Questions and Answers 7-17-2020.xlsx
XLSX spreadsheet 23 KB Posted
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- HUD Broadcast and Communications
- Solicitation number
- 86614320R00001
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| File | Type | Posted |
|---|---|---|
| Answer to Question 34.docx | DOCX document | |
| Questions and Answers 8-3-2020.xlsx | XLSX spreadsheet | |
| Questions and Answers 7-29-2020.xlsx | XLSX spreadsheet | |
| 86614320R00001 Amendment 0002 PWS 7-24-2020.pdf | ||
| Questions and Answers 7-24-2020.xlsx | XLSX spreadsheet | |
| PWS - 7-24-2020 tracked changes.doc | DOC document | |
| 86614320R00001 Amendment 0001.pdf | ||
| Past Performance Survey.docx | DOCX document | |
| Questions and Answers 7-10-2020.xlsx | XLSX spreadsheet | |
| 86614320R00001 7-7-2020.pdf | ||
| Attachment Price Schedule.xlsx | XLSX spreadsheet | |
| Attachment 2 Support Personnel.pdf | ||
| Attachment 1 Production Practices Example.pdf | ||
| Attachment 3 Deliverables.pdf | ||
| PWS - FINAL.doc | DOC document |
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Sheet1
| Questions and Answers | |||
| 86614320R00001 | |||
| Question | Answer | Section or Page | |
| 1 | When are questions due? | The solicitation has been edited as follows: “Information may be exchanged with the Contract Specialist, Dan Fabian, daniel.e.fabian@hud.gov. The Government cannot guarantee the ability to answer questions submitted later than one week before the proposal due date. HUD will compile and post as an attachment all timely questions and answers for this solicitation." | beta.sam.gov; description |
| 2 | Is there a question template? | No, but HUD will compile the questions and answers in a spreadsheet and post periodically as they are answered. | beta.sam.gov; attachments |
| 3 | Is this a follow-on requirement to any work performed currently or in the past, or will this be a new requirement? What is the predecessor contract number? | The predecessor requirement was issued under contract DU203NP-15-C-09. | |
| 4 | Please describe the purpose of changing the NAICS code from 512110 Motion Picture & Video Production to 515120 TV Broadcast. | The predecessor contract was issued under NAICS 515120, which is also most applicable to the scope of the current requirement. This industry comprises establishments primarily engaged in broadcasting images together with sound. These establishments operate television broadcasting studios and facilities for the programming and transmission of programs to the public. There is some overlap in scope amongst similar NAICS, such as 512110, 519130, and 515210. Past performance under similar NAICS may be considered as relevant. Interested offerors might consider adding NAICS 515120 to their SAM account. | Solicitation, block 10; See also NAICS descriptions at https://www.census.gov/eos/www/naics/ |
| 5 | The start date is listed as 8/1/2020, which is before the proposal due date. | The predecessor contract currently has been extended to 10/31. The solicitation is amended to shift the start date to 11/1. | Solicitation, block 20 |
| 6 | Does HUD have and provide access to the following documentation for any room/space designated for Video Production, Webcast / broadcast, Broadcast Engineering and Maintenance, Scheduling, Electronic Field Production, Audiovisual support, master Control Room, Photography, Information Technology Services, Network Connections, Planning and Design Support? 1. Floor Plans and Layouts (CAD) of all systems/equipment |
2. Layout (CAD) of rack mounted systems/equipment
3. Power & grounding specifications
4. Documentation (inventory) of all systems/equipment
5. Rack Labeling
6. Cable Coding/Labeling
7. Patch Panel Labeling
8. DA Tray labeling
9. Cable Run Lists
10. DA Lists
| 11. Switcher I/O Lists Patches | Yes, HUD has all of these documents, which will be provided post-award to the awardee. | PWS 5.2 | ||
| 7 | Will HUD provide an existing facilities broadcast elevations/rack diagrams/block diagrams/wiring diagrams/schematics of all broadcast capabilities within the Engineering and | |||
| Maintenance office (Diagrams will include all standalone or interconnected Broadcast/AV/Network equipment and DCI fiber network interface)? | Yes, the documents will be provided post-award to the awardee. | PWS 5.3 | ||
| 8 | When providing systems and component level repair of equipment located in the Headquarters building, what process is used to approve and bill the services? | Three (3) quotes are required and presented to gov't PM for approval. The timeline is based on level of failure and how long it takes to secure additonal funding, if needed, and manufacture distribution. No items are back stocked. The contract is on a time and materials basis. Vouchering procedures will follow the applicable contract clauses. | PWS 5.3; 52.216-1 Type of Contract. (APR 1984); 52.212-4 Contract Terms and Conditions - Commercial Items. (OCT 2018) - Alternate I (JAN 2017); 2452.232-71 Voucher submission (cost-reimbursement, time-and-materials, and labor hour). (APR 2019) - |
Alternate II (APR 2019).
