Bush_41_New_CFM_RFQ_-_88310319Q00022.docx

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

Office of the Chief Acquisition Officer 8601 Adelphi Road, Room 3340 College Park, MD 20740-6001

RFQ# 88310319Q00022

THIS IS A REQUEST FOR QUOTATION (THIS IS NOT AN ORDER) in accordance with FAR 6.302-5(a)(2)(i), Authorized or Required by Statute. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Number 2019-02 effective May 6, 2019.

This solicitation is to acquire Consolidated Facilities Management Services at the George H. W. Bush Presidential Library and Museum.

Complete and return one (1) copy of the quotation via email by 4:00 PM ET on May 20, 2019 to:

Tyrice Buie (Contractor), Contract Specialist tyrice.buie@nara.gov

Please include the solicitation number in the subject line and allow one extra business day for delivery and receipt, as the email will need to pass through IT security.

This is a Request for Quotation and quotations furnished are not offers. This request does not commit the government to pay any costs incurred in the preparation or submission of the quotation or to contract for supplies and/or services. Any representation and/or certifications attached to this Request for Quotation must be completed by the Contractor.

FAR provision 52.212-3, Offeror Representations and Certifications - Commercial Items (Oct 2018) - The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

The Contractor's quotation will be evaluated to determine whether or not it addresses the requirements of the RFQ. Furthermore, the Contractor’s responsibility will be evaluated prior to the issuance of any contract.

Enclosures:

Enclosure 1 – Schedule of Prices Enclosure 2 – Performance Work Statement (PWS) Enclosure 3 – Additional NARA Terms and Conditions Enclosure 4 – FAR Clauses

NARA – 88310319Q00022 – George H.W. Bush Consolidated Facilities Maintenance (CFM) Services

ENCLOSURE 1

SCHEDULE OF PRICES

1.0 SUPPLIES AND/OR SERVICES TO BE FURNISHED

The purpose of this contract is to purchase Consolidated Facilities Maintenance Services for the National Archives Records and Administration (NARA), for the George Herbert Walker Bush Presidential Library and Museum. This is a fixed price contract. All work must be performed under the terms and conditions of this contract as Firm-Fixed Price (FFP). The FFP must include the fully burdened cost for delivery and services required by this contract.

2.0 PRICING

2.1 Firm-Fixed Price. The contractor is required to furnish all work that can be identified in advance, both in sufficient detail and quantities, and for which a fair and reasonable price can be obtained. The firm-fixed prices must include fully burdened cost for delivering the services required by this contract.

2.2 Additional Services consists of Additional Services, Minor Repairs, and Alterations, and will have a Not-to-Exceed dollar amount.

2.3 Utilities Costs. For CLINs 0003, 0008, 0013, 0018, and 0022, insert Utilities Cost Not-to-Exceed (NTE) amount: (Electricity, Storm Drain, Chilled Water, Heated Hot Water, Domestic Cold Water, Waste Water Treatment and Solid Waste) in accordance with (IAW) the Performance Work Statement (PWS).

3.0 PRICING OF BASE YEAR

3.1 The contractor shall provide an estimated cost for all CLINs, except for the ADDITIONAL SERVICES CLINs (0002, 0007, 0012, 0017, and 0022) IAW PWS; UTILITIES CLINs (0003, 0008, 0013, 0018 and 0023) IAW PWS; and RESERVED CLINs (0004, 0005, 0009, 0010, 0014, 0015, 0019, 0020, 0024, and 0025) for each contract period specified above (Base Year through Option Year IV).

3.2 The contractor shall price CLINs 0001, 0006, 0011, 0016, and 0021 for the base year and the four (4) option years by assuming the minimum hourly wages and fringe benefits, established by the State of Texas enacted Legislation Labor Wage Rates, used for the base year estimated cost will be the same for each option year. The contractor shall price CLINs 0003, 0008, 0013, 0018 and 0023 for the base year and four (4) option years assuming that the utilities for the base year estimated cost will be the same NTE amount for each option year. In the event that the CLINs related to the option years are exercised, the Government will adjust the estimated cost upward or downward based on the State of Texas enacted Legislation Labor Wage Rates current at the time each option year is exercised and the utility rates are current at the time each option year is exercised.

3.2.1 Firm-Fixed Price Services. Each Contractor must identify the Base Year "Unit Price" and “Total Price" for the firm-fixed-priced supplies/services described in Paragraph 5.0, Schedule of Prices.

3.2.1.1 The "Unit Price" for each CLIN must be the Contractor's price for the services identified for the period of twelve (12) months (MO).

