846703roofWash.pdf

INVITATION TO BID CONTRACT NO. MS-PR-328-28

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INVITATION TO BID

540 WESTERN MARYLAND PARKWAY

ROOF REPLACEMENT PROJECT

BID NO. ENG-26-09

CONTRACT NO. MS-PR-328-28

PROJECT NO. 28-328

TABLE OF CONTENTS

Page Numbers

Invitation To Bid – Advertisements (long and short forms)……………………..…….2/3/4

ITB 1.01 Bid Due Date………………………………………………………….… 5 ITB 1.02 Bid Documents……………………………………………………….…. 5 ITB 1.03 Preparation Of Bid……………………………………………………….6 ITB 1.04 Receipt And Opening Of Bids………………………………………….. 6 ITB 1.05 Bid Security…………………………………………………………... 6/7 ITB 1.06 Pre-Bid Conference……………………………………………………...7 ITB 1.07 Equal Opportunity…………………………………………….……….7/8 ITB 1.08 Equal Employment Opportunity………………………………….… IT0B 1.09 Qualifications Of Bidder………………………………………………...8 ITB 1.10 Time Of Completion And Liquidated Damages………………………8/9 ITB 1.11 Addenda & Interpretations………………………………………………9 ITB 1.12 Conditions Of Work……………………………………………………10 ITB 1.13 Plans - Specifications - Contract Documents………………………..…10 ITB 1.14 Award…………………………………………………………………..10 ITB 1.15 Minimum Wages…………………………………………………… ITB 1.16 "Or Equal" Clause…………………………………………………..10/11 ITB 1.17 Patents………………………………………………………………….11 ITB 1.18 Superintendence By Contractor……………………………………..…11 ITB 1.19 Separate Contracts………………………………………………….….11 ITB 1.20 Mutual Responsibility Of Contractors……………..…………………..12 ITB 1.21 Land And Rights-Of-Way………………………………...……………12 ITB 1.22 Payment To Contractor…………………….…………………….....12/13 ITB 1.23 Acceptance Of Final Payment As Release……………….…………13/14 ITB 1.24 General Guaranty………………………………..…………………….. 14 ITB 1.25 Sales Tax…………………………………………………………… ITB 1.26 Notice of Political Contributions………………………..……………...15 ITB 1.27 Payment of County and Municipal Taxes………………………………15

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ADVERTISEMENT

The Board of County Commissioners of Washington County, Maryland, will accept sealed bids for the 540 Western Maryland Parkway Roof Replacement Project, Contract No.

MS-PR-328-28, until Thursday, October 28, 2026, at 2:00 p.m. (EDT).

For further information, please refer to the Washington County Bidding Site (to register, visit https://washco-md.ionwave.net) or contact the Division of Engineering, County Project Manager, Brennan Garrett, at telephone 240-313-2474.

BOARD OF COUNTY COMMISSIONERS

OF WASHINGTON COUNTY, MARYLAND

Publish: FRIDAY, SEPTEMBER 25, 2026

Invoice: Washington County

Division of Engineering 747 Northern Avenue Hagerstown, MD 21742

Telephone: 240-313-2460 https://washco-md.ionwave.net/

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The Board of County Commissioners of Washington County, Maryland, will accept sealed bids for the 540 Western Maryland Parkway Roof Replacemnt Project, Contract No.

MS-PR-328-28. Bids will be received by submission in the Washington County Bidding Site (to register, visit https://washco-md.ionwave.net) until 2:00 p.m. (EST) on Wednesday, October 28, 2026. The portal will not accept bids submitted after this time.

