85738 - Bid Cost.xlsx

This is a bid cost spreadsheet for RFQ 35-26-85738 related to DD Council Meeting Management and Annual Council Leadership Summit services. The scope of work encompasses labor support through a Project Manager and Admin Support positions, along with fixed costs for bimonthly meeting support (both in-person and virtual formats), annual retreat planning, and follow-up communication services including travel accommodations, venue and catering arrangements, and leadership summit support. The contract deliverables include bimonthly meeting coordination occurring three times for in-person support and three times for virtual support, as well as one annual retreat planning and full event coordination engagement.

The bid cost structure is organized into two primary categories: labor costs and fixed costs. The labor component includes a Project Manager position budgeted at 20 hours per month and an Admin Support position at 30 hours per month, with hourly rates and annual totals currently shown as zero dollars. The fixed costs section itemizes bimonthly in-person meeting support at a frequency of three times annually, bimonthly virtual meeting support also at three times annually, and annual retreat planning as a single annual event, with all associated unit prices and totals currently presented as zero dollars. The negotiated bid total for RFQ 35-26-85738 reflects combined labor costs and fixed costs, both currently shown as zero dollars pending rate negotiations and finalization.