ATTACHMENT 2 FINAL FINAL.docx
DOCX document 33 KB Posted
- Attached to
- HUD OIG Audit Assistance for Ginnie Mae
- Solicitation number
- 86612720R00001
About this file
This document contains a Quality Assurance Surveillance Plan template for audit services. It outlines 23 performance objectives for the annual financial statement audit of the Government National Mortgage Association (Ginnie Mae), including deliverables such as audit plans, letters, reports, and briefings. Performance is to be monitored by the Contracting Officer's Representative and incentives or disincentives may apply depending on past performance. Acceptable quality levels and inspection methods are defined for each deliverable. Response times range from 5 days to 120 days from award. Drafts and final versions of deliverables such as audit reports, management letters, and presentations are due according to timelines from the HUD Chief Financial Officer.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Sol_86612720R00001_Amd_0002.pdf | ||
| Questions and Answers 2 FINAL 12102019.docx | DOCX document | |
| ATTACHMENT #4 - DEGM - Final.docx | DOCX document | |
| Sol_86612720R00001_Amd_001.pdf | ||
| QA 1.docx | DOCX document | |
| P14 - Instructions to Offerors and Evaluation Criteria FINAL FINAL.docx | DOCX document | |
| ATTACHMENT A - NFR FORM - 10-2-2019.docx | DOCX document | |
| ATTACHMENT #7 - Progress Payment Schedule - 10-3-2019.docx | DOCX document | |
| ATTACHMENT 1 FINAL FINAL.docx | DOCX document | |
| P02 - PWS - 11-15-19 FINAL FINAL.docx | DOCX document | |
| ATTACHMENT D - NDA - 10-10-2019 POST OLC POST CAPD.docx | DOCX document | |
| ATTACHMENT B - NFR GUIDANCE - 10-2-2019.docx | DOCX document | |
| ATTACHMENT 3 FINAL FINAL.docx | DOCX document | |
| ATTACHMENT C NFR LOGISTICS - 10-2-2019.docx | DOCX document | |
| ATTACHMENT #5 - Past Performance Chart - 10-03-2019.docx | DOCX document | |
| ATTACHMENT #6 - Past Performance Survey - 10-03-2019.docx | DOCX document | |
| ATTACHMENT E - LEVEL PROJECTIONS.docx | DOCX document |
Show all 17
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Quality Assurance Surveillance Plan Template
CONTRACT Number To Be Determined
Performance Requirements Summary
| 1. Performance Objective |
| Pre-Audit Conference Preparation - On-boarding package |
Contract Reference (e.g., line item, task number) 5.1.1.1 1-1
| Performance Standard |
| Deliverable submitted on time and complete |
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| By COR |
Incentive (Suggestions Only)
Incentive: Favorable Past Performance Disincentive: Negative Past Performance, Payment Witholding
| 2. Performance Objective |
| 5.1.1.2 |
1-2
| Contract Reference |
| Entrance Conference |
PowerPoint presentation/agenda
| Performance Standard |
| Conferences occur on schedule or earlier |
Draft power point presentation and agenda are provided on time, accurate, and complete (i.e. requires minimal changes)
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| By COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
| 4. Performance Objective |
| Engagement Letter |
| Contract Reference |
| 5.1.1.3 |
1-3
| Performance Standard |
| Deliverable submitted on time, accurate, and complete (i.e. requires minimal changes) |
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| By COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
| 5. Performance Objective |
| Audit Follow-up and Evaluation of Corrective Action Plan |
a. Audit follow-up of prior year audit findings status report
b. Report to show Auditor’s Evaluation of Corrective Action Plan and its Recommendation
| Contract Reference |
| 5.1.1.4 |
1-4
| Performance Standard |
| Deliverable submitted on time, accurate, and complete (i.e. requires minimal changes) |
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| By COR |
Incentive (Suggestions Only)
Incentive: Favorable Past Performance
| 6. Performance Objective | |
| Draft Financial Audit Strategic Audit Plan | |
| a. | Entity Profile |
| b. | Overall Audit Strategy (GRA) |
| c. | Cycle Matrix |
| d. | Line Item Risk Analysis (LIRA) |
| e. | Specific Control Evaluation (SCE) |
| f. | Cycle Memos |
| g. | Sampling Plans |
| h. | Audit Programs |
i. Audit Milestones
| Contract Reference |
| 5.1.1.5 |
1-5
| Performance Standard |
| Deliverable submitted on time, accurate, complete and meets GAO FAM and AICPA audit requirements, including audit documentation requirements in section 5.6 |
