852352engRadnor.pdf

RADNOR TOWNSHIP

301 IVEN AVENUE

WAYNE, PENNSYLVANIA 19087-5297

Phone (610) 688-5600 Fax (610) 971-0450 www.radnor.com

RADNOR TOWNSHIP REQUEST FOR PROPOSALS

Engineering Services for Subdivision and Land Development [SALDO] & Grading Permit Reviews

Years 2027 through 2029

Introduction

The Township of Radnor, located in suburban Philadelphia, is a Home Rule Township operating in accordance with the codes and laws of the Commonwealth of Pennsylvania. Governed by an elected seven-member Board of Commissioners, the Township’s chief executive officer is the Township Manager.

The Township is soliciting proposals from qualified engineering firms for engineering services related to SALDO & Grading Permit reviews for the years 2027 through 2029.

The consultant will work under the direction of the Township Engineer.

Proposal Timeline

A virtual [Teams] pre-proposal meeting will be held Tuesday, October 27th, 2026, 10:00 AM EST. A link to the pre-proposal meeting will be provided.

Close of questions [all questions are to be submitted via PennBID] Tuesday, November 3rd, 2026, 4:00 PM.

Proposals Due – Monday, November 16th, 4:00 PM, uploaded to Penn BID Ebidding site o Six (6) hard copies of the proposal are required to be delivered to Radnor Township Engineering Department between Tuesday and Wednesday, November 17th and 18th, respectively, by 3:00 PM. Hard copy proposals are not to be delivered until after the electronic submission closing date.

Anticipated award date: December 14th, 2026

This is a closed RFP. All proposals must be submitted via Penn BID ebidding site, except as noted for the hard copies. Questions on the proposals must be submitted via Penn BID; all questions and answers will be provided to all who are submitting proposals.

The Township of Radnor reserves the right to reject any and all Submissions.

The Township may terminate the agreement with the consultant at its discretion, with 30 days’ written notice.

Scope of Services:

Subdivision and Land Development Ordinance [SALDO] Review & Management

Radnor Township processes a wide range of Subdivision and Land Development Ordinance (SALDO) applications each year, including lot line adjustments, minor subdivisions, major multi‑lot subdivisions, commercial developments, institutional expansions, and Conditional Use hearings. The following table provides recent historical context regarding the volume of applications reviewed annually:

Radnor Township Applications Processed Application Type 2021 2022 2023 2024 2025 Major Subdivision / Land Development 7 8 10 11 9 Minor Subdivision 4 3 4 2 3

Review Requirements

1. Provide Engineering review services as required, and in conformance with the Code of the Township of Radnor and the laws of the Commonwealth of Pennsylvania and the federal government. Consultants must possess the appropriate knowledge of applicable federal, state and municipal codes, laws and planning acts. The final review shall be performed by a Professional Engineer licensed in the Commonwealth of Pennsylvania.

2. The Township is required in accordance with the Township Code and Pennsylvania Municipalities Planning Code to review and act on a variety of development proposals.

The consultant shall prepare separate detailed monthly invoices for each application.

SALDO applications will be reviewed by the consulting engineering firm based on the following, as well as perform tasks as noted:

a. Subdivision and Land Development Ordinance

i. Pennsylvania Department of Transportation Traffic Impact Study Guidelines

ii. Institute of Transportation Engineers Trip Generation Guidelines

1. PTOE required [staff, or subconsultant]

b. Stormwater Management Ordinance

c. Erosion & Sedimentation Control

d. Calculate Park & Recreation Fee

e. Review estimates for subdivision and land development improvement escrows.

f. Grading Permit Sections of the Ordinance

g. The consultant is also required to provide their input on the application, outside of the ordinances noted above, based on anecdotal evidence and general engineering standards at a meeting with the Township.

h. The Zoning Ordinance review will be performed by the Radnor Township Zoning Officer.

3. Attend night-time meetings when applications are in front of the Board of Commissioners and Planning Commission. Any meetings that require attendance outside of the Commissioners and Planning Commission will be invoiced on a time and material basis. Provide substitutes suitable for the Township to adequately cover absences. Attendance of these meetings shall be billed under the application(s) the meeting was attended for.

