PWS_-_PHS_MW_Building_Battery_Replacement_7_23_19.pdf

ATTACHMENT A

DSW Microwave Building Battery & Charger Replacement

Performance Work Statement

U.S. DEPARTMENT OF ENERGY

WESTERN AREA POWER ADMINISTRATION

PERFORMANCE WORK STATEMENT

MICROWAVE BUILDING BATTERY & CHARGER REPLACEMENT

SERVICES

1. GENERAL

1.1. SCOPE OF WORK

The Western Area Power Administration (Western), Desert Southwest Region (DSW), requires a contractor to perform battery banks & chargers replacement at the microwave building located at the DSW complex. The required services, as described further in this Performance Work Statement (PWS) include, but are not limited to the following: battery & charger removal and installation of two new battery banks & chargers. DSW and the Government are used interchangeably in this document, and all have the same meaning.

1.2. Background

WAPA is a Federal power marketing administration that markets and delivers reliable, cost-based hydroelectric power and related services to wholesale customers in 17 states. The Desert Southwest Region is one of four regions of the Western Area Power Administration. Desert Southwest customer service region markets federal hydroelectric power to nearly 70 municipalities, cooperatives, federal and state agencies, and irrigation districts.

Most power sold by the Desert Southwest Region is generated from power plants operated at Hoover, Parker, and Davis dams. Power is also marketed from hydroelectric projects in the Bureau's Upper Colorado Region and the federal portion of power generated at Navajo Generating Station near Page, Arizona.

The Desert Southwest Region also operates and maintains more than 40 substations and 3,100 miles (4,950 kilometers) of transmission lines to keep the system running reliably. Our partnerships with our customers allow us to help them quickly restore service to local residents after storms or other major system disturbances.

1.3. Location

615 S. 43rd Ave. Phoenix, AZ. 85009 - Microwave Building.

1.4. Government Personnel

1.4.1. The Contracting Officer is the individual executing this contract on behalf of the Government and is responsible for the overall administration of the contract. He/she is the only person authorized to make any changes in the prices, terms or other conditions of the contract.

1.4.2. The Contracting Officer’s Technical Representative (COTR) is responsible for giving the Contractor any special technical instructions or guidance necessary to ensure contract execution. The COTR has no authority to alter the terms of conditions of the contract.

1.5. Contractor Personnel

1.5.1. The contractor shall furnish adequate supervision at the premises to ensure that work is performed in a satisfactory manner. It is the responsibility of the contractor to maintain close surveillance over personnel employed to perform work on the contract.

1.5.2. The contractor shall have a competent on-site representative authorized to act on behalf of the contractor, available to the CO or COTR to receive instructions or information regarding work under the contract. The on-site representative must be able to fluently speak and understand English.

1.5.3. No unauthorized personnel are permitted on the premises.

1.6. Hours of Work

Normal work hours for Maintenance personnel are from 7:00 a.m. to 4:30 p.m. daily, Monday through Thursday. Maintenance personnel from DSW will escort contractor on-site, so the normal work hours shall be taken into consideration in developing the installation schedule. Differing from this schedule may be authorized on a case-by-case basis with the CO’s prior approval.

1.7. Submittals.

1.7.1. Safety Plan. A Safety Plan is required to be submitted to the CO and COTR later than 10 calendar days after contract award. Western’s approval of the plan is required prior to the commencement of work.

1.7.2. List of Employees. Contractor shall furnish names of all personnel performing work on this contract no later than 10 calendar days after contract award. List of employees shall be submitted to the CO and COTR no later than 10 calendar days after contract award. No unidentified or unauthorized personnel shall be allowed or permitted on the work site.

1.7.3. Work Schedule. Contract shall submit a proposed work schedule to the CO and COTR no later than 10 calendar days after contract award. Western’s approval of the work schedule is required prior to the commencement of work.

1.8. Pre Performance Meeting

The CO may schedule a meeting with the contractor after contract award to discuss the requirements of the contract, to include safety prior to start of work.

