832572734-EPLS Attachment 1.xlsx

XLSX spreadsheet 199 KB Posted

Attached to
TNA 2025 Exhibit Services Requirement
Solicitation number
832572734
Issued by

About this file

This document is an Electronic Parts List (EPLS) Attachment and Independent Government Cost Estimate (IGCE) for DISA's exhibit booth services at the AFCEA TechNet Augusta 2025 Conference. The requirement involves furnishing a booth (R1223) and kiosk (K25) with specific rental items including 8 counter height padded stools, 2 padded chairs, 4 round pedestal tables, 2 wastebaskets, standard gray carpet, carpet padding, a rental display with installation/dismantle labor, monitor brackets, and a 1-meter counter with graphic panel. The total estimated cost is $22,833.96, which includes a 2.25% DITCO fee, with all items to be delivered to the Augusta Convention Center at 901 Reynolds Street, Augusta, GA, no later than a specified date. The government contact is Gisela Moore from DISA's SCPA5 office, with an alternate contact James Pressley, and the delivery is to be coordinated through Vista Convention Services.

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File Type Posted
HC102825R0064-0001.pdf PDF
Attachment 3-EAC25_TNA.pdf PDF
832572734-EPLS Attachment 1.xlsx XLSX spreadsheet
HC102825R0064.pdf PDF
832572734-NA 2025_Exhibit Layout v1-Attachment 2.xlsx XLSX spreadsheet

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Instructions Instructions for Completing Consolidated Product Listing to be used for IGCE/RFQ/EPL/MI&RR This template should be tailored to fit the individual procurement. Remove all examples and notes from the completed document, and change font color to black as appropriate. Comments and/or suggestions regarding this template should be forwarded to the PS21 Policy Branch Mailbox.

Customers shall work with their respective Property Accountability Office in order to determine in advance which of the requested item(s) require assignment of an Item Unique Identification (IUID) valuation tag in accordance with the guidance contained in DFARS 252.2011-7003. Each item that requires an IUID tag and collection/submission of required information must be clearly identified on the spreadsheet by leaving column M blank. If the contractor will not be required to provide either an IUID tag and/or IUID information, column O should indicate accordingly.
Note for DISA requirements only: DISA property accountability manager has determined it to be in the best interest of the Government to upload the required information into the Defense Property Accountability System (DPAS) in order to generate and affix IUID tags on items after delivery. Contractors will NOT be required to generate or provide IUID tags. However, all information outlined on the Electronic Parts List (EPL) MUST be provided with each shipment in order to allow for generation of the physical IUID tag.
When submitting requirements for a specific brand name item (accompanied by the appropriate Justification for Other than Full and Open Competition), those items should be marked as “BN” in column B. Items which are to be competed on an “or equal” basis should be marked accordingly so contractors understand how to respond. Column B should be completed for each Contract Line Item (CLIN).
If purchasing a complete configurable system, a single CLIN may be used to identify all components associated with the top level assembly. Orders will be placed for a single system based upon the configuration using the Unit of Measure (UoM) "each." Multiple systems can be ordered on a single line item on the contract as long as all will have the exact same configuration. The configuration Bill of Materials (BOM) will be incorporated into the resulting contract as an attached document.
If an IUID tag is required for a component or subassembly of a configurable product, the per unit price of the item must be collected and reported. Whenever the need for an IUID tag is indicated, the offeror cannot decline to provide a per unit price by listing the item as not separately priced (NSP).
Within a CLIN for single system, sub elements/subassemblies may also require serial numbers and/or IUID tags. When required, the customer shall leave the appropriate columns blank to indicate to the contractors that information must be provided. If information is not required, columns L through N should indicate accordingly.
If a serial number is not required (or not provided in accordance with industry standards), column L should be indicated accordingly.
Small dollar items such as spares or peripheral equipment for a tech refresh (estimated per unit price of $5K or less) may be grouped together into one BOM for ordering purposes.
The completed spreadsheet shall be submitted to DITCO along with all required documentation for review. One copy of the document will be retained in the contract file marked “IGCE”. Another copy will be created with the per unit prices removed and labeled as “RFQ or Proposal Template”. This copy will be included in the RFQ/Proposal and shall be the basis for the offeror’s RFQ/Proposal. At the time the spreadsheet is forwarded in an RFQ/Proposal, columns O through AB will be hidden. Instructions to offerors will explain use of these columns after award.
During the evaluation process, the Contract Specialist and Contracting Officer will review proposed CLIN structure with the customer to determine if additional changes are necessary before contract award.
Columns Q, R and S will be completed by DITCO and the remaining columns unhidden for distribution with the award documents. Contractors will be instructed to submit a completed document with each shipment in order to meet the requirements for submission of an EPL. When more than one item is shipped per CLIN, all serial numbers and IUID tag information shall be inserted in the appropriate columns separated by semi-colons.
In order to assist in identifying a specific shipment to a specific order, contractors are required to provide the name of the carrier and the tracking number for each shipment on the completed EPL. When items are drop shipped from the Original Equipment Manufacturer (OEM), the contractor shall obtain the necessary information from the OEM and submit the completed EPL so that it is received on/before shipment arrives at the destination outlined in the contract.
In addition to submission of DD250, Material Inspection and Receiving Report, contractors shall attach a copy of the consolidated EPL with each shipment. To meet the information requirements for this document, columns T through AB must also be completed. IAW DFARS 252.211-7003, completed DD250 and the attachment must be included with invoices submitted in Wide Area WorkFlow (WAWF).
For further guidance, please reference the IGCE Desk book located at https://www.ditco.disa.mil/hq/Deskbooks.

