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Amendment 0002, Attachment A 86543G19R0001, Loan Underwriting Services Questions and Answers
| Q1 |
| Is there an incumbent contractor? Can you please provide the names of the incumbent contractor(s)? |
| Q2 |
| How many awards are anticipated under this solicitation? |
| Q3 |
| Should we anticipate our staff and management requirements based on the quantities reflected in the solicitation document Form 1449? |
| Q4 |
| What has been the typical staff size utilized by the incumbent? |
| Q5 |
| The Performance Work Statement, section 5.2, 5th paragraph contains a requirement that the “Contractor shall ensure that the COR or SCOR is informed that the site visit is required.” To what site visit is this requirement referring? Can you please provide additional information regarding site visit requirements, by whom, how often required, etc.? |
| A5 |
| Refer to the PWS Section 5.1 c) performance standards. A site visit of the property being processed for FHA-insured mortgage insurance may be required. If the underwriter of the loan has been assigned to the Contractor, the Contractor may be required to accompany the HUD appraiser to the property. |
| Q6 |
| Section 5.3 Monitoring after Loan Closing/Post-Loan Closing Administration |
It is stated that “If the Contractor provided closing services, they shall receive the final executed closing documents after the project has closed from HUDs OGC attorney.”
Is the Contractor to provide Post-Loan Closing Administration for all loans, including those that the Contractor did not provide closing services? If yes, how does the Contractor receive the executed closing documents for those loans that they did not provide closing services?
| A6 |
| No. The Contractor is not required to provide Monitoring after Loan Closing/Post-Loan Closing Administration for loan not assigned. |
| Q7 |
| In our review of Solicitation#86543G19R00001, Section 52.212-1 Instruction to Offerors (pg. 54) states that questions are due no later than 11:00 am EST June 12th, 2019. Additionally, the following page (pg. 55) states that proposals are due to by 11:00 am EST on June 26th, 2019. |
| A7 |
| See Amendment 0001 for revised due dates. |
| Q8 |
| The SF1449 lists the due date for proposals as 11:00 am EST on July 8th, 2019. Can you please confirm the due dates for questions and final proposal submission? |
| A8 |
| Questions are due June 20, 2019; 11:00 AM EST. Proposals are due July 9, 2019; 11:00 AM EST. |
| Q9 |
| What contractor, if any, is currently providing the underwriting services for the subject opportunity, Loan Underwriting Services Solicitation Number: 86543G19R00001? |
| A9 |
| This is a new procurement. |
| Q10 |
| Page 54 of 81 of the Solicitation indicates Questions are due June 12, 2019 11:00 AM EST and Page 55 of 81 indicates the Proposal Due Date is June 26, 2019 11:00 AM EST. The FedBizOpps posting indicates a Posted Date of June 13, 2019 and Response Date of July 8, 2019 11 pm EST. Can you please clarify the due dates for both Questions and the Solicitation Response? |
| A10 |
| See Amendment 0001 for revised due dates. |
| Q11 |
| Whether companies from Outside USA can apply for this? (like, from India or Canada) |
| A11 |
| No, the vendor must be domestic. |
| Q12 |
| Whether we need to come over there for meetings? |
| A12 |
| The vendor is required to attend a 4-day training in Washington, DC Headquarters’ Office. |
| Q13 |
| Can we perform the tasks (related to RFP) outside USA? (like, from India or Canada) |
| Q14 |
| Can we submit the proposals via email? |
| A14 |
| No. See instructions for Proposal Submissions. |
| Q14 |
| Can the distinction between underwriting loans, as defined in the PWS, and underwriting insurance policies, per the NAICS designation be further clarified? Does the contractor have to be an insurer? Or, can they have the skills required to underwrite loans that are insured by HUD FHA? |
| A14 |
| No. The vendor will be responsible for underwriting properties identified in the HUD approved lender’s application for FHA-insured mortgage insurance. Mortgage insurance should not to be confused with other forms of insurance (e.g. property insurance; casualty insurance; builder’s risk insurance). One element of underwriting multifamily properties is evaluating the adequacy of borrower’s liability and casualty insurance coverage. It is not anticipated that the vendor would be an insurer of any kind. |
| Q15 |
| Regarding the Solicitation package “Copy of Attachment 10 Schedule of Services”, please confirm the Base Period CLINS are to reflect the same CLIN Descriptions as listed in the Option Periods (e.g., CLIN 0002 is not “BASE PERIOD: TRAVEL SUPPORT/Multifamily Office (See PWS 5.6)” but rather “BASE PERIOD:LOAN INSURANCE UNDERWRITING FOR 232/223(f) Healthcare Program (See PWS 5.1)”, etc. (please see Attachment) |
| A15 |
| Confirm. See Amendment A0002, Attachment 10 Revised Schedule of Services. |
| Q16 |
| Please clarify page 57 of the Solicitation which indicates past performance will be evaluated as part of the overall responsibility determination under LPTA, NOT as an individual evaluation factor. Does this mean past performance will only be considered if LPTA is achieved? |
| A16 |
| Past Performance will be considered as part of the Awardee’s Responsibility Determination. |
| Q17 |