3.2.1.2 The "Price" for each separately priced CLIN must be the "Unit Price" multiplied by 12 to equal the “Total Price” for the contract Base Year.

3.2.1.3 Additional Services, other direct costs subcontract, applicable material, parts, etc. must not be included in Table 1(a); they must be priced according to the requirements

3.3 Total Base Year Price. The Total Price (Base Year) is the sum of the firm-fixed price for CFM Support Services, the Not-To-Exceed (NTE) amount for Additional Services and Utilities Cost.

4.0 PRICING OF OPTIONS

4.1 Option years will be priced using the procedures for pricing the Base Year.

4.2 The Contractor must price options for the four (4) option years by assuming that the hourly wages and fringe benefits established by the Administrator, for the initial period of performance will apply to the four (4) additional option years.

4.3 Additional Services, other direct cost, subcontract, applicable material, parts, etc. must not be included in Table 1(a); they must be priced according to the requirements.

4.4 In the event the option(s) are exercised by the Government, the contract price(s) will be adjusted in accordance with the clause entitled FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (Multiple Year and Option Contracts). In accordance with the Fair Labor Standards Act and Service Contract Labor Standards, the Contractor must submit to the Government payroll data or other necessary documents from the previous contract performance period (not required for exempt employees). As a minimum, the documentation must include the following:

4.5 Total Option Year Price. The “Total Option Year Price” is the sum of the firm fixed-price for the CFM Support Services, the Additional Services Not-to-Exceed (NTE) amount, and the amount for Utilities.

5.0 SCHEDULE OF PRICES

Table 1(a) Composite Hourly Rate Table

Firm-Fixed Price Base Year Firm-Fixed Price Option Year I

Rate Overtime Rate Base Rate Overtime Rate

6.0 CONTRACT TYPE

This is a Firm Fixed Price Contract with a Base Year and four (4) Option Years as specified in paragraph 1.0 above.

6.1 The Contractor is required to provide all management supervision, labor, material, supplies, and equipment described herein accordance with the Performance Work Statement (PWS), and shall plan, schedule, coordinate, and assure effective performance at the George Herbert Walker Bush Presidential Library and associated buildings located at Texas A&M University, College Station, Texas, of the following:

ENCLOSURE 1

SCHEDULE OF PRICES

BASE YEAR: April 1, 2019 through March 31, 2020

PRICE

TOTAL

PRICE

MO

LOT

$25,000

NTE

$25,000

NTE

LOT

$700,000.00

NTE

TOTAL BASE YEAR PRICE:

OPTION YEAR I: April 1, 2020 through March 31, 2021

ISSUE

UNIT

PRICE

TOTAL

PRICE

LOT

$25,000

NTE

$25,000

NTE

TOTAL OPTION YEAR I PRICE:

OPTION YEAR II: April 1, 2021 through March 31, 2022

PRICE

TOTAL

PRICE

LOT

$25,000

NTE

$25,000

NTE

TOTAL OPTION YEAR II PRICE:

OPTION YEAR III: April 1, 2022 through March 31, 2023

PRICE

TOTAL PRICE

LOT

$25,000

NTE

$25,000

NTE

TOTAL OPTION YEAR III PRICE:

OPTION YEAR IV: April 1, 2023 through March 31, 2024

PRICE

TOTAL

PRICE

LOT

$25,000

NTE

$25,000

NTE

TOTAL OPTION YEAR IV PRICE:

ENCLOSURE 2

PERFORMANCE WORK STATEMENT

GEORGE HERBERT WALKER BUSH

PRESIDENTIAL LIBRARY AND MUSEUM

CONSOLIDATED FACILITIES

MAINTENANCE SERVICES

TABLE OF CONTENTS

PART I -- GENERAL REQUIREMENTS

PART II- OPERATION MAINTENANCE AND REPAIR

PART III- HOUSEKEEPING

PART IV- GENERAL SUPPORT SERVICES

SUBSECTION V – MATERIAL AND SUPPLY SUPPORT SERVICES

SUBSECTION VI – ADDITIONAL SERVICES

SUBSECTION VII— LIST OF EXHIBITS, AND ATTACHMENTS

ATTACHMENT 9 – EXHIBIT A – DATA REQUIREMENTS ITEMS (DRIs)

PART I

GENERAL REQUIREMENTS

1.0 INTRODUCTION

The National Archives and Records Administration (NARA) requires Operations and Maintenance and Janitorial (O&M/J) Support Services to operate and maintain the building systems and structures at the George Herbert Walker Bush Presidential Library and associated buildings located at Texas A&M University, College Station, Texas. The Contractor must provide all program management, engineering and services required to operate and maintain the facilities.

