80th Normandy Carentan LSA and HLZ PWS - DRAFT.pdf

PERFORMANCE WORK STATEMENT (PWS)

80th ANNUAL D-DAY CELEBRATION

NORMANDY, FRANCE

LIVING SUPPORT AREA AND HELICOPTER LANDING ZONE

CARENTAN-LES-MARAIS

PART 1

GENERAL INFORMATION

U.S. Army Europe and Africa (USAREUR-AF), has a requirement for non-personnel services to provide support services in support of the 80th Annual D-Day Commemoration Ceremony. Contracted support is required to provide Turf Protection, Artificial Roadways and Walkways, Site Support, Living Support Areas (LSAs), Tents, Power Distribution, Ablution Support, and Helicopter Landing Pads for dining facilities, Sleeping, and Operations. The locations identified for support are identified in Sections 1.5 and 1.6.10 of this PWS.

1. Introduction: This is a non-personnel services contract to provide the services listed in this PWS in support of the 80th Annual D-Day Celebration. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide contracted support, as defined in this PWS.

1.1. Background: This will be the 80th Anniversary of the Normandy D-Day invasion. USAREUR-AF historically provides contract support for services in support of ceremonies. Ceremonies support will be required at Carentan-les-Marais in Normandy, France.

1.2. Responsibilities: The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period. The Contractor shall perform as specified in this contract and under the direction of the Contracting Officer (KO). See also Paragraph 1 Introduction.

1.2.1. Work Responsibility: The Contractor shall perform all work and assume responsibility for planning, programming, administering, managing, and executing all functions necessary to provide the services specified in this PWS. The Contractor shall conduct work in accordance with this PWS and all applicable United States (U.S.), French, and local laws, regulations, standards, provisions, and directives. The Contractor shall ensure that all work meets the level of service, performance standards, or tolerances specified in the PWS or in applicable referenced documents.

1.2.2. Administrative Responsibility: The Contractor shall perform all related administrative actions required to provide ablution services or perform work such as material requisitioning, Quality Control (QC), financial control, meetings, and correspondence. The Contractor shall also maintain accurate and complete records, files, and libraries of documents to include all U.S., French, and local regulations, standards, provisions, codes, laws, technical manuals, and manufacturers’ instructions and recommendations that are necessary and related to the functions being performed. The Contractor shall compile historical data, prepare required reports, and submit information as specified by the Deliverable List presented in this PWS.

1.3. Objectives: Provide the services listed in this PWS in support of the 80th Annual D-Day Celebration at

Carentan-les-Marais in Normandy, France. This contract includes all equipment, materials, and amenities and appurtenances not explicitly stated which are required to ensure all services are complete and functional. The Contractor shall accomplish all support requirements per the guidelines in this document.

1.3.1. Tents: Provide Tents in support of the 80th Annual D-Day Celebration in various locations within Normandy, France. This requirement includes all tents, tent floors and walls. The contractor shall accomplish tent support requirements per the guidelines in this document.

1.3.2. Power Distribution: Provide Power Distribution in support of the 80th Annual D-Day Celebration in various locations within Normandy, France. This requirement includes all necessary equipment to produce and distribute power simultaneously to multiple, geographically dispersed locations to include high mobility assets able to support ceremonies across the region.

1.3.3. Ablutions: Provide Ablution Support in support of the 80th Annual D-Day Celebration in various locations within Normandy, France. The contractor shall accomplish Ablution Support requirements per the guidelines in this document.

1.3.4. LSA Support: Provide LSA Support in support of the 80th Annual D-Day Celebration in various locations within Normandy, France. This requirement includes all tents, tent floors and walls. The contractor shall accomplish tent support requirements per the guidelines in this document.

1.4. Functional Areas: Management, operations, and resources to provide for all services listed herein.

1.5. Period of Performance:

Carentan-les- Marais LSA – 30 May–10 June 2024

1.6. Management and Administration:

1.6.1. Phase In /Phase Out Period: Non-Applicable.

1.6.2. Contractor Management: The Contractor shall perform continual management of the functional areas contained in this PWS and shall provide a Project Manager (PM) physically present on-site during normal duty hours. The PM shall conduct overall management coordination and shall be the central Point of Contact (POC) with the Government for performance of all work under the PWS. A contractor employee shall be designated to act for the PM when work is being performed outside of duty hours, or during the PM’s absence. Both the PM and the contractor employee filling in for the PM, shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.6.3. Contractor Responsiveness: The PM or designated alternate shall be available for telephone communication or site attendance, with the Government POC, 24 hours a day, 7 days a week. A personal answering service is permitted at other than normal contract workdays and work hours for receipt of Government POC emergency response work requirements, provided that the PM or designee responds to all calls within a time not to exceed two hours after notification of the call by the answering machine and/or service. The PM and any individuals designated to act in that capacity shall have full authority to contractually bind the Contractor for prompt action on matters pertaining to execution of the PWS.

