819 RHS - Fire Ext Contract SOW - FY26-FY30.pdf

FA4626-26-Q-0017

STATEMENT OF WORK

FOR

INSPECTION & TESTING OF PORTABLE FIRE

EXTINGUISHERS

IN 819th RED HORSE SQUADRON-MAINTAINED FACILITIES

MALMSTROM AIR FORCE BASE, MONTANA

1 May 2025

1. DESCRIPTION OF SERVICES. The contractor shall furnish all technicians, equipment, tools, labor, materials, and supplies necessary to perform the required work unless stipulated otherwise below. The work shall be performed in accordance with this Statement of Work (SOW) and shall be subject to the terms and conditions of this agreement. The fire extinguishers shall be serviced in accordance with (IAW) National Fire Protection Association (NFPA) 10, Occupational Safety and Health Administration (OSHA) 29 Code of Federal Regulations (CFR) 1910.157, and manufacturer’s requirements. The service ensures fire extinguisher serviceability in case their use is required and prevents them from deteriorating in value and ability. Replacement parts provided shall be equal to the original in workmanship and material. The estimated number of extinguishers requiring service per year is 258 extinguishers. All extinguishers and related equipment are located within 819 RED HORSE Squadron (RHS) maintained facilities at Malmstrom Air Force Base (MAFB), Montana. The contractor shall perform to the standards in the contract as well as all Federal, State, Local, and commercial standards. The contractor shall follow the maintenance schedule in Appendix A.

Following are quantities of portable fire extinguishers to be used to determine workload.

1.1. Services to be performed:

1.2. Shall/Will. Indicates a mandatory requirement.

1.3. Inspection. Fire extinguishers shall be maintained according to previously identified references (paragraph 1) above.

1.4. Maintenance. Maintenance is a thorough examination of the extinguishers. It is intended to give maximum assurance that an extinguisher will operate effectively and safely as required. It includes a thorough examination and any necessary repair, recharging, hydrostatic testing, or replacement.

1.5. Recharging. Recharging is the replacement of the extinguishing agent and includes the expellant for certain types of extinguishers.

1.6. Six Year Complete Maintenance. Every six years dry chemical extinguishers shall be emptied and subjected to applicable complete maintenance procedures. When the applicable maintenance procedures are performed during periodic recharging or hydrostatic testing, the 6-year requirement shall begin from that date. All 6-year maintenance shall be performed IAW previously identified references (paragraph 1.) above.

Qty Type Class Location Portable/System 257 Dry Chemical ABC See Appendix A Portable 1 Dry Chemical K See Appendix A Portable

1.7. Hydrostatic Testing: The Contractor will conduct a Department of Transportation (DOT) approved hydrostatic test on each extinguisher that has been in service for 12 years or more or has not been tested in more than 12 years. This test must be conducted with a US DOT approved testing system. All testing shall be conducted in accordance with NFPA 10 and NFPA 17A (current edition), Compressed Gas Association (CGA) specifications and the applicable DOT requirements and/or applicable DOT exemptions. All testing will be carried out by approved personnel trained in accordance with the DOT requirements. All equipment will be calibrated and certified per CGA, DOT, DoD, manufacturer, and technical order regulations, recommendations, and requirements. The Contractor will provide the hydrostatic testing equipment.

1.8 Property Protection. The contractor shall take all necessary precautions to protect Government and private property. Damage caused by the contractor shall be repaired to the satisfaction of the Contracting Officer (CO) or designated representative without additional cost to the Government.

1.9 Qualifications/Certifications. All work shall be accomplished by a licensed, experienced firm regularly engaged in the inspection, maintenance, and testing of portable fire extinguishers and fire extinguishing systems. The contractor must be licensed in compliance with the State of Montana and NFPA criteria. The contractor will possess a current license issued by the Department of Commerce, State of Montana. Prior to the award of this Blanket Purchase Agreement, the contractor will provide proof of license and factory authorized training certification (if company provided) on every employee who will be performing work to the contracting office, the 819 RHS Plans and Programs office in Building 160, and the 819 RHS Occupational Safety Manager (OSM) in Building 160.

2. SCHEDULING.

Main Base: The contractor shall schedule with the 819 RHS Plans and Programs office and 819 RHS OSM at least ten (10) business days before commencing any work. Appendix A indicates the facility locations and frequency of all extinguishing systems that require semi-annual servicing. An excel document with portable fire extinguisher inventory/locations and contact information will be provided upon award for annual service.

