849631elecAA.pdf

IFB SOL000019,1

Electrical Repairs, Replacements and New Installation

Anne Arundel County, Maryland

Anne Arundel County, Maryland 0

IFB SOL000019,1

Preview Date 10/14/2026 11:49 AM

Open Date 10/14/2026 11:49 AM

Close Date 10/27/2026 1:30 PM

Award Date 11/15/2026 1:30 PM

Time Zone Eastern Standard Time

Contact us for participation and response submission here.

Company Anne Arundel County, Maryland

Buyer Annette Lescallett

Location 44 Calvert Street

ANNAPOLIS, MD 21401

UNITED STATES

Buyer Email phlesc00@aacounty.org

When submitting your response, include the following information.

Your Company Name

Company Site (Optional)

Address

Contact Details

Response Valid Until (Optional)

This document has important legal consequences. The information contained in this document is proprietary of Anne

Arundel County, Maryland. It shall not be used, reproduced, or disclosed to others without the express and written consent of Anne Arundel County, Maryland.

mailto:phlesc00@aacounty.org

Table of contents

1 Overview 5

1.1 General Information 5

1.2 Schedule 6

1.3 Solicitation Controls 6

1.3.1 Lines Settings 7

1.4 Terms 7

1.5 Attachments 13

2 Requirements 14 3 Lines 18

3.1 Line Information 18

3.2 Line Details 21

2.2.1 Line 1 21

2.2.2 Line 2 21

2.2.3 Line 3 22

2.2.4 Line 4 22

2.2.5 Line 5 22

2.2.6 Line 6 22

2.2.7 Line 7 23

2.2.8 Line 8 23

2.2.9 Line 9 23

2.2.10 Line 10 23

2.2.11 Line 11 24

2.2.12 Line 22 24

2.2.13 Line 12 24

2.2.14 Line 13 24

2.2.15 Line 14 25

2.2.16 Line 15 25

2.2.17 Line 16 25

2.2.18 Line 17 25

2.2.19 Line 18 26

2.2.20 Line 19 26

2.2.21 Line 20 26

2.2.22 Line 21 26

2.2.23 Line 22 27

2.2.24 Line 23 27

2.2.25 Line 24 27

2.2.26 Line 25 27

2.2.27 Line 26 28

4 Contract Terms 29

1 Overview

1.1 General Information

Title Electrical Repairs, Replacements and New Installation

Amendment Date 10/14/2026 11:49 AM

Amendment Description Addendum No. 1

Buyer Annette Lescallett

Buyer Email phlesc00@aacounty.org

Solicitation Outcome Blanket Purchase Agreement

Introduction

NOTICE: THE OFFICIAL VERSION OF THIS SOLICITATION IS POSTED THROUGH THE COUNTY'S

ePROCUREMENT PORTAL, HARBOR. VENDORS WHO RECEIVED THIS SOLICITATION FROM ANY

OTHER SOURCE RUN THE RISK OF THE SOLICITATION NOT BEING COMPLETE OR ACCURATE.

BEFORE A VENDOR SUBMITS A RESPONSE TO THE SOLICITATION, THEY MUST OBTAIN THE

SOLICITATION THROUGH HARBOR. THE COUNTY RESERVES THE RIGHT TO REJECT RESPONSES TO THE SOLICITATION IF THE VERSION OF THE SOLICITATION THAT IS BEING RESPONDED TO WAS NOT

OBTAINED THROUGH HARBOR OR IS OTHERWISE NOT COMPLETE OR ACCURATE.

NOTICE: The vendor is solely responsible for ensuring the timely submission of their solicitation response.

Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.

A Completed Affidavit is required to be submitted with the vendor's response.

Effective July 01, 2026 the County will only accept formal solicitations through Harbor.

ELECTRONIC RESPONSES: To respond electronically to a solicitation, the vendor must first register with the County's eProcurement system (HARBOR.)

When responding to a specific solicitation, the vendor must read and accept the Original Solicitation Documents and complete pricing and any other identified requirements, including attachments that need to be downloaded and completed by the Vendor. Vendors should upload their completed documents (including Affidavit, exhibits, forms, and other information concerning the solicitation) in the required Sections of the Solicitation. The Affidavit is required to be filled in completely and signed before being uploaded in HARBOR.

Bid openings will be held remotely via Zoom.com. You may join the Zoom meeting for the date and time set on the solicitation. However, the reading of bids will begin approximately 15 minutes after the deadline for submitting them to give staff enough time to assemble the bid responses. Please join the bid opening using the credentials listed below:

Join Zoom Meeting Join URL: https://zoom.us/j/172858269 https://zoom.us/j/172858269

Meeting ID: 172 858 269 Password: 0 Dial by your location

•+1 312 626 6799 US

• +1 301 715 8592 US

•+1 669 219 2599 US

•+1 669 900 6833 US

•888 475 4499 US Toll-free •877 853 5257 US Toll-free The deadline for submitting a request for clarification of requirements is noted in the Collaboration Section of this solicitation. The County's Buyer will respond by notifying Bidders or Offerors by written addendum.