1.9. Quality Control and Quality Assurance

1.9.1. The Contractor is responsible for quality control and shall utilize its own internal quality control processes in the performance of this contract.

1.10. Compliance with Regulations

In performing the work required by this Contract, the Contractor shall comply with all applicable Federal, State and local laws and regulations.

1.11. Licenses and Permits

The Contractor shall obtain and maintain, at its sole expense, all necessary licenses and permits required to meet the requirements of the contract.

1.12. Materials, Equipment and Storage

1.12.1. The Contractor shall furnish all materials and supplies required for the performance of work under this contract except as noted in section 1.14.

1.12.2. The contractor shall determine and furnish all equipment required for the performance of the work under this contract. All equipment shall comply with applicable OSHA guidelines, and shall be in good operating condition. The Contractor shall operate the equipment in accordance with the original manufacturer’s recommendation and applicable laws and regulations

1.12.3. The contractor shall provide off-site storage space for its materials and equipment. Materials and equipment shall not be stored on Western property.

1.13. Interference with Business

The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees and carefully schedule its own work to such additional. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Government employees.

The services under this contract shall be performed in such a way that there will be no interruption to or interference with the normal operation of Government business on the premises. Persons employed by the contractor shall, while on the premises, comply with all applicable regulations.

1.14. Government Furnished Property, Equipment, Materials and Utilities

1.14.1. The Government will furnish 2 (two) charger/distribution shelves, associated DC breakers and rectifier modules.

1.14.2. The Government will provide electrical power at sites with existing power outlets for the operation of equipment as necessary to perform services. Contractor shall furnish and provide power for those sites without electrical power.

1.14.3. The Government will provide water at sites where it is available from an existing outdoor source.

Contractor shall furnish and provide water for those sites without existing water.

1.14.4. Sanitation facilities are available at some sites.

1.15. Security of Facilities

Security of Government facilities is a shared responsibility of all employees, both Federal and contractor.

1.15.1. Contractor personnel shall be alert to surroundings and notify the CO, COTR, DSW Safety/Security Office, or on-duty contractor security staff after hours of suspicious activity, including unescorted persons who do not have a visitor’s badge, or known or suspected unauthorized removal of Government property from the facility.

1.15.2. Contractor personnel shall notify the CO, COTR and DSW Safety/Security Office, or on-duty contractor security staff after hours, if they have any security issues or concerns.

1.15.3. Contractor personnel shall protect identification badges and card keys and notify the DSW Security Manager within 24 hours if card keys or badges are lost. Badges and card keys shall be returned to the DSW Security Manager when employment is terminated.

1.15.4. Contractor personnel shall not prop open doors, and when entering or leaving the complex shall ensure that doors and gates are secure. Contract staff shall notify the DSW Security Manager if they are unable to secure a door or gate.

1.15.5. Contractor personnel shall not allow any person to enter Western property without proper clearance from the DSW Security Office.

1.15.6. The Government may require immediate removal of the employee from the contract and the job site for conduct issues deemed by the Government to be serious (for example, violent behavior or comments, theft, misuse of Government equipment, unsafe work practices, fraudulent activity, etc.).

1.16. Safety

1.16.1. The Contractor shall comply with the latest effective standards promulgated by the Department of

Labor, Occupational Safety and Health Administration, Safety and Health Standards, 29 CFR 1910 and 29 CFR 1925, and shall comply with all applicable safety and health regulations and requirements, including DOE and Western requirements.

1.16.2. The Contractor shall take all reasonable precautions in the performance of the work under this contract to protect the safety and health of employees and members of the public, and shall comply with all applicable safety and health regulations and requirements, including DOE and Western requirements.

1.16.3. The Contractor shall maintain an accurate record of, and shall immediately report to the CO, all cases of death, occupational disease, or traumatic injury to employees or the public, and any property damage as a result of performance under this contract.