4. Provide a monthly written report to the Township Engineer summarizing the previous month’s activities, including:

a. Application status regarding Board or Commission approval

b. Outside agency approvals

i. Delaware County Planning Commission

ii. Act 537 Planning

iii. Delaware County Conservation District

iv. Pennsylvania Department of Environmental Protection

v. Army Corps of Engineers

c. Zoning Hearing Board relief, Conditional Use Adjudications, other forms of relief

d. Track applicable statutory review deadlines and extensions.

e. Review Escrow Tabulations

f. Communications with applicants regarding review questions/comments

5. The consultant is required to provide an executive summary of each major application, in layman’s terms, which the Township may distribute to staff and elected officials.

Examples of consultant’s SALDO tracking methods should be submitted as part of the proposal.

6. The consultant will prepare the agenda for the Township’s monthly Subdivision Advisory Committee [SAC], which consists of Township Staff, local fire departments, the Radnor Police Department, and Planning Commission Solicitor. The consultant shall provide all meeting material [plans, review letters, etc.] to all members of the SAC electronically.

The consultant is required to attend the meeting and run through the agenda with the SAC members. These meetings are to be held virtually.

7. The consultant will manage the SALDO process, from submission through the recording of the Final Land Development approved plans.

8. The consultant shall have qualified personnel to review the SALDO applications. The final review shall be performed by a Professional Engineer licensed in the Commonwealth of Pennsylvania. A PTOE is required for traffic and transportation reviews. This person may be a staff member of the engineering firm, or a subconsultant.

Schedule Requirements

The Township works on a 30-day cycle. SALDO applications must be received no later than thirty days prior to the upcoming Planning Commission meeting. The engineering firm providing the reviews must have the review comments completed no later than fourteen days from receipt of the application. At that time the review letters are provided to the Township and the applicants. The agenda including the SALDO application and review letters are posted to the website the following week.

The Township often meets with applicants to discuss the review letters. These discussions are usually, but not always, held virtually. The engineering firm(s) providing the review letters shall attend the meeting and bill their time to that application.

It is anticipated that additional reviews are required as the applicant revises the plan submission based on Planning Commission feedback and the review letters. The engineering firm shall provide reviews for the revised plans in no more than fourteen calendar days.

Grading Permit Review

The Township’s Grading Permit applications vary widely in scale and complexity, ranging from small residential additions to single-family home construction, townhouse developments, large multi-lot subdivisions, institutional expansions, and major commercial projects.

Radnor Township administers three categories of permits under the umbrella of the “Grading Permit” program:

Minor Grading Permit: Issued for projects where the proposed new impervious surface is less than 500 square feet. These permits are reviewed internally by Township staff.

Grading Permit: Issued for projects with 500 square feet to less than 1,000 square feet of new impervious surface. Stormwater management for these projects is addressed through groundwater recharge in accordance with the Township’s Stormwater Management Ordinance. These applications will be reviewed by the selected engineering firm.

Stormwater Permit: Required when proposed new impervious surface is greater than 1,000 square feet. These projects must fully comply with all requirements of the Township’s Stormwater Management Ordinance. The selected engineering firm will be responsible for reviewing these permit applications.

Review Requirements

1. Review grading permit applications in accordance with Grading sections of the Code, Stormwater Ordinance, Zoning Ordinance, and any other applicable Codes. The engineering firm will issue written reviews of all grading permit applications, and coordinate reviews with staff members as required. The successful candidate will work closely with Zoning Officer and Township Solicitor in regard to Zoning matters associated with applications under review. The consultant shall prepare separate detailed monthly invoices for these services for each application.

For informational purposes only, the number of grading permit applications processed in the last five years:

Radnor Township Grading Permits

2021 108

2022 70

2023 81

2024 87

2025 85

2. The consultant shall have qualified personnel to review the Grading Permit applications.

The final review shall be performed by a Professional Engineer licensed in the Commonwealth of Pennsylvania.

3. The engineering firm, when reviewing Grading Permit applications, shall refer to the SALDO plan [if applicable] to ensure that any requirements of Land Development are carried out through the Grading Permit.

4. The engineering firm shall prepare a Review Letter containing a brief project summary and all relevant review comments, when applicable.

Schedule Requirements

The engineering firm shall complete its review and transmit all comments to the Township no later than fourteen (14) calendar days from the date the application is received.

Proposal Submission:

1. The Submission shall contain a general statement regarding the Responder’s understanding of the Scope of Services to be provided: SALDO & Grading Permit Application reviews.

2. The Submission shall clearly state the Responder’s qualifications to perform the services listed. Including the strengths that uniquely qualify the Responder provide the noted services.

3. Submit current reference(s) with a contact person and email address and phone number of client(s) for whom you have provided municipal engineering services in the last ten years.