| How many past performance examples should be provided? |
| A17 |
| None is requested for submittal. |
| Q18 |
| The Solicitation indicates the offeror must support the proposed increases with historical and relevant market index information. Should this information be added as an Addendum to the Price section? |
| Q19 |
| Will this be a single or multiple award IDIQ? If multiple, will Task Orders be distributed on a “round robin”, bid-based or other selection process? |
| Q20 |
| Section V, 52.212-1c indicates Multiple Offers are encouraged, “including alternative line items”. Please clarify if the Pricing section will allow for more than one Attachment 10 Schedule of Services reflecting alternative levels of effort to satisfy the requirements. If so, will the Offeror be considered competitive if the lowest pricing submission of multiple offers conforms with LPTA? Will this allow for other offers to be considered once LPTA is achieved? |
| A20 |
| Multiple Offers shall be submitted separately. Once LPTA is achieved, no other offers are considered. |
| Q21 |
| For each volume, is a separate CD required, such that the delivery will include 2 (two) hard paper copies and 2 (two) CDs? Will hand-delivered submissions be allowed? |
| Q22 |
| Page 56 indicates the Pricing Proposal shall include a narrative discussion of “associated cost and historical data for each task”. Will the historical cost HUD has paid in the past for each of these services be provided in order to more accurately respond? |
| A22 |
| No. The reference is for the Contractor’s historical pricing for similar services. |
| Q23 |
| Is the QCP page count included in the page count for the Management Plan? Or is this considered an Addendum that will not take away from the maximum page count? |
| A23 |
| No. An Addendum, which is excluded from the page count limitation. |
| Q24 |
| What are the current turn time standards to complete the underwriting requirements for: 1) 207/223 (f) loans, 2) 232/223 (f) loans, 3) 207/223 (a) (7) loans and 4) 221 (d) (4) loans? |
| A24 |
| Refer to Section 5 of the PWS. |
| Q25 |
| What are the turn time standards (hours/days per loan) to complete the closing requirements for: 1) 207/223 (f) loans, 2) 232/223 (f) loans, 3) 207/223 (a) (7) loans and 4) 221 (d) (4) loans? |
Refer to Section 5 of the PWS.
A25
| Q26 |
| What are the current productivity standard (hours/days per loan) to complete the monitoring requirements for: 1) 207/223 (f) loans, 2) 232/223 (f) loans, 3) 207/223 (a) (7) loans and 4) 221 (d) (4) loans? |
| A26 |
| Refer to Section 5.3 of the PWS. |
| Q27 |
| What is the current pull through rate of loans underwritten to closing for: 1) 207/223 (f) loans, 2) 232/223 (f) loans, 3) 207/223 (a) (7) loans and 4) 221 (d) (4) loans? |
| A27 |
| Varies depending on the complexity of the loan. |
| Q28 |
| Is there a processing step before underwriting that ensures the file is complete and has all the necessary supporting documentation, or is this part of the process required of the vendor? |
| A28 |
| Refer to 5.1 of the PWS. |
| Q29 |
| If it is part of the contracted process, what percentage is returned to the lender to complete the package? |
| A29 |
| This is not part of the contracted process. |
| Q30 |
| What percentage of loans receive a decision during the initial review vs those suspended for additional of missing documentation? |
| A30 |
| This varies depending on the complexity of the loan. |
| Q31 |
| Will the contractor be compensated for underwriting if the application doesn’t move to closing? |
| A31 |
| See Attachment 10: Schedule of Services list a separate CLIN for loan underwriting and loan closing. |
| Q32 |
| Are there any licensing requirements or specific certifications (Direct Endorsement) needed to perform the underwriting and closing functions for HUD? |
| Q33 |
| At what stage of the process is the contractor expected to perform quality control testing |
| A33 |
| The contractor is required to perform quality control throughout the entire period of performance. |
| Q34 |
| Is contractor required to perform quality control on 100% of loans underwritten and closed or is a sampling acceptable? |
| Q35 |
| HUD desires pricing on a per loan basis? |
| Q36 |
| Is the contractor required to execute/ facilitate the actual closing or just review the closing documents certifying their completeness? |
| A36 |
| Refer to Section 5.2 of the PWS. |
| Q37 |
| Is this a new contract or the continuation of an existing contract? |
| Q38 |
| Is there an incumbent contractor for this contract? If yes, please identify the firm(s) and the incumbent contract value. |
| Q39 |
| How is this scope of work currently being performed (i.e. by an incumbent contractor, by Federal staff, a combination of both, other: please specify)? |
| A39 |
| This work is not currently being performed. |
| Q40 |
| What is the Independent Government Cost Estimate (IGCE) for this contract? |
| A40 |
| This will not be disclosed. |
| Q41 |
| In "Attachment 10 – Schedule of Services" there is an error in Cell B6. Please advise and/or correct. |
| A41 |
| See Amendment A0002, Attachment 10 Revised Schedule of Services. |
| Q42 |
| What is the anticipated award date for the contract? |
| A42 |
| Fourth Quarter FY19 or First Quarter FY20. |
| Q43 |
| Is there an incumbent on the contract? If so, who? |
| Q44 |