2.1. Facility Manager (FM) and OSM. Contractor will work with the appropriate FM and OSM to ensure servicing does not interfere with daily activities of the facility.

2.1.1. Base Access. Access to MAFB will require an Entry Authorization List (EAL) to be submitted for each employee to ensure proper clearance prior to entering the installation.

2.1.2. Rescheduling. In the event rescheduling is necessary, the contractor shall give the 819 RHS OSM and Plans and Programs office 48 hours’ notice. The contractor shall notify the 819 RHS OSM and Plans and Programs office if the inspection schedule cannot be met and shall reschedule so that work is completed within fifteen (15) days after the originally scheduled date.

2.1.3. Government/Security Delays. Should the CO determine that the Contractor incurred a work stoppage or could not begin work as scheduled, and that the stoppage or delay was caused by the Government, after 30 minutes, the Contractor will be paid for delays which result in verifiable loss of progress. Such costs shall include crew, labor, and equipment time lost during normal work hours and shall not include evenings, Saturdays, Sundays, Winter Exclusion, or Federal Holidays.

2.2. Reports and Records. The contractor shall provide an invoice for all services rendered within the respective month in Wide Area Workflow (WAWF) following the accepted service(s).

The contractor shall send a copy of the invoice and updated Contractor Service Inspection report to the 819 RHS OSM and Plans and Programs office for validation.

2.2.1. Contractor Service Inspection Report. The contractor shall create a Contractor Cleaning Report which shall include, but not limited to the following information:

• Serial number or tracking number of the extinguisher

• Date of last annual inspection

• Date of last 6-year complete maintenance

• Date of last 12-year hydrostatic testing

• Highlight any missing or extinguishers that need to be replaced or removed.

NOTE: Contact the OSM and prior to replacing any extinguishers parts not covered under this agreement for approval.

2.2.2. Submission of Reports. Copies of the Contractor Service Inspection Report along with invoices of work conducted at each facility shall be submitted to the 819 RHS OSM and Plans and Programs office within five (5) business days after service for validation.

3. SERVICE SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. The performance thresholds are critical to mission success.

Performance Objective PWS Section Performance Threshold

Perform scheduled inspection/maintenance in accordance with the established schedule.

2. and Appendix A

No more than 1 missed scheduling monthly.

Provide Contractor Inspection Servicing Report to 819 OSM and Plans and Programs office within 5 business days.

2.2.2 0 Deficiencies permitted.

Comply with current NFPA, OSHA, and DOT requirements. 1. 0 Deficiencies permitted.

3.1. Performance Assessment.

3.1.1. 100% Surveillance Inspections. The 819 RHS OSM and Plans and Programs office will conduct periodic surveillance inspection of services for subject contract. After the completion of each scheduled servicing on MAFB and before leaving the site, the Contractor shall contact the 819 RHS OSM and Plans and Programs office for surveillance inspection. The inspector will inform the Contractor of inspection results and any unacceptable result will be corrected at no additional cost to the Government. Any unsatisfactory inspection (defect) result shall be reported to the CO. Exceeding the performance threshold limitations for any performance objectives may result in a warning or letter of concern from the CO. Exceeding the performance threshold limitations of the performance objectives may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

3.1.2. Customer Complaints. The 819 RHS OSM and Plans and Programs office will receive and investigate complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the 819 RHS OSM and Plans and Programs office and the contractor. Validated customer complaints shall be re-performed after notification by the 819 RHS OSM and Plans and Programs office.

3.1.3. Periodic Progress Meetings. The Contractor, CO, 819 RHS OSM and Plans and Programs office, and other Government personnel may periodically meet to discuss the contract performance.

The following issues may be discussed: opportunities to improve the contract, any contract modifications required, unsatisfactory inspections, customer complaints, and quality control measures taken by the Contractor to ensure performance requirements continue to be met. The contractor and the 819 RHS OSM and Plans and Programs office will identify unsatisfactory inspections, customer complaints, and favorable and/or unfavorable trends. The 819 RHS OSM and Plans and Programs office and CO will share the responsibility of writing the meeting minutes. The minutes will be signed off by the CO and others as deemed appropriate. The minutes will be distributed to the contractor and a copy will be kept in the official contract and the 819 RHS OSM and Plans and Programs office files. Should the Contractor not concur with the minutes, the Contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

4. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will not provide any facilities or storage space for the Contractor’s use under this contract.

