QA R1 - 832469185 HC102824R0041.docx
DOCX document 16 KB Posted
- Attached to
- Exhibit Booth at TechNet Cyber 2024 Conference
- Solicitation number
- 832469185
- Issued by
-
Defense Information Systems Agency
About this file
This document is a set of questions and answers related to a federal contract opportunity for the Defense Information Systems Agency (DISA) to provide an exhibit booth at the 2024 TechNet Cyber conference. The key details are:
The solicitation number is 832469185 or HC102824R0041. DISA requires a 50 ft x 60 ft exhibit booth with background display structures, graphics, furniture, installation, dismantling, and shipping. DISA will provide some materials such as the hologram and mobile terminal displays. The exhibit will be awarded on a Lowest Priced Technically Acceptable (LPTA) basis, and there is no incumbent vendor. DISA will procure electrical service and other facility services separately from the booth contract. Graphics and booth layout must be submitted with the proposal, and the vendor may store materials before transporting to the event site.
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Other files
| File | Type | Posted |
|---|---|---|
| PWS 832469185 Exhibit Booth R2.docx | DOCX document | |
| QA R0 - 832469185 HC102824R0041.docx | DOCX document | |
| Attchament 1 - EAC Form.pdf | ||
| RFP 832469185 Exhibit Booth.pdf | ||
| QASP 832469185 Exhibit Booth.docx | DOCX document | |
| CLIN Pricing Sheet 832469185 Exhibit Booth.xlsx | XLSX spreadsheet | |
| Attachment 2 - DISA Exhibit Layout Concept.xlsx | XLSX spreadsheet |
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QA R1 - 832469185 HC102824R0041
1. Has DISA executed a booth of this size before? Please provide photos of the booth
Response: DISA participates in the TechNet Cyber event annually and has executed an exhibit with a 50’ x 60’ footprint at the event the past three years. We do not have photos of the previous exhibits to provide at this time.
2. Please provide photos of any past exhibition or trade show builds so we can have an understanding of the level of production as well as fit and finish expected.
Response: We do not have photos of the previous exhibits to provide at this time.
3. Is there an incumbent? If so, can you provide information on pricing and detail on the awarded vendor?
Response: No.
4. Is there award pricing for this exhibit booth from previous years? If so, can you provide?
Response: Solicitation will be awarded on Lowest Priced Technically Acceptable, LPTA. Offeror is to provide their pricing.
5. Do you require the awarded vendor to include pricing for beverage service or catering for the booth, or will DISA contract that directly with the show? If the vendor is to price out, please provide quantities and description
Response: No. Beverage service and catering is not a requirement for this contract.
6. Do you require the awarded vendor to include pricing for electrical service for the booth, or will DISA contract that directly with the show based on specifications provided by the vendor?
Response: No. Electrical service is not a requirement for this contract. DISA will procure electrical service separately based upon the final layout design of the awarded vendor.
7. Do you require the awarded vendor to include pricing for cleaning and vacuuming service or catering for the booth, or will DISA contract that directly with the show?
Response: No. Cleaning, vacuuming services, and catering are not a requirement for this contract.
8. When will graphics be completed and prepared for proofs and print?
Response: Graphics will be provided to the vendor following contract award.
9. Will DISA need any graphic design support from the contracting firm?
Response: Graphic images for display will be provided by the Government.
10. Can the materials being picked up from the DoD warehouse be stored before traveling to Technet Cyber, or do they need to go from DoD warehouse direct to the show?
Response: Materials for shipping may be picked up and stored prior to delivery to the show site. The vendor is still required to ensure delivery per the date and time annotated within the PWS.
11. In Section 6.2.3 subtask 3 a. Overall Office Space iii it states: “Hard walls must be able to display graphics per paragraph 6.4 Task 4 on the outer sides of the walls that face the open exhibit area. In reviewing the show plan, the back wall of the space is a prime location for graphics. Would you like us to include pricing for a graphic print on this back wall of the office space?
