88310325Q00043B Amendment 001 Questions and Answers.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF

CONTRACT

1 8

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Amendment 001 4/16/2025

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

National Archives and Records Administration

Same as Block #6

8601 Adelphi Road – Rm. 3340 College Park, MD 20740

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and Zip Code) (x) 9A. AMENDMENT OF SOLICITATION NO.

X 88310325Q00043b

9B. DATED (SEE ITEM 11)

4/16/2024

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ]The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ X ] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __1__ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ x ] is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Solicitation 88310325Q00043b for Move Records-Labor at Archives II in College Park, MD amended as follows:

1. See attached RFQ Questions and Answers.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Sheila Drumheller Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY Original Signed by

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

PREVIOUS EDITION UNUSABLE

30-105

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

4-16-2025

Solicitation 88310325Q00043B Amendment 001 Move Records at A2 amended as follows:

Question 1: Is there any incumbent/recompete or is this a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

Answer: No, there is no incumbent.

Change to RFQ: None.

Question 2: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

Answer: See question # 1.

Change to RFQ: None.

Question 3: I noticed on your solicitation you mention that this did not include the transportation of the records. Will there be a bid that we can participate in the movement of these shipments? We are a TSP partner for GSA transportation and have worked with you all in the past as well!

Answer: No.

Change to RFQ: None.

Question 4: Is there parking for personal vehicles at College Park site where contractor will be working?

Answer: Yes, free parking is available in an on-site satellite lot.

Change to RFQ: None.

Question 5: On average how many hours a month will the Program Manager be required to attend planning meetings?

Answer: After the initial project kick off, regularly scheduled program manager planning meetings are typically not needed (unless there are issues).

Change to RFQ: None.

Question 6: Are we limited to loading & palletizing 12 pallets per day? With the interest to palletize or load more per day which would entail finishing the contract earlier than expected or performing less work days per week and stay on the same timeline. Any insight or information related to maximum limitations per day/per week would be very helpful for planning and pricing. In past projects we have loaded between 24-48 pallets per day and in our experience it allowed for a more efficient and streamlined process.

Answer: For staging purposes, we are limited on the number of pallets that can be staged within a stack area.

Maximum staging within a stack is 24 pallets. Pallets are not authorized to be left at any time within the hallways or non-stack areas. The idea of 12 pallets per day has allowed us to maintain a consistent flow of pallet building/staging and we've been on target to meet the project goals. Now, there are opportunities to pull records in advance for the next day.

Change to RFQ: None.

Question 7: Would the contract awardee be performing one, two, or all three of the price line items based on the cubic footage?

Answer: The contract awardee will be performing CLINs 0001 and 0002. CLIN 0002 is going to be changed from 48,000 cu ft to moving up to 10,800 cu ft in 1,200 cu ft increments.

Change to RFQ: Yes.

FROM: Page 1 of the Combined Synopsis/Solicitation REQUIREMENT: The National Archives and Records Administration (NARA) has a requirement to relocate approximately 37,200, 48,000, or 57,600 cu ft of archival records in College Park, MD.

TO: Page 1 of the Combined Synopsis/Solicitation REQUIREMENT: The National Archives and Records Administration (NARA) has a requirement to relocate approximately 37,200, 10,800 cu ft of archival records in College Park, MD.

FROM: Attachment 1, Schedule of Prices, 1. Supplies and Services to be Furnished The National Archives and Records Administration (NARA) needs to relocate approximately 37,200, 48,000, or 57,600 cu ft of archival records.

TO: Attachment 1, Schedule of Prices, 1. Supplies and Services to be Furnished The National Archives and Records Administration (NARA) needs to relocate approximately 37,200, 10,800 cu ft in 1,200 cu ft increments of archival records.

FROM: Attachment 1, Schedule of Prices, 2. Pricing for Base Period

(a) Fixed Price Services.

(A) The Contractor must identify the base period "Unit Price" and "Total Price" for the fixed-priced supplies/services described in Paragraph 3, Schedule of Prices.

(B) The “Total Base Period Firm-fixed Contract Price” must be the base period firm-fixed-price of CLINs 0001 - 0003.