1.6.4. Meetings, Conferences, and Briefings: The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The PM or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.6.5. Hours of Operation: The Contractor is responsible for conducting business, between the hours of 0500 and

2000, 7 days a week. The Contractor shall coordinate daily with the POC and expect to be able to adjust times if needed in order to accommodate daily mission requirements. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.6. Recognized Holidays: The Contractor shall perform during all recognized U.S. and French holidays as required to maintain service during the Period of Performance (POP) as defined by this PWS.

1.6.7. Training Holidays: USAREUR-AF has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or “day on, day off” schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.6.8. Quality Control (QC): The Contractor shall develop and maintain an effective Quality Control Program

(QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which he assures himself that his work complies with the requirements of the contract.

The Contractor will submit their QCP to the COR no less than 72 hours prior to the start of the period of performance.

1.6.9. Quality Assurance (QA): The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards.

It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.10. Place of Performance: The work to be performed under this contract will be performed at:

Carentan-les-Marais LSA - Chemin du Grand Bas Pays, 50500 Carentan-les-Marais, France - MGRS 30UXV 2817063593

1.6.11. Type of Contract: The Government will award a Firm Fixed Price contract.

1.6.12. Security Program: The Contractor will NOT be expected to maintain any level of security clearance for this event.

1.6.13. Physical Security: The Contractor must provide a list of contractor personnel to the POC as soon as possible, but no later than five (5) days prior to start of work. Contractor employees on the list will be issued badges by the Contractor for access to LSAs. All contractor personnel shall maintain identification badges on their person and visible at all times while in the Area of Responsibility (AOR).

1.6.14. Key Control: Non-Applicable.

1.6.15. Special Qualifications: The Contractor is responsible for maintaining all required certifications in accordance with French law, in order to operate in Normandy, France.

1.6.16. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference between 8-12 April 2024 convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, Government POC, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.17. Government Point of Contact (POC): The Government POC will monitor all technical aspects of the contract and assists in contract administration. The Government POC is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the

Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of contractor personnel. The Government POC is not authorized to change any of the terms and conditions of the contract.

1.6.18. Key Personnel: The following personnel are considered key personnel by the Government: An English-speaking Supervisor on all sites identified in Paragraph 1.6.10 above during execution of the contract. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The Contract Manager and an alternate shall be designated in writing to the KO. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between 0500 and 2000 hours during the POP.

The qualifications for identified key personnel include providing certification credentials proving the above positions within the hired company.

1.6.19. Special Qualifications: The contractor is responsible for maintaining all required certifications in accordance with French law, in order to operate in Normandy, France.

1.6.20. Identification of Contractor Employees: All contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. All contract personnel shall be identified with an employer issued badge so as to clearly indicate the person is an authorized contractor employee. The badge shall clearly identify the individual’s name, employee number or equivalent, and a recent photo (head shot).

1.6.21. Contractor Travel: Non-Applicable.

1.6.22. Other Direct Costs: Non-Applicable.

1.6.23. Data Rights: Non-Applicable.

1.6.24. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.25. Safety: The Contractor shall ensure that drivers are licensed In Accordance With (IAW) with applicable regulations, and standards for operating in France at the locations identified in Paragraph 1.6.10.

1.6.25.1. Safety Plan and Program: The Contractor shall adhere to all safety guidelines as required in accordance with the applicable French Law where the service is being provided. Helicopter landing pads shall be installed IAW French law. Fire hydrants and exit signs and required placards shall be installed per this PWS and IAW French law.

1.6.26. Environmental Compliance: The Contractor shall adhere to all environmental guidelines as required IAW the applicable French Law where the service is being provided.

1.6.26.1. Environmental Compliance Plan and Program: Disposal of all waste material shall be IAW host nation regulations. All spills inside and outside the area of operation during the removal of sewage, generator handling and refueling shall be cleaned up immediately IAW local laws and regulations. Environmental POC must be notified of any spills immediately.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

Contractor - A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contracting Officer (KO) - A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) - An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Point of Contact (POC) - An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service - A service output that does not meet the standard of performance associated with the PWS.