The Library/Museum buildings contains public space for:

· Exhibits and displays

· Presentations of films and videos

· Rest rooms/vending machines

· Public meeting spaces for programs

· Office and work stations

· Research room facilities

· Education and conference programs

· Storage areas for historical archival documents, photographs, film and video

· Storage areas for historical museum objects and works of art

· Preservation and mechanical equipment

Approximate square footage apportionments are summarized below:

The facility also contains 69,049 square feet.

32,785 SF Records storage space;

2,060 SF Research area;

4,504 SF Office space;

432 SF Conference room;

22,500 SF Museum area; and 4,160 SF Multipurpose space.

Approximate building statistical information is contained in Attachment 1, Building Information and Grounds Description.

The George H.W. Bush Presidential Library has high level of visibility to Government and non-Government, and international organizations. It hosts many dignitaries, heads of state, government officials, visitors on an individual and group basis, researchers and scholars, and notable speakers. As a result, high quality operations and maintenance services and janitorial services are essential to the day-to-day operation of the Library. The Presidential Facilities consist of educational and research centers established to:

· Preserve historical materials (archival materials and museum objects) associated with the life of President George H.W. Bush and First Lady Barbara Bush;

· Inform the public through exhibits and programs about the life and career of the 41st President George H.W. Bush and Barbara Bush and to celebrate the American system of politics.

The Presidential Library facility represents a significant investment that must be properly operated and maintained to prevent deterioration of the buildings and the invaluable records, historical objects, and art stored therein. For the protection of historical documents, historical objects, and art, which are sensitive to chemicals and atmospheric conditions, there are restrictions on the introduction of cleaners, compounds, chemicals, etc.

The operation of this facility must be in compliance with strict environmental and atmospheric control standards to minimize potential damage to archival material. Energy efficiency is an important secondary consideration.

1.1 BUILDING OCCUPANTS

There are multiple work staffs, which work and occupy the George H.W. Bush Presidential Facilities as outlined below:

Government Presidential Facilities Staff

Normal operation hours are between 7:00 A.M. to 5:00 P.M. Monday through Friday, excluding Federal holidays (New Year’s Day, Thanksgiving, and Christmas Day).

Contract Services

Workdays are generally seven days per week including all weekends and federal holidays, except as noted below.

Security Staff

Sunday through Saturday 24 Hours per day 365/366 days per year.

• Security staff work 365/366 days per year, including New Year's Day, Thanksgiving, and Christmas holidays

Janitorial Staff

Sunday through Saturday (Excluding New Year’s Day, Thanksgiving, and Christmas)

7:00 A.M to 9:00 P.M.

Note: Janitorial staff may work outside their normal hours, as necessary, to accomplish such tasks as utility support services, emergencies (i.e. floods), floor stripping and other disruptive janitorial tasks.

Public access hours for specific locations are as follows:

Museum

(Closed: Thanksgiving, Christmas, and New Year's Day holidays) Monday through Saturday 9:30 A.M. - 5:00 P.M.

Sunday 12:00 P.M. - 5:00 P.M.

Research Room

(Closed on New Year’s Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas Day holidays) Monday - Friday 9:00 A.M. - 5:00 P.M. (Subject to special arrangements for use outside these hours).

Education Rooms

As scheduled (Such use may occur outside of normal building hours)

Conference Room

As scheduled (Such use may occur outside of normal building hours)

2.0 SCOPE OF WORK

The Contractor must provide all management, supervision, personnel, engineering, equipment, tools, supplies, labor, materials, and transportation necessary to perform the O&M support (maintenance and housekeeping) at the George H.W. Bush Presidential Library as defined in the Performance Work Statement (PWS). The services requested must be in strict accordance with: (1) industry standards and codes; (2) Federal, State, and local laws and regulations; (3) Federal environmental standards; (4) the manufacturer’s recommendations an specifications; (5) NARA requirements; (6) GSA Preventative Maintenance Guides; (7) Federal Acquisition Regulation (FAR); OSHA and Life Safety regulations; and perform in an energy and water efficient manner. A list of applicable specifications is contained in List of Exhibits & Attachments, Attachment 2 Applicable Specifications. The Contractor must document and report all maintenance, repairs, and housekeeping services performed. Building and site systems include, but are not limited to, mechanical systems (e.g., heating, ventilation, humidification, air conditioning (HVAC), plumbing systems, fire suppression systems, elevators), electrical systems (e.g., electrical distribution, emergency power systems, uninterrupted power supply, fire detection systems, emergency lighting systems), and interior and exterior building maintenance. (See Attachment 3, Building Equipment Inventory List, for a more detailed list of systems and equipment). In the event of an emergency such as storm damage, flooding, tornado, fire, accident, equipment failure and civil disturbances, Contractor personnel must assist in the clean up as requested by the Contracting Officer's Representative (COR), or a Government representative in the absence of the COR. Specific requirements the Contractor must perform are included in the Performance Work Statement (PWS) and in the List of Exhibits & Attachments to the contract.

