S33 Solicitation (86615625R00005) A0003 HACs QandA.pdf

Solicitation Name Hospital Assessment Consulting Services (HACS)

Solicitation # 86615625R00005

Questions Due Date 2/26/2026 @ 12:00 PM EST

Email to

Francis Chen, francis.chen@hud.gov

Marie Niestrath, marie.a.niestrath@hud.gov

Solicitation or PWS Reference Question Answer

Synopsis Solicitation

The SAM posting for the HUD OHP consulting solicitation states there is “No Set Aside

Used”, however the solicitation document states that this work is set-aside for small businesses. Just want to clarify that this is a

Small Business Set-Aside?

Amendment 00001 was issued to correct the language. This synopsis/solicitation has no set aside.

Synopsis Solicitation

We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

There are incumbents performing these services.

The current contract numbers are:

86615621D00001, 86615621D00002, and

86615621D00003.

Synopsis Solicitation

Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

There are incumbents performing these services.

The current contract numbers are:

86615621D00001, 86615621D00002, and

86615621D00003.

Amendment 0001 vs.

Attachment 4 - Past

Performance Survey

Attachment 4 - Past Performance Survey describes services related to subscription-based web portals, while the PWS describes hospital assessment consulting services. Will the past performance survey be updated to align with the PWS?

Yes. Please monitor SAM.gov for the updated version of Attachment 4.

Synopsis / Solicitation

Please advise whether proposals should be submitted in separate volumes and, if so, what volumes are required and what page limits apply to each.

Please refer to S13 Synopsis Solicitation

(86615625R00005) A0003, Part VI - Section L - B.

Proposal Submission Instructions.

Synopsis / Solicitation

Could the government provide the evaluation methodology and weighting of evaluation factors?

Please refer to S13 Synopsis Solicitation

(86615625R00005) A0003, Part VII- Section M -

Evaluation factors for award.

Synopsis / Solicitation Where should clients send completed Past

Performance surveys?

Please refer to S13 Synopsis Solicitation

(86615625R00005) A0003, Part VI - Section L - A.

Submission Guidelines.

Synopsis / Solicitation How many past performance references are requested per offeror?

Please refer to S13 Synopsis Solicitation

(86615625R00005) A0003 Part VI - Section L -

Factor C- Past Performance. Following Section L, no more than 5 references.

Synopsis / Solicitation

Will HUD consider extending the proposal due date following the publication of responses to questions?

HUD is not considering extending the proposal due date at this time. However, if the proposal due date is extended, an amendment will be posted on

SAM.gov. Please monitor SAM.gov for amendments.

PWS Section 5.3 - Services

Section 5.3 lists six service areas

(performance improvement assessments, business plan reviews, revenue cycle assessments, reimbursement/compliance, non-practitioner workforce planning, practitioner workforce planning). Will detailed requirements for these services be defined at the IDIQ level or at the Task Order level?

Task Order CLINs will be developed from the parent

IDIQ CLIN structure and tailored to meet specific

HACS requirements. For TOs that align with existing

IDIQ CLINs, the applicable CLINs will be incorporated without modification to maintain contractual alignment. This IDIQ contract has 3

CLINs.

PWS Section 5.3 - Services

For proposal development purposes, could

HUD describe the typical deliverables expected for each of the six service areas listed in Section 5.3?

Deliverables vary by Task Order, however, deliverables typically include weekly status meetings, a final presentation of findings, and a final report.

PWS Section 5.1 - Findings and

Analysis

Please provide guidance on the expected format, frequency, and acceptance criteria for

"findings and analysis" deliverables referenced in Section 5.1.

Section 5.1 of the Performance Work Statement

(PWS) establishes the required format, frequency, and acceptance criteria for “Findings and Analysis” deliverables. These parameters will govern performance at the Task Order level.

PWS Section 5.2 - Program

Requirements

Could HUD clarify whether program requirements will be defined in individual Task

Orders or whether offerors should propose specific program support activities in their proposals?

Program requirements will be defined in individual

Task Orders. That not withstanding, offerors should demonstrate their capabilities in the program requirements listed in PWS Section 5.2 and service listed in PWS Section 5.3. In addition, please refer to

S13 Synopsis Solicitation (86615625R00005)

A0003, Part VI - Section L, Evaluation Factors.

