8762.25_Notice to Bidders.pdf

Revised September 2026

Notice to Bidders – Advert isement of Bid

Notice to Bidders – Advertisement of Bid

Notice is hereby given that the Town of Red Hook will accept sealed bids for:

Replacement of Aspinwall Road Bridge (BIN 2262850) Over Saw Kill

PIN 8762.65

LD040786

The Owner is the Town of Red Hook and the work site is/are located in the Town of Red Hook. The projects limits extend from the West Bard Avenue and Aspinwall Road intersection to the Manor Road and Aspinwall Road intersection.

The work includes providing all labor, materials, machinery, tools, equipment and other means of construction necessary and incidental to the completion of the work shown on the plans and described in these specifications including, but not necessarily limited to the following: replacement of existing steel jack arch bridge with a 42ft clear span precast three-sided structure, spread footing and drilled shaft foundation installation, and stone faced concrete parapet and moment slab installation.

This is a Federal Aid Project and NYSDOT Standard Specifications, officially finalized and adopted on September 1, 2026 as posted on the New York State Department of Transportation’s website must be followed by the successful bidder.

The DBE goal for this project is: 0% There are no MBE/WBE/SDVOB goals for this project.

The EEO Employment goals for this project are: 6.4% Minority Employment Goal 6.9% Women Employment Goal

The use of the NYSDOT approved civil rights reporting software, Equitable Business Opportunities (EBO), is required. Access authorization to EBO can be found at https://ebo.dot.ny.gov/.

No residential or geographical restrictions will be in effect for this project. Applicable Federal requirements take precedence over State and local requirements unless state and local requirements are deemed to be more stringent.

Contract Documents, including Invitation to Bidders, Instructions to Bidders, Wage Rates, Bid Documents, Agreement, Special Notes, Specifications, Contract Drawings, and any Addenda, may be examined, at no expense, at the office of: Red Hook Town Hall, 7340 South Broadway, Red Hook, NY 12571 between the hours of 09:00am and 04:00pm Monday through Friday. Contract Documents are also available at the New York State Contract Reporter.

No questions or inquiries regarding this bid will be accepted within three (3) business days prior to the bid opening.

Contractors that obtain Contract Documents from a source other than the issuing office must notify the issuing office in order to be placed on the official Plan Holder List, to receive Addenda and any other Bid correspondence. Bids received from Contractors other than those on the official Plan Holders List will not be accepted.

Addenda will be emailed from HVEA Engineers to Bidders listed on the official Plan Holders List. An emailed response from the Bidder to the Addendum sent by HVEA Engineers will act as proof that the Bidder received the Addendum. In addition to an emailed response, Bidders must acknowledge receipt of all Addenda by signing and dating each Addendum on page A-1 of the bid form and the Acknowledgement of Receipt of Addenda, page A-1. Failure of any Bidder to receive any such Addendum or interpretation shall not relive such Bidder from any obligation under this Bid submittal.

All Addenda so issued shall become part of the Contract Documents.

Questions regarding the Contract Documents should be directed to James Curra, P.E., HVEA Engineers either through email at: jcurra@hveapc.com or by telephone at 845-838-3600. Bidders shall promptly notify James Curra of any errors, omissions, conflicts or ambiguity within the Contract Documents at least 3 days prior to bid opening.

All bids must include the completed Bid Form, Non-Collusive Bidding and Disbarment Certifications, Lobbying Certifications, and for federally funded contracts the completed DBE Participation Package (i.e., Summary of DBE commitments, DBE confirmations, and/or good faith effort (if required), as well as, the Bidder’s List (CONR 80LL) with information about all quotes received from DBE and non-DBE Subcontractors prior to letting.

This is a unit price bid as described in the Instructions to Bidders. No bidder may withdraw his/her bid within forty-five (45) calendar days after the actual date of the opening thereof.

Each bid must be accompanied by security in an amount not less than five percent (5%) of the amount of the bid in the form and subject to the conditions provided in the Instructions to Bidders.

Bids to be considered must be received in a sealed envelope at the office of the Red Hook Town Clerk, Red Hook Town Hall, 7340 South Broadway, Red Hook, NY 12571 by 10:00 AM, local time, on Thursday October 08, 2026 at which time they will be publicly opened and read aloud. Bids received after the above noted time will not be accepted. All sealed envelopes should be clearly labeled “BID: REPLACEMENT OF ASPINWALL ROAD BRIDGE (BIN 2262850) OVER SAW KILL” along with the bidders name, address, Federal Identification Number, and project number (PIN 8762.65).

For bids to be considered, the Bidder must be registered with the NYS Department of Labor (DOL) prior to submitting a bid. Bids from unregistered Contractors shall be declared non-responsive.

The Bidder to whom the Contract is awarded will be required to furnish Performance and Payment Bonds guaranteeing performance of work and prompt payment from an acceptable Surety Company for an amount not less than 100% of the accepted bid. The successful Bidder and all subcontractors must have an approved CCA-2 on file with NYSDOT prior to being awarded a contract. If the successful Bidder does not currently have a CCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instruction for completion online at https://www.osc.state.ny.us/state-vendors/vendrep/vendor-responsibility-forms?redirect=legacy#Construction.

The successful Bidder will be required to comply with all provisions of the Federal Government Equal Employment Opportunity clauses issued by the Secretary of Labor on May 2,1968 and published in the Federal Register (41 CFR Part 60-1, 33 F.2 7804). Successful bidders will be required to pay NYS and Federal prevailing wage rates on this contract.

The Town of Red Hook reserves the right to consider the bids for forty-five (45) days after receipt before awarding any Contract, and to waive any minor informalities in, and to reject, any and all bids.

All bids are subject to final review and approval by the Town of Red Hook Town Board before any award of contract may be made. Receipt of bids by the Town of Red Hook shall not be construed as authority to bind the Town of Red Hook.

The work will be substantially completed 365 calendar days from Notice to Proceed and completed and ready for final payment on January 1, 2028.

The New York State Department of Transportation, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C 2000d to 2000d-4 and Title 49 Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation and Title 23 Code of Federal Regulations, Part 200, Title VI Program and Related Statutes, as amended, issued pursuant to such Act, hereby notifies all who respond to the related solicitation, request for proposal or invitation to bid that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, disability/handicap and income status in consideration for an award.

Owners Contact (Town of Red Hook) Engineer’s Contact (HVEA Engineers) Robert McKeon James Curra, P.E.

Town Supervisor Project Engineer 7340 S Broadway, Red Hook, NY 12571 560 Route 52, Suite 201, Beacon NY, 12508

(845) 758-4622 (845) 838-3600 supervisor@redhookny.gov jcurra@hveapc.com