TO: Attachment 1, Schedule of Prices, 2. Pricing for Base Period

(a) Fixed Price Services.

(A) The Contractor must identify the base period "Unit Price" and "Total Price" for the fixed-priced supplies/services described in Paragraph 3, Schedule of Prices.

(B) The “Total Base Period Firm-fixed Contract Price” must be the base period firm-fixed-price of CLINs 0001 and 0002.

FROM: Attachment 1, Schedule of Prices, 3. Schedule of Prices

Base Period – May 1, 2025 through September 30, 2025

CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL

AMOUNT

0001 Base Period Pull, Prepare, Palletize, and Move Archival Records in the facility Labor Portion in accordance with the Performance Work Statement

(PWS).

37,200, Per

Cubic Feet

0002 Base Period Pull, Prepare, Palletize, and Move Archival Records in the facility Labor Portion in accordance with the

48,000

0003 Base Period Pull, Prepare, Palletize, and Move Archival Records in the facility Labor Portion in accordance with the

57,600

0004 Base Period Reserved - - - -

TOTAL CONTRACT PRICE: $__________

TO: Attachment 1, Schedule of Prices, 3. Schedule of Prices Change CLIN 0002 to 10,800 cu ft in 1,200 cu ft increments. Delete CLIN 0003 and Change CLIN 0004 to

CLIN 0003.

Base Period – May 1, 2025 through September 30, 2025

CLIN DESCRIPTION QTY UNIT UNIT

PRICE

TOTAL

AMOUNT

0001 Base Period Pull, Prepare, Palletize, and Move Archival Records in the facility Labor Portion in accordance with the

37,200

0002 Base Period Pull, Prepare, Palletize, and Move Archival Records in the facility Labor Portion in accordance with the

10,800 in

1,200 cu ft increments

0003 Base Period Reserved - - - -

TOTAL CONTRACT PRICE: $__________

FROM: Attachment 2, Performance Work Statement, 1.0 Background

The National Archives and Records Administration (NARA) needs to relocate approximately 37,200, 48,000, or 57,600 cu ft of archival records.

TO: Attachment 2, Performance Work Statement, 1.0 Background The National Archives and Records Administration (NARA) needs to relocate approximately 37,200, 10,800 cu ft in 1,200 cu ft increments of archival records.

FROM: Attachment 2, Performance Work Statement, 3.0 Scope of Work The contractor will provide all management, on-site supervision, personnel, equipment, and materials required to pull, prepare, unpalletized, and move approximately 37,200, 48,000, or 57,600 cu ft of records in College Park, MD.

TO: Attachment 2, Performance Work Statement, 3.0 Scope of Work The contractor will provide all management, on-site supervision, personnel, equipment, and materials required to pull, prepare, unpalletized, and move approximately 37,200, 10,800 cu ft in 1,200 cu ft increments records in College Park, MD.

Question 8: Is there a rough distance from the shelving area where the records are stored on shelving to the loading dock area?

Answer: The records will be pulled primarily from Stack 530, which is on the front end of the building.

However, we will eventually pull records from other stacks throughout the building. The approximate distance from the Stack 530 to the loading dock area is 5 minutes.

Change to RFQ: None.

Question 9: Are there any requirements, background checks, or specifications for obtaining access to the facility?

Answer: A valid, government-issued picture ID is required for access. They need a PIV-i if they're here less than 6 months. There's no background investigation required only a fingerprint scan (SAC).

Change to RFQ: None.

Question 10: Will we have the need for more than one supervisor because we are pulling from multiple locations within the facility simultaneously?

Answer: At this time, we will have one team to pull records and build pallets at a time. We aren't currently running multiple teams.

Change to RFQ: None.

Question 11: Want to clarify Government will be providing any shrink wrap or banding required to secure containers on pallet for shipping?

Answer: Yes.

Change to RFQ: None.

Question 12: Can we invoice weekly for the work done the prior week?

Answer: No, you can only invoice monthly in accordance with the Prompt Payment Act.

Question 13: There are three CLINs on this contract. a) When is it determined what CLIN we are billing under before we start or after? b) Can the CLIN we bill under change from day to day? c) Are we billing for multiple CLINs during one day?