Deliverable - Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security - Actions that prevent the loss or damage of Government property.

Quality Assurance - The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP) - An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

Quality Control (QC) - All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Subcontractor - One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week – 7 Days a week.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AOR Area of Responsibility AR Army Regulation AT/FP Anti-Terrorism/Force Protection CCE Contracting Center of Excellence CFR Code of Federal Regulations CHU Containerized Housing Unit CMRA Contractor Manpower Reporting Application CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFAC Dining Facility DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DV Distinguished Visitor DZ Drop Zone ECP Entry Control Point FAR Federal Acquisition Regulation FP Force Protection HIPAA Health Insurance Portability and Accountability Act of 1996 IAW In Accordance With KO Contracting Officer LSA Living Support Area MHE Material Handling Equipment OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs ODCSENG Office of the Deputy Chief of Staff, Engineer PIPO Phase In/Phase Out PM Project Manager POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan TE Technical Exhibit TOC Tactical Operations Center UNO Unless Noted Otherwise USAREUR-AF U.S. Army Europe and Africa

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1. Services: Non-Applicable.

3.2. Facilities: Non-Applicable.

3.3. Utilities: The Contractor will provide electrical power for use at locations identified in this PWS. The U.S.

Government will NOT provide Material Handling Equipment (MHE). The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4. Equipment: Non-Applicable.

3.5. Materials: Non-Applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1. General: The Contractor shall furnish all management, tools, supplies, equipment, facilities, services, fuel, and labor required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2. Secret Facility Clearance: Non-Applicable.

4.3. Materials: The Contractor shall provide all materials, supplies, and equipment to meet the requirements under this PWS as identified in Part 5 below. If the material is not specifically mentioned herein, then it should be assumed the Contractor is to provide the material, supplies, and equipment necessary to satisfy the intent of the contract, to include bulk water requirements for handwashing.

4.4. Equipment: The Contractor shall furnish all materials, equipment, supplies, fuel, and labor necessary to provide the services as described in Part 5 of this PWS.

PART 5

SPECIFIC TASKS

5. Task Specific Requirements:

5.1. Artificial Roadways and Walkways:

5.1.1. The Contractor shall provide approximately 13,000 square meters of artificial roadway/parking area to establish a turnaround point for commercial 18-wheel trucks, commercial buses and media vans, and Living Support Area (LSA) parking in the areas designated as media/LSA parking (see drawings in Attachment 4 for locations). Artificial roadways will allow commercial buses to leave hard surface roads and travel onto dirt/mud/grass areas with no impediments and return to hard surface roadways. Artificial roadways shall be fabricated from Terratrak Plus® Artificial Roadway, 12-millimeter (mm) Steel Plates, or equivalent modular system designed for truck vehicle loading (Figures 19 and 20, Attachment 3).

5.1.2. Temporary Walkways

5.1.2.1. The Contractor shall provide temporary walkways of varying width and lengths across the site. One walkway shall be 3 m wide x 200 m long and one shall be 4 m wide x 300 m long. The final length of temporary walkways required shall be verified in the field by the Contractor. The temporary walkways shall be fabricated from Terratrak Plus® Artificial Roadway, 12 millimeter (mm) Steel Plates, or equivalent modular system designed for truck vehicle loading. The walkway shall go from the main driveway to the doors of the tents. The final locations of the tents (Figures 2 and 3, Attachment 3) shall be coordinated per the POC and as defined in Attachment 4 drawings.

5.2. Site Support:

5.2.1. The Contractor shall construct a 3.2 m x 2 m wide bridge with rails in accordance with all applicable French codes, to span entrance ditch by media tent area. The Contractor shall coordinate with the POC or KO for set up requirements. The bridge shall be able to support a live load of 150 psf (7.2 kPa) or as otherwise directed by French codes and be braced to not shift during use. Provide final design for approval to POC/KO. The figure provided in Figure 21, Attachment 3 is an example.