Plan provides sufficient detail to understand rationale, scope, and type of procedures to be performed
| Monitoring Method |
| Sampling by COR |
| Monitoring Process |
| BY COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
| 7. Performance Objective |
| Deliverable submitted on time, accurate, complete and meets GAO FAM/NIST/FISCAM and AICPA audit requirements, including audit documentation requirements in section 5.5 |
Plan provides sufficient detail to understand rationale, scope, and type of procedures to be performed
| Contract Reference |
| 5.1.1.6 |
1-6
| Performance Standard |
| Deliverable submitted on time, accurate, complete and meets GAO FAM/NIST/FISCAM and AICPA audit requirements, including audit documentation requirements in section 5.5 |
Plan provides sufficient detail to understand rationale, scope, and type of procedures to be performed
| Monitoring Method |
| Sampling by COR |
| Monitoring Process |
| BY COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
| 8. Performance Objective |
| Legal Representation Letters (including request letters) |
a. Interim
b. Final
| Contract Reference |
| 5.1.1.7 |
1-7
| Performance Standard |
| Deliverable submitted on time, accurate, complete and meets GAO FAM, AICPA and OMB requirements |
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| By COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
| 9. Performance Objective |
| Completion of Internal Control Phase – Updated Cycle memos and/or standard operating procedures walkthroughs, LIRAs and SCEs |
| Contract Reference |
| 5.1.1.8 |
1-8
| Performance Standard |
| Deliverable submitted on time, accurate, complete and meets GAO FAM, AICPA and OMB requirements |
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| By COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
| 10. Performance Objective |
| Updated/Revised Financial Audit and IT Strategic Audit Plan |
| Contract Reference |
| 5.1.1.9 |
1-9
| Performance Standard |
| Deliverable submitted on time, accurate, complete and meets GAO FAM, AICPA and OMB requirements |
| Monitoring Method |
| COR Sample |
| Monitoring Process |
| By COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
| 11. Performance Objective |
| Completion of IT Testing Work |
a. Interim and Final General Control Testing Results Report
b. Interim and Final Application Control Testing Results Report
| Contract Reference |
| 5.1.1.10 |
1-10
| Performance Standard |
| Deliverable submitted on time, accurate and complete (requires minimal changes) |
Workpapers supporting the results meets the documentation requirements in section 5.5 and are available for review on time.
The report provides sufficient detail to understand the rationale, scope, procedures performed, including the results and auditor’s conclusion.
| Monitoring Method |
| COR Sample |
| Monitoring Process |
| By COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
| 12. Performance Objective |
| 5.1.1.12 |
1-12
| Contract Reference |
| Completion of Substantive Testing |
· Interim
· Year-end
| Performance Standard |
| Deliverable submitted on time, accurate and complete (requires minimal changes) |
Workpapers supporting the results meet the documentation requirements in section 5.5 and are available for review on time.
The report provides sufficient detail to understand the rationale, scope, procedures performed, including the results and auditor’s conclusion
| Monitoring Method |
| COR Sample |
| Monitoring Process |
| By COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
| 13. Performance Objective |
| Management Representation Letters |
a. Draft
b. Final
c. Statement of Unadjusted Differences
| Contract Reference |
| 5.1.1.13 |
1-13
| Performance Standard |
| Deliverable submitted on time, accurate, complete and meets GAO FAM, AICPA and OMB guidance |
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| By COR |
Incentive (Suggestions Only)
Incentive: Favorable Past Performance
| 14. Performance Objective |
| Notice of Findings and Recommendations and Control Deficiency Evaluation |
a. Initial Draft NFRs
b. Final NFRs
c. Control Deficiency Evaluation Report
d. NFR Quality Control Record
| Contract Reference |
| 5.1.1.14 |
1-14
| Performance Standard |
| Deliverable submitted on time, accurate and complete (i.e. requires minimal changes) |
Workpapers supporting the NFR meets documentation requirements in section 5.5 and are available for review on time
NFR’s are in prescribed format and written understandably.