Vendors finding any discrepancy in or omission from the Specifications/Scope of Work resulting in doubt as to their meaning, or feeling that the Specifications/Scope of Work are discriminatory, will notify the County's Buyer in writing no later than the deadline noted in the Collaboration Section of this Solicitation. These exceptions in no way obligate the County to change its Specifications/Scope of Work. The County's Buyer will respond by notifying Vendors by written addendum of any interpretations made of the Specifications/Scope of Work.

The County shall assume no responsibility for oral communications. All official correspondence in regard to the Specifications/Scope of Work will be directed to and will be issued by the County's Buyer in writing. To better ensure fair competition and to permit a determination of the Successful Supplier, a Solicitation Response may be rejected if they show any omission, irregularity, alteration of form, addition, condition, unresponsiveness, or unbalance.

Specifications/Scope of Work provided are based on the Counties needs and uses, estimated costs of operation and maintenance, and other significant or limiting factors to meet County requirements and consistent with County policies. Minimum and maximum specifications, where included, are not established arbitrarily to limit competition or to exclude competitive Vendors. In the case of discrepancy between the unit price or rate and the extension of that unit price or rate, the unit price or rate shall govern.

Quiet Period:

Contact with any County representative, other than the County's Buyer, concerning this solicitation is prohibited and may result in Vendor's Solicitation Response being withdrawn from consideration by the County.

1.2 Schedule

Preview Date 10/14/2026 11:49 AM

Open Date 10/14/2026 11:49 AM

Close Date 10/27/2026 1:30 PM

Award Date 11/15/2026 1:30 PM

Time Zone Eastern Standard Time

1.3 Solicitation Controls

Response Visibility Sealed

1.3.1 Lines Settings

Rank Indicator 1,2,3...

Ranking Method Price only

1.4 Terms

Instructions

TAXES: RESPONSIBILITY FOR PAYMENT, EXEMPTIONS, FORMS TO BE FILED, ETC.

The Successful Supplier is responsible for paying and, by submitting a Solicitation Response, agrees to pay all retail sales, income, real estate, sales and use, transportation, special, and any other taxes applicable to and assessable against any goods, processes, and operations incident to or related to this Invitation for Bid (IFB).

The Successful Supplier is responsible for ascertaining applicable taxes and making all necessary arrangements to pay the same. All prices quoted shall be exclusive of any State, Federal, or other applicable taxes, including Federal Excise Tax on trucks or any other goods or accessories.

RESERVATIONS

The Purchasing Agent may reject all Bids and cancel the IFB, may reject parts of all Bids, or may reject all Bids for any one or more Goods or Services if, in the Purchasing Agent's judgment, it is in the County's best interest and the public interest will be served thereby. A written record explaining the reasons for such rejection shall be maintained with the records related to the Procurement.

The County Purchasing Agent reserves the right to waive formalities or technicalities in Bids as the interest of the County may require.

The quantities appearing in this IFB are approximate only and are prepared for the canvassing of bids. Payment to the Successful Supplier will be made only for the actual quantities of goods or services provided in accordance with the resulting Contract, and it is understood that the scheduled quantities of goods or services to be furnished may be increased, decreased, or omitted without invalidating the Bid.

The County Purchasing Agent reserves the right to award contracts or place orders on a lump sum or individual item basis, or in such combination as shall, in his or their judgment, be in the best interest of the County. The County Purchasing Agent may waive minor differences in Specifications/Scope of Work provided these differences neither violate the Specification intent nor materially affect the operation for which goods or services are being purchased and do not increase estimated maintenance and repair costs to the County.

SUBSTITUTES

When an item is designated as "no substitutes", only that brand/manufacturer and stock number shall be accepted, except goods manufactured by the same manufacturer and sold under a competitive brand name.

For all items not designated "no substitutes", the County will consider a "County-approved equivalent."

Equivalent items will be considered provided descriptive literature and specifications accompany the Bid. Each Vendor shall indicate on the Bid Response Form "As Specified", or the equivalent manufacturer and model number. The County, in its sole discretion, will evaluate and award each item. The Vendor shall indicate clearly the goods on which it is bidding, and shall supply a sample or sufficient data enabling a meaningful comparison to be made with the particular brand or manufacturer specified. Catalog cuts and descriptive data shall be included with the Bid where applicable. Failure to submit the above information may be sufficient grounds for rejection of the Bid.

No Vendor shall be allowed to offer more than one price on each item even though the Vendor may believe that two or more types or styles will meet specifications. Vendors shall determine for themselves which to offer. If a Vendor submits more than one price on any item, all prices for that item may be rejected at the discretion of the Purchasing Agent.

SAFETY DATA SHEETS

If goods or services provided to the County, including any chemicals or products to be used, contain any ingredients that could be hazardous or injurious to a person's health, a Safety Data Sheet ("SDS") shall be provided to the County Buyer by the Successful Supplier. This requirement also applies to any goods or services used by the Successful Supplier when providing a service to the County.

INSPECTION

All goods delivered to and services performed for the County shall be subject to final inspection by the County and tests by the testing facilities of the County and other independent testing laboratories as may be designated by the Purchasing Agent. If the result of tests indicates that any part of the goods or services are deficient in any respect, the Purchasing Agent, in their absolute discretion, may reject all or any part of the goods or services provided to the County. Variances in goods and services may be waived upon approval by the Purchasing Agent, in their absolute discretion.