5.2.2. The Contractor shall construct a 2 m wide ramp walk-over bridge located at the main Helicopter Landing Zone (HLZ) connecting the HLZ pads with the visitor center. The ramp shall be a temporary structure of wood construction with proper foundations/bracing to not shift during use. The ramp dimensions are in accordance with ADA requirements and the locations are provided on the drawings found in Attachment 4. The ramp shall contain no slope greater than 1:12 and elevate not greater than 30 inches (750 mm) without a landing platform no smaller than the width of the ramp squared (i.e., 3 m x 3 m). Landing platforms shall also be located at all ramp changes of direction and be no smaller than the width of the ramp squared. The expected ramp height at the highest point shall be approximately 2.5 m in order to clear the hedge row separating the HLZ and the Visitor Center. The Contractor shall be responsible for ensuring the ramp is capable of withstanding winds speeds up to 130 kph or as otherwise directed per French codes and capable of supporting a live load of 150 psf (7.2 kPa) or as otherwise directed per French code.

5.3. Living Support Areas:

5.3.1. Basic Services: The Contractor shall provide LSA support in accordance with the POP shown in Section 1.5 at the location identified in Section 1.6.10.

5.3.2. Recurring Services: The Contractor shall provide the following:

5.3.2.1. General Set-Up and Performance Requirements:

5.3.2.1.1. Scope: The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to conduct site preparations, set-up, operate, maintain, and take down a LSA at the locations depicted in Section

1.6.10. The LSAs must meet Anti-Terrorism/Force Protection (AT/FP) requirements as specified in Section

5.3.2.2 and depicted on the attached Force Protection (FP) plans.

5.3.2.1.2. The Contractor shall provide all classes of supply and requirements in order to accomplish the mission.

5.3.2.1.3. The Contractor shall return all grounds to their original condition upon completion of mission. This includes, but is not limited to removal of all structures, equipment, power lines, cords, wires, trash, and lumber and the replacement of damaged site elements such as, but not all inclusive of, grass by re-sodding, brick pavers by replacing pavers and asphalt by replacing holes etc. in asphalt. The Contractor and Government POC will walk the site prior to commencement to work. It is the Contractor’s responsibility to document any damage on the grounds prior to any work being performed.

5.3.2.1.4. Additional requirements and modifications may be required in an urgent and compelling manner to ensure the success of operations. All coordination of these requirements shall be conducted through the KO.

5.3.2.1.5. The successful offeror must provide an employee list of Host Nation employees to the Government POC as soon as possible, but no later than 10 May 2024. Contractor employees on the list will be issued badges by the Contractor for access to all LSAs. All contractor personnel shall maintain identification badges on their person and visible at all times while in the AOR.

5.3.2.2. Anti-Terrorism/Force Protection (AT/FP) Requirements:

5.3.2.2.1. Living Support Area (LSA): The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to ensure all sites comply with all AT/FP requirements depicted on the individual FP Plans attached for each site. See Section 7 for further details and units of length required.

5.3.2.2.2. Contractor Fence: The Contractor shall provide and install temporary perimeter Security fence at locations shown in table below. Also see Section 7 site plans for all AT/FP fence locations. Fences shall be 6’ high and physically connected between panels with a bolted connection system. Fence bases shall be concrete or metallic in nature and be physically connected to the soil with a minimum of two (2) – one (1) meter long stakes at each base piece (one stake each side of the fence). Stakes may be omitted if fence is able to be physically attached to an immovable object such as adjacent fencing, structure or building.

Location Quantity Carentan-les-Marais 1,100 m

5.3.2.2.3. Water Barrier: The Contractor shall provide and place water “T” or “Jersey” style barriers per plan as shown in Section 7 of this PWS in order to provide force protection between the main access routes and LSAs.

The water barriers should be approximately 1 meter (m) in height and 70-80 centimeters (cm) in width at the base, they need to be secured together by cable using 1 inch thick, steel arresting cable. The barriers will be required to be filled full of water upon final end state placement.

5.3.2.2.4. Gates: The Contractor shall provide and install gates (a minimum of 1.9 meters high) located at the areas identified by the POC. The POC will show the exact location at the post award meeting. These gates shall be capable of rolling easily in an arch to allow for people and vehicles to access the LSAs. The gates shall come with the capability to lock with a padlock and chain or other equivalent locking system. Gate locations are identified by ECP (Entry Control Point) in the site plan drawings.

5.3.3. Furnishings:

5.3.3.1. The Contractor shall acquire, deliver, and install LEASED ONLY furnishing to the LSAs as specified in this Furnishing description and POP. The Contractor shall provide the necessary personnel, vehicles, tools, equipment, materials, supervision, and other items necessary to deliver and remove the furniture IAW Schedule 5.3.3.2.

