PWS 832469185 Exhibit Booth R2.docx

PERFORMANCE WORK STATEMENT (PWS)

Award

1. Contracting Officer’s Representative (COR).

a. Primary COR. See DITCO Additional Text G1 - Points of Contact

b. Alternate COR. See DITCO Additional Text G1 - Points of Contact

2. Contract Title.

Defense Information Systems Agency (DISA) Exhibit Booth at TechNet Cyber 2024 Conference

3. Background.

DISA participates annually at the Armed Forces Communications and Electronics Association International (AFCEA) TechNet Cyber Conference held in Baltimore, Maryland.

4. Objectives:

This requirement is to provide the rental of background display structures with graphics, exhibit furniture, installation, dismantling, and shipping for the 50ft by 60ft DISA exhibit at TechNet Cyber 2024. All services required are non-personal services.

5. Scope.

Rental, installation, and dismantling services for the DISA exhibit at AFCEA TechNet Cyber 2024 event occurring June 25, 2024, through June 27, 2024.

6. Performance Requirements.

6.1 Task 1 – TechNet Cyber Requirements for Non-Official Contractors

TechNet Cyber is hosted by AFCEA and Vista Convention Services is the designated official General Service Contractor for the event. To provide services on-site at the Baltimore Convention Center the contractor shall coordinate directly with Vista Convention Services as needed and adhere to their non-official contractor’s requirements. The contractor shall meet the following tasks below.

6.1.1 Subtask 1. Intent to Use Non-Official Contractors Form

Contractor shall complete and sign Vista Convention Services’ “Intent to Use Non-Official Contractors” Form (Attachment 1). The Contractor shall provide a digital PDF copy of the completed form as part of the proposal submission, failure to do so will consider the contractors proposal ineligible to receive the award. Following award, the Government will submit the completed form to Vista Convention Services prior to the published deadline of May 31, 2024.

6.1.2 Subtask 2. Original Certificate of Insurance

The Contractor shall provide The Contractor shall provide an original “Certificate of Insurance.” The contractor shall provide their certificate of as part of the proposal submission, failure to do so will consider the contractors proposal ineligible to receive the award. Following award, the Government will submit the “Certificate of Insurance” to Vista Convention Services prior to the published deadline of May 31, 2024.

Non-Official Contractors shall obtain an “EXHIBIT CREW” badge at the Vista Convention Services Labor Desk and wear the badge to access the Exhibit Hall.

6.1.3 Subtask 3. Non-Official Contractor Labor Guidelines

The contractor shall coordinate with and follow the event designated General Service Contractor, Vista Convention Services, labor guidelines with regards to labor used on-site at the convention center. Trade shows, conventions, and special events in the vicinity are governed by local union contracts. The following reflects the applicable union jurisdictions as stated within the TechNet Cyber 2024 Exhibitor Manual:

MATERIAL HANDLING

Carpenters Local Union 491 claims jurisdiction over all unloading and reloading of freight, exhibit materials, product, empty containers, and related equipment. They also have jurisdiction over all material handling equipment including, but not limited to, forklifts, tow motors, dollies, pallet jacks, etc. An exhibitor may hand carry any material that does not require the use of wheels or other material moving devices, provided that it does not require more than one trip. Hand carried is defined as small cartons, packages, or portable laptop computers that weigh less than 30 pounds.

BOOTH LABOR

Carpenters Local Union 491 claims jurisdiction over all installation and dismantling of exhibits and displays including banners, signs, laying of floor coverings and the operation of all power tools etc. with the following exceptions:

• Up to two (2) fulltime exhibitor employees may work without carpenter labor for one (1) hour during the move in and one (1) hour during the moveout.

• Exhibitors may work in 10' x 10' booths without carpenter labor. Use of power tools is not permitted under any circumstance.

IN GENERAL

Craftsmen at all levels are instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor. All questions originated by labor are to be expressed directly to VISTA management personnel. It is recommended that any questions arising with regard to union jurisdiction or practices should be directed to a management representative of VISTA.

Deliverables:

*Standard Distribution: 1 copy of the deliverable to the Contracting Officer; 1 copy of the deliverable to the Primary Contracting Officer Representative (COR).