PWS Section 1.11 - Contractor

Travel

To assist with cost estimation, could HUD provide an estimate of anticipated travel requirements (e.g., approximate number of trips per year, typical durations, and general geographic areas)?

There is no travel cost estimation at the IDIQ level or

Task Order level. Please refer to S13 Synopsis

Solicitation (86615625R00005) A0003, Part I, 1.6

Contract Price, Ceiling Column (not to exceed in 5 years).

Attachment 2 - QASP, Appendix

The QASP references Appendix 1 - Surveillance

Matrix. Will this appendix be provided prior to proposal submission?

Appendix 1 is part of S14 Attachment 2 - QASP 242

HACS (86615625R00005). A detailed QASP will be issued at the Task Order level for each project.

Attachment 2 - QASP, Section

6.1

The QASP references Appendices 2, 3, and 4

(Corrective Action Report, Customer

Complaint Record, and Performance

Assessment Report). Will these appendices be made available for review?

Appendices 2, 3, and 4 is part of S14 Attachment 2 -

QASP 242 HACS (86615625R00005).

PWS Section 4.5 - Contractor

Personnel

Could HUD provide the minimum qualifications, education, and experience requirements for the Contract/Project Manager and alternate positions?

No minimum qualifications, education, and experience have been established for the

Contract/Project Manager and alternate positions of the IDIQ level.

PWS Section 4.5 - Contractor

Personnel

Can HUD confirm whether any Key Personnel positions are required beyond the

Contract/Project Manager and alternate?

Contract / project manager and alternates are mandatory at the contract level. Additional Key

Personnel positions may be required at the Task

Order level.

PWS Section 1.8 - Special

Qualifications

Are there any specific certifications, licenses, or specialized qualifications required or preferred for contractor personnel (e.g., healthcare consulting certifications, healthcare finance expertise)?

No specific certifications, licenses, or specialized qualifications required for contractor personnel for the IDIQ level of the contract.

PWS Section 1.12 - Transition

In

Could HUD advise whether there is an incumbent contractor and, if so, provide current contract details and whether a transition period will be provided?

There are incumbents performing these services.

The current contract numbers are:

86615621D00001, 86615621D00002, and

86615621D00003. Transition period will not be required.

PWS Section 1.13 - Transition

Out

Please describe the contractor's anticipated responsibilities for transitioning work to a successor contractor at the end of the contract period.

Transition period will not be required.

Solicitation Section 1.6 -

Contract Price

Could HUD describe the anticipated process for Task Order competitions (e.g., will all awardees be invited to submit quotes for each

Task Order)?

Please refer to HUDAR 2452.216-78 Ordering

Procedures (FEB 2006) as listed in S13 Synopsis

Solicitation (86615625R00005) A0003, SECTION I -

Contract Clauses.

Solicitation Section 1.1 -

Description

For planning purposes, how does HUD anticipate distributing work among the up to four IDIQ awardees?

HUD does not intend to distribute work. Each task order will be competed fairly. Please refer to HUDAR

2452.216-78 Ordering Procedures (FEB 2006) as listed in S13 Synopsis Solicitation

(86615625R00005) A0003, SECTION I - Contract

Clauses.

Solicitation Section 1.4 -

Contract Type

Please clarify whether offerors should provide pricing at the IDIQ level or whether pricing will be established at the Task Order level.

Proposals should be submitted utilitizing

Attachment 3, with pricing at the IDIQ level.

Attachment 3 - Price Schedule Can additional LCATs be added to the Price

Schedule?

Please refer to SAM.gov for the updated version of

Attachment 3.

Attachment 3 - Price Schedule

Should offerors use the estimates of hours per project, as well as 8 projects per year, for pricing purposes, or are these estimates provided as an example only?

Offerors should provide the hourly rate to the Labor

Categories used throughout Base Period 1-5. The "8 projects" estimates are provided as an example of how many task orders could be issued per a 12 month period. Please refer to SAM.gov for the updated version of Attachment 3.

Attachment 3 - Price Schedule, CLIN 0002

Please provide examples of the types of Other

Direct Costs HUD anticipates for this contract

(e.g., report printing, software licenses, data subscriptions).

Examples of Other Direct Costs include but are not limited to: report printing, software licenses, and data subscriptions. Other Direct Costs identified by vendors will be Task Order specific and consistent with the FAR.

PWS Section 1.11 and

Attachment 3 CLIN 0003

To assist with travel cost estimation, could you describe the typical geographic distribution of hospital sites that may require contractor travel?

