MCASS_Industry_Day_Slides_1-18-2024.pdf

T h e c o r n e r s t o n e o f N A S A ’ s c u r r e n t a n d f u t u r e m i s s i o n swww.nasa.gov

The cornerstone of NASA’s current and future missions

NASA Space Flight Region Multi-Center Administrative Support Services Contract (MCASS)

Industry Day January 18, 2024

9:00 a.m. – 10:00 a.m. CST

T h e c o r n e r s t o n e o f N A S A ’ s c u r r e n t a n d f u t u r e m i s s i o n s

MCASS INDUSTRY DAY

AGENDA

SPEAKER TOPIC

Office of Procurement (SSC) Welcome to Industry Day

Rachel Clayton / Johnny Hisaw, Contracting Officer (SSC) Housekeeping / General Announcements

Chrystal Wiseman, Labor Relations Specialist (JSC) Department of Labor Information

Rachel Clayton / Johnny Hisaw, Contracting Officer (SSC) Overview of Current Contract

Arlan "Ken" Griffey (SSC), Rosanna Patterson (JSC), Lynd say Snead (KSC), Stephanie Lacy-conerly (MSFC) Contracting Officer Representatives (COR)

Technical Overview

Rachel Clayton / Johnny Hisaw, Contracting Officer (SSC) Overview of Proposed MCASS Procurement Schedule

Q&A Session

DISCLAIMER

These slides are for information and planning purposes only. No solicitation exists at this time.

This presentation shall not be construed as a commitment by the Government or as a comprehensive description of any future requirements.

If a solicitation is released, it will be synopsized on the SAM.gov website.

LOGISTICS

A copy of this presentation will be posted on the SAM.gov website.

GOALS OF INDUSTRY DAY

Promote competition on the proposed acquisition.

Develop Industry’s understanding of the Government’s current vision and objectives.

Provide Industry with the opportunity to meet with the Government early enough in the procurement process to provide input into the Multiple Center Administrative Services (MCAS) procurement strategy.

Encourage offerors to submit questions and comments electronically via email to the Contracting Officer(s) as identified on SAM.gov.

RESPONSES TO QUESTIONS

Verbal questions will be answered during Industry Day at the end of the presentation.

Responses to verbal questions will not be considered official.

The Government expects that verbal questions received from Industry will be followed-up in writing. Please submit questions to Rachel.Clayton@NASA.gov and Johnny.M.Hisaw@NASA.gov. All questions shall by submitted no later than COB, January 24, 2024.

The Government may not respond to untimely questions submitted. However, if responses are provided, they will be posted to the SAM.gov website.

Only the written responses posted in SAM.gov are considered official. If a difference exists between verbal and written responses to questions, the written responses shall govern.

mailto:Rachel.Clayton@NASA.gov mailto:Johnny.M.Hisaw@NASA.gov

SPECIAL CONSIDERATION

NOTE TO PROPECTIVE OFFERORS

Prospective offerors are reminded not to contact incumbent personnel (either directly or through electronic means) during duty hours or at their place of employment, as such contacts are disruptive to the performance of the current contract.

Chrystal Wiseman Industrial Relations Officer JSC Office of Procurement

MCASS will use Odd Numbered Wage Determinations (WD)

Wage determinations (e.g., 15-5447) require the contractor to satisfy the health and welfare fringe benefit requirements on a “fixed cost” per employee basis. (fringe benefits must be paid on both productive and non-productive hours)

For active contracts using odd-numbered WDs, the CO will use the odd-numbered WD for your WD modifications

Odd Wage Determination - Average Cost Fringe Benefit Example Fringe applied to both productive and non-productive hours = includes holiday, sick, and vacation leave Fringe applied to all hours up to 40 hours per workweek and 2,080 hours per year for every employee Fringe benefits NOT applied to overtime

Illustration of how fringes are calculated and paid under a contract having an Odd Wage

*Every employee must get paid at least the minimum hourly fringe rate under an Odd wage determination.

