways, entrances, and east gate entrance drives, the south gate entrance drives (both East and West sides) and the north side of the maintenance building, the southeast corner of the warehouse ramp, and all other areas that were identified by the COR.

PERFORMANCE REQUIREMENTS

Performance Objective

Performance Standards

Acceptable Quality levels

Method of Surveillance

Validated Complaints

Maintain Turf Areas, Section

2.1 of PWS

Vegetation shall be maintained as specified in Section 2.1 of PWS

95% of the individual area inspected meets specifications

Periodic Inspections.

Weekly, Bi‐weekly or Monthly

1 per quarter

Maintain Native Seeded Area, Section 2.2 of PWS

Vegetation shall be maintained as specified in Section 2.2 of PWS

95% of the individual area inspected meets specifications

Periodic Inspections.

Weekly, Bi‐weekly or Monthly

1 per quarter

Aeration, Section 2.3 of

PWS

Aeration shall be performed as specified in Section 2.3 of PWS

95% of the individual area inspected meets specifications

Once per year 1 per year

Operation of Automatic Sprinkler System, Section

2.4 of PWS

Operation and Maintenance of Sprinkler System shall be managed as specified in Section 2.4

95% of the sprinkler coverage area inspected meets specifications

Periodic Inspections.

Weekly, Bi‐weekly or Monthly

1 per quarter

Maintain Pruning, Section

2.5 of PWS

Pruning shall be maintained as specified in Section 2.5 of PWS and completed by a trained

95% of the individual area inspected meets specifications

Periodic Inspections.

Biannually

1 per year

Application of Fertilizer and Herbicide, Section

2.6 of PWS

Fertilizer and Herbicide shall be applied as specified in Section 2.6 of PWS and areas should be clear of weeds

95% of the individual area inspected meets specifications

Periodic Inspections.

Weekly, Bi‐weekly or Monthly

1 per quarter

Snow and Ice Removal, Section 3.1 of PWS

Snow and Ice shall be removed as specified in Section 3.1 of the PWS

95% of the individual area inspected meets specifications

Periodic Inspections/As Needed

1 per quarter

Snow and Ice Removal from Paved Areas, Section 3.2 of PWS

Snow and Ice shall be removed as specified in Section 3.2 of the PWS

95% of the individual area inspected meets specifications and contractor meets time requirements

Periodic Inspections/As Needed

1 per quarter

Snow and Ice Removal from Sidewalks, Steps, Docks, Gates, and Entrances by Hand or Other Means, Section 3.3 f PWS

Snow and Ice shall be removed as specified in Section 3.3 of the PWS

95% of the individual area inspected meets specifications and contractor meets time requirements

Periodic Inspections/As Needed

1 per quarter

Application of Sand and Ice Melt, Section 3.4 of

PWS

Sand and Ice Melt shall be applied as specified in Section

95% of the individual area inspected meets specifications

Periodic Inspections/As Needed

1 per quarter

Removal of Snow and Ice from Cleared Areas to Snow Dump Area, Section

3.5 of PWS

Snow and Ice shall be removed as specified in Section 3.5 of PWS

95% of the individual area inspected meets specifications

Periodic Inspections/As Needed

1 per quarter

EXHIBIT 2

Contract Discrepancy Report

Contract No. 1. Report No. for this Discrepancy:

Contractor’s Name:

2. From: (Name of Contracting Officer representative)

Dates

3. Prepared:

4. Returned by Contractor:

5. Action Complete:

6. Discrepancy or Problem: (Describe in detail; include reference to PWS directive; attach continuation sheet, if necessary):

Signature of CO:

7. To: (Contracting Officer)

8. From: (Contractor)

9. Contractor Response as to Cause, Corrective Action and Actions to Prevent Recurrence (Attach Continuation Sheet if Necessary)

10. Signature of Contractor Representative:

Date:

11. Government Evaluation:

12. Government Actions:

13 Close Out Name Title Signature Date

(13a) Contractor Notified

(13b) COR

(13c) CO