Travel and Other Direct Costs (ODCs) under this contract are pre-established and subject to a not-to-exceed (NTE) ceiling for the full five-year period of performance. Please refer to S13 Synopsis

Solicitation (86615625R00005) A0003, Part I, 1.6

Contract Price, Ceiling Column (not to exceed in 5 years).

Solicitation Section 1.7 - Place of Performance

What percentage of work does HUD anticipate will be performed on-site at hospital facilities versus remotely?

The percentage of work performed on-site versus remotely will be Task Order specific.

PWS Section 6.1 - Quality

Control Plan

Beyond the Quality Control Plan, are there any other contract-level deliverables, or will all deliverables be defined at the Task Order level?

Deliverables will be defined at the Task Order level.

PWS Section 6.2 - Acceptance

Criteria

If a deliverable is not accepted, what is the expected timeframe for resubmission and re-inspection?

Deliverables will be defined at the Task Order level.

PWS Section 6 - Deliverables

Could you provide guidance on standard deliverables anticipated for each Task Order

(e.g., status reports, assessments, presentations)?

Deliverables vary by Task Order, however, deliverables typically include weekly status meetings, a final presentation of findings, and a final report.

PWS Section 3.3 - Equipment

Will contractors need to access government IT systems, portals, or software? If so, what systems and access requirements should offerors plan for?

No.

PWS Section 3.4 - Materials and Information

What types of materials and information will typically be provided to contractors for each

Task Order (e.g., hospital financial statements, loan documentation)?

Materials and information will vary by Task Order.

PWS

Will contractor personnel require background investigations, security clearances, or Public

Trust determinations?

No.

PWS

Will contractor personnel require HUD PIV cards or other facility/system credentials?

No.

PWS

Could HUD describe the types of data contractors will access and any associated security requirements (e.g., PII, PHI, other CUI, financial data)?

The data shall not include the request or collection of protected health information (PHI) or personally identifiable information (PII).

Synopsis / Solicitation

For past performance evaluation, what criteria will HUD use regarding contract dollar thresholds, recency, and relevance?

Please refer to S13 Synopsis Solicitation

(86615625R00005) A0003 Part VII- Section M -

Factor C - Past Performance. Please refer to

SAM.gov for Attachment 4 and 5.

Attachment 5 - Past

Performance Info

Can past performance of a subcontractor be provided in addition to prime contractor performance?

Please refer to S13 Synopsis Solicitation

(86615625R00005) A0003 Part VII- Section M -

Factor C - Past Performance (refer to bullet 2).

Attachment 5 - Past

Performance Info

What types of experience will be considered relevant for past performance evaluation (e.g., hospital assessment, healthcare consulting, financial consulting, management consulting)?

Please refer to S13 Synopsis Solicitation

(86615625R00005) A0003 Part VII- Section M -

Factor C - Past Performance.

Attachment 4 - Past

Performance Survey, Page 1

Can HUD clarify the description of services in the

Past Performance Survey? The survey (document

S14 Attachment 4, page 1) describes services including "subscription-based web portal," "Rating

Agency Reports," and "Financial and Operational

Benchmarks" which do not appear to align with the hospital assessment consulting services described in the PWS Section 5.1. Is this survey template correct for this solicitation?

Please refer to SAM.gov for the updated version of

Attachment 4.

Synopsis Solicitation, Section

1.5, Page 2

Can HUD clarify the task order performance period flexibility? Section 1.5 states "Orders can be placed up to the last day of the ordering period and can run for a period of 12-months." Does this mean task orders are limited to 12 months maximum, or can they extend beyond the IDIQ ordering period end date of 06/23/31 if issued near the end of the ordering period?

Yes, they can extend beyond the IDIQ ordering period if a task order is issued by end date of

06/23/31.

Synopsis Solicitation, Page 1;

PWS Section 1.1, Page 4

Can HUD clarify the scope applicability to Section

232 residential care facilities? The synopsis focuses exclusively on "Hospital Assessment Consulting

Services" for Section 242 acute care hospitals.

However, PWS Section 1.2 discusses both OHF

(Section 242 hospitals) and ORCF (Section 232 residential care facilities). Will task orders include assessment services for nursing homes, assisted living facilities, and board and care facilities under

Section 232, or is this IDIQ limited solely to acute care hospital assessments?