6.2 Task 2 – Background Display Structures

The contractor shall provide rental of display structures that will serve as the background for the DISA exhibit space. The contractor shall provide the materials, installation, dismantling, and required labor for the structures listed in section 6.2. Structures must meet the dimensions and layout design per Exhibit Layout Concept (Attachment 2). The contractor shall submit a digital layout of their proposed booth design in PDF file format as part of their proposal. The digital layout shall include, at minimum, the entire 50’ x 60’ exhibit footprint, and be drawn to scale. The contractor shall provide the dimensions (length, width, depth, height) of the individual structures within the digital layout to include the structure features (i.e., doors, windows, graphic surface space, etc.). The contractor shall provide identification of the wall materials used for the proposed structures.

6.2.1 Subtask 1. Display Tower

The contractor shall provide rental and installation services for a four-sided wall display tower. Tower must meet the following requirements:

a. Tower must be 8 feet tall.

b. Tower walls must be able to display agency graphics per paragraph 6.4. Task 4.

c. Tower must be able to display (2) 40-inch monitors mounted on separate walls. Monitors will be provided by the Government. The contractor shall mount the provided monitors to the display tower.

d. Tower must include an access door to the inside chamber to connect monitors to external laptop devices.

e. Tower must be placed in the center front of the exhibit space facing the Exhibit Hall entrance (see Attachment 2 – Exhibit Layout Concept).

The display tower can only be installed during the exhibit hall Move-In days during open hours:

Sunday, June 23, 2024: 8:00 a.m. – 5:00 p.m. ET Monday, June 24, 2024: 8:00 a.m. – 5:00 p.m. ET

The open hours shall be referenced as ‘Move-In days’ for the remainder of the document. The requested tower must be completely installed and fully functional within the DISA exhibit footprint no later than 5:00 p.m. on June 24, 2024.

6.2.2 Subtask 2. Central Information Station

The contractor shall provide rental and installation services of structures to serve as a central information station near the center of the exhibit space. The station must meet the following requirements:

a. Installation of (1) Single Backwall Display

i. Dimensions: 10 ft wide by 8 ft high

ii. Backwall must be able to display (1) 50-inch monitor mounted in the center of the wall above the counter. Monitor will be provided by the Government. The contractor shall mount the provided monitor to the backwall display.

iii. Backwall must be able to display graphics per paragraph 6.4 Task 4

iv. Backwall must be placed 25 ft from the front of the exhibit footprint and centered to the exhibit footprint (see Attachment 2 – Exhibit Layout Concept).

b. Installation of (1) Countertop

i. Dimensions: Minimum 4 ft in height, between 6 ft and 10 ft wide, and minimum of 2 ft in depth.

ii. Countertop will be placed directly in front and against the single backwall display (see Attachment 2 – Exhibit Layout Concept).

iii. Countertop front must be able to display graphics per paragraph 6.4 Task 4.

Installation must occur during the exhibit hall Move-In days during open hours (reference 6.2.1). The requested Central Information Station must be completely installed and fully functional within the DISA exhibit footprint no later than 5:00 p.m. on June 24, 2024.

6.2.3 Subtask 3. Office Space

The contractor shall provide rental and installation services of a walled Office Space area within the exhibit footprint. The meeting space must meet the following criteria:

a. Overall Office Space

i. Dimensions: 30 ft by 20 ft.

ii. Must be separated from the main exhibit area by minimum 8 ft high hard wall structures. Curtains functioning as walls will not be accepted.

iii. Hard walls must be able to display graphics per paragraph 6.4 Task 4 on the outer sides of the walls that face the open exhibit area.

iv. Office space must be placed at the back and center of the exhibit footprint (see Attachment 2 – Exhibit Layout Concept).

v. Office space must be divided by hard wall of the same height as the border walls, into two areas: a Meeting Room and Break Room.

b. Meeting Room

i. Dimensions: 10 ft by 20 ft.

ii. Meeting Room must be connected to the Break Room by door.

iii. Meeting Room must include a second entry way door that is accessible from the open exhibit area located on the opposite wall (see Attachment 2 – Exhibit Layout Concept). This door will function as the Meeting Room main entrance.

iv. Main entrance wall must include a display window that consists of obscured glass or a material that allows an obstructed view into the meeting room. The window base must begin no less than 2 feet from the ground. The window must be no less than 6ft in length.

v. Meeting Room must include ability to mount (1) 50-inch monitor on the wall at the head of the conference table. Monitor will be provided by the Government. The contractor shall mount the provided monitor to the Meeting Room wall.

vi. All doors must be able to open and close for privacy, and lock by key.

c. Break Room

i. Dimensions: 20 ft by 20 ft.

ii. Must include one additional entry way that is accessible from the open exhibit area and separate from the Meeting Room entry door. This door will function as the Break Room main entrance.

iii. The Break Room main entrance door must be able to open and close for privacy, and lock by key.

d. Office Space Tower

i. A single wall display tower be installed and placed directly in front of the DISA Office Space outer wall (see Attachment 2 – Exhibit Layout Concept).

ii. Dimensions: 16 ft high, 10 ft wide, and no more than 10 inches in depth.

iii. The Office Tower must be able to display graphics per paragraph 6.4 Task 4.