DISPUTES

In cases of disputes as to whether the goods or services quoted or delivered meet Specifications, the decision of the County Purchasing Agent shall be final and binding on both parties. The County Purchasing Agent may request the recommendation in writing of the head of the County Using Agency using the goods or service, the Standards and Specifications Committee, or other sources.

LAWS AND REGULATIONS

The Successful Supplier shall comply with all applicable Federal, State, and local laws and ordinances. The Successful Supplier shall protect and indemnify the County, and its agents or employees against any claim or liability arising from or based on the violation of any laws, ordinances, or regulations by the Successful Supplier and by any subcontractors, agents, or employees.

EQUAL OPPORTUNITY

The Vendor assures the County that it shall not discriminate against any person in any of its activities with regard to membership policies, employment practices, or in the provision of services on the basis of gender identity, race, color, national origin, religion, ancestry, sex, age, or disability.

INDEMNIFICATION

If a contract is awarded, the Successful Supplier shall be required to indemnify, defend, and hold the County, its employees, and agents harmless from and against any and all claims, loss, liability, cost, and expenses, including attorney fees, howsoever arising or incurred, alleging personal injury, bodily injury, including death, or property damage arising out of or attributable to the Successful Supplier's performance of the Contract awarded.

TERMINATION PROCESS

Termination for Convenience: Notwithstanding anything contained herein, the County may terminate the Contract anytime, in whole or in part, without showing cause by providing thirty (30) days written notice to the Successful Supplier. The County shall pay all reasonable costs incurred by the Successful Supplier up to the date of termination. The Successful Supplier shall not be reimbursed for any anticipatory profits, which have not been earned to the date of termination.

The Successful Supplier shall be provided 30 days' notice of any termination not for cause and shall only perform such work during the 30-day notice period that is authorized in writing by the County's Purchasing Agent.

This Agreement may be terminated by the County upon at least seven (7) days' notice to the Successful Supplier in the event that: (1) the Work is permanently abandoned by the County; (2) continued Work is deemed by the County, in its sole discretion, not to be in the best interests of the County; or (3) monies are no longer available or are not appropriated to fund the Work being performed or to be performed under the Contract.

Termination for Cause: Notwithstanding anything contained herein, if the Successful Supplier fails to fulfill its obligation under this Agreement properly and on time or otherwise violates any provision of this Agreement, the County may terminate this Agreement by written notice to the Successful Supplier. The notice shall specify the acts or omissions relied upon as cause for termination. All finished or unfinished goods or services provided by the Successful Supplier shall, at the County's option, become the County's property. The County shall pay the Successful Supplier fair and equitable compensation for satisfactory performance prior to receipt of notice of termination less the amount of damages caused by the Successful Supplier's breach. If the damages are more than the compensation payable to the Successful Supplier, the Successful Supplier shall remain liable after termination, and the County may take all steps necessary to collect damages.

OPTIONAL USE OF CONTRACT

The Successful Supplier reserves the right to extend all of the terms, conditions, specifications, and unit or other prices of any contract resulting from this IFB to any and all public bodies, subdivisions, school districts, quasi-government agencies, community colleges, colleges, and universities, including non-public schools. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The Successful Supplier agrees to notify the issuing body of those entities that wish to use any contract resulting from this IFB and shall also provide usage information, which may be requested.

The County assumes no authority, liability, or obligation on behalf of any other public or non-public entity that may use any contract resulting from this IFB. All purchases and payment transactions shall be made directly between the Successful Supplier and the requesting entity. Any exceptions to this requirement shall be specifically noted in the Vendor's Bid Response.

CORPORATION REGISTRATION

Whenever required by law, business entities not organized under the laws of the State of Maryland shall be registered with the State Department of Assessments and Taxation, 301 W. Preston Street, Baltimore, Maryland, 21201 ("SDAT") before doing any business in this State.

All Vendors that are business entities shall be and present evidence prior to award that they are in good standing with SDAT.

REFERENCES TO ALTERNATE TERMS

Any reference which may appear on any price list or literature to any terms and conditions, such as F.O.B.

Shipping Point or Prices Subject to Change shall not be part of any Contract with a Successful Supplier and shall be disregarded by the County.

PAYMENT TERMS

The County is accepting electronic invoices. All invoices should be emailed to: invoices@aacounty.org.

Please use the following format on the email subject line: Vendor Name_PO Number_Invoice Number.

Invoices shall be submitted per PO number.

Multiple invoices for different Purchase Order numbers sent in one email will not be accepted. Invoice(s) shall contain the following information: Purchase Order Number, Item Number, description of goods or services, quantities, unit prices, and extended totals. Payment terms, unless otherwise noted, shall be net thirty (30) days.

The County is not subject to retail sales, income, real estate, sales, use, transportation, or special taxes. The final payment shall be based upon acceptance of goods or services from the Successful Supplier and a final invoice submitted by the Successful Supplier and approved by the County.

Optional method of payment: Payment can be made electronically via ACH Transfer. The County reserves the right to deduct the total amount of any debts owed to the County from any payments issued pursuant to any resulting agreement for this IFB. To enroll for ACH payments, please enroll at www.paymode.

com/annearundelcounty.

ASSIGNMENT

Except for assignment of an antitrust claim, a party to any contract resulting from this Solicitation may neither assign nor delegate any portion of the Contract without the prior written consent of the other party.