2.3 Overtime Service. The Contractor is obligated, at no additional increase in price, to meet all requirements of this contract within normal working hours (see PWS paragraph 1.1). If overtime is required due to the Contractor's inability to meet the non-emergency requirements of this contract, the Contractor must pay overtime premiums to all employees as required by all applicable Federal and State laws at no increase in the contract fixed price and no additional expense to the Government. The Contractor must not perform any overtime hours without prior authorization from the COR. When the Government requests overtime, the Contractor must invoice against the overtime line item in the contract. Government compensated overtime is allowed only when the Government specifically requests the Contractor to perform services on Federal holidays or any hours worked beyond the normal duty hours.

2.3.1 Scheduled Overtime. The Contractor will be required to provide overtime services when requested. The Government will attempt to schedule these services 24 hours in advance, but will have the option of requesting scheduled overtime services with a minimum of four (4) hours advance notice to the Contractor.

2.3. Unscheduled Overtime. The Contractor must be required to provide unscheduled overtime for emergency or critical situations with no advance notice when requested by the COR or CO.

3.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The oversight of the Contactor's daily performance will be through a primary COR. The Contractor is responsible for notifying the COR of any work to be performed in any functional area under his/her control that would tend to disrupt the conduct of normal Government business. The Contractor must notify the COR at least three (3) working days in advance of such work. Notification must include the type of work to be done and the estimated completion date. The Contactor must reschedule any work that the COR deems necessary to avoid unacceptable disruptions in the Government's business.

Robert A. Spacek (Subject to Change) is designated as the Contracting Officer's Representative (COR) to assist the Contracting Officer in the discharge of his/her responsibilities when he/she is unable to be directly in touch with the contract work. The responsibilities of the Contracting Officer's Representative and his/her alternate include, but are not limited to, determining the adequacy of performance by the Contractor in accordance with the terms and conditions of this contract; acting as the Government's representative in charge of work at the site; ensuring compliance with the contract requirements insofar as the work is concerned; advising the

Contractor of proposed deductions for nonperformance or unsatisfactory performance; and advising the Contracting Officer of any factors which may cause delay in the performance of work.

Contract inspectors are subordinates of the Contracting Officer's Representative, and are responsible for the day-to-day inspection and monitoring of the Contractor's work. The required possibilities of the contract inspector include, but are not limited to, inspecting the work to ensure compliance with the contract requirements; documenting through written inspection reports the results of all inspections conducted; following through to ensure that all defects or omissions are corrected; recommending deductions from contract payment for nonperformance or unsatisfactory performance; conferring with representatives of the Contractor regarding any problems encountered in the performance of the work; and generally assisting the Contracting Officer's Representative in carrying out his/her responsibilities.

4.0 PERSONNEL

The Contractor will be responsible for identifying and assigning sufficient personnel as necessary to accomplish timely completion of all requirements in the PWS, including contractor management, supervision, and personnel necessary (including subcontractors) to operate, inspect, maintain, repair, test, adjust, install, replace, and repair all building and site systems and perform utility type work at the Presidential Library.

4.1 Personnel Screening. The Contractor must assure that all of their personnel performing services at the Presidential Facilities have successfully passed the Contractor’s screening process; are free from the excessive use of alcohol, use of illegal drugs, violent/anti-social behavior and dishonesty. All personnel must also meet all Government qualifications and requirements.

4.1.1 Clearances, Building Passes and Access. Due to the uniqueness of the facility, NARA has strict personnel and security regulations with which the Contractor must comply. The Contractor must ensure that all personnel, both Contractor and Subcontractor performing services comply with NARA requirements regarding security clearances, building passes and access to Government premises in accordance with NARA Additional Terms and Conditions, paragraph 4, SECURITY CLEARANCE REQUIREMENTS (NON-CLASSIFIED CONTRACT), List of Exhibits & Attachments, Attachment 9, Data Requirement Item 0001, Pre-Employment Screening. Subcontractor and Contractor personnel performing short term services who do not have NARA clearances and unescorted privileges must be escorted by a member of the Contractor’s staff at all times. A mandatory security escort by Presidential Facility security staff is required when the contractor, subcontractors, or contractors request access into secured areas of the building.