The 540 Western Maryland Parkway Roof Replacement Project is generally described as the replacement of an existing EPDM roof membrane (approximately 102,768 square feet) with a true 80-mil, mechanically attached PVC roof membrane. The existing 4-inch layer of Polyisocyanurate insulation shall remain in place and an additional 1-inch thick layer of polyisocyanurate insulation shall be installed in addition to a ½” thick high density cover board to provide a minimum overall insulation value of R-30. Existing skylights shall be removed and openings in-filled with metal decking to match existing gauge and profile. Existing/abandoned mechanical equipment shall be removed from the roof and legally disposed of by the contractor. Existing/abandoned electrical items shall be removed below the roof and made safe. Existing/abandoned vent pipes shall be removed to below the roof and shall be capped. A 30-inch wide continuous PVC walk path shall also be provided as shown on the drawings. In addition, all wall copings shall be removed and replaced with a Hickman TerminEdge EX two piece assembly consisting of extruded aluminum anchor bar and 24 ga. steel fascia with Kynar finish. Color of fascia shall be selected by owner from manufacturer’s full range of colors. Contractor shall be responsible for determining required face cover distance. Preservative treated blocking shall also be provided and installed. In accordance with Maryland SHA Specification Section TC-2.01, the project is classified as a Cost Group Letter Class “C,” $500,001 to $1,000,000.

Qualified Contractors may obtain the Bid documents from the Washington County Bidding Site (to register, visit https://washco-md.ionwave.net). To ensure receipt of subsequent addenda to this document, a VALID e-mail address must be provided. All addenda are issued through the Bidding Site with copies sent via e-mail to the recipient’s e-mail address provided when registering for the Bidding Site.

Bid security in the form of a cashier’s check, certified check, or bid bond in the amount of five percent (5%) of the total bid amount shall be submitted with Contractor’s bid. Bid bonds shall be made payable to the Board of County Commissioners of Washington County, Maryland. The successful Bidder will be required to furnish satisfactory Payment and Performance Bonds for the full amount of the Contract. Bids shall be submitted in the

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Bidding Site, and a Signature to Bid shall be executed on bid forms provided with the bidding documents and uploaded in the Bidding Site in accordance with the Instructions to Bidders.

The County may make such investigations as they deem necessary to determine the ability of the Bidder to perform the work, and prospective Bidders shall be required to furnish to the County’s representative all such information as may be requested. The County reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the County that such Bidder is properly qualified to carry out the obligation of the Contract and to complete the work contemplated therein.

A Pre-Bid Conference/Teleconference for the project will be held on Wednesday, September 30, 2026, at 10:00 a.m., local time. All interested bidders wishing to take part in the meeting shall use the link provided in Section ITB 1.06. Participation in the teleconference is not mandatory but is strongly encouraged. The project is located at 540 Western Maryland Parkway, Hagerstown, Maryland.

Each Bidder submitting a quotation for this work shall examine the site and thoroughly satisfy himself/herself to the conditions that may affect the work. No allowances shall be made to any Bidder for negligence in this respect.

Overall Bid Schedule:

• Wednesday, September 30, 2026, 10:00 AM (EDT): Pre-Bid Conference/Teleconference

• Friday, October 9, 2026, 4:00 PM (EDT): Deadline for Question Submittal

• Wednesday, October 28, 2026, 2:00 PM (EDT): Deadline for Bid Submission

Washington County shall make positive efforts to utilize Disadvantaged Business Enterprises for its supplies and services and shall allow these sources the maximum feasible opportunity to compete for contracts. The Board of County Commissioners does not discriminate on the basis of race, color, national origin, sex, religion, age and disability in employment or the provision of services. Individuals requiring special accommodations are requested to contact the Washington County Division of Engineering at 240-313-2460 Voice, TDD Dial 711, to make arrangements no later than seven (7) calendar days prior to the Pre-Bid and/or Bid Opening teleconference.

The County Commissioners of Washington County, Maryland, reserve the right to reject any and/or all bids, to waive any informalities or irregularities in the bidding, and to take whatever action is to the best interest of Washington County.