Response: Yes. The Government requires graphics for all of the display structures outer hard walls per the PWS. Graphics are not required for the inner walls of the Display Tower nor the inner walls of the Overall Office Space (Meeting Room and Break Room).
12. Do you require graphics on the interior of the break room or meeting rooms?
Response: The Government does not require graphics on the interior of the break room and meeting room.
13. Do you require any standoff images or graphics on the interior of the breakroom or meeting rooms?
Response: The Government does not require images or graphics on the interior of the break room and meeting room.
14. On the layout concept, a white board is shown in the break room. Can you please clarify if this is to be included in pricing, or if DISA will provide from their inventory?
Response: The white board is not a required item for the contract.
15. On the layout concept, a white board is shown in the conference room. Can you please clarify if this is to be included in pricing, or if DISA will provide from their inventory?
Response: The white board is not a required item for the contract.
16. On the layout concept, (16) chairs are shown in the break room. Can you please clarify if this is to be included in pricing, or if DISA will provide from their inventory?
Response: The (16) chairs within the Break Room are provided by the event host and come with the reserved exhibit space. The vendor is not required to provide the (16) chairs or pricing.
17. On the layout concept, (4) 6’ tables are shown in the break room. Can you please clarify if this is to be included in pricing, or if DISA will provide from their inventory?
Response: The (4) 6’ tables within the Break Room are provided by the event host and come with the reserved exhibit space. The vendor is not required to provide the (4) 6’ tables or pricing.
18. On the layout concept, (1) 4’ tables are shown in the break room. Can you please clarify if this is to be included in pricing, or if DISA will provide from their inventory?
Response: The (1) 4’ table within the Break Room is provided by the event host and comes with the reserved exhibit space. The vendor is not required to provide the (1) 4’ tables or pricing.
19. Regarding the Tall Storage Container, are standard Knock Down Shelves acceptable for storage? These are compact and reduce overall shipping costs.
Response: The Government will accept standard knock down shelves for storage within the Break Area.
20. In the drawing, there are the two extra side chairs next to the Mobile Terminal Display – that are not listed under furniture details. Can you please clarify if this is to be included in pricing, or if DISA will provide from their inventory?
Response: The (2) side chairs by the terminal displays are provided by the event host and come with the reserved exhibit space. The vendor is not required to provide the (2) side chairs or pricing.
21. We see two different solicitation numbers (HC102824R0041, 832469185) can you let us know what number to use in our response?
Response: Either is acceptable. Use HC102824R0041 if you wish.
22. The normal practice of the design process would have digital drafts and photos sent after the cost is found to be acceptable. Could these items be done after an award is given?
Response: The Government requires submission of a digital layout of the exhibit footprint with the vendors’ proposed booth design as requested in the PWS, para. 6.2 Task 2. Any additional or updated digital drafts or photos that would depict the displays graphics would be submitted post award following the provision of the vendors’ templates and submission of graphics.
QA R0 - 832469185 HC102824R0041
| 1. | Can DISA provide a list of the Exhibit materials being outbound shipped, Sec 6.5.1 |
| 2. | Is the Hologram provided by DISA ? |
| 3. | Is the Mobile Terminal Display provided by DISA ? |
| 4. | PWS paragraph 13. The Government intends to have (2) military vehicles staged within the exhibit space, (see Attachment 2 – Exhibit Layout Concept). Please ensure that design efforts consider these elements as a part of planning and development. its current configuration does not allow space for Military vehicles. Q- Is it the responsibility of the awardee to configure the space to allow for these vehicles? What type of vehicles are these? |
A1. We cannot provide a complete list of materials that will be shipped at this time. We can only indicate the estimated weight referenced in the PWS, and that our loose items will be shipped in palletized hard box crate(s) and the monitors have their own wheeled shipping cases.
A2. The Hologram will be provided by DISA.
A3. The mobile terminal displays will also be provided by DISA.
A4. No military vehicles will be displayed. This will be removed from the PWS, paragraph 13.
File details come from the government source that posted it. Updated .