4.1.2 Employee Uniforms. The Contractor must require all employees, performing maintenance and housekeeping services to wear distinctive uniform clothing for ready identification as Contractor personnel, and assure that the employees are in uniform prior from the date an employee(s) begin duty. The uniform must have the employee’s and the Contractor’s names, easily identifiable, affixed thereon in a permanent or semi-permanent manner such as a badge or monogram. NARA will provide each Contractor employee with an identification badge that includes the employee’s name, photograph, and Contractor name. The identification badge must be worn or attached to outer garment at all times. A neat, clean appearance must be maintained. Stained, torn, or worn-out uniforms will not be considered as acceptable uniform clothing.

4.1.3 Employee Removal from Duty/Replacement. The CO/COR may request the Contractor to immediately remove any personnel from the work site should it be determined that individuals performing services are disqualified for either suitability or security reasons, or who are found to be unfit to perform their duties (see NARA Additional Terms and Conditions, STANDARDS OF CONDUCT, Enclosure 3, Paragraph 1). Only qualified replacement personnel must be used to cover any absences (i.e. sick or annual leave, jury duty, etc.) for personnel normally responsible for performing services.

4.2 Key Personnel. The Government has designated certain Contractor personnel (including Subcontractor personnel, if applicable) performing services for the Presidential Facilities as key personnel positions in the PWS. The Contractor must be responsible for identifying and assigning sufficient personnel as necessary to accomplish timely completion of all the requirements in the PWS.

4.2.1 Resumes. Detailed resumes must be submitted by the Contractor and approved by the COR prior to any Contractor personnel (including Subcontractor personnel, if applicable) being allowed to perform services at the Presidential Facilities. As a minimum, the resumes must include detailed employment history for the past ten (10) years, including Company and supervisor names and telephone numbers, copies of the credentials and licenses, and other pertinent data.

4.2.2 Substitutions. The Contractor may designate additional key personnel as deemed appropriate for the requirement. No key personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s illness, death, failure to perform, unsuitability determination or termination of employment. In the event of key personnel substitution, the Contractor must demonstrate that the qualifications of prospective personnel are equal to or better than the qualifications of the personnel being replaced. Notwithstanding any of the foregoing provisions, key personnel will not be replaced unless the Contractor has demonstrated to the satisfaction of the COR/Contracting Officer that the qualifications of the proposed substitute personnel are equal to or better than the qualifications of the personnel being replaced.

4.3 Project Manager. Project Management (PM) is considered critical to the performance of this contract. The Contractor must provide a full-time PM who will be available, as needed, to act for the Contractor to oversee and coordinate the work described in this contract. The PM must ensure that all indirect labor, supervision, tools, supplies, materials, equipment, incidental engineering, and management necessary to provide and manage the CFM workforce and to provide the technical and administrative support services are available in accordance with the requirements specified herein. The PM must have the full authority to reassign personnel, accept Government notices of deductions and inspection reports, and have the independent authority to take immediate actions to resolve situations requiring immediate attention. The Government will not accept an individual as PM who cannot act and make decisions entirely on their own. The PM must be readily available to deal with the day-to-day operation of the contract, must maintain an office full-time at the Presidential Library and must maintain frequent liaison with the COR to provide information on the Contractor’s management and programs and ensure all potential issues are quickly identified and resolved. The PM must be available to the COR through a cell phone, pager system, radio, etc., at all times.

The Project Manager must be the Contractor's on-site supervisory manager with total responsibility for acceptable performance of work for all CFM contract personnel for the Presidential Facilities. The Project Manager must be available from 8:00 AM through 4:30 PM each Government workday and must remain on site during any building emergency. The only exceptions to this on-site requirement will be with the knowledge and approval from the COR, at which time an alternate Contractor employee, designated by the Contractor, and approved by the COR will be available. This designee must assume all duties and responsibilities of the Project Manager, with full authority to act in the Project Manager’s stead.

a. Project Manager’s Monthly Report. The Project Manager must provide the COR with a consolidated monthly written status report (Exhibit A, Data Requirement Item 0002, Program Status Report) and be prepared to discuss any information contained within the report. The reports must consist of a review of the Contractor’s progress to date focusing on the past month and the work and level of effort planned for the future and focusing on the upcoming four-week period. If the COR requires a program review meeting, the Contractor must advise the COR on subjects such as operations, schedule, and progress to date; the backlog of work and deferred requirements; the status of materials purchased and inventory levels; review both short and long term manpower requirements, availability; and discuss redirection of recommended in scope changes, additions or alterations to improve operations, efficiency, and/or maintenance of equipment and facilities including maximizing energy and/or utility reductions.

b. Project Manager Weekly Meetings. The Project Manager and other Key Personnel, as determined by the COR, must meet with the COR or designated Government representatives on a weekly basis to discuss O&M, additional services, and other contract issues. The Project Manager must provide administrative support (minutes) for the meeting and submit the minutes to the COR for approval by close of business the following workday of the meeting.