5.3.3.2. Furnishing Requirements:

5.3.3.2.1. Carentan (LSA and HLZ):

Furniture Description Quantity Facility Location

Tables and Chairs to seat 200 PAX Food Facility Tent LSA Carentan Tables (Approx 2.4 m in length OR diameter) Clean White Plastic Tops

Food Facility Tent LSA Carentan

Cots for Service Members 420 Sleeping Tents LSA Carentan

Office Chairs to support 12 work stations 12 Terminal (2), Air Operations (5), Mayor Cell (5)

LSA Carentan

Tables (Approx 2.4m in length x 0.75m wide (minimum)) – Clean White Plastic Tops to support 5 workstations

Terminal (2), Air Operations (5), Mayor Cell (5)

LSA Carentan

Tables (Approx 2.4m in length) – Clean white plastic tops 2 ECP Tents LSA Carentan

Padded Folding Chairs, See Section 7 for Example 4 ECP Tents LSA Carentan

220V Power Strips to support 12 work stations 12 Terminal, Air

Operations, Mayor Cell

LSA Carentan

80 Watt Megaphone adjustable volume 2 Terminal LSA Carentan

Padded Folding Chairs, See Section 7 for Example 30 Terminal LSA Carentan

5.3.3.3. The Contractor shall coordinate the exact placement of furnishings with the Government POC and will remove any excess furniture when requested by the Government POC. The Contractor shall be prepared to meet the POP listed in Section 1.5.

5.3.3.4. The Contractor must dispose of all garbage created from the delivery of furniture while complying with local laws.

5.3.4. Trash Containers:

5.3.4.1. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items necessary to deliver trash containers and cigarette disposal boxes at locations shown below in Waste Receptacle Schedule and in accordance with the POP listed in Section 1.5.

5.3.4.2. The Contractor shall provide sufficient refuse containers, and cigarette disposal containers. The container sizes and quantities are designated in Schedule 5.4.3.6. The containers shall be leak proof and in good condition. The containers can be mounted on wheels with a positive braking/locking device to prevent inadvertent movement or without wheels. All containers shall be positioned at the location specified by the Government POC. Considerations shall be made to minimize interference with adjacent parking lots, roadways, overhead utilities, and other potential obstructions. All locations are subject to change and shall be moved at the direction of the Government POC within twenty-four (24) hours of initial notification.

5.3.4.3. The Contractor will be responsible for emptying the trash containers on a daily basis unless noted otherwise (UNO). The Government POC will notify the Contractor of any missing or damaged containers.

5.3.4.4. Missing or deteriorated containers will be immediately replaced or repaired by the Contractor at no additional cost to the Government. The Contractor shall furnish a replacement container for each container removed for cleaning, maintenance, or repair to ensure that collection stations have adequate refuse containers at all times during the contract performance period.

5.3.4.5. The Contractor is required to keep all trash collection areas clean and in an odor free condition. Refuse containers shall be deemed unfit for usage when holes and/or tears are present in the container, the lid cannot be properly sealed, or the container is unable to contain liquids and debris from escaping the container. Any damage to the containers is at the expense of the Contractor.

5.3.4.6. Waste Receptacle Schedules:

5.3.4.6.1. Carentan-les-Marais LSA:

Location Container Type Quantity Location

Interior Sleeping Tent 240-liter w/ lid, w/bags 6 each Per Sleeping tent Inside sleeping tent

Interior Dining Facility Tent 2 240-liter w/ lid, w/bags 6 each Inside food tent compound Cigarette Disposal Container 6 each Identified by GOV

POC

compound 240-liter w/ lid, w/bags 20 Identified by GOV

POC

Air OPS Tent 240-liter w/ lid, w/bags 2 each Inside tent

5.3.5. Material Handling Equipment (MHE):

5.3.5.1. General: The Contractor shall provide the MHE and all services required to maintain the MHE in a safe, operational condition. The equipment will be delivered or provided on demand to the LSA in accordance with Sections 5.4.4.2 and 5.4.4.3.

5.3.5.2. MHE - Forklift Requirement, Schedule:

Location Type of Vehicles Delivery Date Return Date

Carentan-les-Marais 2 x forklift-10 MT Rough Terrain w/ 45 ft BOOM 22 May 2024 11 Jun 2024

5.3.5.3. MHE - 100 metric ton crane and Maniscopic Mobile Crane: The Contractor shall provide support on an

“on-call basis” for a maximum of eight (8) half-day sessions of use. The crane and MT 1840 type shall come with an operator and shall be expected to be on site within twelve (12) hours of request. In addition, the Contractor shall provide support for the crane/forklift to prevent equipment from damaging or sinking into the soft ground around the location where the bridge will be emplaced at Carentan-les-Marais. The specifications for the MT 1840 are located at this link http://www.specguideonline.com/product/manitou-mt-1840. Locations of crane usage will be in and around the Carentan-les-Marais LSA.

