DEFENSE INFORMATION SYSTEMS AGENCY

DEFENSE INFORMATION TECHNOLOGY CONTRACTING ORGANIZATION

2300 East Drive, Building 3600, Scott Air Force Base, Illinois

June 24, 2026

Sole Source Open Market to Phoenix Software International Only

1. This request for quotation (RFQ) is to support the DISA Operations Support’s requirement for Phoenix Software Maintenance.

Funds are not presently available for this effort and no obligation shall be committed until funds are available. No legal liability on the part of the Government for any payment may arise until funds are made available.

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an schedule contractor for any costs.

The specifics are as follows:

Tracking Number 832674735 Task/Delivery Order Title Phoenix Software Maintenance Small Business Set Aside No North American Industry Classification System (NAICS) Code

513210 – Software Publishers

Order Type Firm Fixed Price (FFP) Partial Quotes Not accepted

Method of Evaluation Sole Source Brand Name Requirement Yes, see Attachment 1 Electronic Product List (EPL) and

Attachment 3 Brand Name Class Justification and Approval (J&A) for Software Support - Redacted

SCRM Plan Required No Section 508 Applicable Yes, see Paragraph 4 and Attachment 2 Solicitation

HC102826R0044 508 Standards for specifics Options Included Yes, See Paragraph 5b(2)(b) for Specifics and Attachment

1 EPL

DD254 Required No Method of Payment Wide Area Work Flow Quotation Due Date/Time See Attachment 2 Solicitation HC102826R0044 for details Quotation Submittal Via email to Contracting POCs listed below

Contracting POC Contract Specialist: Catherine Albers at catherine.a.albers.civ@mail.mil Contracting Officer: Lisa Pregartner at lisa.pregartner2.civ@mail.mil

Delivery Date The renewal period of performance is October 1, 2026 through September 30, 2027.

Delivery Address See Attachment 1

2. Schedule Contractors are requested to submit a price quotation in response to this RFQ and the attached EPL (Attachment 1), and other applicable terms and conditions as listed in this RFQ and associated Attachments. All pricing must be inserted into Attachment 1 and provided as part of the quotation. Further information on submission of technical and price quotations is provided throughout this document.

3. Supply Chain Risk Management (SCRM) - Applicable SCRM Not Applicable

4. Section 508 Compliance - Applicable Section 508 Not Applicable

The contractor must confirm any Section 508 compliance in the Attachment 2 submitted with their quotation.

5. Evaluation Factors and Basis for Award Determination:

The quotation will be evaluated with regard to technical compliance and price submissions. All aspects of Attachment 1 must be addressed for a quotation to be considered for award. The quotation should include all information the schedule contractor wants the Government to consider and evaluate regarding its company’s ability to conform to all required terms and conditions. The below evaluation factors and subfactors will be used in the determination of technical acceptability.

a. The Government anticipates awarding to initial contractor responses, without engaging in exchanges with respondents. The respondent are strongly encouraged to submit their best technical solution and price/cost in response to this solicitation. The Government reserves the right to negotiate solely with that respondent or a group of low respondents to address any remaining issues, as necessary, to finalize an order. Issues may include technical, price, and/or term and conditions.

b. The standards for determining technical acceptability are listed below. Quotations must be submitted on the RFQ_EPL document in Microsoft Excel format utilizing Attachment 1. Failure to provide pricing on the DISA provided template (Attachment 1) may result in removal of your quote from further consideration. All formulas shall remain present in the spreadsheet for verification. The Government reserves the right not to consider for award any quotation that does not adhere to the administrative requirements of this RFQ.

mailto:catherine.a.albers.civ@mail.mil

(1) Technical Approach Factor: The Technical Subfactors will be evaluated and rated either Acceptable or Unacceptable IAW the evaluation table below. In order for a quotation to be rated overall Technically Acceptable, the contractor must be able to provide all of the equipment set forth in the Attachment 1, unless the equipment is no longer available.

EACH OF THE FOLLOWING SUBFACTORS MUST BE RATED ACCEPTABLE:

(a) Subfactor 1: The contractor must provide the completed Attachments as applicable in response to this RFQ (Attachment 1 EPL and Attachment 2

(b) Solicitation HC102826R0044 with Federal Acquisition Regulation (FAR) and

Defense Federal Acquisition Regulation Supplement (DFARS) Provisions and Clauses).