BOARD OF COUNTY COMMISSIONERS

OF WASHINGTON COUNTY, MARYLAND

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ITB 1.01 BID DUE DATE

The Board of County Commissioners of Washington County, Maryland, will accept sealed bids for the 540 Western Maryland Parkway Roof Replacement Project, Contract No. MS-PR-328-28. Bids will be received in the Washington County Bidding Site (to register, visit https://washco-md.ionwave.net) until 2:00 p.m. on Wednesday, October 28, 2026. All interested parties are invited to hear a reading of the bids utilizing the access information provided below:

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/233262923054724?p=iycWNns9XdqDfsGk47 Meeting ID: 233 262 923 054 724 Passcode: ZF7RR2dr

Dial in by phone +1 240-673-0780,,976322081# United States, Bethesda Find a local number Phone conference ID: 976 322 081#

Join on a video conferencing device Tenant key: 768996903@t.plcm.vc Video ID: 116 695 039 1

The Washington County Bidding Site will not accept bids submitted after this time.

Inquiries regarding this bid should submitted in the Questions tab in the Washington County Bidding Site.

Also refer to General Conditions, Section 2 – Bidding Requirements and Conditions

ITB 1.02 BID DOCUMENTS

Bona fide Contractors, licensed in the State of Maryland, may obtain the Bid documents in the Washington County Bidding Site (to register, visit https://washco-md.ionwave.net) When registering as a user on the Washington County Bidding Site, please enter accurate contact information. To ensure receipt of subsequent addenda to this document, a VALID e-mail address must be provided. All addenda are issued through the Bidding Site, with notifications sent via e-mail to the recipient’s e-mail address provided in the Bidding Site.

Neither the County nor any Representative of the County has any responsibility for the accuracy, completeness or sufficiency of any bid documents obtained from any source other than the source indicated in these documents. Obtaining these documents from any other source(s) may result in obtaining incomplete and inaccurate information. Obtaining these documents from any source other than directly from the source listed herein may also https://washco-md.ionwave.net/ https://teams.microsoft.com/meet/233262923054724?p=iycWNns9XdqDfsGk47 tel:+12406730780,,976322081 https://dialin.teams.cloud.microsoft/48d22912-c2a7-457f-9f24-bf0b687efb9b?id=976322081

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result in failure to receive any addenda, corrections, or other revisions to these documents that may be issued.

ITB 1.03 PREPARATION OF BID

Bids shall submitted in the Washington County Bidding Site (to register, visit https://washco-md.ionwave.net), and an executed Signature to Bid form (available for download in the Bidding Site) shall be executed and uploaded in the Bidding Site, complete with bid security made payable to the Board of County Commissioners of Washington County, Maryland. A copy of the bid security shall be uploaded in the Bidding Site. The County Project Manager will request the three (3) lowest bidders to produce the original bid security after the Bid Opening.

ITB 1.04 RECEIPT AND OPENING OF BIDS

After opening the bids, but before the award, the County reserves the right to reject in whole or part, any or all bids if it is determined that this action is fiscally advantageous or otherwise in the County’s best interest. The County reserves the right to seek additional funding and/or re-design the project and seek new bids. A notice of rejection shall be sent to all Bidders that submitted rejected bids.

Any bid may be withdrawn prior to the scheduled time for the opening of the bids or authorized postponement thereof. Any bid received in any manner other than through the Bidding Site referenced above shall not be considered. No Bidder may withdraw a bid within ninety (90) calendar days after the actual date of the BID opening.

Also refer to General Conditions, Section 2 – Bidding Requirements and Conditions and Section 3 – Award and Execution of Contract

ITB 1.05 BID SECURITY

Each bid must be accompanied by bid security in the form of a bond, bank certified check, bank cashier’s check, or a bank treasurer’s check in the amount of five percent (5%) of the total bid made payable to the Board of County Commissioners of Washington County, Maryland. Copies of these documents shall be uploaded to the Bidding Site with original documents to be provided upon request by the Division of Engineering.