AVAILABILITY OF FUNDS

The obligations of the County under any Contract awarded pursuant to this IFB are subject to the availability of funds appropriated by the County Council of Anne Arundel County, Maryland, and to receipt and availability of appropriated funds.

INTERPRETATION

The Contract resulting from this Solicitation shall be construed under the laws of the State of Maryland.

INTEGRATION

The IFB, the Successful Supplier's Bid, and the County's Purchase Order contain the entire understanding between the parties, and any additions or modifications hereto may only be made in writing executed by both parties hereon.

FAIR LABOR STANDARDS

The Successful Supplier shall comply with all applicable provisions of the Federal Labor Standard Act (FLSA) and shall indemnify, defend, and hold harmless the County, its officers, employees, and agents from any and all liability, including but not limited to, wages, overtime pay, liquidated damages, penalties, court costs, and attorney's fees arising under any wage and hours law, including but not limited to, FLSA for work performed by the Successful Supplier's employees for which the County may be found jointly or solely liable.

CHANGES

The County reserves the right to add items to this Contract at the County's sole discretion if the items meet the following criteria:

(a) The items added are, in the County's sole opinion, within the general scope of work established for the Contract and/or are ancillary to the successful completion of Work under the resulting Contract.

(b) The price for each item as offered by the Successful Supplier is, in the County's sole opinion, fair and reasonable and consistent with the pricing for the balance of the resulting Contract.

(c) The items added are relatively insignificant to the overall value and services under the agreement as determined by the County's Purchasing Agent.

MOST FAVORED PUBLIC ENTITY

The Successful Supplier agrees that the prices charged to the County under the Contract do not exceed existing selling prices to its other customers for the same or substantially similar items or services for comparable quantities under similar terms and conditions.

DAMAGE TO COUNTY FACILITIES, BUILDINGS, OR GROUNDS

The Successful Supplier shall repair, or cause to be repaired, at its own cost any and all damage to County facilities, buildings, grounds, equipment, vehicles, or property caused by the Successful Supplier or employees, subcontractors, or agents of the Successful Supplier. Such repairs shall be made immediately after awareness of damage, or notice by the County, but in no event more than thirty (30) days after the occurrence.

CONDITIONS FOR PURCHASING ELSEWHERE

Time is of the essence. Should the Successful Supplier fail to perform as specified, in accordance with the terms and conditions specified herein, the Purchasing Agent shall then have the right to procure goods and services in the open market or by contract, in which event the additional costs of such goods or services above the Contract price shall be charged against the Successful Supplier, and may be deducted from any funds payable or which may become payable to the Successful Supplier.

The Purchasing Agent may reject, at their sole discretion, any goods or services ordered from the Successful Supplier if they are delivered or performed subsequent to the placement of orders elsewhere.

VENDOR'S UNDERSTANDING OF THE SCOPE OF IFB AND DUE DILIGENCE

By submitting a Bid in response to this IFB, the Vendor represents that it has read and understands this IFB, including any Addenda, and has familiarized itself with Federal, State, and local laws, ordinances, rules, and regulations that may affect the cost or performance under this IFB or any resulting Contract. The failure or omission of any Vendor to receive or examine any form, instrument, addenda, or other document or to acquaint itself with conditions existing at any site shall in no way relieve that Vendor from any obligations with respect to its Bid Response or to any resulting Contract.

BID RESPONSE MODIFICATIONS OR WITHDRAWAL

A Bid Response may be modified or withdrawn by the Vendor anytime before the time and date set for the receipt of Bid Responses. Modified and withdrawn Bids, clearly marked and dated, may be resubmitted to the Purchasing Division up to the time and date set for the receipt of Bid Responses. No Bid Response may be unilaterally modified or withdrawn after the time set for the receipt of Bid Response and for one hundred twenty

(120) calendar days thereafter. Bid Extension: If an award cannot be made prior to the expiration of the pricing submitted in response to this IFB, the Purchasing Agent may request that pricing be extended. The extension of pricing should be a reasonable amount of time for the contract to be fully executed between both parties.

ADDENDA TO IFB - CHANGE IN ISSUING ADDENDA

The Purchasing Division no longer provides written notification of addenda to solicitations. The County's Buyer will notify Vendors of any changes, additions, or deletions to the Specifications by addenda posted in HARBOR.

CONTENT

The contents of the Bid Response of the Successful Supplier will become contractual obligations. Failure of the Successful Supplier to accept these obligations in a Contract may result in cancellation of the award, and the Successful Supplier may not be eligible for future solicitations.

CONFLICT OF INTEREST

By submission of a Bid Response, Vendor agrees that it has no direct or indirect interest that would conflict in any manner or degree with performance by this IFB or any resulting contract of its services. The Vendor shall further covenant that, in the performance of any contract, the Vendor shall not employ any person or entity having any such known conflict. Failure of the Vendor to provide any information requested in the IFB may result in disqualification of the Bid Response.

HEADINGS

The words and phrases used in the heading of various sections and parts of this IFB are for convenience only and shall not affect the interpretation of any of the terms, conditions and requirements contained anywhere in the IFB.