4.4 Supervisors. The Contractor must appoint supervisors who must be available to act for the Contractor under circumstances requiring immediate attention. The Government will not accept any individual as a supervisor who cannot act and make decisions entirely on their own or who is not available to the COR through phone, radio, etc., at all times.

4.5 Other Key Personnel. The Contractor must provide the following other qualified key personnel to supplement the supervisor, to perform the necessary services under this contract:

The Contractor must use manufacturer’s personnel, other certified and/or licensed Subcontractor(s), or arrange for manufacturer’s specialized training as necessary for any equipment on which their personnel are not trained or qualified to perform maintenance, repair housekeeping work under this contract.

4.6 PERSONNEL QUALIFICATIONS

4.6.1 General Qualifications.

a. All Contractor and Subcontractor personnel performing services on-site at the Presidential Facilities must be licensed by the State, and/or local authority for those trades, crafts, or professions which require licensing by such jurisdictions. The license must be of a grade or other level consistent with the requirements of the work being performed and/or as established by the above jurisdictions. A copy of all licenses required for each personnel performing services under this contract must be furnished to the COR. All cost of licenses and certifications will be borne by the Contractor.

b. All Contractor and Subcontractor personnel performing services on-site at the Presidential Library must have at least three (3) years’ experience (unless otherwise stated in PWS paragraph 4.2.1) in their trade working on systems similar to those that they will be supporting at the Presidential Library.

c. Personnel performing services under this contract must be a citizen of the United States or a Resident Alien who has been lawfully admitted for permanent residence as evidenced by an Alien Registration Receipt Card (commonly referred to as a "Green Card"). Appropriate proof of citizenship or authorized resident alien status must be provided to the CO or the COR prior to the start of work, including new and replacement personnel.

d. All key employees must fluently speak, read, and write the English language.

e. The Contractor must in all cases, while on or off of the Presidential Facilities property, represent that he/she is an independent Contractor and that his/her personnel are neither agents, representatives, nor employees of NARA or the Government.

f. The Contractor must assure that personnel working under this contract are free from the excessive use of alcohol, use of illegal drugs, violent/antisocial behavior or dishonesty.

g. Contractor must not employ any individual whose background indicates an unacceptable threat to life, health, and safety to visitors, staff and/or Government property. The Contractor must not employ any person for work on this contract if such person has been identified to the Contractor by the CO or the COR as a potential threat to health, safety, security, general well-being, or operational mission of the facility.

4.6.2 Specific Personnel Qualifications.

a. Project Manger Qualifications. The Project Manager must have a Bachelor’s degree in engineering (including Architecture) or business, at least ten (10) years management experience, and at least two (2) years’ experience, within the last five (5) years, as a Project Manager of a CFM contract of similar size, scope (including O&M, janitorial, transportation, etc.) and complexity as the George H.W. Bush Presidential Library facility.

b. Custodial Supervisor Qualifications. Must possess at least three (3) years of recent (within the past seven (7) years) experience in directing housekeeping and janitorial operations in a supervisory capacity for buildings of the approximate size to be maintained under this contract. The supervisor is the person assigned to direct the Contractor’s work at the Presidential Library.

c. Specific Qualifications. The Contractor must provide fully qualified personnel, consistent with the skill levels of each position description. The Contractor must also be cognizant of skilled craft trades need to determine which skill levels are needed to perform assigned work. When licensed engineers, licensed electricians, and other licensed craft personnel are hired, the Contractor must ensure its employee’s county, state or other municipality trade license is valid and consistent with the craft trade requirements.

d. Elevator Mechanic. The Contractor must provide a qualified elevator mechanic to perform monthly preventive maintenance, repairs, support tests, and troubleshoot problems on all Presidential Library elevators. Contractor or Subcontractor elevator mechanics performing service under this contract must be licensed in grade consistent with the elevator work being performed. The elevator mechanic must have a minimum of five (5) years of experience within the past six (6) years working on elevator equipment/systems similar in size and complexity as the Presidential Library.

e. Fire Alarm Technician. The Contractor must provide a qualified fire alarm technician to perform monthly preventative maintenance, repairs, test, and troubleshoot problems on fire alarms. Contractor or Subcontractor fire alarm technicians must be capable of performing repairs/services on all building alarm equipment/systems similar in size and complexity of the Presidential Library and must have appropriate Federal, State, or local licenses or certifications as necessary.