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| By COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
| 15. Performance Objective |
| Draft Combined Audit Report |
| Contract Reference |
| 5.1.1.15 |
1-15
| Performance Standard |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| By COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
| 16. Performance Objective |
| Final Combined Audit Report |
| Contract Reference |
| 5.1.1.16 |
1-16
| Performance Standard |
| Report is accurate, complete and is prepared in accordance with applicable standards. |
Report is well organized, in good form, and is provided on time.
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| By COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
| 17. Performance Objective |
| Exit Conference |
PowerPoint presentation and agenda
| Contract Reference |
| 5.1.1.17 |
1-17
| Performance Standard |
| Conference is held according to schedule and the agenda is provided on time. |
Agenda and the accompanying presentation are brief, accurate and complete.
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| By COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
| 18. Performance Objective |
| Draft Management Letter |
| Contract Reference |
| 5.1.1.18 |
1-18
| Performance Standard |
| Report is complete and is prepared in accordance with applicable standards |
Report is well organized, in good form, and is provided on time.
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| BY COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
| 19. Performance Objective |
| Final Management Letter |
| Contract Reference |
| 5.1.1.19 |
1-19
| Performance Standard |
| Report is complete, prepared in accordance with applicable standards, well organized in good form, and is provided on time. |
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| BY COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
| 20. Performance Objective |
| Monthly Status Report to OIG |
| Contract Reference |
| 5.1.1.20 |
1-20
| Performance Standard |
| Deliverable is submitted on time, accurate and complete (i.e. sufficient detail to understand progress of the audit) |
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| BY COR |
Incentive (Suggestions Only)
Incentive: Favorable Past Performance
| 21. Performance Objective |
| Auditee Status Meeting |
| Contract Reference |
| 5.1.1.21 |
1-21
| Performance Standard |
| Briefings are held on schedule |
Status Meeting agenda is accurate, complete, readily conveys important information and is in good form (e.g. spell-checked, no duplicate entries, and conveys accurate information about work completed, reported in prior period but not completed current period or to be completed)
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| BY COR |
Incentive (Suggestions Only)
Incentive: Favorable Past Performance
| 22. Performance Objective |
| Workpaper Documentation Request / Access to Contractor’s Workpapers |
| Contract Reference |
| 5.1.1.22 |
1-22
| Performance Standard |
| Workpaper meets GAO FAM and AICPA documentation requirements, including section 5.5 |
Workpaper available for review and/or provided on time.
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| BY COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
| 23. Performance Objective |
| Oversight And Project Management |
| Contract Reference |
| 5.1.1.23 |
1-23
| Performance Standard |
| Deliverable is submitted on time, accurate and complete (i.e. sufficient detail to understand progress of the audit) |
| Monitoring Method |
| 100% inspection |
| Monitoring Process |
| BY COR |
Incentive (Suggestions Only) Incentive: Favorable Past Performance
Performance Requirements Matrix (to be included in the solicitation and contract)
Del Num
| Performance Objective |
| Due Date |
| No. of Hard/Soft Copies |
| Performance Standard |
| Monitoring Method |
| Acceptable Quality Level (AQL) |
| Incentive/Disincentive |
5.1.1.1
1-1
| Pre-Audit Conference Preparation - On-boarding package |
| Within five calendar days of award |
| Soft copy |
| Deliverable submitted on time and complete |
| 100% inspection |
| 0% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.2
1-2 Entrance Conference
PowerPoint presentation/agenda
Within ten calendar days of award or as agreed
Two business days before the scheduled meeting
Soft copy
Conferences occur on schedule or earlier
Draft power point presentation and agenda are provided on time, accurate, and complete (i.e. requires minimal changes) 100% inspection
| 1-2% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.3
1-3
| Engagement Letter |
| Within fifteen calendar days of award |
| Soft copy |