This IDIQ is for services related to both Section 242 hospitals and Section 232 residential care facilities.

Deliverables will be defined at the Task Order level.

Synopsis Solicitation, Section

1.6, Page 2 vs. Clause 52.217-

8, Page 9

Can HUD clarify whether the base period is 5 years? Section 1.6 states "The IDIQ contracts will not include option periods" and Factor D

Section A states the Period of Performance is

06/24/26 - 06/23/31.

Base period is 5 years, no options. The five-year period will be divided into five 12-month increments identified as Base Period 1, Base Period 2, Base

Period 3, Base Period 4, and Base Period 5.

Synopsis Solicitation, Section

1.6, Page 2

Can HUD clarify the task order competition procedures? The solicitation states awardees will receive "fair opportunity" for task orders exceeding the micro-purchase threshold but does not specify the competition process, evaluation methodology, or exceptions to fair opportunity. What procedures will govern task order awards and what is considered an "exception to fair opportunity"?

Task orders will be competed amongst the contract awardees. Please refer to HUDAR 2452.216-78

Ordering Procedures (FEB 2006) as listed in S13

Synopsis Solicitation (86615625R00005) A0003, SECTION I - Contract Clauses. An exception to fair opportunity is to meet the minimum guarantee award amount for each IDIQ contract awardee-please refer S13 Synopsis Solicitation

(86615625R00005) A0003, Section II 1.4 Contract

Type.

Can HUD provide proposal preparation instructions including volume organization, page limits, font size, margin requirements, and submission format? The solicitation does not include Section L-equivalent instructions for offerors to prepare compliant proposals.

Please refer to S13 Synopsis Solicitation

(86615625R00005) A0003 Part VI - Section L - B.

Proposal Submission Instructions.

Synopsis Solicitation, Section

1.6, Page 2

Section 1 and Solicitation A001 indicates the procurement is unrestricted. Section II, 1.2 indicates this is a small business set-aside.

Can HUD update the Solicitation for consistency?

The solicitation has been updated in Amendment

0001. Please refer to SAM.gov for amendment updates.

Synopsis Solicitation, Factor A, Is the project schedule included in the page count or can it be placed in an Appendix?

It can be placed in an Appendix.

Synopsis Solicitation, Factor A, Factor A requires the Offeror to submit a "Project

Schedule for IDIQ contract: The offeror shall submit a project schedule for the IDIQ that demonstrates a clear understanding of the required contract operations and HUD requirements with realistic timeframes for performing all tasks." Tasks are not detailed to a level within the PWS for Tasks 5.1, 5.2, and 5.3 in order to develop a Project Schedule at the IDIQ level. Can HUD clarify expectations for the

Project Schedule?

Please refer to S13 Synopsis Solicitation

(86615625R00005) A0003 Part VI - Section L -

Factor A.

S14 Attachment 3

Can HUD clarify if the labor category rates to be provided in the Labor Category Breakdown spreadsheet reflect rates at the IDIQ level for the base period of 5 years (as indicated in Part

D of the Solicitation)? If so, should the Offeror build in assumed annual escalations?

The labor category rates reflect rates at the IDIQ level. Please refer to SAM.gov for the updated version of Attachment 3.

S14 Attachment 3 Can HUD confirm that the Senior Consultant II is a full time equivalent?

The Labor Categories listed in Attachment 3 must have hourly rates. Additional labor categories may be added at the contract level at the offeror's discretion. Please refer to SAM.gov for the updated version of Attachment 3.

S14 Attachment 3 Can HUD confirm that the "lo" Unit of Issue is equivalent to labor hour?

Please refer to SAM.gov for the updated version of

Attachment 3.

Synopsis / Solicitation

The solicitation requires submission of a

Proposal Matrix mapping PWS requirements to the proposal. Can the Government clarify under which Volume and Factor this matrix should be included (e.g., Technical Volume under Factor A), and whether it counts toward the applicable page limitation?

"As part of the proposal submission, offerors shall submit a Proposal Matrix using the table below or similar format, which maps what page of the proposal addresses each Performance Work

Statement requirement identified under Technical

Approach…" This would be under Volume I and should be before Factor A. It should not count towards the page limitation. Please refer to SAM.gov.

S13 Synopsis Solicitation (86615625R00005) A0003

Part VI - Section L.