If no award has been made within ninety (90) calendar days after the date of the opening

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of the bids, Bid Security will be returned to the three (3) lowest Bidders. The successful Bidder will be required to furnish satisfactory Payment and Performance Bonds for the full amount of the Contract.

ITB 1.06 PRE-BID CONFERENCE

A Pre-Bid Conference for the project will be held on Wednesday, September 30, 2026, at 10:00 A.M, local time. The meeting will be held in person, with an option for virtual participation via Microsoft Teams. All interested bidders wishing to take part in the meeting virtually shall use the link provided below:

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/250426067009640?p=SKuYqVLk6tQyCh57fZ Meeting ID: 250 426 067 009 640 Passcode: JD3t9Af9

Dial in by phone +1 240-673-0780,,496258559# United States, Bethesda Find a local number Phone conference ID: 496 258 559#

Join on a video conferencing device Tenant key: 768996903@t.plcm.vc Video ID: 114 965 256 5

Participation in the Pre-bid Conference/Teleconference is not mandatory but is strongly encouraged. The project is located at 540 Western Maryland Parkway, Hagerstown, Maryland.

Each Bidder submitting a quotation for this work shall examine the site and thoroughly satisfy himself/herself to the conditions that may affect the work. No allowances shall be made to any Bidder for negligence in this respect. Please note that an on-site meeting will be held immediately following the Pre-Bid Conference.

ITB 1.07 EQUAL OPPORTUNITY

Washington County shall make positive efforts to utilize Disadvantaged Business Enterprises for its supplies and services and shall allow these sources the maximum feasible opportunity to compete for contracts. The Board of County Commissioners does not https://teams.microsoft.com/meet/250426067009640?p=SKuYqVLk6tQyCh57fZ tel:+12406730780,,496258559 https://dialin.teams.cloud.microsoft/48d22912-c2a7-457f-9f24-bf0b687efb9b?id=496258559 mailto:768996903@t.plcm.vc

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discriminate on the basis of race, color, national origin, sex, religion, age and disability in employment or the provision of services. Individuals requiring special accommodations are requested to contact the Washington County Engineering Department at 240-313-2400 Voice, TDD Dial 711, to make arrangements no later than seven (7) calendar days prior to the Pre-Bid Conference and/or Bid Opening.

ITB 1.08 EQUAL EMPLOYMENT OPPORTUNITY

During the performance of this Contract, the Contractor agrees as follows:

The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure the applicants are employed, and that employees are treated, during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.

The Contractor agrees to post in conspicuous places available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this non-discrimination clause.

The Contractor will, in all solicitations or advertisement for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.

ITB 1.09 QUALIFICATIONS OF BIDDER

The County may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish to the County all such information and data for this purpose as the County may request. The County reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the County that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will not be accepted.

ITB 1.10 TIME OF COMPLETION AND LIQUIDATED DAMAGES

Bidder must agree to commence work within ten (10) calendar days of receipt of written "Notice to Proceed" by the County and to fully complete the project within sixty (60) consecutive calendar days thereafter.

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The proposed Notice to Proceed date for this project is November 2026 and, therefore, the proposed calendar date of completion will be January 2027. Bidder must also agree to pay as liquidated damages, the sum of $250.00 for each consecutive calendar day thereafter as hereinafter provided in the General Conditions.

Also refer to General Conditions, Section 2 – Bidding Requirements and Conditions, Section 3 – Award and Execution of Contract, and Section 8 – Prosecution and Progress

DISREGARD AND STRIKE from General Conditions, GC-8.05 “Limitations of Operation”, Item (c) “Work on Legal Holidays”, Page GC-77 in its entirety.

ITB 1.11 ADDENDA AND INTERPRETATIONS

No interpretations of the meaning of the Plans, Specifications, or other pre-bid documents will be made to any Bidder orally. Every request for such interpretation shall be submitted in writing in the Washington County Bidding Site (to register, visit https://washco-md.ionwave.net) no later than 4:00 p.m. Friday, October 9, 2026. Faxed and emailed inquiries will not be considered.