Template updated Jan 2024

(CUI) Narrative The Government Accountability Office (GAO) recommends that IGCEs document data sources, methodology, and assumptions. The estimator must provide an adequate narrative validating the source or basis of the information comprising the estimate and ensuring the estimate is repeatable. Provide a written narrative for each of the below questions to support the IGCE development.

CUI
INDEPENDENT GOVERNMENT COST ESTIMATE (IGCE) NARRATIVE
DISA Exhibit at TechNet Augusta 2025 - Exhibit Booth Services
1.Explain the sources used in the development of the Materials.GOVERNMENT EXAMPLES AND NOTES

The Vista Convention Services Exhibitor Manual for TechNet Augusta 2025, which contained the pricing for the furniture rental, carpet and carpet padding rental, and material handling rates for shipping. Vista is the designated General Service Contractor for the event. The Rental Display pricing came from an estimate provided by General Service Contractor based on an draft exhibit layout provided by the Government. **Examples of sources -

- "GSA Schedule pricing"

- "SEWP contract pricing"

- "Previous contract history factoring in escalation"

- "Vendor Quote(s)"

Controlled By: DISA
Controlled By: SCPA5
CUI Category: PROCURE
Distribution/Dissemination Control: FEDCON
POC: Gisela Moore, gisela.p.moore.civ@mail.mil, SCPA5 Mailbox: disa.meade.j-0.list.scpa5-conferences-exhibits@mail.mil