Evaluation Table - Technical Ratings

Rating Description Acceptable Quotation meets the minimum requirements of the solicitation.

Unacceptable Quotation does not meet the minimum requirements of the solicitation.

(2) Price Factor:

(a) Price quotations will be evaluated to determine if they are reasonable and complete.

Price reasonableness is established through cost and price analysis techniques as described in FAR 15.404. For a price to be complete, all solicitation requirements must be priced, figures correctly calculated, and prices presented in a clear and useful format. The total evaluated price will consist of the contractor’s quoted price for all items listed on Attachment 1.

(b) Optional CLINs - Applicable Optional CLINs Not Applicable

The total price evaluated will be the sum of all CLINs for the basic and all options.

The inclusion of an option, however, does not obligate the Government to exercise the option.

6. DD254 - Applicable DD254 Not Applicable

7. Provide the Original Equipment Manufacturer’s (OEM) business size, taxpayer identification, Commercial And Government Entity code, Unique Entity Identifier, discount terms, and estimated delivery date with the quotation. At a minimum, the contractor must provide the same warranty terms offered to the general public for products purchased. Information regarding the standard OEM hardware warranty (terms, effective date and duration) for all items must be included with the quotation.

8. Partial quotations of the listed items will be accepted. not be accepted.

9. Taxes. The Federal Government is exempt from sales tax. If requested, the Contracting Officer can provide a tax exempt certificate after award. However, if there are any valid applicable taxes such as the Arizona Half Tax or Hawaii GET for supplies or services, contractors must include the costs in their quotation as a separate line item. Such taxes will not be considered or paid unless they are included in the quotation at the time of submission.

10. Delivery Address. Quoted prices shall include all costs associated with delivering the required items to the delivery address listed in Attachment 1. The contractor shall include the contract number on any shipping labels.

11. Delivery Date: All items are to be delivered no later than the date identified in paragraph 1 above. Failure to provide on time delivery may result in actions taken against the contractor by the Government.

12. The Government intends to evaluate quotations and award a contract without exchanges with the contractor. However, the Government reserves the right to conduct exchanges or seek clarifications if the Contracting Officer determines they are necessary. In the event issues pertaining to a quoted task cannot be resolved to the Contracting Officer's satisfaction, the Government reserves the right to withdraw and cancel the quoted order.

13. Attachment 2, Solicitation HC102826R0044, contains provisions that apply to this solicitation and clauses that will be applicable to the resulting award. Some of the provisions and additional DITCO instructions require a response from the contractor and must be submitted along with the quotation. Contractors shall adhere to designations and protections IAW DoDI 5230.24, “Distribution Statements for DoD Technical Information,” and DoD Instruction 5200.48, “Controlled Unclassified Information” if applicable.

14. In response to this RFQ, contractor terms, conditions, or assumptions will not be entertained.

If contractor terms, conditions, or assumptions are included in a quotation, the quotation may be excluded because it failed to comply with the RFQ instructions. Any failure to adhere with Government terms, conditions, instructions, or requirements (e.g., DD254/Facility Verification Notification submission, administrative, pricing, regulatory) within this RFQ may result in the quotation being excluded from further consideration.

15. All quotations received in response to this RFQ shall remain valid for 30 calendar days from the quotation due date below. The contractors should submit with their response a screen print of the company’s sam.gov report showing the contractor’s "Entity Registration" and "Exclusions" statuses. This screen print needs to be captured and dated on the same day as the initial quotation/proposal submission or IAW any additional request. By submitting a quotation in response to this solicitation, the contractor is submitting an offer that the Government may accept, and must agree that if the Government awards the contract, the award document sent by the Government to the contractor is a binding and enforceable contract. The contractor has a legal obligation to perform if awarded the contract. The Government will treat as confidential any and all documents and/or information submitted by contractors in response to this solicitation.

16. Portions of the contractor’s quotation may be incorporated into the contract.

Sincerely, LISA PREGARTNER

CONTRACTING OFFICER

Attachment 1, EPL Attachment 2, Solicitation HC102826R0044 with FAR/DFARS Provisions/Clauses Attachment 3, Brand Name Class Justification and Approval for Software Support - Redacted