IFB TEXT EMPHASIS

Throughout this IFB, there may be occasional use of underlining, bolding, outsized characters or other methods of text emphasis. No remarkable difference in emphasis or relative importance of text content is intended by the use of any one method in place of another.

PARENT COMPANY

If a Vendor is owned or controlled by a parent company, the name, main office address, and tax identification number of the parent company shall be provided in the Bid Response.

ASSIGNMENT AND DELEGATION

Except for assignment of antitrust claims, a party to any Contract resulting from this IFB may neither assign nor delegate any portion of the Contract without the prior written consent of the other party.

ACCEPTANCE OF TERMS AND CONDITIONS

By submitting a Bid Response to this IFB, the Successful Supplier accepts the terms and conditions set forth herein.

CONFIDENTIAL AND PROPRIETARY INFORMATION

All information contained in the Bid is subject to production under the Maryland Public Information Act. Each Vendor shall be responsible for identifying all information in its Bid that it considers confidential and proprietary and not subject to release to the general public for any reason by including with its Bid a separate list entitled "Confidential and Proprietary Information". The list shall be submitted with the bid response and shall identify all such information and shall include the location of such information in the Bid, including page numbers, as well as an explanation as to why each piece of information is considered to be confidential and proprietary. All information not included on the list, even if marked as confidential or "proprietary, shall be considered public information and is subject to release on request under the Maryland Public Information Act.

Reasons given for considering information within a Bid Response confidential or proprietary shall be legally justifiable, which is within the sole discretion of the County. Indicating that a Bid Response in its entirety is confidential and proprietary is not legally justifiable, is not acceptable, and may be grounds for the County rejecting the Bid Response on the grounds that the Bid Response is not responsive.

LIMITATIONS TO LIABILITY

The County assumes no responsibility and no liability for costs incurred by Successful Supplier in responding to the IFB, including requests for additional information. The County assumes no responsibility and shall not be liable in any way for the release to the public of information that is contained in the Bid Response.

Vendor agrees to promptly provide any non-confidential information or materials required by the County to respond to such requests, to the extent required by law.

INDEPENDENT CONTRACTOR

In the performance of the Contract, the Vendor, including its employees, agents, and subcontractors, shall act solely as an independent contractor, and nothing contained in or implied by the Contract shall be construed at any time to create any other relationship between the County and the Vendor, including employer and employee, partnership, principal and agent, or joint venturer.

AUDIT OF THE SUCCESSFUL SUPPLIER

The Successful Supplier shall retain in original form, format, and medium all books, records, and documents from the date of their inception. This shall include, but not be limited to, cost or pricing data relating to the Contract and the Successful Supplier operations, including perpetual inventory records of equipment for a period of at least three (3) years following the date of final payment by the County. The Successful Supplier shall make these records available for inspection and audit by the authorized representative of the County during normal business hours. The Successful Supplier shall receive the County's written authorization for any request to change the form, format, or medium of any record, or for earlier destruction of any record. The Successful Supplier shall comply with County notification that a record shall be retained for a longer period.

The County may audit at any time during the term of the Contract and for a period of at least three (3) years after the date of final payment by the County the Successful Supplier's books and records relating to any work performed under this IFB and any resulting contract, including, but not limited to:

Cost or pricing data submitted by the Successful Supplier;

The determination of Successful Supplier's costs or estimated costs in connection with any change order or contractual modification or proposed change order or contractual modification;

The Successful Supplier's financial condition; and/or Claims by one party against any other.

OWNERSHIP AND RETENTION OF RECORDS

All reports, drawings, and other data prepared in connection with the work contemplated by this IFB shall become the property of the County. The Successful Supplier shall retain all records and documents related to work performed under any Contract awarded pursuant to this IFB for at least three (3) years after final Contract payment by the County, and shall make them available for inspection and audit by authorized representatives of the County at all reasonable times.

WORKPLACE FREE OF DRUG AND ALCOHOL ABUSE

Successful Supplier shall maintain a workplace free of drug and alcohol abuse during the term of the Contract;

shall prohibit employees from working under the influence of drugs or alcohol; and shall refuse to hire or assign to work under the Contract anyone whom the Successful Supplier knows, or in the exercise of due diligence should know, currently abuses drugs or alcohol and is not actively engaged in a bona fide drug or alcohol abuse assistance or rehabilitation program.

PROCUREMENT CARD

The County retains the option to use the County procurement card for the purchase of supplies or services listed in the Contract in lieu of issuing a purchase order. No procurement card transaction shall take place without the authorization of the cardholder and shall not exceed the limit placed on the cardholder's procurement card. The Successful Supplier may receive orders by phone, facsimile, or other forms of notification from authorized County employees. The Successful Supplier may process a payment in the credit card network ONLY upon shipment of supplies or performance of the services ordered by the County agency. For partial shipments or performance, the Successful Supplier may process a payment only for the amount shipped or completed and NOT for the entire amount ordered by the County agency. Upon shipment or completion of the remaining order, the Successful Supplier may process a payment request to the credit card network for the remainder of the order. The Successful Supplier may not charge the County for any fees related to the use of a procurement card. By entering into a Contract with the County, the Successful Supplier agrees to accept credit card payments for goods and/or services at no additional expense to the County and without Maryland sales and use tax.