Installation must occur during the exhibit hall Move-In days during open hours (reference 6.2.1). The Office Space must be completely installed and fully functional within the DISA exhibit footprint no later than 5:00 p.m. on June 24, 2024.

6.2.4 Subtask 4. Structure Removal

The contractor shall dismantle and remove all requested structures from the exhibit footprint during the designated Exhibit Move-Out on June 27, 2024, from 1:30 p.m. to 9:00 p.m. ET. No dismantling can occur before 1:30 p.m. per AFCEA guidance.

Deliverables:

6.3 Task 3 – Exhibit Furniture Rental

The contractor shall provide rental of furniture that will be utilized by DISA Exhibitors and conference attendees within the DISA exhibit footprint.

6.3.1 Subtask 1. Open Area Furniture

The contractor shall provide the following items for the Open Exhibit Area:

The contractor shall provide the following information for each item proposed to fulfill the request above within their proposal:

· Dimensions (width, depth, and height) in inches/feet

· Material of item

· Digital image of each item

6.3.2 Subtask 2. Office Space – Meeting Room Furniture

The contractor shall provide the following items for the Meeting Room:

The contractor shall not provide a white conference table. The contractor must provide the following information for each item proposed to fulfill the request above within their proposal:

· Material of item

· Digital image of each item

6.3.3 Subtask 3. Office Space – Break Room Furniture

The contractor shall provide the following items for the Break Room:

The height of the storage containers cannot exceed the height of the Break Room walls. The contractor shall provide the following information for each item proposed to fulfill the request above within their proposal:

· Material of the item

· Digital image of individual item

6.3.4 Subtask 4. Delivery and Removal

The contractor shall deliver the Exhibit Furniture Rental requested in 6.3 to the DISA exhibit space during the Exhibit Move-In dates., and no later than 4:00 p.m. ET on June 24, 2024. The contractor shall remove the items from the DISA exhibit space and convention center during the exhibit Move-Out beginning at 1:30 p.m. ET and completed no later than 9:00 p.m. ET on June 27, 2024.

Deliverables:

*Standard Distribution: N/A

6.4 Task 4 – Graphics Criteria

The contractor shall print and display graphics received from the Government on the following structures requested:

· 4-Sided Display Tower (all outer walls)

· Central Information Station Single Wall Display Tower (both sides)

· Central Information Station Counter (front)

· Office Space (outer walls, excluding the Meeting Room wall with obscured windows)

· Office Space Tower (both sides) The contractor shall provide a seamless backwall display and end-to-end graphics on each requested structure. The Government will provide the graphic images for each structural display following contract award. Display graphics must be color-matched to the graphics submitted by the Government. The contractor shall provide a print proof of each display graphic for review and acceptance prior to the contractor printing on materials. The contractor shall provide advanced submission of any design/layout templates for the requested structures and print specifications within the contractors’ quote submission. The contractor shall identify the wall/structural materials proposed, and the proposed material of the graphics displays within their quote submission. All graphics must be completed and fully installed on all requested items no later than 5:00 p.m., June 24, 2024.

Deliverables:

*Standard Distribution: N/A

6.5 Task 5 – Material Handling and Shipping

6.5.1 Subtask 1. Outbound Shipping

The contractor shall provide round trip material handling and shipping services for the DISA exhibit equipment. Equipment will be prepackaged for transport on either wrapped pallet(s) or plastic shipping crate(s). The contractor shall pick up items from the DISA Warehouse on a scheduled date, provided to them by the COR. The Government estimates shipping 1500 lbs in weight. Items will be stored in secured palletized crate(s), wrapped wood pallet(s), and (4) wheeled shipping cases for the monitors. The contractor shall propose one potential date for pick-up within their proposal. The Government will confirm the date for the official pick-up post award. The DISA Warehouse address:

Defense Information Systems Agency – Warehouse Loading Dock 6908 Cooper Avenue Fort Meade, MD 20755

To access the Fort Meade military installation, the contractor’s driver must have and show a REAL ID (identification) license to the security guard(s) at the gate. The contractor must also enter the military installation through the Fort Meade Main Entry Gate. Main Gate address and directions will be provided to the contractor by the Government following award.