The responsibilities of personnel in this position include but are not limited to maintenance and repair of panels, sensors, actuators, software, host computer, data/visual display terminals and consoles, networks, network drivers, network terminations, and other associated hardware.

f. Qualified service personnel will:

· Have five (5) years of experience in the inspection, testing, and maintenance of fire alarm systems;

· Have at least NICET Level 2 AND one or more of the following:

1) Personnel who are factory trained and certified for fire alarm system service of the specific type and brand of system;

2) Personnel who are certified by a nationally recognized fire alarm certification organization acceptable to the authority having jurisdiction;

3) Personnel who are registered, licensed, or certified by state or local authority;

4) Personnel who are employed and qualified by an organization listed by a nationally recognized testing laboratory for the servicing of fire alarm systems.

g. Refrigerant Technician. Any Contractor or Subcontractor performing refrigerant services, for the Presidential Library must have at least three (3) years of experience as a licensed journeyman and successfully completed as recognized refrigerant apprenticeship program or any equivalent of training and experience. Technician must be Refrigerant Recovery Certified in accordance with the requirements set forth in Section 608 of the Clean Air Act, 1990, as amended (CAA), including final regulations published on or after May 14, 1993 (58 FR 28660).

h. Electrician. Tasks performed by this position include electrical installation, maintenance and repair work. This position receives assignments verbally and by work order, and will determine methods to accomplish assignments. Work performed by this position is inspected for acceptability and compliance with accepted trade standards set by the appropriate jurisdiction authority. Electrical equipment that will require maintenance and repairs includes electrical buzzer and bell circuits, lighting circuits, light fixtures, air movement fans, switches, heating and air-conditioning equipment and machinery, fire alarm systems, master clocks, rheostats, thermostats, and electrical drills, grinders, and other related electrical shop equipment. Electrical circuits include voltage up to 600 volts, 3-phase current.

Any Contractor or Subcontractor performing electrical services for the Presidential Facilities must have at least three (3) years of experience as a licensed journeyman electrician and successfully completed a recognized apprenticeship program or any equivalent of training and experience. The individual must be able to read and interpret electrical drawings and schematics, troubleshoot, repair, and install electrical systems as required.

i. HVAC Mechanic. The Contractor must provide a qualified HVAC mechanic to perform monthly preventive maintenance, repairs, support tests, and troubleshoot problems on all Presidential Library HVAC systems. The HVAC Mechanic must have master HVAC, refrigeration, and air conditioning knowledge and at least five (5) years of experience in basic facilities engineering work, including hands-on experience in controls, HVAC equipment operation, primary and secondary electrical distribution systems, refrigeration and chilled water/heating water systems, plumbing and electrical work, and must have appropriate Federal, state, or local licensed and certifications as necessary to perform services under this contract.

The HVAC mechanic must also have qualifications equivalent to three (3) years as a journeyman air-conditioning mechanic and is expected to be a full time on-site employee. The HVAC mechanic must have completed a recognized air-conditioning apprenticeship program; have working knowledge of electrical, electronic, pneumatic test equipment, charging sets, and other mechanical equipment pertinent to the trace. The HVAC mechanic must possess and EPA CFC/HCFC certification/license.

j. General Maintenance Worker. The General Maintenance Worker must have at least five (5) years’ experience in performing building maintenance at a facility of the same size and scope. Individual performs general maintenance and repair of equipment and buildings requiring practical skill and knowledge in such trades as painting, carpentry, plumbing, masonry, and electrical work. Work involves a variety of the following duties: replacing electrical receptacles, wires, switches, fixtures, and motors; using plaster or compound to patch minor holes and cracks in walls and ceilings; repairing or replacing sinks, water coolers, and toilets; painting structures and equipment; repairing or replacing concrete floors, steps, and sidewalks; replacing damaged paneling and floor tiles; hanging doors and installing door locks; replacing broken window panes, and performing general maintenance on equipment and machinery.

4.6.3 Personnel Assignment. All Contractor personnel assigned to work on this contract must be employed for the sole purpose of performing duties at the Bush facility exclusively, with the exception of corporate management and corporate support. Substitution of personnel resulting from regularly scheduled personnel working on other corporate programs is strictly forbidden.