For all transactions, the Successful Supplier shall have a valid W-9 form on file with the County.

REGULAR DEALER

Quotes shall be considered only from Vendors that qualify as a "regular dealer." A "regular dealer" means a person or entity that owns, operates, or maintains a store, warehouse, or other establishment in which the goods or services required for the performance of the contract are bought, kept in stock, and regularly sold to the public in the usual course of business. To be a regular dealer, the Vendor shall engage in, as its principal business and in its own name, the purchase and sale of the goods or services that are the subject of this IFB.

UNBALANCED BIDS

A Bid shall be mathematically unbalanced if the Bid contains unit pricing that does not reflect reasonable costs (including actual labor and material cost, overhead and profit) for the performance of the bid item(s) in question.

A Bid shall be materially unbalanced if there is a reasonable doubt that award of the mathematically unbalanced Bid will result in the lowest ultimate cost to the County. A Bid that is, in the sole discretion of the County Purchasing Agent both mathematically and materially unbalanced, may be rejected as non-responsive.

(An example would be bidding overhead labor rates below regular time rates, or bidding laborer rates above Supervisor or Foreman rates. Another example is bidding a 1-gallon container of a product higher than a 5-gallon container of the same product.).

ADDENDA

Addenda to solicitations often occur, sometimes within as little as 48 hours, prior to bid opening. No notification will occur. A Bid may be rejected if any addendum is not acknowledged in HARBOR.

Agreement Start Date

Agreement End Date

Agreement Amount (USD)

Minimum Release Amount (USD)

Payment Terms Net 30

Freight Terms

Shipping Method

FOB Destination

Solicitation Currency USD (US Dollar)

Price Precision 2

1.5 Attachments

File Name or URL Title Type Description

SOL000019 Exhibit A.pdf SOL000019 Exhibit A.pdf File

SOL000019 Appendix A.

pdf

SOL000019 Appendix A.

pdf

File

SOL000019 Appendix B.

pdf

SOL000019 Appendix B.

pdf

File

46-05 AFFIDAVIT.doc.pdf 46-05 AFFIDAVIT.doc.pdf File

2 Requirements

* Response is required

Branching requirement. You must respond to additional requirements based on your choice.

Instructions

IFB GENERAL SPECIFICATIONS

SCOPE

These Specifications are intended to cover the furnishing and inside delivery of Electrical Repairs, Replacements and New Installation for the County, listed in this Solicitation.

DELIVERY OF GOODS

All goods delivered shall be the manufacturer's current models, completely serviced by the Successful Supplier, and shall be delivered ready in all aspects to be placed in normal operating service.

PRE-BID CONFERENCE

The County will be holding a virtual Pre-Bid Conference Meeting Via Zoom (See Below). A Pre-Bid Conference for all those interested in submitting a Bid will be held at 11:00 am, local time, on 10/01/2026, via a Zoom Conference Line. While every effort will be made to answer any questions concerning this IFB raised by potential Vendors at the Pre-Bid Conference, such answer shall be considered unofficial until affirmed in writing by theCounty Buyer in the form of an addendum. Vendors are strongly encouraged to bring any issues regarding this IFB or the goods/services to be provided to the Pre-Bid Conference or to the attention of the County Buyer prior to the deadline as detailed in this IFB. Any modifications, additions, or deletions to the Specifications/Scope of Work that result from this meeting shall be in the form of an addendum to be posted on HARBOR. Vendors should register for the Pre-Bid (Site Visit) Meeting at least 48-hours in advance of the meeting date and time by contacting Annette LesCallett at phlesc00@aacounty.org. If no Vendors register, the meeting may be canceled without further notice. No recording of any kind by the public will be allowed at any pre-bid conference. For ADA Accessibility Assistance Only: Anyone needing special ADA accommodations must contact the County Buyer.

TTY users call through Maryland Relay 7-1-1 at least seven (7) days in advance of the event. All materials are available in alternative formats upon request. Otherwise, contact the Buyer as noted on the front page for everything else.

Topic: Electrical Repairs, Replacements and New Installations Pre Bid Time: 11:00 am Eastern Time (US and Canada) Join Zoom Meeting Annette LesCallett is inviting you to a scheduled Zoom meeting.

Topic: SOL000019 Electrical Repairs Pre Bid Meeting Time: Oct 1, 2026 11:00 AM Eastern Time (US and Canada) Join Zoom Meeting https://aacounty.zoom.us/j/85447715168?pwd=b6WM1rvYkjNCnqaYQa5HRCAH44TbbO.1

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DELIVERY/INSTALLATION OF GOODS OR SERVICES

Successful Supplier shall guarantee delivery of goods or services to various County locations, between the hours of 7:00 a.m. and 3:00 p.m., local time, Monday through Friday, excluding County holidays, and weekends.

Successful Supplier shall state the number of calendar days required to deliver each item to the County following notification of an award.

Successful Supplier shall provide a delivery ticket for each item delivered, marked clearly with the purchase order number issued by the County for the goods purchased and, if applicable, the name, model, and serial number.

All items shall be delivered F.O.B. destination and delivery costs and charges shall be included in the Bid Response. Unit prices quoted shall include delivery, all charges prepaid, and shall be exclusive of all taxes. No transportation, shipping, or handling charges shall be added to the invoice.