| Deliverable submitted on time, accurate, complete and meets GAO FAM and AICPA requirements |
| 100% inspection |
| 0% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.4
1-4 Audit Follow-up and Evaluation of Corrective Action Plan
c. Audit follow-up of prior year audit findings status report
d. Report to show Auditor’s Evaluation of Corrective Action Plan and its Recommendation
No later than May 31st of the current fiscal year
No later than 110 calendar days from the current fiscal year’s audit report issue date
| Soft copy |
| Deliverable submitted on time, accurate, and complete (i.e. requires minimal changes) |
| 100% inspection |
| 1-2% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.5
1-5
Draft Financial Audit Strategic Audit Plan
a. Entity Profile
b. Overall Audit Strategy (GRA)
c. Cycle Matrix
d. Line Item Risk Analysis (LIRA)
e. Specific Control Evaluation (SCE)
f. Cycle Memos
g. Sampling Plans
h. Audit Programs
i. Audit Milestones For items a through d, and item i, within 30 calendar days of award
For items e through h, within 60 calendar days of award or as agreed
| Three complete sets in hardcopies plus soft copy |
| Deliverable submitted on time, accurate, complete and meets GAO FAM and AICPA audit requirements, including audit documentation requirements in section 5.6 |
Plan provides sufficient detail to understand rationale, scope, and type of procedures to be performed
| COR Sample |
| 1-5% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.6
1-6 Draft IT Strategic Audit Plan
| Within 30 calendar days of award |
| Three complete sets in hardcopies plus soft copy |
| Deliverable submitted on time, accurate, complete and meets GAO FAM/NIST/FISCAM and AICPA audit requirements, including audit documentation requirements in section 5.5 |
Plan provides sufficient detail to understand rationale, scope, and type of procedures to be performed COR Sample
| 1- 5% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.7
1-7 Legal Representation Letters (including request letters)
c. Interim
d. Final
| Within two business days of HUD CFO timeline due dates |
| Soft copy |
| Deliverable submitted on time, accurate, complete and meets GAO FAM, AICPA and OMB requirements |
| 100% inspection |
| 0% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.8
1-8
| Completion of Internal Control Phase – Updated Cycle memos and/or standard operating procedures walkthroughs, LIRAs and SCEs |
| Within 90 calendar days of contract award or as agreed |
| Soft copy |
| Deliverable submitted on time, accurate, complete and meets GAO, FAM and AICPA audit requirements, including documentation requirements in section 5.5 |
| 100% inspection |
| 0% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.9
1-9
| Updated/Revised Financial Audit and IT Strategic Audit Plan |
| Within 120 calendar days of contract award or as agreed |
| Three complete sets in hardcopies plus soft copy |
| Deliverable submitted on time, accurate, complete and meets GAO FAM and AICPA audit requirements, including the documentation requirements in section 5.5 |
| COR Sample |
| 0% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.10
1-10 Completion of IT Testing Work
c. Interim and Final General Control Testing Results Report
d. Interim and Final Application Control Testing Results Report
| No later than September 30 or as agreed |
| Soft copy |
| Deliverable submitted on time, accurate and complete (requires minimal changes) |
Workpapers supporting the results meets the documentation requirements in section 5.5 and are available for review on time.
The report provides sufficient detail to understand the rationale, scope, procedures performed, including the results and auditor’s conclusion.
| COR Sample |
| 1-2% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.11
1-11 Completion of Financial Audit Internal Control Testing – Test of Control Effectiveness Report
a. Interim
b. Year-end No later than August 31
No later than Oct 15
| Soft copy |
| Deliverable submitted on time, accurate and complete (requires minimal changes) |
Workpapers supporting the results meet the documentation requirements in section 5.5 and are available for review on time
The report provides sufficient detail to understand the rationale, scope, procedures performed, including the results and auditor’s conclusion.
| COR Sample |
| 1-2% deviation |
| Incentive: Favorable Past Performance |
5.1.1.12
1-12 Completion of Substantive Testing
a. Interim
b. Year-end No later than August 31
No later than Oct 15
| Soft copy |
| Deliverable submitted on time, accurate and complete (requires minimal changes) |
Workpapers supporting the results meet the documentation requirements in section 5.5 and are available for review on time.
