MAVIS Pre-Proposal Conference Slides_19 AUG 2021.pdf

August 19, 2021

Mars Ascent Vehicle

Integrated System

(MAVIS)

Request for Proposal (RFP) #

80MSFC21R0001

Pre-Proposal Conference

NATIONAL AERONAUTICS AND SPACE ADMINISTRATION

GEORGE C. MARSHALL SPACE FLIGHT CENTER

MARSHALL SPACE FLIGHT CENTER, ALABAMA 35812

PRE-PROPOSAL CONFERENCE

Mars Ascent Vehicle Integrated System (MAVIS)

Request for Proposal (RFP)# 80MSFC21R0001

August 19, 2021, 10:00 a.m.

2Mars Ascent Vehicle Integrated System (MAVIS)

Introductions

Purpose of the pre-proposal conference:

➢Highlight acquisition requirements

➢Highlight key/unique aspects of the solicitation

➢Serve as an aid in preparation of proposals

Welcome

Mars Ascent Vehicle Integrated System (MAVIS)

Introduction & Ground Rules Mike Kovach

Functional Overview & Requirements Angie Jackman

Procurement Overview

Mission Suitability Mike Kovach

Small Business Melody Hinkle

Cost Chiquita Goodloe-Suggs

Past Performance Melody Hinkle

Contract Instructions Melody Hinkle

Mandatory Qualifications Mike Kovach

Concluding Remarks Mike Kovach

Agendas and Presentations

Introduction and Ground Rules

Mike Kovach

MAVIS SEB Chair

5Mars Ascent Vehicle Integrated System (MAVIS)

♦ Comments and questions regarding the RFP shall be submitted in writing to the procurement point of contact designated in Section L provision

MSFC 52.205-90, Designated Point of Contact.

♦ No oral questions will be addressed during this presentation. Submit all questions in writing to the designated procurement point of contact.

♦ An assessment of all comments and questions will be made by the

Government.

♦ Incorporation of industry comments and questions in the RFP will be by amendment and is at the discretion of the Government. Changes will be identified in the RFP change log.

Comments and Questions

♦ All questions/comments shall be received electronically no later than 4:00 p.m. Central Time August 20, 2021, by:

NASA/Marshall Space Flight Center

ATTN: PS52/Melody Hinkle

MSFC, AL 35812

melody.f.hinkle@nasa.gov

♦ The pre-proposal conference charts and a list of firms attending the briefing will be posted to SAM.gov.

Comments & Questions

Pre-Decisional. For planning and discussion purposes only.

Mars Ascent Vehicle Project Overview

Angie Jackman

MAV Project Manager

Mars Sample Return Campaign Concept Review

Draft - Notional

MSR Campaign and MAV Architecture Lifecycle Schedule

MSR Mission Overview

SRL Configuration Overview

Sample Transfer Arm

MAV Bay

MAS (During Egress)

VECTOR + Static Restraint Assembly

MAV Bay Door (Opened)

MLP (Mars

Lander Platform)

SFR (Sample

Fetch Rover)

SRL Spacecraft Physical Decomposition

PCC (Parachute

Closeout Cone)

BS (Backshell Assy.)

HS (Heatshield Assy.)

PDS (Parachute

Decelerator System)

MLV (Mars Lander Vehicle) EV (SRL Entry Vehicle)

S/C (SRL Spacecraft)

CS (SRL Cruise Stage)

Organization

JPL – Flight System

JPL – Engineering Payload

MSFC

ESA

MAV (Mars Ascent Vehicle)

MPA (MAS

Payload Assembly)

OS (Orbiting Sample)

MAS (Mars Ascent System)

STA (Sample

Transfer Arm)

STS (Sample

Transfer System)

LAS (Lander Attach Struct.)