The County Purchasing Agent reserves the right to charge the Successful Supplier fifty dollars ($50.00) per working day for each day the goods or services are not delivered in accordance with the delivery schedule. The per-diem charge may be invoked at the discretion of the County Purchasing Agent, shall be considered liquidated damages, and shall be deducted from the Bid Deposit or final payment, or charged back to the Successful Supplier.

If this is a purchase for a vehicle(s), the vehicles(s) shall be delivered with temporary tags, application for title, delivery ticket, duplicate invoice, and three (3) complete sets of keys including fob(s). All keys shall be tagged with the Purchase Order Number and vehicle serial number.

If this is a purchase for a vehicle(s), the manufacturer's certificate of origin and certification of EPA requirements shall be furnished with vehicles. Receipt of vehicles, any accessories, manuals and all certificates shall constitute delivery.

BLANKET PURCHASE AGREEMENT

The agreement set forth is a Blanket Purchase Agreement and the execution of the agreement does not authorize the Successful Supplier to deliver or release any material to any department in the County.

Authorization for materials to be delivered shall be by Purchase Order issued by the County.

Non-Exclusivity: Nothing herein is intended nor shall be construed as creating any exclusive arrangement with the Vendor. The Contract shall not restrict the County from acquiring similar, equal, or like goods and/or services from other entities or sources.

AWARD OF CONTRACT

The County shall award all Contracts to the lowest, responsive, responsible Vendors, as determined by the County Purchasing Agent. The decision of the Purchasing Agent is final. Any other considerations for the award shall be stated in the Specifications/Scope of Work.

The County reserves the right to accept or reject any bid and to procure no or any quantity of goods or services that are the subject of this IFB, as deemed in its best interest of the County by the Purchasing Agent. After all other proper evaluation, an award shall be made on an individual item basis, or may be awarded on an aggregate item basis if an additional discount is offered for an aggregate award to the lowest responsive, responsible Vendor meeting or exceeding the requirements of this IFB.

LITERATURE AND SAMPLES

If requested, the Vendor shall provide three (3) copies of complete, current, and up-to-date manufacturer-published descriptive literature and specifications for the proposed goods or services within five (5) days of the request, giving full details as to type of goods or services to be furnished under a Contract.

Samples, when requested by the County, shall be delivered to the Purchasing Division, Heritage Office Complex, 2660 Riva Road, 3rd Floor, Annapolis, Maryland, 21401, within five (5) days of the request, unless otherwise specified. All packages shall be marked "SAMPLES FOR BID NO. SOL000019". Each sample shall bear the name of Vendor and item number, and shall be carefully tagged or marked in a clear and conspicuous manner.

Failure of the Vendor to deliver required samples or to clearly identify samples may be considered sufficient reason for rejection of the Bid. All deliveries under a resulting Contract shall conform in all respects with samples as submitted and accepted as a basis for the award.

The Purchasing Agent reserves the right to retain or destroy samples and will be free from any redress or claim https://aacounty.zoom.us/meetings/85447715168/invitations?signature=mbDKO_M9RuY3wWx93Ys8dXO-hv7Cc5sg6gf-Xdv5utM https://aacounty.zoom.us/meetings/85447715168/invitations?signature=mbDKO_M9RuY3wWx93Ys8dXO-hv7Cc5sg6gf-Xdv5utM on the part of a Vendor if any samples are lost or destroyed. Upon notification by the Purchasing Agent that a sample is available for return, it shall be removed by the Vendor within thirty (30) days, or the Purchasing Agent may dispose of it at the Purchasing Agent's discretion.

WARRANTY AND SERVICE

The Successful Supplier warrants any goods or services furnished shall be of the highest quality, shall comply with Specifications, and shall be free from all defects in workmanship and materials for at least one (1) year. Any defective goods shall be immediately replaced free of cost to the County.

INSURANCE REQUIREMENTS

Unless otherwise required by Special Conditions of this Invitation for Bids, if a Contract is awarded, the Successful Supplier shall be required to purchase and maintain during the life of the Contract Commercial General Liability Insurance, Business Automobile Liability Insurance, and Workers' Compensation Insurance with limits of not less than set forth below.

COMMERCIAL GENERAL LIABILITY INSURANCE: At least $1,000,000 combined single limit coverage on an occurrence basis covering all premises and operations and including Personal Injury, Independent Contractor, Contractual Liability and Products and Completed Operations.

BUSINESS AUTOMOBILE LIABILITY INSURANCE: At least $1,000,000 Combined Single Limit to include owned, non-owned, and hired vehicles.

WORKERS' COMPENSATION INSURANCE: Statutory benefits as required by Maryland law and, when required, the U. S. Longshoremen's and Harbor Workers' Compensation Act, including standard Other States coverage; Employers' Liability coverage with limits of at least $100,000 each accident/$100,000 each employee disease/$500,000 disease policy limit.

On all Commercial General Liability Insurance policies, Anne Arundel County, Maryland, its agents, servants, and employees shall be named as an additional insureds, which shall be shown on the insurance certificates furnished to the County under this Section.

The Successful Supplier shall provide the County with Certificates of Insurance evidencing the coverage required above. The Successful Supplier shall provide certificates of insurance before commencing work in connection with the Contract.