4. Provide the names and resumes for the specific individual(s) to be assigned to this engagement and the specific area(s) of responsibility they will be assigned. No other individuals are to be assigned to this engagement without the prior approval of the Township of Radnor.

5. Provide resumes of the main point of contact and key personnel.

6. Provide the hourly rates of all personnel who will be providing the services

a. Billings for the Township shall be provided on a monthly basis, in a format agreeable to the Township, with each project assigned a project number consistent with the Township’s accounting system. The Township may require additional documentation to substantiate billing.

7. The consultant shall furnish a Certificate of Insurance coverage in the amounts indicated as follows:

a. Worker’s Compensation Insurance to protect your employees for the statutory requirements of the Commonwealth of Pennsylvania including coverage under any applicable federal law.

b. Employer’s Liability $1,000,000 Bodily Injury each accident $1,000,000 Bodily Injury by disease – policy limit $1,000,000 Bodily Injury by disease –each employee

c. Commercial General Liability – Occurrence form including Independent Contractors, Products, completed Operations, Explosion, collapse & Underground Hazards, Broad Form Contractual Liability, Personal Injury, Broad form Property Damage including completed Operations:

General Aggregate $2,000,000 Products & Completed Operations Aggregate $2,000,000 Personal & Advertising Injury $1,000,000 Property Damage $1,000,000 Each Occurrence $1,000,000 Fire Damage (any one fire) $ 50,000 Medical Expenses (any one person) $ 5,000

d. Comprehensive Automobile Liability covering all owned, hired and non-owned vehicles:

Bodily Injury & Property Damage combined single Limit: $1,000,000

e. Umbrella Liability

$2,000,000 each occurrence $2,000,000 aggregate

f. Professional Liability (Errors & Omissions) $1,000,000 per claim $2,000,000 aggregate

The consultant shall maintain the above coverage throughout the Agreement and any amendment thereto. The above policies should also name Radnor Township as an additional insured for this contract on a primary and non-contributory basis. Waiver of subrogation in favor of Radnor Township to be included.

Certificates in Insurance evidencing the above coverage with insurance companies satisfactory to Radnor Township must be provided to Radnor Township prior to the commencement of any activities.

Submission Format

1. The responder will provide six (6) hard copies of their proposal, along with a flash drive.

2. All submissions, including hard copies, will have each section tabbed, in the following order:

a. Company background/history. Include mergers, consolidations, and name changes if applicable.

b. Firm’s understanding of the Request for Proposal. The firm shall clearly state if they are submitting a proposal for:

i. SALDO and Grading Permit Reviews

c. Provide the firm’s qualifications.

i. Include one (1) recent sample SALDO review letter.

ii. Include one (1) recent grading permit review letter.

d. Provide three or more references of past or current Township’s that similar services have been provided. Include complete contact information for references.

e. Project lead/point of contact, and all personnel who will be performing the reviews and/or inspections, and curriculum vitae for each.

f. Listing of personnel and the specific area(s) of responsibility will be assigned.

g. Hourly rates of all personnel who will be performing the work.

h. Sample of billing statements

i. Certificate of insurance

Other Provisions

1. Any costs incurred by the Responder, prior to the appointment, are at the Responder’s expense.

2. Proprietary and/or price information provided in the Proposal will not be revealed or discussed with other Responders, if specifically requested in the Submission.

3. Responders may be required to make an oral presentation to the Township as part of the selection process.

4. The Township will consider the following items in their evaluation of each proposal, amongst other considerations:

a. Definition of services to be provided by the firm

b. Experience and qualifications of personnel to be assigned to provide services, including their function and level of responsibility

c. References and brief summaries of similar services provided over the preceding three years

d. Current workload of the firm and staff capability of meeting requirements of Request for Proposal.

e. A list of current clients with projects in Radnor Township. A list of projects or contracts involving Radnor Township in which the firm is currently involved shall be submitted with the proposal.

Document Links

The Township’s website contains a vast amount of information regarding the processes outlined. For the respondents’ convenience, the following ordinance links are provided:

Municipal Code: Table of Contents - Township of Radnor, PA

SALDO: Chapter 255: Subdivision of Land - Township of Radnor, PA

Stormwater Management: Chapter 245: Stormwater Management - Township of Radnor, PA

Agendas & Minutes - Planning Commission Meetings [these include SALDO plans & review letters]: Agendas & Minutes | Radnor, PA