5.0 SUBCONTRACT SUPPORT

The Contractor must plan; schedule; control and purchase all supplies (such as maintenance supplies), materials (such as HVAC filters), and equipment (such as spares parts, vehicles, power tools, etc.); and execute all subcontracts required for the Contractor to support, operate, and maintain the Presidential Library facility and meet the requirements of this contract. The Contractor must provide the management control and oversight of Subcontractors to ensure that all requirements, including the best value performance standards, of this contract are met. The Contractor must integrate the work of Subcontractors into the Contractor's operation such that the organization is transparent to the Government.

6.0 SAFETY

The Contractor must establish procedures to ensure all operations are performed in a safe manner. The Contractor's written work safety procedures must include methods that ensure continuous strict adherence to proper safety procedures and compliance with Federal (including OSHA), State, and local regulations and codes and equipment manufacturer specifications. This program must comply with NARA safety program requirements as identified in the NARA Administrative Procedures Manual, Chapter 10, Part 4 and the requirements in Attachment 4, Safety and Health. The Contractor must ensure that all:

a. Necessary safety equipment and signs to meet all safety regulations are provided and available to personnel when they are performing services on-site;

b. Personnel performing services on-site wear, use, and are trained on proper safety equipment as applicable to the task/work being performed and as-required Federal (including OSHA), State, and Local regulations and codes and equipment manufacturer specifications;

c. Precautions necessary for the protection against injury to all persons engaged in the performance of the contract are implemented; and

d. Pertinent safety practices and appropriate safety regulations are enforced.

7.0 WORK SITES

The route of moving materials or equipment within the building(s) and the point of delivery of these materials or equipment to the building(s) must be approved by the COR. Materials must not be thrown from windows or doors of the building(s). Disposal of waste materials through windows or doors when enclosed chutes or receptacles are used will be permitted only with written permission of the COR. Debris from work inside the building(s) must be removed from the facility daily except as approved by the COR.

Premises and work sites must be left neat and clean after each work shift so that Government business may proceed the next regular workday without danger or interruption. All trash and old replaced equipment, parts, lighting, etc. must be disposed of in accordance with Federal, State, and local regulations and codes.

8.0 MATERIAL STORAGE AND USE

The Contractor must follow the manufacturer's guidelines and professional recommendations for material storage including control of humidity, temperature, cleanliness, and handling (i.e., all flammable paints, thinners, and other flammable materials must be stored in National Fire Protection Association approved flammable storage cabinet(s)). Operating supplies such as lubricants, cleaners, rags, packing, and other flammable materials must be properly stored and secured in metal containers approved by the COR. At no time will gasoline or equipment containing gasoline or other volatile substances be allowed in the building.

8.1 Safety Data Sheets (SDS). The Contractor must maintain, at the Presidential Facilities, current Safety Data Sheets (SDS) for all procured supplies, materials, chemicals, etc. used by the Contractor and all Subcontractors on the premises of the Facilities. Copies of all such SDS must be forwarded to the library facility manager for library records. The SDS must identify specific sites within the building/grounds that the materials are used. All lubricants, oils, chemicals, paints, gases, and air particulate contaminants must be approved by the COR. Accordingly, at least 30 calendar days prior to the Contractor's start of operations the Contractor must submit to the COR an indexed list and copy of the Safety Data Sheets (SDS) (Exhibit A, Data Requirement Item 0003, Safety Data Sheets) for each chemical, product, etc., the Contractor intends to use in performing this contract that have not been previously approved by the COR. Subsequently, at least 30 calendar days prior to the use of any new chemicals, products, etc., the Contractor must submit the SDS for COR approval and update the list accordingly. No toxic items that are in the current stage toxic to human beings or in a mixed state toxic will be permitted. Any materials, supplies or cleaning liquids/powders that can damage the documents or artifacts will not be used. The COR will determine if the chemicals are permissible.

9.0 HAZARDOUS MATERIALS

The Presidential Library contains no asbestos, but there may at times be materials such as paint thinners, etc. which need to be disposed of properly.

9.1 Hazardous Material Removal/Disposal. The Contractor must, if requested by the COR, remove any Hazardous material in cases were hazardous material removal is required at no increase in the estimated contract total cost, and correct the hazardous material condition (see Attachment 4, Safety and Health).

10.0 CONTINUITY OF OPERATIONS

In the event of disasters of emergencies such as storm damage, flooding, tornado, equipment failure, fires, earthquakes, accidents, and civil disturbances, the Contractor must provide operational support until relieved of such responsibilities by the COR and be prepared to resume normal operations immediately upon cessation of emergencies.

11.0 QUALITY CONTROL

The Contractor must implement a Quality Control (QC) program to ensure the requirements of the contract are provided as specified and to monitor the performance of the entire Contractor's and Subcontractor's workforce and all work under this contract.