5.3.5.4. Fork Lift: The Contractor shall provide MHE capable of lifting seven (7) meter containers. Containers can weigh up to 20 metric tons. The fork lift must have the capability to extend forks to 45 feet.

5.3.6. Outdoor Tent Environmental Control Units (ECU):

5.3.6.1. The Contractor shall provide Environmental Control Units (ECU) to facilities in five (5) locations. The

Units will provide sufficient climate control to maintain an inside ambient temperature between 20 and 26 degrees Celsius. ECUs shall be used in living quarters and will have a carbon monoxide sensor installed. The Contractor will refuel ECUs every day to ensure that the units are operational between the hours of 2000 to http://www.specguideonline.com/product/manitou-mt-1840

0800 for the duration outlined in the POP (see Section 1.5). In case of breakdown, ECUs will be replaced within 24 hours. The Contractor shall supply specifications for units and load calculations for the respective facilities being conditioned prior to 1 May 2024 for approval by the KO/Government POC. The tents provided will have plenum attachments. The Contractor will be responsible for ensuring plenum panel locations and quantity are sufficient to function with ECUs.

5.3.6.2. The Contractor shall connect all required ductwork to the building. A plenum system shall be utilized and be professional in quality and sealed securely around points of connection.

5.3.6.3. ECU Schedule:

Carentan-les-Marais 26 each

5.3.7. Turf Protection:

5.3.7.1. The Contractor shall place turf protection panels in the LSA areas specified by the site layouts located in Section 7. Panels shall be similar to the manufacturer “Kedel” slotted style or equivalent (see Section 7). Panels should be a modular system to allow for modification to the turf protection areas. Turf protection shall be placed under the portable latrines, open areas around the Dining Facility (DFAC) tent, and around the shower trailer, see site layouts attached. The protection should enable the crossing of heavy machinery vehicles, cars, and trucks. Final placement shall be coordinated through the Government POC and in accordance with the POP stated in Section 1.5. Panels used shall be capable of locking in place to prevent lifting reducing any tripping hazard.

Carentan-les-Marais 1,300 m2

5.3.8. On-Demand Services: Non-Applicable.

5.3.9. Functional Areas: Non-Applicable.

5.3.10. Task Heading: Non-Applicable.

5.4. Tents:

5.4.1. Basic Services: The Contractor shall provide tent support starting at locations specified in Section 1.6.10.

IAW the POP outlined in Section 1.5. Tents shall be aluminum framed, “Fest” style tents of European design unless otherwise specified as Marquee. Marquee style may be frame or pole-tension style. “Fest” tent covering shall be white translucent and hard sided. Hard sided tent walls shall include plenum penetrations to accept ECU duct work as depicted in the individual site layout attachments in Section 7. Marquee tent covering shall be white translucent soft sided with clear Marquee style windows and contain high peaks within the structure of each tent unless noted otherwise, see attachments in Section 7. Tents will be provided with ALL required lighting to ensure a minimum Lux value of 250.

5.4.2. Recurring Services: The Contractor shall provide the following:

5.4.2.1. Tents will be provided with interior lighting and general-purpose outlets. The Contractor will provide all equipment, tools, supplies, and personnel to install, maintain, and remove Tents for each specified POP. Tents should be properly braced as to ensure no movement occurs in the event of high windstorms or other unforeseen reason. Care should be taken when siting the tents due to proximity of rotary wing (helicopter) activities.

Reference site plans within Section 7 for locations of rotary wing aircraft positioning. Damage to property while executing this work statement will be corrected promptly and at the expense of the Contractor. Any damage to property not owned by the Contractor from the erecting, taking down, and bracing of all tents will be immediately fixed and or replaced at the expense of the Contractor. This includes but is not limited to grass areas under Tents, grass areas surrounding tents, damaged from material handling equipment (MHE), damage due to placement of Tent containers, etc.