4.1. Contractor-Furnished Property, Equipment and Services. The Contractor shall furnish all personnel, vehicles, and equipment required to perform all contract requirements, including any equipment needed for roof access.

5. GENERAL INFORMATION.

5.1. Quality Control. The Contractor shall develop, submit, and maintain a Quality Control Plan to ensure that all services are performed IAW the contract, Federal, State, Local requirements, and commonly accepted commercial practices and standards prior to the contract start date. Contractor records shall be kept and made available to the Government throughout the contract performance periods.

5.1.1. Quality Control Manager. The contractor shall appoint and submit the name and contact information of the Quality Control Manager prior to the contract start date. The Quality Control Manager shall ensure daily operations are on schedule and completed within specified timelines. Contractor quality control procedures and practices shall be independent from the Government quality control surveillance/inspections.

5.2. Quality Assurance. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received IAW requirements set forth in this contract. The 819 RHS OSM and Plans and Programs office will evaluate the contractor’s performance through 100% surveillance inspections, investigating customer complaints, and conferring with FM’s to determine whether or not performance meets the standards. Results of the surveillance inspections become official Department of the Air Force (DAF) record of the contractor’s performance. When a performance threshold has not been met, the 819 RHS OSM and Plans and Programs office will initiate and provide the CO a Contract Discrepancy Report (CDR), DD Form 2772, for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO.

5.2.1. Government Observations. 819 RHS OSM and Plans and Programs office, CO’s, Contract Administrators, FMs, Inspectors General, and Air Force Audit Agency personnel are authorized to observe Contractor performance. These individuals may not interfere with Contractor performance.

5.3. Hours of Operation. Normal hours of operation for facilities under this contract are from 0800-1600 Mountain Daylight Time, Monday-Friday. The Contractor must be able to perform a flexible schedule to complete all work required under this PWS.

5.3.1. Federal Holidays. Unless required by the CO, the Contractor shall not provide routine services on the following holidays recognized by MAFB.

New Year’s Day Labor Day Martin Luther King Jr. Day Columbus Day Presidents Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

5.3.2. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert shall be coordinated with the 819 RHS OSM and Plans and Programs office and accomplished as soon as possible after reopening the base.

5.3.3. Honoring the Reveille/Retreat: This is to inform you that Reveille will be played at 0700 daily and Retreat will be played at 1630 daily on MAFB. During those times, patriots will stop their cars to show respect for all the men and women of the Armed Forces. All entry lanes at the gates will stop to avoid additional traffic build up; lanes exiting the base will remain open.

Drivers must always remain alert and stop when the Reveille/Retreat begins. Play time is approximately two (2) minutes.

6. SECURITY REQUIREMENTS. The Contractor shall obtain identification cards and base passes for all employees and vehicles. Applications shall be coordinated through the CO or Government office designated by the CO. At the time of application, Security Forces may conduct a background check on Contractor employees. Upon termination of employment, the Contractor shall ensure the employee returns identification cards and base passes to Security Forces within 24 hours.

Main Base. The Contractor will be required to submit an Entry Authorization List (EAL) of personnel with full name, social security number, date of birth, driver’s license number and state of issue, height, weight, eye color, hair color, sex, and residence address as it appears on employee identification card. The EAL form will be provided by the Government upon award.

The completed EAL shall be submitted to the Contracting Office no later than four (4) business days after award. The security clearance for the base will take a minimum of five (5) business days. The Contractor shall comply with all established DAF regulations and MAFB security policies and procedures. Security and base access requirements are contained in clause 5352.242- 9000 “Contractor Access to Air Force Installations”. Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

6.1. Anti-Terrorism (AT) Awareness Training. In accordance with DoDI O-2000.16v1_AFI 10-245-O, Antiterrorism (AT) Program Implementation, ensure Level I - AT Awareness Training is completed by all Contractors within thirty (30) days of requiring access and annually thereafter. The training will be provided by the government. The objective of the training is to provide personnel with requisite knowledge necessary to remain vigilant and enable employment of AT tactics, techniques, and procedures.