1. Receive sample tubes inside OS on Mars surface.

2. Launch OS to predefined Mars orbit.

3. Release OS in Mars orbit.

MAV Mission Objectives

ERO

OS

MAV

Fetch Rover

SRL with Integrated MAV

Sample Tubes

*Conceptual elements shown

MAV Payload Assembly (MPA)

1st Stage

2nd Stage

MPA

OS

MAS Physical Architecture:

Baseline Configuration

*Value includes 1.83 kg fairing that is ejected prior to 2nd stage burn.

m

.5 m

Mars Ascent System (MAS) consists of:

• Mars Ascent Vehicle (MAV)

– Developed by Marshall Space Flight Center

(MSFC)

– Two-stage (guided, unguided) solid motor vehicle

– Pyrotechnic stage separation

– Electrical-mechanical Thrust Vector Control (TVC) with supersonic splitline nozzle on 1st stage

– 2x Spin Motors and 2x De-spin motors on 2nd stage

– Monopropellant Reaction Control System (RCS)

• OS and MPA (Sample Container)

• Secure as many as 30 mars sample tubes

• Enable sterile sample transfer in the CCRS

• Enable transfer from the CCRS to the ERO

• Secure the samples at earth impact

Sample tubes

Pre-Decisional. For planning and discussion purposes only.

Mars Ascent Vehicle Integrated System (MAVIS)

Parameter SSGU Value

Gross Lift Off Mass 450 kg

Payload (30 sample tubes) 17 kg* TBR

Target Orbit 380 x 380 km

Target Inclination 27 deg

1st Stage Motor Avg. Thrust 7.5 kN (TBR)

2nd Stage Motor Avg. Thrust 5.4 kN

RCS Propellant Hydrazine

1st Stage TVC Type EM Actuator

Umbilical Connections 5

Transmitters 1x Dow nlink

Non-Op AFT -40oC to +40oC

Op AFT -25oC to +55oC

RCS AFT +14oC to +40oC

VECTOR

• VECTOR ejects the MAV away from the Lander in order to provide adequate separation distance from the Lander and terrain to minimize thrust interactions as well as improve flight time to on-trajectory (rolls into desired trajectory)

• ConOps (Mechanical)

1. Release MAV Launch/CEDL Constraints; Open MAV Bay Door

2. Fire Gas Generator (GG) which pressurizes the VECTOR pistons

3. Pistons vertically eject the the MAV

4. MAV ejection trajectory (translations and rotations) are controlled by the VECTOR mechanism until MAV/Lander separation occurs, at which point the MAV is in a free-flight condition with desired states

Pre-Decisional. For planning and discussion purposes only 15

MAS Launch

Pre-Decisional. For planning and discussion purposes only

1st Burn

~78s

Coast, Staging and Spin-Up

~374s

2nd Burn and Spin-Down

~22s and ~Minutes

Loiter

~Days

OS Release

~Minutes

Key MAV Mission Operations

*Conceptual elements shown Not to scale

1st Stage Burn to Burnout

• 1st stage SRM 1 burn

• Max Q

• SRM 1 burnout

Coast and MPA Fairing Separation

• Depart sensible atmosphere

• Orient vehicle for MPA fairing separation

• Separate MPA fairing

• Reorient vehicle back to flight vector

2nd Stage Burn to Burnout and Spin-Down

• 2nd stage SRM 2 burn to burnout

• Post-2nd burnout transients wait

• De-spin motor burn

OS Payload Delivery

• MAV 2nd stage-commanded OS release

• Enable beacon (baseline)

Staging and Spin-Up

• Separate 1st stage

• Hi-speed spin motor burn

• Enable beacon

VECTOR Launch0

Mars Ascent System (MAS) Two stage solid Rocket Motor MAV (SSGU)

Integrates to the VECTOR, launch system

Enveloped by a thermal enclosure

Receives Sample tubes in the OS

Launches OS into required orbit

Release OS into stable orbit for rendezvous and capture by ERO

Pre-Decisional. For planning and discussion purposes only

Program Context

SRL Organization

MSFC MAV Organization

MAV Activity Project Manager

Deputy Project Manager

Project Support Project Engineer

Risks Scheduling, Procurement

Structures, Thermal, and Mech Lead

Design, Stress, Loads/Vibe, Integrated Vehicle CAD, Thermal Analysis, Mechanisms, Unsteady

Aero & Plume

Propulsion Lead

MAPS COR

Solid Design, RCS, TVC, Solid CAD, Stress/Loads, Fluid

Dynamics/CFD, Thermal Analysis, DAC Lead

Avionics, Power, and Comm Lead

Software Power Estimate, Battery/Power, Software, Communications, Avionics CAD

GN&C

Lead

Mission Analysis, Navigation Control, Separation Dynamics

Assembly Integration and Test Lead

Flight Test Lead Facilities, Transportation, GSE, Assembly, Integrated Testing

Independent Authority Chief Engineer

Chief Safety & Mission Assurance Officer

Systems Engineering and Integrated Analysis

Lead Systems Engineer

Deputy Lead Systems Engineer

Systems Engineering, Requirement and Verification, MEL, Aerodynamics/Aeroheat ing, M&FM, Natural Environments, Plume Induced Acoustics/IOP, CM, MBSE