1.16.4. The Contractor shall ensure that its employees are provided with personal protective equipment

(PPE) as necessary in accordance with established regulations and procedures. This equipment includes, but is not limited to, occupational foot protection and eye and face protection as required by OSHA Standards, 29 CFR 1910 and as required by Western safety standards and directives.

1.16.5. The Contractor shall ensure that its employees have been appropriately instructed and trained in the proper use of any equipment, vehicles, and/or personal protective equipment needed for the performance of their duties. The Contractor shall ensure that its employees comply with all applicable Federal, State, and/or local safety rules and regulations in the performance of their duties.

1.16.6. The Contractor shall report all near misses to the CO, within 24 hours of the occurrence. These near-miss reports, identifying the nature of the hazard and the corrective actions which have been implemented to prevent a reoccurrence in the future, may be generic, with no mention of individual employees involved in the incident. Near-miss reports are used as an information tool and are distributed regionally.

1.16.7. The Contractor is required to establish a Safety Plan/Program which includes, in addition to other requirements, a monthly safety meeting for all employees (with the exception of office staff). The Contractor's Safety Plan shall be documented and available for the CO to review at any time.

1.17. Environmental Requirements

1.17.1. The Contractor shall comply with all applicable Federal, State, and local environmental laws and regulations, and current Western policies and procedures.

1.17.2. The Contractor shall dispose of or recycle hazardous, universal, and non-hazardous waste material in accordance with all applicable Federal, State and local laws, regulations and ordinances and current policies and procedures identified by Western. Wastes shall be reduced by recycling, reusing, or reprocessing to the maximum extent practicable.

1.17.3. Hazardous, Universal, and Non-Hazardous Wastes. The Contractor shall manage hazardous, universal, and non-hazardous wastes in accordance with all applicable State, Federal and Local regulations, and existing policies and procedures identified by Western.

1.17.4. Contractor’s Liability for Regulated Material Incidents. The Contractor is solely liable for all expenses related to spills, mishandling, or incidents of regulated material (such as, but not limited to petroleum products and pesticides) attributable to its employees’ actions or the actions of its subcontractors. This includes all response, investigation, cleanup, disposal, permitting, reporting, and requirements from applicable environmental regulation agencies.

1.18. PWS Exhibits

The exhibits listed below are attached to and incorporated into this PWS.

Drawing T4029

2. Scope of Work

Contractor shall provide qualified, trained, skilled personnel for…

2.1. Provide temporary power to support site loads during the transition from the old system to the new system. The telecom loads will remain online throughout the duration of this transition.

2.2. Remove existing chargers, racks and wiring. WAPA will retain possession of existing chargers and racks.

2.3. Remove existing battery plant and palletize. Send batteries to an EPA approved recycling center for disposal. A certificate of disposal will be supplied to WAPA when the batteries are disposed of.

2.4. Supply and install two (2) flooded strings of “12 OPzS-1500” BAE (no substitute) batteries (48 total batteries), racks (meeting IEEE 693), two (2) 200 amp rack mount disconnects, spill containment with pillows and terminal covers. This will provide two (2) 48VDC battery banks (A&B).

2.5. Supply, mount and install two (2) new 19” telecom racks. Mount and wire WAPA provided Eltek chargers, DC distribution and disconnects in these racks.

2.6. Replace two (2) 15 amp AC breakers with 20 amp 2 pole breakers in AC distribution panel DHA.

2.7. Install and label six (6) AC feeds to chargers.

2.8. Install and label DC feeds to each rack mounted disconnect.

2.9. Install new 4” x 4” wireway overhead of new charger racks to match up to existing 4” x 4” wireway.

2.10. Install and label new A&B DC load feeds to THA and THB telecom racks (approx. 36 racks). Cap the ends of each wire. WAPA will be responsible for termination at each rack.

2.11. Provide installed battery test values (Voltage, Specific Gravity, Impedance).

2.12. All work is to be completed before September 13th, 2019.