| 9 | When providing systems and component level repair of equipment located in the Headquarters building, what are the reporting and turnaround requirements? | Same as question 8. | Same as question 8. | |
| 10 | What format/medium/location will the Contractor provide training on system operations to HUD | |||
| personnel? | When a new system is purchased, contractors have priority to training. If further training is required by government personnel, hands on training will be provided by the contractors, live, face-to-face. | PWS 5.3 | ||
| 11 | "The Contractor shall provide, maintain and update written documentation for maintenance | |||
| procedures, test plans, specifications, and as-built drawings of the Broadcast Operations Center systems and facilities. The documentation shall reflect the current state of the Center." What is the latest revision date for existing documentation and will all revisions be made available to the contractor? | All Deficiency reports are current and will be passed on to new contractor. | PWS 5.3 | ||
| 12 | "Maintenance management shall include a help desk and/or hotline for dispatching personnel to |
perform maintenance and repair technical facilities. Response time for normal hours and scheduled
| events shall be immediate and performed by the onsite full-time personnel. Required response times outside of normal operating hours shall be within two hours." Are all calls required to have pre approval to dispatch personnel and begin repairs? If so, what is the pre approval process? | If the request is not on the pre approved list, the approval process is to contact the gov't engineer as the first line for maintenance requests. If the request is outside of normal operations, the request will then be forwarded to the gov't PM. | PWS 5.3.a.1 | ||
| 13 | "The Contractor shall provide continual evaluations of the state of the Broadcast Operations Center." What is the period of evaluations, format for evaluations, scope of evaluations and who are evaluations provided to? | The evaluation is a daily process and as such the evaluation process is continual. The format can be verbal or written. The scope is contingent upon the issue evaluated and should be provided to the gov't engineer and gov't PM. | PWS 5.3.a.2 | |
| 14 | "Additionally, the office is responsible for providing AV support to the Secretary in the DC metropolitan area and nationwide as required." What is the scope of AV support for the HUD Secretary? I.E. does this mean EFP, full production services, remote video/broadcasting, live satellite two-way support or something else? | Yes. | PWS 5.6 | |
| 15 | "MCR is responsible for providing connections to the media for Satellite/Network Media Tours." Where are the connections placed, what type of connections are needed, and what is the purpose of the connections? | The connections are circuits located in HUD's headquarters and the connections required are external broadcasts, webcasts, VTCs and internet HUBs. The purpose of the connection is to allow the Agency to communicate internally and externally. | PWS 5.7 | |
| 16 | "The Contractor shall provide simultaneous translation of programming into Spanish when required . Translation shall take place at the facility at HUD Headquarters." Can HUD provide a list of events that translation is normally provided for and what medium the translation is provided on? | Unfortunately, we cannot provide a list of events, but commonly the translation is provided for training videos, policy videos and informational videos. The medium is recorded digital video. | PWS 5.10.1 | |
| 17 | "The contractor shall provide the Internet connection and supply the necessary bandwidth to accommodate live and archived webcasts that may occur during a given day." If webcasting services are provided at a HUD facility will HUD allow a commercial ISP access to the building to install an internet connection? | Yes, there is currently ISP access. | PWS 5.10.7 | |
| 18 | "The contractor shall provide the Internet connection and supply the necessary bandwidth to accommodate live and archived webcasts that may occur during a given day." Will HUD provide a connection point at all HUD facilities that will afford the contractor the ability to connect to a commercial ISP for the purpose of webcasting? | Yes. | PWS 5.10.7 | |
| 19 | "The contractor shall provide the Internet connection and supply the necessary bandwidth to accommodate live and archived webcasts that may occur during a given day." Is the contractor required to provide webcasting services from HUD facilities? | Yes. | PWS 5.10.7 | |
| 20 | "The contractor shall provide the Internet connection and supply the necessary bandwidth to accommodate live and archived webcasts that may occur during a given day." How many simultaneous webcasts (live or playback) are required to be hosted? | HUD has the capability to host three external and two internal webcasts. | PWS 5.10.7 | |