Business Office PP&C Lead

Resource Analyst

MAS Physical Architecture

MAV Ground AI&T Operations

Mars Ascent Vehicle Integrated System (MAVIS)

MSFC or Contractor’s Facility

Work Breakdown Structure

Mars Ascent Vehicle Integrated System (MAVIS) 23

Integrated Product Teams (IPTs)

➢ Primary method for Government Insight

• Understanding of Offeror activities and data

• Assessment of

– Technical Progress

– Schedule Performance

– Compliance with Contract Requirements

➢ To be used for:

• DDT&E

• Integration

• Transportation

• Logistics

• S&MA

• Mission Ops Planning

➢ Contractor led, except for:

Project Implementation

• Loads & Environments • GNC

• Flight Software • Mission & Fault Management

Safety & Mission Assurance

➢ Covers lifecycle of integrated vehicles, including ATLO and Flight Test

Aspects:

➢ System Quality

➢ System Safety

➢ Reliability

➢ Software Assurance

➢ SHE Program

➢ Limited Life Items

Significant Products

➢ Product Assurance Plan

➢ Failure Modes and Effects Analysis/Critical Items List (FMEA/CIL)

➢ SHE Plans

Project Implementation

Subsystems

➢ MAV will be composed of several subsystems including:

• Avionics

• Reaction Control System (RCS)

• Structures

• Separation Systems

• Thermal Control System

• Solid Rocket Motors

– 1st and 2nd stage motors

– Government-Furnished Property

Subsystems (cont’d.)

➢ Subsystem design was started by the Government

• Currently at a pre-SRR level

• Design authority will transition to the Contractor after award.

• Contractor will complete DDT&E and delivery of hardware.

Assembly, Integration, and Test (AI&T)

➢ To be performed by the Contractor

The Contractor shall have overall responsibility for Verification and Validation (V&V) of the vehicle design and hardware.

Government-Furnished Property and Software

➢ Several long lead items are being procured by the Government

• Lead times preclude procurement after contract award

• To be provided as Government-Furnished Property

– Notional List provided in Appendix 10.4 of the PWS

➢ The Government will develop and provide the Flight Software to be used by the Contractor for the MAV.

Procurement Overview

Melody Hinkle and Mike Kovach

Procurement Representative and SEB Chair

29Mars Ascent Vehicle Integrated System (MAVIS)

Contract information:

➢ Contract Type: Cost-plus-fixed-fee (CPFF)

➢ Period of Performance (PoP): Six years, based on contract effective date through July 2028

➢ NAICS Code: 336414 - Guided Missile and Space Vehicle Manufacturing

➢ Size Standard: 1,250 employees

➢ This acquisition is designated as a full and open competition with a single award to the successful offeror.

➢ This is a new procurement.

Contracting Approach

Reference Section B, MSFC Clause 52.216-91, Supplies and/or Services to be Provided and Type of Contract

Fee Schedule

Milestones Percentage of Fixed Fee Fee Dollars

Preliminary Design Review 10% TBD

Critical Design Review 10% TBD

System Integration Review 20% TBD

MAV-ATLO Delivery at JPL 15% TBD

System Acceptance Review 2 5% TBD

MAV-FM Delivery at KSC 30% TBD

SRL FRR 5% TBD

SRL Launch 5% - $100,000 TBD

Withholding $100,000

Total Fixed Fee $TBD

MSFC 52.237-91, Place of Performance

➢ The Contractor shall perform the work under this contract at the contractor’s facility, Marshall Space Flight Center, Kennedy Space Center, the Jet Propulsion Laboratory, Wallops Flight Facility, and at such other locations as may be approved in writing by the Contracting Officer.