CUI

(CUI) Template

CUI

CONTRACTOR REQUIRED INFORMATION
Contractor Contract # (SEWP / GSA):
CONTRACTOR POC Name:
POC Email:
POC Phone #:
CAGE Code
Unique Entity ID #
ITEM # (Proposed CLIN)Manufacturer NameManufacturer Part NumberDescriptionQTYUNIT OF ISSUEUNIT PRICEEXTENDED AMOUNT
0001Counter Height Padded Stools with Back support, approximately 20"W x 21"D x 41"H, in a neutral color (white, black, gray – all chairs in same color)8Each
0001Padded Chairs with Back, approximately 20" W X 22"D X 33" H, in a neutral color (white, black, gray-all chairs in same color)2Each
0001Round Pedestal/Cocktail Table (40-45" H x 30" R) Non-Glass Surface, Neutral Frame (Black, White, Gray Scale)4Each
0001Wastebaskets, 12-15"H X16"W (cardboard with bag insert2Each
0002Standard Carpet (Gray) 10' x 20'1Each
0002Square Foot of Carpet Padding (10' x 20')200Each
0002Rental Display (Includes Installation/Dismantle Labor)1Each
0002Monitor Bracket-Universal2Each
00021 Meter Counter w/ Front Graphic Panel1Each
0003Material Handling Rates (Round Trip Shipping) Price Per 100lbs500CWT
Total$ - 0

GRAND TOTAL $ - 0

REQUESTED DELIVERY DATE: All items to be delivered no later than MM/DD/YYYY (Partial deliveries will/will not be accepted) tc={F9AE7470-FF8B-431F-83D5-3C0095FF6516}: [Threaded comment]

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Comment:

Update this section.

DELIVER ITEMS TO: Mission Partner to Insert Delivery Address and POC Information Below

DITCO Fee2.25%$ 502.46
Total with Fee$22,833.96
Note to CS/KO: Insert below information in DITCO Additional Text H11 Required Shipping Label/Packing Slip Information for Deliverables
Ship to Address:Defense Information Systems Agency (Booth R1223) c/o Vista Convention Services TechNet Augusta 2025

Augusta Convention Center 901 Reynolds Street Augusta, GA 30901

Point of Contact (POC):Gisela Moore
Office Name/Symbol:SCPA5
POC Phone #:240-400-6292
POC Email:gisela.p.moore.civ@mail.mil
Alternate POC:James Pressley
Office Name/Symbol:SCPA5
Alternate POC Phone #:703-835-7273
Alternate POC Email:james.f.pressley4.civ@mail.mil
Property Custodian:N/A
Property Custodian Phone #:N/A
Property Custodian Email:N/A

NOTE: Property Accountability. (If this is a DISA requirement, and property is to be delivered under the contract/TO that must be accounted for IAW DISAI 270-165-8, the following applies. If the Property Accountability question on the Requirements Checklist is marked “no” or you are not a DISA requiring office, delete this paragraph and the embedded Electronic Product List or mark as “not applicable”) The contractor shall submit the attached Electronic Product List (see below) in addition to complying with all requirements of DFARS 252.211-7003. See IAW FAR Part 8/16 Ordering Procedures, Additional Text H2 for additional information.

For DISA only: Prior to submission of a new requirement package to DITCO, a review by DISA Central Receiving Point (CRP) Equipment Re-utilization review POC must be completed to determine that items are not available in the warehouse. The CRP warehouse POC will be required to sign the requirements checklist (DISA Only Section). To save time, forward this completed equipment list to disa.meade.j4.list.fl11-warehouse-crp-shipping--receiving@mail.mil for verification that your items are not available as surplus prior to completion of your acquisition package.

Controlled By: DISA
Controlled By: SCPA5
CUI Category: PROCURE
Distribution/Dissemination Control: FEDCON
POC: Gisela Moore, gisela.p.moore.civ@mail.mil, SCPA5 Mailbox: disa.meade.j-0.list.scpa5-conferences-exhibits@mail.mil

CUI

Update this section.

mailto:gisela.p.moore.civ@mail.milmailto:james.f.pressley4.civ@mail.mil Refence_Data_1

CUI 0 0

1. Right click signature area and select “signature setup”.

2. Enter data listed in fields and click “ok”.

3. Right click signature area and select “Sign”

4. Enter Name or Select image of your signature (if you have one). Then select “change”.

5. Make sure your CAC cert for “Authentication” is selected.

6. Then click “sign”

7. Document will display date, name and DOD CAC signature.

image1.emf image2.emf

File details come from the government source that posted it. Updated .