| 21 | "The contractor shall provide the Internet connection and supply the necessary bandwidth to accommodate live and archived webcasts that may occur during a given day." Are automatic backup web stream channels required for any/all webcasts? If so, how many are required? | It is mandatory that HUD retain one backup for all webcasts for the Secretary. For all other webcasts, a backup is optional per gov't PM's approval. | PWS 5.10.7 | |
| 22 | A site visit was provided to interested vendors in December 2014 for the current contract. Would the Governments permit a site visit for this procurement to tour the broadcast operations office and a few of the studios, edit suites and auditoriums? | Due to our current work environment with COVID-19, HUD will not be able to accommodate a walkthrough. | ||
| 23 | Would HUD be able to provide an editable version of the Past Performance Questionnaire? | The attachment will be uploaded as a separate document. | ||
| 24 | There are 2 criteria below that are under both the management plan and technical approach. We are asking for clarification of the what the government is looking for? We are wondering what kind of project schedules you are looking for when all tasks and subtasks may not yet be clearly defined or identified? Future requirements to schedule are not yet clearly defined. Please advise. "MANAGEMENT PLAN (Shall not exceed 25 pages) . . . o schedules of all tasks and subtasks, meetings, and deliverables;" and "TECHNICAL APPROACH (Shall not exceed 25 pages) . . . The offeror shall submit a project schedule that demonstrates a clear understanding of the required operations and HUD requirements with realistic timeframes for performing all tasks." | Answer pending technical clarification. | Instructions to Offerors and Evaluation Factors | |
| 25 | Is the Proposal Matrix page included in the page count for Technical Proposal? | No. | ||
| 26 | Is the Offeror required to complete the continuation sheet for SF 1449 for pricing, as Price Attachment covers all details? | No. The price schedule attachment will suffice. | ||
| 27 | Per Government guidance, the Offeror is to present Preliminary Quality Control Plan limited to 25 pages as part of the Technical Proposal (Attachment 7, Instructions to Offerors, Evaluation Factors and Rating Scales, p. 96 of Solicitation), and then include QCP again into the Management Plan (Attachment 7, p. 97). Can the government explain how the QCP in the Management Plan is connected to the QCP requirement of 25 pages? | Answer pending technical clarification. | Instructions to Offerors and Evaluation Factors | |
| 28 | What is required for the project schedule portion of the Technical Approach described on page 96? | Answer pending technical clarification. | Instructions to Offerors and Evaluation Factors | |
| 29 | a. Do you require a draft daily schedule of all staff to cover the core hours of 7am – 6pm each day? | Answer pending technical clarification. | ||
| 30 | b. Do you require a sample schedule for the kickoff meetings, status meetings and transition in and out? | Answer pending technical clarification. | ||
| 31 | c. Do you require sample timelines for completion of each of the Specific Tasks detailed in Section 5 beginning on page 58? | Answer pending technical clarification. | ||
| 32 | d. Do you require a schedule for the written deliverables in Section 6 on page 64? | Answer pending technical clarification. | ||
| 33 | e. Are there other areas of the PWS for which you would like to see a schedule? | Answer pending technical clarification. | ||
| 34 | Appendix 1 Surveillance Matrix has no Standards/AQLs or Inspections for 5.2 Webcasts, 5.2 Broadcast Engineering and Maintenance, 5.5 EFP, 5.6 AV Support, 5.7 MCR, 5.9 IT, and 5.10 Services. What are the Standards/AQLs and Inspections for these tasks? | Answer pending technical clarification. | ||
| 35 | It is requested that proposals are mailed. Due to COVID would the governement prefer the proposals be transmitted via email? | Electronic proposals will be required. 2452.215-70 Proposal content. (MAR 2016) - Alternate II (APR 2019) will be amended accordingly. | page 130 | |
| 36 | We would like to have a site visit. Please let us know if that would be possible. | See response at 22. | ||
| 37 | Both deliverables A004 and A005 refer to a Section C with specific subsections. Can HUD provide the reference document in its entirety or at least all of section C for our review? | Answer pending technical clarification. | Section 6 Deliverables | |
| 38 | Is the Master Control Room (MCR) a subset of the Broadcast Operations Center or an independent office? The solicitation does not specify the relationship between the MCR and any other office. | Answer pending technical clarification. | Section 5.7 Master Control Room | |
| 39 | Are floorplans and existing equipment lists available for all areas to be maintained as part of the AV Support task area? How many rooms are to be maintained? | Answer pending technical clarification. | Section 5.6 Audiovisual (AV) Support | |
| 40 |
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