Providing any insurance required herein does not relieve the Successful Supplier of any of the responsibilities or obligations assumed by the Successful Supplier in any resulting Contract or for which the Successful Supplier may be liable by law or otherwise.

Failure to provide and continue in force insurance as required herein shall be deemed a material breach of any resulting Contract and shall operate as an immediate termination thereof.

Vendor shall advise the County via email at purchasing@aacounty.org and by first-class, certified mail within two

(2) business days of any cancellation, non-renewal, or other termination of, or any substantive change to any insurance policy providing or represented as providing the coverages mandated herein. Failure to do so shall be construed as a material breach of this Agreement.

RETURN GOODS POLICY

The County shall apply the following policy to returned goods throughout the term of the Contract. By its signature on the Bid, the Vendor acknowledges it has read, understood, and agreed with the following policy.

Returns generated by the Successful Supplier's error, over shipment, defective merchandise, unacceptable substitution, or otherwise through no fault of the County shall be returned to the Successful Supplier with no restocking charge to the County. At the option of the County, replacement merchandise shall be shipped within fourteen (14) days of notification. The Successful Supplier shall bear all freight and delivery charges.

Returns of catalog stock merchandise generated by ordering error, over purchase, discontinued use, inventory reduction, or other fault of the County shall be accepted by the Successful Supplier. All catalog stock merchandise shall be unused, in the original container, and in suitable condition for resale. The Successful Supplier may assess a restocking charge of not more than twenty-five (25%) percent of the purchase price or the restocking charge noted in the Successful Supplier's published restocking charge, whichever is less. The County shall reimburse the Successful Supplier for original freight charges, if applicable, and shall bear the freight cost of returned goods.

Return of catalog stock merchandise more than six (6) months after receipt by the County shall be at the option of the Successful Supplier. Restocking charges cannot exceed the Successful Supplier's published catalog restocking fee for such returns. The County shall reimburse the Successful Supplier for original freight charges, if applicable, and shall bear the freight cost for return of the goods.

PRICE ADJUSTMENTS

All prices offered herein shall be firm against any adjustment for one (1) year from the effective date of the Contract. Annually the vendor may by written request, and the County will consider an annual request for a price adjustment, up to the Consumer Price Index, in place on the date of the written request. Price adjustments will not occur more than once in a twelve (12) month period. The Successful Supplier shall request all price adjustments in writing at least sixty (60) days and no more than ninety (90) days prior to the contract anniversary date.

For purposes of this Section, "Consumer Price Index" shall mean the Consumer Price Index-All Urban Consumers-Baltimore, Baltimore-Columbia-Towson-All Items, Not Seasonally Adjusted (CPI-U), as published by the United States Department of Labor, Bureau of Labor Statistics.

The County reserves the right to accept, reject, or modify the request for a price adjustment. If the County approves a price adjustment, the price shall remain firm for no less than twelve (12) months for which it was requested.

NEGOTIATED PRICING

When purchasing large quantities of products or services, the County reserves the right to purchase at the prices offered under the resulting Contract or to negotiate lower prices. In no event will the County pay more than the price offered under the resulting contract.

BID RESPONSE

The Vendor certifies that the Bid Response has been duly authorized and approved by all required organizational action of the Vendor. The person executing the Bid Response on behalf of the Vendor certifies that he or she has the legal and organizational authority to do so.

COLLABORATION

Additional information or clarification of any of the instructions or information contained herein may be obtained from the Office of the Purchasing Agent. The deadline for submitting a written request for clarification of requirements is 10/8/2026, at 4:30 p.m., local time. The County Buyer will respond by notifying all Vendors by written addendum.

Any Vendor finding any discrepancy in or omission from the Specifications resulting in doubt as to their meaning, or feeling that the Specifications are discriminatory, shall notify the County Buyer in writing no later than 10/8/2026, at 4:30 p.m., local time. These exceptions in no way obligate the County to change its Specifications/Scope of Work. The County Buyer will respond by posting written addendum of any interpretations made of the Specifications/Scope of Work.

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Instructions

The deadline for submitting a request for clarification of requirements is noted in the Collaboration Section of this solicitation. The County Buyer will respond by notifying Vendor by written addendum.

Vendors finding any discrepancy in or omission from the Specifications resulting in doubt as to their meaning, or feeling that the Specifications are discriminatory, will notify the County Buyer in writing no later than the deadline noted in the Collaboration Section of this Solicitation. These exceptions in no way obligate the County to change its specifications. The County Buyer will respond by notifying Vendors by written addendum of any interpretations made of the Specifications.

The County shall assume no responsibility for oral communications. All official correspondence in regard to the Specifications will be directed to and will be issued by the County Buyer in writing. To better ensure fair competition and to permit a determination of the Successful Supplier Solicitation Responses may be rejected if they show any omission, irregularity, alteration of form, addition, condition, unresponsiveness, or unbalance.

Specifications provided are based on County needs and uses, estimated costs of operation and maintenance, and other significant or limiting factors to meet County requirements and are consistent with County policies.

Minimum and maximum specifications, where included, are not established arbitrarily to limit competition or to exclude competitive Vendors. In the case of discrepancy between the unit price or rate and the extension of that unit price or rate, the unit price or rate shall govern.

Quiet Period:

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