Under Factor B – Management Plan and the Key

Personnel clause, is the Offeror required to propose a total FTE staffing plan for the IDIQ contract, or only at the Task Order level? Additionally, aside from the Contract/Project Manager and Alternate

PM (if applicable), are resumes required for any other proposed personnel at the IDIQ level?

The offeror is required to propose a total FTE staffing plan for the IDIQ contract only.

For planning purposes, can the Government provide historical data regarding the number of

Task Orders issued annually under the predecessor HACS contract, including approximate FTE utilization and typical staffing structures?

The Government has issued an average of 4 Task

Orders annually under the current HACS contract.

The PWS states that the scope of requested work shall be defined at the Task Order level. For purposes of the IDIQ proposal submission, should

Offerors provide a detailed execution methodology for each assessment type listed in PWS Section 5, or is a high-level framework describing the Offeror’s assessment approach sufficient at the IDIQ level?

Please refer to S13 Synopsis Solicitation

(86615625R00005) A0003 Part VI - Section L -

Factor A.

Can the Government provide insight into the anticipated mix of Task Orders between

Section 242 acute care hospitals and Section

232 residential care facilities over the ordering period?

Task Orders are developed on an as needed basis.

There is no way to anticipate the mix of Task Orders between Section 242 acute care hospitals and

Section 232 residential care facilities.

Does the Government anticipate that most assessments will require on-site presence, or will remote/hybrid execution be acceptable depending on Task Order scope?

The percentage of work performed on-site versus remotely will be Task Order specific.

Will contractors be required to access or interface with specific HUD information systems to perform hospital assessments, and if so, will system access requirements be defined at the IDIQ level or at the Task Order level?

There will be no access to specific HUD information systems.

The solicitation requires designation of an

Information System Security Officer (ISSO) or

Security Point of Contact. Can the Government clarify whether there are any minimum qualifications, certifications, clearance levels, or experience requirements expected for this role at the IDIQ level?

No specific minimum qualifications, certifications, clearance levels, or experience requirements are expected for this role at the IDIQ level.

Solicitation: Section L, pg 30

Are the pages of the key personnel resumes required under FACTOR B counted against the

10-page limit for the Management Plan?

No.

Solicitation: Section L, pg 32

At the top of page 33 the solicitation states

"Proposals shall be accompanied by a cover page providing the following information:" FACTOR D -

PRICE on the same page states "The proposal form

(Standard Form 1449), must be executed fully and used as the cover sheet (or first page) of this volume." The SF1449 doesn't have a place for all the listed as required for the cover page for example preparer's information and point of contact for clarifications and discussions. Can the government clarify the confirm page requirements?

Please refer to S13 Synopsis Solicitation

(86615625R00005) A0003 Part VI - Section L, Part II

Price Proposal.

Attachment 3

The attachment doesn't include columns for labor category descriptions and/or descriptions of the work to be performed by each labor category as required by Section L FACTOR D of the solicitation.

Does the government want the offerors to provide descriptions in attachment 3 or will the government provide a revised pricing sheet?

Please refer to SAM.gov for the updated version of

Attachment 3.

PWS, pg 14

The deliverables for Standards/AQLs 5.1b and 5.1c are due at the end of the period of performance. The

Incentive/Remedy indicates 0.1% deduction from the associated monthly LIN for any deviation. Can the government clarify how it intends to monitor and enforce/apply Incentive/Remedy of the

Standards/AQL?

Deliverables will be defined at the Task Order level.

PWS, pg 14

Does the government anticipate other

Standards and AQLs at the task order level for task areas 5.2 - 5.3 and their associated sub-sections?

Deliverables will be defined at the Task Order level.

Solicitation: Section L, Factor

A, pg 30

Factor A requires submission of a “Project

Schedule for the IDIQ” demonstrating understanding of contract operations and task order management. Can the Government clarify its expectations for the Project Schedule? For example, should this schedule reflect a notional

Task Order lifecycle (e.g., proposal development through delivery of final report), a high-level five-year IDIQ management timeline, or is a different approach expected?

Please refer to S13 Synopsis Solicitation

(86615625R00005) A0003 Part VI - Section L -

Factor A.

Solicitation: Section L, Factor

B, pg 30

Factor B (Proposal Submission Instruction) states that we should include a Proposal

Matrix in Part 1 – Technical Proposal. Does this matrix count toward the page limitations for

Factors A and B, or is it excluded from page limits?