6.2. Force protection Condition (FPCON) Contractor personnel are required to abide by all real-world Force Protection Condition (FPCON) measures, random anti-terrorism measures (RAMs), shelter-in-place orders, evacuations and lock-down notices as directed. Examples include mandatory badge or ID checks, facility single points-of-entry, and searches of hand carried items.

7. SAFETY REQUIREMENTS AND REPORTS. The Contractor shall perform work in a safe manner as required by OSHA requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five (5) calendar days of each occurrence. The Contractor shall always comply with all current State and Federal OSHA and NFPA requirements. Care shall be exercised in operation of vehicles and other equipment on the site.

The Contractor shall provide required safety barriers and equipment. Ladders, scaffolding, and other equipment shall not be left unattended at the job site.

8. ENVIRONMENTAL CONTROLS. The Contractor shall be knowledgeable of and comply with all applicable Federal, State, Interstate, and Local laws and permits, regulations, and requirements regarding environmental protection. This includes DAF regulations, operating procedures, and permit conditions. Contractor operations are subject to environmental compliance inspections without notice. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect.

8.1. Clean-up. The Contractor shall take all necessary precautions to protect Government and private property. Damage caused by the Contractor shall be repaired to the satisfaction of the CO or designated representative without additional cost to the Government.

Contractor shall ensure the site is returned to the same condition it was in prior to the start of work.

8.1.1. Protection of Property: The Contractor shall leave the work area in a clean and safe condition and in the same condition the facility was in prior to services started. The Contractor shall dispose of all waste and materials that was accumulated at their own expense and IAW Federal and State law.

8.1.2. Hazardous Material Identification. Safety Data Sheets (SDS) are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. SDSs must be submitted by the Contractor upon contract award. Failure to provide SDSs or certificate when requested could result in the Contractor being considered non-responsive and result in termination of the contract.

8.1.3. Hazmart. The Government (HAZMART personnel) will inventory all chemicals that the Contractor brings on to MAFB. Any products that meet the criteria of “hazardous material” must be bar coded and tracked until permanently removed from Government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous material, is contained in AFI 32-7086.

8.1.4. Spill Response. The Contractor will be briefed on MAFB spill response procedures at the pre-performance conference. The contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment, or personnel to clean up a contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

8.1.5. Hazardous Material/Waste Management. The Contractor will be briefed on MAFB Hazardous Material/Waste Management Plan at the pre-performance conference.

8.1.6. Hazardous Material Handling. The Contractor shall have approval from the installation Environmental section prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require SDSs. The Contractor shall identify these materials and products on Enterprise Environmental Safety and Occupational Health-Management Information System (EESOH-MIS) generated Air Force Form 3952 Chemical/Hazardous Material Authorization Request Form. The Contractor shall provide one copy of the SDSs for each item to Environmental section for review prior to any chemicals being brought onto Malmstrom AFB. The Contractor shall maintain one copy of the SDSs for each hazardous material line item used within the work center.

The Contractor shall not use products that are or contain Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio accumulative and Toxic (PBT) chemicals. Any hazardous materials containing one of these banned substances will not be allowed on base.

8.2. Environmental. The Contractor shall appoint a primary and alternate Hazardous Material and Hazardous Waste monitor. Monitors are responsible for training all Contractor personnel regarding hazardous material containers maintained within MAFB and SDSs immediately upon receipt of new chemicals, products, or materials. The Contractor shall submit SDSs to HAZMART as required.

Appendix A 819 RHS Maintained Facilities Listing

Fire Extinguisher Locations Approx. Number/Type of Extinguishers Bldg. 160 7 X ABC

Bldg. 1446 1 X ABC Bldg. 1447 14 X ABC Bldg. 1450 11 X ABC Bldg. 1460 5 X ABC Bldg. 1463 2 X ABC Bldg. 1464 43 X ABC Bldg. 1465 3 X ABC Bldg. 1470 6 X ABC & 1 X K Bldg. 1471 5 X ABC Bldg. 1475 2 X ABC Bldg. 1902 2 X ABC Bldg. 1903 2 X ABC Bldg. 1904 2 X ABC Bldg. 1905 3 X ABC Bldg. 1918 11 X ABC Vehicles 5 X ABC UTC Kits 133 X ABC

Total 258