When registering as a user on the Washington County Bidding Site, please enter accurate contact information. To ensure receipt of subsequent addenda to this document, a VALID e-mail address must be provided. All addenda are issued through the Bidding Site, with copies sent via e-mail to the recipient’s e-mail address provided in the Bidding Site.

If an addendum is issued, any and all addenda will be in written format and issued through the Bidding Site not later than three (3) calendar days prior to the date fixed for the opening of bids to all Plan Holders who have downloaded bid documentation through the Bidding Site.

Failure of any Bidder to receive any such addendum or interpretation shall not relieve such Bidder from any obligation under the bid as submitted. All addenda so issued shall become part of the Contract Documents.

ITB 1.12 CONDITIONS OF WORK

At the time of the opening of bids, each Bidder will be presumed to have inspected the site and to have read and to be thoroughly familiar with the Plans and Contract Documents (including all addenda). The failure or omission of any Bidder to examine any form, instrument, or document shall in no way relieve any Bidder from any obligation with respect to its bid.

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Also refer to General Conditions, Section 2 – Bidding Requirements and Conditions, Section 3 - Award and Execution of Contract, and Section 4 – Scope of Work

ITB 1.13 PLANS - SPECIFICATIONS - CONTRACT DOCUMENTS

Upon award, the successful Contractor may receive up to five (5) sets of Contract Documents (drawings, plan sheets and specifications) free of charge when requested. Any additional sets required by the Contractor may be purchased at current printing rates.

Also refer to General Conditions, Section 3 – Award and Execution of Contract

ITB 1.14 AWARD

The total base bid will be used as a basis for evaluation of the bids and award of the Contract. If an award of contract is made, it will be made to the lowest, responsive, responsible Bidder within the time specified for bids to remain irrevocable.

ITB 1.15 MINIMUM WAGES

Nothing in this contract shall be construed as waiving the applicable requirements of the Federal Minimum Wage as established in the Fair Labor Standards Act. (Refer to General Conditions, Section 8 – Prosecution and Progress).

ITB 1.16 "OR EQUAL" CLAUSE

Whenever a material, article or piece of equipment is identified on the Plans or in the Specifications by reference to manufacturers' or vendors' names, trade names, catalog numbers, etc., it is intended merely to establish a standard; and, any material, article, or equipment of other manufacturers and vendors which will perform adequately the duties imposed by the general design will be considered equally acceptable provided the material, article, or equipment so proposed is, in the opinion of the Engineer, of equal substance and function. It shall not be purchased or installed by the Contractor without the Engineer's written approval.

Also refer to General Conditions, Section 6 – Control of Material and Section 8 – Prosecution and Progress

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ITB 1.17 PATENTS

The Contractor shall hold and save the County and its officers, agents, servants, and employees harmless from liability of any nature or kind, including cost and expenses for, or on account of, any patented or unpatented invention, process, article, or appliance manufactured or used in the performance of the Contract, including its use by the County, unless otherwise specifically stipulated in the Contract documents.

ITB 1.18 SUPERINTENDENCE BY CONTRACTOR

The Contractor shall employ a competent Superintendent or Foreman who shall be in attendance at the Project site during performance of the Work. The Superintendent shall represent the Contractor, and communications given to the Superintendent shall be as binding as if given to the Contractor. Important communications shall be confirmed in writing. Other communications shall be similarly confirmed on written request in each case. The Superintendent shall be satisfactory to the County, and the County shall have the right to require the Contractor to dismiss from the project any Superintendent with personnel satisfactory to the county, at no additional costs. The Contractor shall not replace the Superintendent without the consent of the County except with personnel satisfactory to the County in all respects.