As part of the proposal submission, offerors shall submit a Proposal Matrix using the table below or similar format, which maps what page of the proposal addresses each Performance Work

Statement requirement identified under Technical

Approach. This would be under Volume I and should be before Factor A. It should not count towards the page limitation. Please refer to SAM.gov. S13

Synopsis Solicitation (86615625R00005) A0003 Part

VI - Section L.

Attachment 3

There are several notes within Attachment 3, specifically on the "Labor Category Breakdown" tab.

For example, one note reads "I suggest to remove this as we do not have a Task Order. BUT we could give the scenario of a TO and they would need to fill out the "Hours" column." Can you please clarify the government's expectations for the "CLINs-Rates" tab and the hours on the "Labor Category

Breakdown" tab? Specifically, are hours required for evaluation or only a rate card?

Offerors should provide the hourly rate to the Labor

Categories used throughout Base Period 1-5. Please refer SAM.gov for the updated version of Attachment

3.

Could you confirm whether a solicitation is anticipated in the near future and, if so, where industry can monitor for updates or a potential solicitation posting?

S13 Synopsis Solicitation (86615625R00005) A0002 is currently posted on SAM.gov. If you are awarded an IDIQ contract, the anticipated solicitation at the task order level are issued as needed and competed only among the awardees.

RFP Section II, Part I, Section B

How many task orders does the government anticipate awarding annually, and what is the typical size (dollars / LOE / duration) of a task order?

Task Orders are developed on an as needed basis.

There is no way to anticipate the number or size of

Task Orders.

RFP Section II, Part I, Section B

Are task orders expected to be concurrent, and if so, is there a maximum number a contractor can support at one time?

Task Orders are developed on an as needed basis.

There is no maximum a contractor can support at one time.

RFP Section II, Part I, Section B

Does the government intend to award a task order with the BPA?

Not at this time.

RFP Part III - Section I -

Contract Clauses, 2452.209-

70 Potential Organizational

Conflicts Of Interest. (FEB

2000), pg. 8-9

To understand any potential conflicts of interest and to provide a response that appropriately mitigates these risks, can the government provide the portfolio of hospitals and residential care facilities in scope of this solicitation?

No.

RFP Part III - Section I -

Contract Clauses, 2452.219-

70 Small Business

Subcontracting Plan

Compliance. (FEB 2006), 2452.219-73 Incorporation Of

Subcontracting Plan. (DEC

If an offeror has a Small Business

Subcontracting Plan at the GSA Schedule level, is an additional plan required for this RFP or will the GSA Schedule Plan be sufficient?

This requirement is for a standalone HUD IDIQ contract and is not a GSA Schedule or other pre-existing contract vehicle. Offerors shall submit proposals based solely on this solicitation and the terms of the HUD IDIQ. Offerors who anticipate subcontracting any portion of the work must include a Subcontracting Plan.

RFP Part III - Section I -

Contract Clauses, 2452.237-

70 Key Personnel. (FEB 2006),

pg. 13-14

Can the government define the role of the Task

Manager as listed in the Key Personnel Clause from the RFP?

Contract / project manager and alternates are mandatory at the contract level. Additional Key

Personnel positions may be required at the Task

Order level. Please refer to SAM.gov for the updated table under 2452.237-70 Key Personnel. (FEB 2006) in Amendment 3. Also, please refer to PWS Section

4.5 Contract Personnel.

Attachment 3 - Price Schedule, CLINs-Rates tab; RFP - Section

II, Part I, Section B Page 2-3

Can the government clarify how the "CLINs-

Rates" tab in S14 Attachment 3 - Price

Schedule should be completed? Should the

Total Price for CLIN0001, CLIN0002, and

CLIN0003 be completed as indicated in RFP

Section 1.6 Contract Price?

Please refer to SAM.gov for the updated version of

Attachment 3. Yes, CLINs-Rates tab should include the total price for CLIN0001. CLINS 0002 and 0003 are set.

Attachment 3 - Price Schedule, Labor Category Breakdown and

6-Month Extension tabs

Can the government provide instruction on how to complete the Labor Category

Breakdown and 6-Month Extension tabs of

Attachment 3 - Price Schedule? Specifically, which cells can be edited?

Please refer to SAM.gov for the updated version of

Attachment 3.