Note: all numbers shown are hypothetical for illustrative purposes and shall not be construed as an indicator of actual amounts that would be used under any particular contract.

(a)

Employee

(b)

Total annual hours

(c)

Productive hours

(d)

Non-productive hours

(e) Hours to which Fringe Benefits are applied

(f) Minimum hourly Fringe Benefit rate *

(g)

Total Fringe Benefit Paid

(e) = (b) (g) = (e) x (f)

Employee 1 1,040 965 75 1,040 $4.22 $4,388.80

Employee 2 2,080 1,870 210 2,080 $4.22 $8,777.60

Total 3,120 $13,166.40

What are different types of benefits an employee may receive?

MCASS Industry Day

Health & Welfare

• EO 13706 applies to this requirement, HW = $4.57

• for all hours paid per employee or for the average of all hours worked by the service employees as a whole; depending on the type of wage determination you have

Sick Leave

• FAR 52.222-62 Paid Leave Sick Leave under Executive Order 13706

• Contractor must provide employees (exempt and non-exempt) with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year.

Vacation

• 2 weeks paid vacation after 1 year of service with a contractor or successor; 3 weeks after 5 years, and 4 weeks after 15 years.

• Length of service includes the whole span of continuous service with the present contractor or successor, wherever employed, and with the predecessor contractors in the performance of similar work at the same Federal facility.

Holidays

• 11 paid holidays per year minimum

• A contractor may substitute another day off with pay in accordance with a plan communicated to the employees involved.

What is a "bona-fide" fringe benefit?

“To be considered a ‘bona fide’ fringe benefit . . . a fringe benefit plan, fund, or program must constitute a legally enforceable obligation which meets the . . .

criteria” prescribed at 29 C.F.R. §4.171 (a)

29 C.F.R. §4.171 (b) and (c) identify items that are not considered bona fide fringe benefit. For example, 29 C.F.R. §4.171 (c) states benefits required by other Federal, State or local such as unemployment compensation, workers' compensation, or social security, are not fringe benefits.

Offerors are responsible for understanding labor laws or regulations to understand the requirement to provide bona fide fringe benefits under the MCASS contract.

Unemployment compensation

Workers' Compensation Social Security

Any benefit required by federal, state or local law

Relocation Expenses

Travel and Transportation

Recruitment Bonuses & Paid Coffee Breaks

Incentive or Suggestion Awards

Social Functions or Parties for Birthdays, Anniversaries, etc.

What is NOT a "bona-fide" fringe benefit?

Fringe benefits are required to be provided separate from and in addition to the specified minimum hourly rate provided on the wage determination.

Fringe benefits are not included in the hourly wage rate, even if the hourly wage is more than required by the WD.

Cash amount per hour in lieu of specified fringe benefits to the employee on regular payday

Benefits

• Health

• Dental

• Vision

• 401K

Combination of cash and benefits

CURRENT

DUAL ADMINISTRATIVE SUPPORT SERVICES (DASS)

CONTRACT OVERVIEW

Rachel Clayton, Contracting Officer Johnny Hisaw, Contract Specialist

SSC Office of Procurement

CURRENT

DUAL ADMINISTRATIVE SUPPORT SERVICES (DASS)

CONTRACT OVERVIEW

Contract Number: 80SSC020D0002 Prime Contractor: CBF Partners JV dba FedSync and Partners Contract Type: Indefinite Delivery / Indefinite Quantity (IDIQ), Firm Fixed Price

(FFP) Task Orders (TO) Period of Performance: November 1, 2020 – October 31, 2025 Small Business Type Designation: Competitive 8(a) set-aside

CURRENT

DUAL ADMINISTRATIVE SUPPORT SERVICES (DASS)

CONTRACT OVERVIEW

Current WYE’s: 275 NASA Locations Supported:

Stennis Space Center Johnson Space Center

White Sands Test Facility

Kennedy Space Center Marshall Space Flight Center

Michoud Assembly Facility

CURRENT

DUAL ADMINISTRATIVE SUPPORT SERVICES (DASS)

CONTRACT OVERVIEW

Current Contract Requirements: The NASA Dual Administrative Support Services (DASS) includes general office services, data management, time and labor data collection, information services, and the coordination of property, travel requirements, office moves, employee training requirements and data, special events, and other miscellaneous activities.