Answer: a) Before you start. b) No. c) No.

Change to RFQ: None.

Question 14: Can NARA confirm if pricing should include only the labor and materials for pulling, preparing, palletizing, and moving records within the College Park facility—and explicitly exclude transportation and shelving?

Answer: Yes.

Change to RFQ: None.

Question 15: Will NARA assign a specific volume (37,200 / 48,000 / 57,600 cu ft) before award, or is the contractor expected to price for all scenarios?

Answer: The Contractor is expected to price for all scenarios. The volumes are 37,200 and 10,800 cu ft increments to 1,200 cu ft.

Change to RFQ: Yes. See RFQ change from question #7.

Question 16: Will price evaluation be based solely on the base period CLINs (0001–0003), or will option quantities also factor in?

Answer: Pricing will be evaluated on CLINs (0001–0002). No option quantities will be factored in. This will be a fixed price contract.

Change to RFQ: Yes, see RFQ change from question #7.

Question 17: Is the contractor permitted to adjust the number of onsite workers each day based on the day’s assigned volume and pull list complexity, as long as the daily output of 12 pallets is met?

Answer: Yes, but this is a firm fixed contract, and you will only be able to invoice for the fixed monthly amount on the CLINs.

Change to RFQ: None.

Question 18: Will NARA staff direct record pulling daily, or will the contractor have discretion based on pull lists provided in advance?

Answer: NARA staff will inform you which records are pulled according to the pull list.

Change to RFQ: None.

Question 19: Is there a requirement for licensed equipment operators (e.g., pallet jacks, streamliners), or can contractor labor use equipment after site orientation?

Answer: No, there's no requirement, but contractors should wear closed toe shoes (no slides, crocs or similar type shoe wear). Contractors will be allowed to operate manual pallet jacks (with instructions by NARA staff) and streamliners.

Change to RFQ: None.

Question 20: What is the anticipated turnaround time for correcting errors (e.g., mis-shelved items or pallet label issues)? Will penalties apply?

Answer: NARA staff work on these issues throughout the process. No penalties against the contractors.

Change to RFQ: None.

Question 21: Will contractor staff be allowed to work in multiple bays simultaneously, or will movement be limited to one group or section at a time under escort?

Answer: At this time, we will have one team to pull records and build pallets at a time. We aren't currently running multiple teams. Although we're currently focusing on clearing out one stack specifically, at some point we'll be moving to other stack areas.

Change to RFQ: None.

Question 22: Are there site access requirements such as badging, background checks, or safety briefings prior to project start? If so, what is the lead time?

Answer: See question #9.

Change to RFQ: None.

Question 23: Will a NARA staff member escort each laborer individually, or can a small team work with one assigned escort?

Answer: Yes, NARA will provide escort coverage for at least two to three people to one NARA staff member.

Change to RFQ: None.

Question 24: Besides Attachment 1 (Schedule of Prices in Excel), are there other required attachments or formats—e.g., technical proposal, org chart, or staffing plan?

Answer: Yes, a technical quotation and a staffing plan should be submitted.

Change to RFQ: Yes.

From: Contractors must provide the following documents and information with their quotation:

Attachment 1, Schedule of Prices

To: Contractors must provide the following documents and information with their quotation:

Attachment 1, Schedule of Prices, technical quotation, and staffing plan.

Question 25: Can pricing files include multiple tabs (e.g., summary, labor categories, escalation factors), or must it be one tab only?

Answer: Yes, the Excel document can have multiple tabs.

Question 26: Should subcontractors be identified by name and role in the proposal, or is a general description of support sufficient?

Answer: General role is sufficient (contractor).

Change to RFQ: None.

Question 27: Will the Program Manager and Supervisors need to submit resumes or bios with the proposal, or only after award?

Answer: No, the Program Manager and Supervisors do not need to submit resumes or bios with the quotation.

Change to RFQ: None.

Question 28: Will the trailers for transportation be dropped at the dock so we don't have to double stage the pallets?

Answer: Pallets don’t get staged on the dock. Pallets are moved to the dock once the truck is available for loading.

END OF AMENDMENT