Attachment 3 - Price Schedule, Labor Category Breakdown;

RFP Part VI - Section L, Factor E

- Price, pg. 33-34

Can the government clarify which labor category tables need to be included in the submission? A sample table is provided in the

RFQ which includes Periods 1-5, whereas the table provided in Attachment 3 does not.

Please refer to SAM.gov for the updated version of

Attachment 3.

PWS Section 3, pg. 8; RFP Part

III - Section I - Contract

Clauses, AS-2315

Cybersecurity and Privacy

Requirements (APRIL 2022),

pg. 21-22

Does the government intend to provide

Government Furnished Equipment, such as laptops, for the execution of this contract? If not, would the government provide written exception to use NIST SP 800-171 compliant information technology?

No.

PWS Section 5.3.3, pg. 11

Can the government confirm it will support the defining of Key Performance Indicators that will be used to "evaluate hospital revenue cycle performance"?

No, the Government will rely on the contractor's expertise.

PWS Section 5.3.4, pg. 11

Can the government confirm it will define the parameters it considers as "optimize" in the context of "optimize the commercial healthcare payor contracts"?

No, the Government will rely on the contractor's expertise.

PWS Section 5.3.4, pg. 11

Will the government provide documentation to support the compliance reviews as requested in Section 5.3.4 or will the hospital be expected to provide the documentation?

This will be clarified as needed at the Task Order level.

PWS Section 5.3.4, pg. 11

Can the government confirm if reviews will be performed jointly with government personnel or independently by the contractor?

This will be clarified as needed at the Task Order level.

PWS Section 5.3.5, pg. 11

Can the government confirm if the underlying data to perform the reviews in Section 5.3.5 provided by HUD or the hospital? Has HUD set acceptable levels/thresholds for each component of the healthcare labor management review?

This will be clarified as needed at the Task Order level.

Solicitation Section B, Description of Services (pg.

2–3); PWS 1.1 Scope of Work

(pg. 4)

The solicitation and PWS describe a broad range of assessment services but do not include any estimated annual level of effort for contractors. Can

HUD provide historical or projected estimates of the expected number of task orders per year and/or anticipated annual hours, labor categories, or complexity tiers?

Task Orders are developed on an as needed basis.

There is no way to anticipate the number or size of

Task Orders. The Government has issued an average of 4 Task Orders annually under the current HACS contract.

PWS 1.2 Background (pg. 4), noting “as needed” support;

Solicitation 1.1 (pg. 2)

Can HUD provide any historical data (e.g., average number of hospital assessments per year) or projected volume of engagements expected under the IDIQ?

Task Orders are developed on an as needed basis.

There is no way to anticipate the number or size of

Task Orders. The Government has issued an average of 4 Task Orders annually under the current HACS contract.

PWS Section 5 (Specific Tasks)

(pgs. 10–12)

Can HUD provide an estimated range of typical task order duration (e.g., number of weeks/months per assessment) and general scope size (e.g., level of complexity, typical deliverables beyond PWS defaults)?

Task Orders are developed on an as needed basis.

There is no way to anticipate the number or size of

Task Orders.

Solicitation Section L, Technical Approach &

Management Plan requirements (pg. 30–31), and

HUDAR 2452.237‑70 Key

Personnel (pg. 13)

We recognize that the pricing sheet has prescribed hours/staffing categories for costing. Is this the expected typical staffing composition for an assessment (e.g., minimum number of consultants, required labor categories, expected hours per role)?

If not, can HUD provide the typcial staffing composition for an engagement/assessment?

Please refer to SAM.gov for the updated version of

Attachment 3.

PWS 1.6 Place of Performance

(pg. 5)—“contractor’s facility and the Borrower’s facility”;

Solicitation 1.7 Place of

Performance (pg. 3)

Can HUD clarify whether site visits to borrower facilities will be required for each assessment, or whether some engagements may be conducted fully virtually? If site visits are required, can HUD provide typical frequency (e.g., number of days per engagement) and number of personnel expected to travel?

The percentage of work performed on-site versus remotely will be Task Order specific.

PWS 1.11 Contractor Travel

(pg. 6), which outlines reimbursement rules but not expected volume; Solicitation

CLIN 0003 Travel (pgs. 2–3)

Given the geographic dispersion of

HUD‑insured hospitals nationwide, can HUD provide estimated annual travel expectations or historical averages for travel under similar consulting engagements (e.g., average number of trips per engagement or per year)?

The percentage of work performed on-site versus remotely will be Task Order specific.