CURRENT CONTRACT (DASS) TECHNICAL OVERVIEW

General Office Services Data Management Services Additional Services Telephone Services Desktop Processing Time and Labor Collection Appointment and Schedule Services Travel Coordination Information Services

Coordination Visitor Services Correspondence Tracking Special Events Coordination Meeting Services, Telecommunication Services, and Scheduling Conference Rooms

Conference Center Support

Information Dissemination Move Coordination Coordination of Supplies Ordering Training Coordination Copying/Faxing/Graphics Requests/Photo Services

Property Coordination

Records Management

CURRENT DUAL ADMINISTRATIVE SUPPORT SERVICES (DASS)

TECHNICAL OVERVIEW

Stennis Space Center (SSC)

Arlen (Ken) Griffey Contracting Officer Representative (COR)

PHYSICAL LOCATION OF WORK

Physical location of contract management to contractor’s employees Contractor’s employees are co-located throughout the centers within NASA organizations Contract management may be provided office space in one specific area on-site if available

Services provided by this contract, although commercial, are subject to NASA policy and processes

NASA Stennis Space Center (SSC)

Primary Administrative Office Building and SSC Test Stands

CURRENT DUAL ADMINISTRATIVE SUPPORT SERVICES (DASS)

TECHNICAL OVERVIEW

Marshall Space Flight Center (MSFC)

Stephanie Lacy-Conerly Contracting Officer Representative (COR)

PHYSICAL LOCATION OF WORK

Physical location of contract management to contractor’s employees Contractor’s employees are co-located throughout the centers within NASA organizations Contract management may be provided office space in one specific area on-site if available

Services provided by this contract, although commercial, are subject to NASA

Marshall Space Flight Center

Jet Propulsion Laboratory Pasadena, CA

Armstrong Flight Research Center Edwards, CA

Ames Research Center Moffett Field, CA

Glenn Research Center Cleveland, OH

NASA Headquarters Washington, D.C.

Goddard Space Flight Center Greenbelt, MD

Langley Research Center

Hampton, VA

Marshall Space Flight Center

Huntsville, AL Kennedy Space Center

Cape Canaveral, FL

Johnson Space Center Houston, TX

Stennis Space Center Bay St. Louis, MS

Michoud Assembly Facility New Orleans, LA

Huntsville Alabama

“Best Place to Live for Families”

U.S. News & World Report, “Best Place to Live” U.S. News & World Report, “No. 1 Place to Work in Alabama”

Forbes, 2022

Research Park 2nd Largest in U.S.

MCASS Industry Day – MSFC Overview

CURRENT DUAL ADMINISTRATIVE SUPPORT SERVICES (DASS)

TECHNICAL OVERVIEW

Kennedy Space Center (KSC)

Lyndsay Snead Alternate Contracting Officer Representative (ACOR)

PHYSICAL LOCATION OF WORK

Physical location of contract management to contractor’s employees Contractor’s employees are co-located throughout the centers within NASA organizations Contract management may be provided office space in one specific area on-site if available

Services provided by this contract, although commercial, are subject to NASA policy and processes

KSC's physical work occurs across a geographically large area and may occur in any of several office or operations buildings. For reference, KSC has

7.8 million square feet of building area.