| How is Past Performance to be presented? As part of the technical proposal? Is past performance required? |
| A44 |
| Past Performance references are not required. It will be part of the Awardee’s Responsibility Determination. |
| Q45 |
| Are PPQs required on past performance references? |
| Q46 |
| Clarify on the price proposal the request to provide a narrative discussion to support the pricing proposal. With a complete breakdown of each CLIN (labor categories, labor rates, # hours and other costs) provided, aren’t associated costs and historical costs for each CLIN provided? If not, please provide further clarification and a sample narrative example, regarding what further information is to be provided. |
| A46 |
| No. Contractors Offerors are to submit the cost breakdown for the cost proposed for each CLIN. See Attachment C Sample Price Breakdown Worksheet. |
| Q47 |
| Are the quantities provided for each CLIN item firm? How realistic are those numbers? |
| Q48 |
| What is the current backlog of underwriting applications? What is the expected timeframe for that backlog to be cleared? |
| A48 |
| Our application volume varies based on economic and market conditions. |
| Q49 |
| Page 15, Performance Standard (c)-Arrange site visit/inspection of subject property with the MF HUD POC or ORCF Workload manager—can you please confirm that the Contractor is responsible for the scheduling of the site visit only and that HUD will perform the actual site visit? |
| Q50 |
| Page 1 of the PWS states that the timeframe for a 223(f) application is 35 days, however, Page 15 of the PWS Performance Standard (f) states that the time frame for the 223(f) application is 30 days. Please verify which timeframe is correct. |
| A50 |
| Refer to Section 5 of the PWS. |
| Q51 |
| Page 17 of the PWS, Performance Standard (h) and page 15 5.1 Loan Underwriting item (g) -Can you clarify what is meant by the statement “prepare the project’s final loan documents/ prepare the required loan documents”. Is the Contractor responsible for the complete preparation of the “legal” loan documentation? Clarify the word ‘prepare’ in this context |
| A51 |
| Yes, the Contractor shall provide the completed loan closing forms and documents as prescribed in Section 5.1 of PWS. |
| Q52 |
| As we review and prepare the closing loan documentation provided to us, clarify that the Contractor will only review and sign off on the accuracy/completeness of the information provided? And not review and sign off on the legal appropriateness of the documents? |
| A52 |
| Refer to Section 5.2 of the PWS. |
| Q53 |
| How do the AQL deviations for deliverables take into account any discrepancies in data provided to the Contractor or uncontrollable missed time frames by others (not the Contractor)? |
| A53 |
| The specific guidelines are defined in Section 5 of the PWS. |
| Q54 |
| For 221(d)(4) loans, can you please confirm if the information the Contractor receives from HUD is in the pre-application or firm-application stage? |
| Q55 |
| Does the Contractor complete closings in person at one of HUD’s regional offices? Can this work be done at the Contractor’s facilities? Or via mail? Please clarify closing logistics. |
| A55 |
| Refer to Section 5.3 of the PWS. |
| Q56 |
| Page 17 of the PWS, Performance Standard (d) states that the Contractor must “Provide confirmation e-mail that the executed loan documents have been provided via USB external hard drive to the HUD Attorney and to HUD Headquarters Archives/Records Unit…” Is the Contractor expected to provide the USB external hard drives at our cost or will this be an expense covered by HUD? |
| A56 |
| Yes, the pricing proposal shall include all cost associated with the requirements in the PWS. |
| Q57 |
| What is the estimate of the number of initial assignments? What is the timing of these assignments after contract award/post kick off training? |
| A57 |
| Unknown. The issuance of task orders will depend on economic and market conditions. |
| Q58 |
| In Attachment 10 to the solicitation, the description for CLIN 003 is “#REF!” Is this a typographical error? If so, what is meant to appear here? |
| A58 |
| See Amendment A0002, Attachment 10 Revised Schedule of Services. |
| Q59 |
| Is this a new contract or the continuation of an existing contract? |
| Q60 |
| Is there an incumbent contractor for this contract? If yes, please identify the firm(s) and the incumbent contract value. |
| Q61 |
| How is this scope of work currently being performed (i.e. by an incumbent contractor, by Federal staff, a combination of both, other: please specify)? |
| Q62 |
| What is the Independent Government Cost Estimate (IGCE) for this contract? |
| A62 |
| This will not be disclosed. |
| Q63 |
| In "Attachment 10 – Schedule of Services" there is an error in Cell B6. Please advise and/or correct. |
| A63 |
| See Amendment A0002, Attachment 10 Revised Schedule of Services. |
| Q64 |
| Can the distinction between underwriting loans, as defined in the PWS, and underwriting insurance policies be further clarified? Does the contractor have to be an insurer? Or, can they have the skills required to underwrite loans that are insured by HUD FHA? |
| Q65 |
| Curious how an SBA 8(a) firm can also be a Direct Property and Casualty Insurance Carrier, such as Berkshire Hathaway (GEICO), AIG, State Farm, etc. |
| A65 |
| Market research show that there are eligible 8(a)s that can perform this work. |