PWS 5.2 Program

Requirements (pg. 10–11), which states that turnarounds

“may be tight” but provides no estimated response windows

Can HUD provide examples of typical task order proposal response times and expected performance timeframes (e.g., 30/60/90‑day assessment cycles), so offerors can appropriately assess resource availability and surge capacity?

Task Orders are developed on an as needed basis.

There is no way to anticipate the number or size of

Task Orders.

Solicitation 1.4 Contract Type

(pg. 2)—multiple award IDIQ up to four vendors; PWS indicates

“as needed” ordering (pg. 4)

Does HUD anticipate issuing multiple task orders concurrently to individual contractors, and if so, can HUD estimate the typical or maximum number of TOs a single awardee may need to support simultaneously?

Task Orders are developed on an as needed basis.

There is no maximum a contractor can support at one time.

PWS 5.1 Findings & Analysis

(pg. 10), which lists a wide variety of functional areas

Does HUD anticipate that assessments will be:

-primarily comprehensive reviews (all functional areas), -topic‑specific assessments (e.g., revenue cycle only), or a mix?

-If a mix, can HUD estimate the percentage of

Task Orders are developed on an as needed basis.

There is no way to anticipate the number or size of

Task Orders.

PWS 5.3 Services (pg. 11), noting “unforeseen emerging needs” may arise

Does HUD foresee any surge requirements—such as rapid‑response assessments, crisis‑driven hospital reviews, or emergency workload spikes—and if so, can

HUD provide expectations for contractor availability and historical occurrences?

Task Orders are developed on an as needed basis.

There is no way to anticipate the number or size of

Task Orders.

PWS 5.1 and 5.3 (pgs. 10–12), which outline tasks but do not specify tools or methodologies

Does HUD expect contractors to utilize

HUD‑standardized assessment methodologies, templates, or analytic models, or are contractors expected to bring their own?

This will be clarified as needed at the Task Order level.

PWS 5.3.7 – Performance

Improvement Assessment of

Residential Care Facilities (pg.

12)

The PWS includes a discrete task area for

Residential Care Facility (RCF) assessments, but the solicitation otherwise appears focused on hospitals. Can HUD clarify the expected proportion of work involving residential care facilities versus acute care hospitals over the ordering period?

Task Orders are developed on an as needed basis.

There is no way to anticipate the mix of Task Orders between Section 242 acute care hospitals and

Section 232 residential care facilities.

PWS 5.3.7 (pg. 12) and PWS

1.1 Scope (pg. 4), which

emphasizes hospital assessments

Can HUD provide estimates or historical data indicating how frequently assessments of residential care facilities are requested, and whether these engagements are typically smaller, similar, or larger in scope and duration compared to hospital assessments?

Task Orders are developed on an as needed basis.

There is no way to anticipate the mix of Task Orders between Section 242 acute care hospitals and

Section 232 residential care facilities.

PWS 5.3.7 (pg. 12) and

Solicitation Section L (pg.

30–31) requiring offerors to propose labor categories

Does HUD expect residential care facility assessments to require distinct labor categories, specialized expertise, or different staffing compositions than hospital assessments? If yes, can HUD provide guidance on the types of skills or experience preferred for RCF engagements?

Please refer to SAM.gov for the updated version of

Attachment 3. At the Task Order level, the labor categories will be clarified as needed.

PWS 1.6 Place of Performance

(pg. 5), requiring work at contractor and borrower sites;

applies broadly but does not distinguish hospitals vs. RCFs

Should contractors assume the same on‑site expectations (e.g., site visits, travel frequency, meeting cadence) for residential care facility assessments as for hospital engagements, or are RCF reviews expected to involve a different level of on‑site presence?

This will be clarified as needed at the Task Order level.

PWS 5.3.7 (pg. 12), which lists

“management, operations, and finances” but is less detailed than the hospital task descriptions

Can HUD clarify whether Residential Care

Facility assessments are expected to mirror the comprehensiveness of hospital assessments (e.g., governance, strategic planning, revenue cycle, workforce), or whether the scope is generally narrower for

RCF engagements?

PWS 1.2 Background (pg. 4), which outlines the Section 232 program but does not tie it to projected workload

Are RCF assessments typically initiated for similar reasons as hospital assessments (e.g., financial distress, performance issues, compliance concerns), or does HUD anticipate different triggers for residential care facility task orders?

Questions