NASA Kennedy Space Center Multi-User Spaceport Administrative Office Building, Laboratories, Launch Pads, and Ground Systems Operations Support

CURRENT DUAL ADMINISTRATIVE SUPPORT SERVICES (DASS)

TECHNICAL OVERVIEW

Johnson Space Center (JSC)

Rosanna Patterson Contracting Officer Representative, Alternate (ACOR)

PHYSICAL LOCATION OF WORK

Physical location of contract management to contractor’s employees Contractor’s employees are co-located throughout the centers within NASA organizations Contract management may be provided office space in one specific area on-site if available

Services provided by this contract, although commercial, are subject to NASA

Johnson Space Center

White Sands Test Facility Ellington Field

Ellington Field and Sonny Carter Training Facility

PROPOSED CONTRACT

MULTIPLE CENTER ADMINISTRATIVE SUPPORT SERVICES

(MCASS)

Rachel Clayton, SSC Contracting Officer (CO)

PROPOSED CONTRACT

MULTIPLE CENTER ADMINISTRATIVE SUPPORT SERVICES

(MCASS)

Solicitation Number: 80SSC024R0001 NAICS Code and Size Standard The NAICS Code is 561110–Office Administrative Services

The size standard is $12.5 million

Anticipated Period of Performance February 1, 2025 – March 31, 2025 (Phase-In) April 1, 2025 – March 31, 2030

PROPOSED CONTRACT

MULTIPLE CENTER ADMINISTRATIVE SUPPORT SERVICES

(MCASS)

Acquisition Strategy Currently Being Developed Anticipated Contract Type: Indefinite Delivery / Indefinite Quantity (IDIQ), Firm Fixed

Price (FFP) Task Orders (TO) Anticipated Small Business Type Designation: Competitve 8(a) Set Aside

PROPOSED CONTRACT

MULTIPLE CENTER ADMINISTRATIVE SUPPORT SERVICES

(MCASS)

Procurement Schedule

The Government intends to issue a Draft Request for Proposal (DRFP).

Following the release of the Draft RFP, Industry will have an opportunity to submit questions and comments in writing so the government may officially respond.

A more detailed procurement schedule will be posted to the SAM.gov website as soon as it is available.

Milestone Schedule Industry Day January 18, 2024 Draft RFP Issued March 22, 2024 Final RFP Issued April 29, 2024 Proposals Due May 29, 2024 MCASS Contract Award October 18, 2024 Contract Phase-In February 1, 2025 MCASS Contract Start April 1, 2025

These milestones represent only an estimate. Additional milestones and schedule updates will be provided as available via SAM.gov.

One-on-One Communications with Industry

One-on-one meetings must be requested in writing no later than January 19, 2024.

All one-on-one meetings will be held virtually.

Only one meeting will be allowed per company.

Meetings will not exceed 20 minutes in length. Please manage your time accordingly.

These meetings are your opportunity to share your ideas for our consideration.

SMALL BUSINESS OFFICE CONTACT INFORMATION

Note – For additional SB information, the SSC Small Business Representative will provide additional information at the end the presentation.

Center Category

NASA Center Small Business Rep.

Business Phone

Business Email

SPACE CENTERS

Johnson Space Center Robert E. Watts 281-244-5811 Jsc-smallbusiness@mail.nasa.gov

Kennedy Space Center Natalie B. Colvin 321-317-0571 Ksc-smallbusiness@mail.nasa.gov

Marshall Space Flight Center David E. Brock 256-544-0267 Msfc-smallbusiness@mail.nasa.gov

Stennis Space Center Kay S. Doane 228-688-1720 Ssc-smallbusiness@mail.nasa.gov mailto:Jsc-smallbusiness@mail.nasa.gov mailto:Ksc-smallbusiness@mail.nasa.gov mailto:Msfc-smallbusiness@mail.nasa.gov mailto:Ssc-smaallbusiness@mail.nasa.gov

Questions and Answers

THANK YOU FOR ATTENDING

SAM.gov WEBSITE https://sam.gov/opp/62e10dd326014ae6a5927542488e72da/view

Point of Contact Information:

Rachel Clayton Rachel.clayton@nasa.gov

(228) 688-2822

Johnny Hisaw Johnny.m.hisaw@nasa.gov

(228) 813-6484 https://sam.gov/opp/62e10dd326014ae6a5927542488e72da/view mailto:Rachel.clayton@nasa.gov mailto:Johnny.m.hisaw@nasa.gov