J&A_CFM_Services_Bush_41_Renewal.docx

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

FAR 6.302-1 Only One Responsible Source and No Other Supplies or Services Wil Satisfy Agency Requirements, 41 U.S.C. § 3304(a)(1) and FAR 6.302-5– Authorized or Required by Statute 41 U.S.C. § 3304(a)(5)

National Archives and Records Administration 8601 Adelphi Road College Park, MD 20740-6001

Consolidated Facilities Management Services at the George H.W. Bush Presidential Library and Museum

Technical Requirements Certification:

I hereby certify that this justification for other than full and open competition is made in good faith, that the supporting data and information are accurate and complete to the best of my knowledge and belief, and that I would not be making this request if it were feasible to fully compete this requirement. I further certify this request is not the result of lack of advanced planning or a desire to expend funds while those funds are still available.

Facilities Operations Specialist, LP-GB

Contracting Officer Concurrence:

I have reviewed this justification and conclude it meets all FAR requirements.

Contracting Officer, Z

General Counsel Concurrence:

I have reviewed this justification and consider it legally sufficient.

Legal Counsel, NGC

Senior Acquisition Concurrence:

In accordance with FAR 6.302-1 and 6.304 as well as NARA 501, I concur with this justification for other than full and open competition.

Chief Acquisition Officer, Z

Competition Advocate Approval:

In accordance with FAR 6.302-1 and 6.304 as well as NARA 501, I hereby approve this justification for other than full and open competition.

Competition Advocate, B

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION”

See Page 1

I. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

The National Archives and Records Administration (NARA) intends to award a sole source, Firm-Fixed-Price contract to Texas A&M University (TAMU) to renew the Consolidated Facilities Management (CFM) Services for the George H.W. Bush Presidential Library and Museum located at 1000 George Bush Drive W, College Station, TX 77845.

III. A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS (INCLUDING THE ESTIMATED VALUE) The George H.W. Bush Presidential Library is an educational and research center established to preserve historical materials associated with the life of President George H. W. Bush and inform the public through exhibits and programs about his career as President of the United States. This Presidential Library is located at TAMU in College Station, TX. NARA requires CFM services for the operation, preventive maintenance, repair, utilities and housekeeping services for the building’s systems and structures. The services have been performed by Texas A&M University for the past 21 years based on an agreement between NARA and TAMU executed in 1997. The proposed contract will have a base year (12 months) and four (4) 12-month option years.

1. AN IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN COMPETITION.

41 U.S.C. § 3304(a)(1) – “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements,” as implemented by FAR 6.302-1, and 41 U.S.C. § 3304(a)(5) – “Authorized or Required by Statute,” as implemented by FAR 6.302-5.

V. A DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED

This acquisition meets the authority of FAR 6.302-5, which states that this authority is authorized by statute, the Presidential Libraries Act of 1955 (44 U.S.C. § 2112(a)(1)(B)) and the Presidential Libraries Act of 1986 (Public Law 99-323, H.R. 1349) permit the Archivist to “make agreements, upon terms and conditions the Archivist considers proper, with a university” and to “maintain, operate, and protect” the Presidential Library. An agreement with TAMU has been in effect since 1997 and continues to be applicable to the use and maintenance of this facility.

VI. A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE, INCLUDING WHETHER A NOTICE WAS OR WILL BE PUBLICIZED AS REQUIRED BY SUBPART 5.202 AND, IF NOT, WHICH EXCEPTION UNDER 5.202 APPLIES.

The George H. W. Bush Presidential Library and Museum is located within TAMU’s property. A Notice of Intent to Award will be posted in FedBiZOpps in accordance with FAR 5.2 “Synopses of Proposed Contract Actions”.

VII. A DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE

Price fair and reasonableness will be determined during the evaluation of TAMU’s proposal. NARA will use the latest State of Texas Wage Determination and historical data, and anticipates the cost to be fair and reasonable.

VIII. A DESCRIPTION OF THE MARKET RESEARCH CONDUCTED (SEE PART 10) AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED.

This acquisition meets the authority of FAR 6.302-1, which states that this authority may be used "when the supplies or services required by the agency are available from only one responsible source. See paragraph V. above.

IX. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN COMPETITION. (SEE FAR 6.303-2(b)(9)

The George H. W. Presidential Library and Museum is on the property of TAMU. A Notice of Intent to award will be posted in FedBizOpps in accordance with FAR 5.202, “Synopses of Proposed Contract Actions”.

X. A LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE ACQUISITION

N/A

XI. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES REQUIRED

N/A

XII. CONTRACTING OFFICER CERTIFICATION THAT THE JUSTIFICATION IS ACCURATE AND COMPLETE TO THE BEST OF THE CONTRACTING OFFICER’S KNOWLEDGE AND BELIEF

See Page 1.