The report provides sufficient detail to understand the rationale, scope, procedures performed, including the results and auditor’s conclusion.
| COR Sample |
| 1-2% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.13
1-13 Management Representation Letters
a. Draft
b. Final Within 2 business days of HUD CFO timeline due dates
| Soft copy |
| Deliverable submitted on time, accurate, complete and meets GAO FAM, AICPA and OMB guidance |
| 100% inspection |
| 0% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.14
1-14 Notice of Findings and Recommendations and Control Deficiency Evaluation
e. Initial Draft NFRs
f. Final NFRs
g. Control Deficiency Evaluation Report
h. NFR Quality Control Record As they are available, but no later than September 30 or as agreed
No later than October 15
No later than October 15
Initially, when the first draft NFR is submitted and every 10 business days for updates
| Soft copy in Word Document format |
| Deliverable submitted on time, accurate and complete (i.e. requires minimal changes) |
Workpapers supporting the NFR meets documentation requirements in section 5.5 and are available for review on time
NFR’s are in prescribed format and written understandably.
| 100% inspection |
| 1-2% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.15 1-15 Draft Combined Audit Report
| Within three business days of HUD CFO timeline due dates |
| Soft copy in Word Document format |
| Report is accurate and complete and is prepared in accordance with GAO FAM, AICPA audit standards, and OMB audit guidance |
Report is well organized, in good form, and is provided on time.
| 100% inspection |
| 1-2% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.16
1-16
| Final Combined Audit Report |
| Within two business days of HUD CFO timeline due dates |
| Soft copy in Word Document format |
| Report is accurate, complete and is prepared in accordance with applicable standards. |
Report is well organized, in good form, and is provided on time.
| 100% inspection |
| 0% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.17
1-17 Exit Conference
PowerPoint presentation and agenda
Within 10 calendar days of OIG’s acceptance of the final audit report or as agreed
At least two business days before the scheduled meeting
| Soft copy |
| Conference is held according to schedule and the agenda is provided on time. |
Agenda and the accompanying presentation are brief, accurate and complete.
| 100% inspection |
| 0% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.18
1-18
| Draft Management Letter |
| Within 30 calendar days of final audit report date |
| Soft copy in Word Document format |
| Report is complete and is prepared in accordance with applicable standards |
Report is well organized, in good form, and is provided on time.
100% inspection
| 1-2% deviation |
| Incentive: Favorable Past Performance |
5.1.1.19
1-19
| Final Management Letter |
| Within 45 calendar days of final audit report date |
| Soft copy in Word Document format |
| Report is complete, prepared in accordance with applicable standards, well organized in good form, and is provided on time. |
| 100% inspection |
| 0% deviation |
| Incentive: Favorable Past Performance |
5.1.1.20
1-20 Monthly Status Report to OIG
| Due the 5th of the month following the reporting month. The first reporting month will be the month in which the contract is awarded or as agreed. |
| Soft copy |
| Deliverable is submitted on time, accurate and complete (i.e. sufficient detail to understand progress of the audit) |
| 100% inspection |
| 0% deviation |
| Incentive: Favorable Past Performance |
5.1.1.21
1-21
| Auditee Status Meeting |
| Bi-weekly and weekly as scheduled |
| Soft copy |
| Briefings are held on schedule |
Status Meeting agenda is accurate, complete, readily conveys important information and is in good form (e.g. spell-checked, no duplicate entries, and conveys accurate information about work completed, reported in prior period but not completed current period or to be completed)
| 100% inspection |
| 1-2% deviation |
| Incentive: Favorable Past Performance |
5.1.1.22
1-22
| Workpaper Documentation Request / Access to Contractor’s Workpapers |
| Within three business days from request date. One week notice for requests for workpapers in support of work in process. |
| Soft copy |
| Workpaper meets GAO FAM and AICPA documentation requirements, including section 5.5 |
Workpaper available for review and/or provided on time.
| 100% inspection |
| 0% deviation |
| Incentive: Favorable Past Performance |
Disincentive: Negative Past Performance, Payment Witholding
5.1.1.23
1-23
| Oversight And Project Management |
| Ongoing |
| NA |
| Constant, Timely, and Professional Management and Oversight |
| 100% Inspection |
| NA |
| Incentive: Favorable Past Performance |
File details come from the government source that posted it. Updated .