The contractor shall transport the equipment/items to the conference Show Site location and DISA exhibit space at address:

TechNet Cyber Defense Information Systems Agency (DISA) Booth #2945 Baltimore Convention Center c/o Vista Convention Services One West Pratt Street, Halls F, G, & Swing Baltimore, MD 21201

Show site shipments will be received by the General Service Contractor (Vista) beginning Sunday, June 23, 2024, at 8:00 a.m. Shipments arriving at the show site prior to this date and time may be refused or charged an off-target rate. The Government will not reimburse additional off-target charges associated with an early arrival. The contractor shall transport the shipment to the DISA exhibit booth (#2945) Exhibit Hall during the Exhibit Move-In dates/hours:

Sunday, June 23, 2024: 8:00 a.m. – 5:00 p.m. ET Monday, June 24, 2024: 8:00 a.m. – 5:00 p.m. ET

6.5.2 Subtask 2. Return Shipping

The contractor shall provide Bill of Landing (10 copies) for return shipping no later than 26 June 2024. The contractor shall pick-up the DISA equipment during the conference Exhibit Move-Out on Thursday, June 27, 2024, from 1:30 p.m. – 9:00 p.m., and transport the equipment back to the DISA Warehouse. The equipment must be picked-up and removed from the exhibit space no later than 9:00 p.m. on June 27, 2024. In accordance with event policy, the Government will not begin dismantling the DISA exhibit and re-pack items for shipping until 1:30 p.m.

The contractor shall notify the DISA Exhibit Showcase Manager and COR of the shipments return date. Government requests shipping equipment be returned to the DISA Warehouse no later than 2:30 p.m. ET on July 12, 2024.

Deliverables:

*Standard Distribution: N/A

7. Performance Standards.

Background Display Structures and Graphics

Installed as requested in 6.2 and 6.4.

Minimum Acceptable:

Structures and graphics installed no later than 5:00 p.m. 24 June 24. Structures installed, fully functional, and within the dimensions specified in para. 6.2. Display graphics are seamless and end-to-end on each required structure. Display graphics color-matched to the graphics submitted by the Government.

Calculation:

Measurement tape, exhibit management visual confirmation, exhibitor usage.

Exhibit Furniture Rental

Delivered items requested in 6.3.

Minimum Acceptable:

Rental furniture delivered to exhibit no later than 4:00 p.m. 24 June 24. Items must arrive with minimal damage, without stains or outstanding markings (exceeds 2 inches), and fully functional for its purpose.

Calculation:

Measurement tape, exhibit management visual confirmation, exhibitor usage.

Material Handling and Shipping

Items shipped and returned as requested in 6.5 Minimum Acceptable:

Shipped materials delivered undamaged to the DISA exhibit no later than 24 June 24. Materials returned to DISA undamaged no later than 12 July 2024.

Calculation:

Exhibit management visual confirmation.

8. Incentives. Not applicable.

9. Place of Performance.

Shipping Pick-Up Site:

Defense Information Systems Agency – Warehouse Loading Dock 6908 Cooper Avenue Fort Meade, MD 20755

Event Site:

Baltimore Convention Center One West Pratt Street, Halls F, G, & Swing Baltimore, MD 21201

10. Period of Performance.

May 27th, 2024 through July 12th, 2024.

11. Security Requirements. Not applicable.

12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/ Government-Furnished Information (GFI). Not applicable.

13. Other Pertinent Information or Special Considerations.

N/A

14. Section 508 Accessibility Standards.

Exhibit Services

E206.1 General. Where components of ICT are hardware and transmit information or have a user interface, such components shall conform to the requirements in Chapter 4.

E302 Functional Performance Criteria

302.1 Without Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that does not require user vision.

302.2 With Limited Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited vision.

302.3 Without Perception of Color. Where a visual mode of operation is provided, ICT shall provide at least one visual mode of operation that does not require user perception of color.

302.4 Without Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that does not require user hearing.

302.5 With Limited Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited hearing.

302.6 Without Speech. Where speech is used for input, control, or operation, ICT shall provide at least one mode of operation that does not require user speech.

302.7 With Limited Manipulation. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that does not require fine motor control or simultaneous manual operations.

302.8 With Limited Reach and Strength. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.

302.9 With Limited Language, Cognitive, and Learning Abilities. ICT shall provide features making its use by individuals with limited cognitive, language, and learning abilities simpler and easier.

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