Also refer to General Conditions Section 7 – Legal Relations and Responsibility to the Public

ITB 1.19 SEPARATE CONTRACTS

The Contractor shall coordinate its operations with those of other Contractors. Cooperation will be required on the arrangement for the storage of materials and in the detailed execution of the work. The Contractor, including its subcontractors, shall keep informed of the progress and the detail work of other Contractors and shall notify the Engineer immediately of lack of progress or defective workmanship on the part of other Contractors.

Failure of a Contractor to keep informed of the work progressing on the site and failure to give notice of lack of progress or defective workmanship by others shall be construed as acceptance by it of the status of the work as being satisfactory for proper coordination with its work.

Also refer to General Conditions Section 5 – Control of the Work and Section 6 – Control of Material

ITB 1.20 MUTUAL RESPONSIBILITY OF CONTRACTORS

If, through acts of neglect on the part of the Contractor, any other contractors or any

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subcontractor shall suffer loss of damage on work, the Contractor agrees to settle with such other contractor or subcontractor by agreement or arbitration if such other contractor or subcontractor will so settle. If such other contractor or subcontractor shall assert any claim against the County on account of any damage alleged to have been sustained, the County shall notify the Contractor, who shall indemnify and save harmless the County against any such claim.

Also refer to General Conditions Section 5 – Control of the Work and Section 6 – Control of Material

ITB 1.21 LAND AND RIGHT-OF-WAYS

The County has obtained necessary easements and right-of-ways for the area occupied by the proposed improvements.

Also refer to General Conditions Section 4 – Scope of Work, Section 6 – Control of Material, and Section 7 – Legal Relations and Responsibility to the Public

ITB 1.22 PAYMENT TO CONTRACTOR

The County shall make a Progress Payment to the Contractor on the basis of a duly certified and approved estimate of the work performed during the preceding calendar month under the Contract. To insure proper performance of the Contract, the County shall retain five percent (5%) of the amount of each estimate until final completion and acceptance of all work covered by the Contract.

The Contractor shall submit the pencil copy of each monthly estimate to the County for review and approval. The hard copies shall be submitted to the Project Manager, Washington County Division of Engineering, along with all necessary attachments supporting his claim. The Contractor shall also provide an update of the project schedule to the County with the submission of each monthly request for payment.

The County reserves the right to withhold all or any part thereof of monies due, if in the opinion of the County, the completed work is found not to be in conformance with the Plans and Specifications, defective and/or damaged by negligence by the Contractor and/or his employees. The above shall also apply to previously approved work by the Inspector, which may require correction/replacement or become defective due to negligence and/or workmanship by the Contractor. This shall also include unsatisfactory prosecution of the work, failure to furnish required submittals, and/or unapproved testing procedures. In preparing estimates, the material delivered on the site and preparatory work done may be taken into consideration.

All material and work covered by partial payments made shall thereupon become the sole

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property of the County, but this provision shall not be construed as relieving the Contractor from the sole responsibility for the care and protection of materials and work upon which payments have been made or the restoration of any damaged work, or as a waiver of the right of the County to require fulfillment of all the terms of the Contract.

The Contractor agrees that it will indemnify and save the County harmless from all claims growing out of the lawful demands of subcontractors, laborers, workmen, mechanics, materialmen, and furnishers of machinery and parts thereof, equipment, power tools, and all supplies, including commissary, incurred in the furtherance of the performance of this Contract. The Contractor shall, at the County's request, furnish satisfactory evidence that all obligations of the nature hereinabove designated have to be paid, discharged, or waived.

If the Contractor fails to do so, then the County may, after having served written notice on the said Contractor, either pay unpaid bills, of which the County has written notice, direct, or withhold from the Contractor's unpaid compensation a sum of money deemed reasonably sufficient to pay any and all such lawful claims until satisfactory evidence is furnished that all liabilities have been fully discharged whereupon payment to the Contractor shall be resumed, in accordance with the terms of this Contract, but in no event shall the provisions of this sentence be construed to impose any obligations upon the County to either the Contractor or its Surety.