5.4.2.2. The Contractor shall be responsible for obtaining all building permits and occupancy licenses required by French law. All certifications required for submittal to the building officials shall be copied to the Government POC for record. All approvals shall be given to the Government POC for the record. All tags, as required by French law, shall be displayed IAW the law and is the sole responsibility of the Contractor to display correctly.

5.4.2.3. The Contractor shall be responsible for providing Emergency Exit Lighting over points of egress and exit in accordance with local health and safety codes. There shall be a minimum of four (4) double (2 doors together) doors on each side of the enclosed tent unless otherwise shown in Section 7 or dictated by French Code or Law. Coordinate with the Government POC as to the location prior to placing the doors.

5.4.2.4. Tent Floors:

5.4.2.4.1. The Contractor shall provide a pedestal style floor system for ALL tents included in this PWS.

NOTE: Some tent locations can present terrain challenges when placing the floor. Coordinate directly with the Government POC, so as to minimize the challenges prior to placing the tent.

Expect up to a 1.5-meter difference across the grade at the ground level. All floors greater than 1 step (8 cm) above grade shall be installed with an accessible ramp (per French Law/Code) and stair system unless otherwise noted or authorized by the POC.

5.4.2.4.2. Floor systems shall be made of a pedestal style floor system metal frame with wood panels. See attachments in Section 7 for examples of specified floor systems. Provide samples/pictures to the Government POC for approval prior to installation per this PWS.

5.4.2.4.3. At no point should the finished floor surface change more than 0.5% in slope. This applies to all directions of floor span.

5.4.2.4.4. Any floors where entrances are over 8 cm (one step) above the ground shall require a ramp. Ramp slopes shall not exceed 1:12 slope unless approved by the Government POC. Coordinate with the Government POC as to the location of all ramps and as defined in Section 7.

5.4.2.5. Dimensions for the required tents are as follows:

5.4.2.5.1. Carentan-les-Marais LSA

All tentage at Carentan will have a POP of 30 May–10 June 2024 “Fest” Style UNO.

Six (6) – Sleeping tents: 20 meters x 25 meters x 3 meters Three (3) – Office tents: 20 meters x 20 meters x 3 meters Three (3) – ECP tents: 2 meters x 2 meters (Marquee Style) One (1) – Maintenance tent: 20 meters x 40 meters x 3 meters One (1) – Dining Facility tent: 20 meters x 40 meters x 3 meters

5.4.3. The POP identified above means the tent is fully installed and available with equipment identified in this PWS

IAW the POP unless stated otherwise. The Contractor shall take care to ensure this time is met accordingly.

5.4.4. The Contractor shall furnish light kits capable of adequately lighting the inside of ALL tents to a minimum of 250 Lux. The Contractor will provide power within five (5) feet of the outside edge of the sleeping and dinning tents. The Contractor shall provide the KO/Government POC with the required electrical layout prior to 25 May 2024. The Contractor will ensure all lights are in good working order and installed IAW French code. Tents shall be installed with independent switching to operate lighting for each quadrant.

5.4.5. The Contractor shall provide four (4) Type A, B, C (Dry Chemical) fire extinguishers per tent.

5.4.6. On-Demand Services: Non-Applicable.

5.4.7. Functional Areas: Non-Applicable.

5.4.8. Task Heading: Non-Applicable.

5.5. Power Distribution:

5.5.1. Basic Services: The Contractor shall provide all management, tools, supplies, equipment, fuel, and labor necessary to conduct site preparation, set-up, operations, maintenance, and take down of power distribution systems and security lighting systems at the locations identified in this PWS. The Contractor is responsible for providing portable security lighting where specified. All power distribution systems and security lights will be properly grounded in accordance with the most current version of the National Fire Protection Code (NFPA) 70 – National Electric Code, French Electric Code, European Union standards, and local codes.

In the event of a conflict between NFPA 70 and other National/local codes, the more restrictive code will take precedence. All electrical work performed under this contract will be done IAW the above-mentioned codes.

5.5.2. Recurring Services: The Contractor shall provide the following:

5.5.2.1. Scope: The Contractor shall provide all management, tools, supplies, equipment, fuel, and labor necessary to conduct site preparation, mobilization, operation, maintenance, and demobilization for power distribution and security lighting in Normandy, France. The location of the required support is identified in Section 1.6.10.

LSAs must support AT/FP requirements by maintaining adequate power generation for security lighting, operation centers, and mayor cells.

5.5.2.1.1. The Contractor shall provide all classes of supply and requirements in order to accomplish the mission.

5.5.2.1.2. The Contractor shall return all grounds to their original condition upon completion of mission. This includes, but is not limited to removal of all structures, equipment, power lines, cords, wires, trash, and lumber.

This includes re-sodding the grass and repairing any holes created in asphalt if necessary. Any environmental damage by fuel spill, etc., the Contractor will be solely responsible for clean-up and returning grounds/area to original condition.

5.5.2.1.3. Additional requirements and modifications may be required in an urgent and compelling manner to ensure the success of operations. All coordination of these requirements shall be conducted through the KO or POC.

5.5.2.1.4. The successful offeror must provide a copy of an employee list of Host Nation employees to the POC as soon as possible after contract award. Contractor employees will be issued badges for access to the LSA. All contractor personnel shall maintain identification badges on their person and be visible at all times while in the

AOR.

5.5.2.2. Occupancy Schedule:

Site Occupancy Period of Performance

Carentan-les-Marais LSA 420 30 May–10 June 2024

5.5.2.3. Environmental Compliance: The Contractor will meet all local and U.S. Army Environmental compliance Laws and Regulations.

5.5.2.4. The Contractor shall supply, deliver, and maintain generators, to include, providing fuel. All generators will be quiet in nature (< 65 dB) and of sufficient power to energize all requirements outlined in this PWS. Power generation capability at the identified LSAs is based upon the design in Section 7 technical exhibits. The information presented in this exhibit shall be used as a minimum requirement. The Contractor shall provide final designs for approval to the POC by 1 May 2024. Designs will ensure generators provide continuous power supply to the LSA, Distinguished Visitor and Veterans Area, HLZ Area, MOC and Ceremony Area during the POP. The design shall include location of all boxes, switches, connections, and a proposed layout of receptacles for each facility. The service must provide uninterruptable 220 V/50 Hz electricity for continuous power to the LSA to include AT/FP lighting requirements), DFAC, external showers, ECUs, interior and exterior receptacles, and all other electrical requirements shown in the drawings in Section 7. All generators shall be European power standard. Power generation to the LSA sites require 24 hours a day, 7 days a week operation. The tower lights are required to be active from approximately 2100 until 0700 hours.

All generators shall maintain decibel levels that are in accordance with local noise safety standards, in excellent working order, and all maintenance shall be in accordance with the manufacturer’s recommendations. The generators shall have sufficient fuel capacity as to run a minimum of 24 hours without interruption, overheating, or refueling. Fuel tanks, if required, shall be attached in a manner as to easily be filled without causing disruption to operation. All fuel tanks and generators shall be placed within a non-permeable containment system so as to avoid contamination from oil overflow, oil spills, and fuel spills.

5.5.2.5. The Contractor shall provide general purpose convenient outlets in all tents similar to the power strip layout in Section 7. All power conducting cords, switch gear, power boxes, fuses, security lighting, and standard 220 V - 5 plug receptacles for general purpose use are the responsibility of the Contractor. Use the typical power strip drawing as a reference. The Contractor is responsible for ensuring receptacle spacing shall not exceed 3 meters and be as even as possible to promote space flexibility.

5.5.2.6. The Contractor shall provide standby power generation in the event of a prime power failure. The

Contractor shall provide a technician to ALL locations listed in Section 1.6.10 no later than 30 minutes after notification by the POC, with the exception of the 6 June and 9 June ceremony events at the Omaha Beach ceremony for the entire day. The Contractor will be responsible for ensuring an uninterrupted power supply for the 6 June cemetery event at the stage and media area.

5.5.2.7. All conductors laying on the ground shall be placed in a way or covered so as to prohibit tripping. Any conductors crossing roads shall be placed inside a traffic rated electric chase.

5.5.3. Tent Lighting and Outlets – Section 7, Technical Exhibits

5.5.3.1. The Contractor shall be expected to provide power boxes within five (5) feet of all tents UNO (location to be coordinated by the POC). Power boxes shall be able to power tent light sets and all DFAC kitchen equipment. The kitchen equipment list will be provided upon award of the contract. For bid purposes, assume a required 250 kW power requirement. The Contractor shall be prepared to accommodate all kitchen equipment per the finalized kitchen equipment list provided.

5.5.4. Anti-Terrorism/Force Protection (AT/FP) Requirements:

5.5.4.1. The Contractor shall provide power service to the LSA bed-down areas as described above as well as provide power to the stationary AT/FP light stands identified in Section 7.

5.5.4.2. Light…