In paying any unpaid bills of the Contractor, the County shall be deemed the agent of the Contract, and any payment so made by the County, shall be considered as a payment made under the Contract by the County to the Contractor, and the County shall not be liable to the Contractor for any such payment made in good faith.

Also refer to General Conditions Section 2 – Bidding Requirements and Conditions, Section 3 – Award and Execution of Contract, Section 4 – Scope of Work, Section 8 – Prosecution and Progress, and Section 9 – Payment

ITB 1.23 ACCEPTANCE OF FINAL PAYMENT AS RELEASE

The acceptance by the Contractor of final payment shall be and shall operate as a release to the County of all claims and all liability to the Contractor for all things done or furnished in connection with this work and for every act and neglect of the County and others relating to or arising out of this work. No payment, however, final or otherwise, shall operate to release the Contractor or its Sureties from any obligation under this Contract or the Performance and Payment Bond. The assessment of liquidated damages (if any) shall be deducted from the Contractor’s Final Payment.

As a condition precedent to final payment, the Contractor shall execute a general release of all claims arising out of the contract. (Refer to GC-9.04 Substantial Completion and Final Payment).

Also refer to General Conditions Section 2 – Bidding Requirements and Conditions, ITB-14

Section 3 – Award and Execution of Contract, Section 4 – Scope of Work, and Section 9 – Payment

ITB 1.24 GENERAL GUARANTY

Neither the final payment nor any provision on the Contract documents nor partial or entire occupancy of the premises by the County shall constitute an acceptance of work not done in accordance with the Contract documents or relieve the Contractor of liability in respect to any express warranties or responsibility for faulty materials or workmanship. The Contractor shall remedy any defects in the work and pay for any damage to other work resulting there from, which shall appear within a period of one (1) year from the date of final acceptance of work unless a shorter period is specified. The County will give notice of observed defects with reasonable promptness.

Also refer to General Conditions Section 4 – Scope of Work, Section 8 - Prosecution and Progress, and Section 9 – Payment

ITB 1.25 SALES TAX

The County is exempt from State of Maryland Sales Tax. The County’s Maryland Sales Tax Exemption Number is 3000129 2. However, the Bidder is responsible for making any necessary inquiries and investigations with regulating state agencies to obtain a determination of tax exemptions in his/her bid.

Also refer to General Conditions Section 2 – Bidding Requirements and Conditions, Section 3 – Award and Execution of Contract, Section 7 – Legal Relations and Responsibility to the Public

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ITB 1.26 NOTICE OF POLITICAL CONTRIBUTIONS

In accordance with Maryland Code, State Finance and Procurement Article, §17-402, the Bidder shall comply with Maryland Code, Election Law Article, Title 14, which requires that every person that enters into contracts, leases, or other agreements with the State, a county, or any incorporated municipality, or their agencies during a calendar year in which the person receives in the aggregate $100,000 or more, shall file with the State Administrative Board of Election Laws a statement disclosing contributions in excess of $500 made during the reporting period to a candidate for elective office in any primary or general election. The statement shall be filed with the State Administrative Board of Election Laws: (1) before a purchase or execution of a lease or contract by the State, a county, an incorporated municipality or their agencies, and shall cover the proceeding two

(2) calendar years; and (2) if the contribution is made after the execution of a lease or contract, then twice a year, throughout the contract term, on: (a) February 5, to cover the 6-month period ending January 31; and (b) August 5, to cover the 6 month period ending July 31.

Also refer to General Conditions Section 2 – Bidding Requirements and Conditions

ITB 1.27 PAYMENT OF COUNTY AND MUNICIPAL TAXES

Effective October 1, 1993, in compliance with Section 1-106(b)(3) of the Code of the Public Local Laws of Washington County, Maryland, “If a bidder has not paid all taxes owed to the County or a municipal corporation in the County, the County Commissioners may reject the bidder’s bid.”

Also refer to General Conditions Section 2 – Bidding Requirements and Conditions