Place of Performance

32Mars Ascent Vehicle Integrated System (MAVIS)

The contractor will be required to enter into Associate Contractor Agreements (ACA) which will require cooperation and coordination with other NASA contractors in order to achieve successful contract performance, as specified in Section H, MSFC Clause 52.209-91, Associate Contractor Agreements. Initial ACA’s required are:

Salient Requirements

Company Contract Number Contract Title

Northrop Grumman

Systems

Corporation

80MSFC21C0010 Mars Ascent Propulsion System

(MAPS)

Section H, Information Incidental to Contract Administration –

NASA shall have unlimited rights in information incidental to contract administration including administrative and management information created by the Contractor and specified for delivery to NASA in performance of the contract, expressly excluding financial information. Specifically, NASA shall have the right to release such administrative and management information to any third party to satisfy NASA’s requirements.

Special Clause

Recommended Small Business Subcontracting Percentage Goals Against Total Contract Value

Small Business Objectives

Categories % Goal

Recommendations

Small Business 20.0%

Women-Owned Small Business 4.3%

Small Disadvantaged Business 4.0%

Veteran-Owned Small Business 3.0%

Service-Disabled Veteran-Owned Small Business 2.5%

Historically Under-Utilized Business Zone Small Business 1.6%

Historically Black Colleges & Universities/Minority

Institutions

0.5%

Note: Post award subcontracting goal performance will be monitored against offeror’s proposed goals, not RFP goals.

Offerors should address each plan element in their subcontracting plan as set forth in FAR Clause 52.219-9, Small Business Subcontracting Plan.

Offerors should express their proposed subcontracting goals against both total contract value (NASA method) and total subcontract value (FAR method).

Offerors should connect the work to their small business subcontractors and specify the extent of commitment (enforceable vs. non-enforceable commitments).

Small Business Objectives

Offerors are encouraged to propose goals equivalent to or greater than those recommended by the Contracting Officer.

Offerors should provide a brief description of their approach for developing small businesses, to include a description of established or planned small business sourcing procedures for market research and identification, outreach, and assistance (e.g., counseling, planned participation in the Mentor Protégé program).

Small Business Objectives

Submittal no later than September 16, 2021, 4:00 p.m. Central Time

Volumes to be submitted:

➢ Vol. I - Mission Suitability

➢ Vol. II - Cost

➢ Vol. III - Past Performance (requested two weeks prior)

➢ Vol. IV - Contract

➢ Vol. V - Mandatory Qualification Criteria

Proposal Submission Guidelines

Mars Ascent Vehicle Integrated System (MAVIS) 38

♦ Page Limitations

Volume I - Mission Suitability 45 Pages (No exclusions)

Volume II - Cost Unlimited

Volume III - Past Performance 30 Pages

Volume IV - Completed Contract Unlimited

Volume V - Mandatory Qualification Criteria 5 pages

♦ The RFP should be carefully consulted to understand the exclusions from the page limitations.

♦ Information that can be construed as belonging in a page-limited volume but is submitted in an unlimited page limit volume will be counted against the page-limited volume.

♦ Pay close attention to page limitations and other instructions as failure to comply may impact proposal acceptability and evaluation.

Proposal Submission Guidelines

Competitive acquisition will be conducted in accordance with FAR Part 15 and NASA FAR Supplement (NFS) Part 1815, Contracting by Negotiation.

A best value tradeoff process will be performed between the factors of

Mission Suitability, Cost, and Past Performance.

➢ In accordance with FAR Subpart 15.304(e), the relative importance of these factors is: Mission Suitability and Past Performance are considered to be of essentially equal importance, either of which is considered to be more important than Cost. Mission Suitability and Past Performance, when combined, are significantly more important than Cost.

Evaluation Factors for Award

Subfactor 1: Technical Approach

➢ Technical Capability

• Provide a demonstrated capability of:

– Execution of requirements

– Performance of requirements

– Necessary hardware processing facilities

– DDT&E for relevant components

– Assembly and Integration

– Qualification and flight hardware testing

– Execution/Achievement of Milestone compliance and deliveries

➢ Mission Safety

• Approach for developing safety analyses, reports and SMA related mission assurance

• Proposed internal safety and mission assurance process

41Mars Ascent Vehicle Integrated System (MAVIS)

Mission Suitability

Subfactor 1: Technical Approach (Continued)

➢ Risk Reduction

• Assessment of risks relative to project schedule

• Assessment of total system safety

• Approach to risk acceptance and active risk mitigation

➢ Earned Value Management System (EVMS)

• EVMS Description

• Work Breakdown System (WBS) and WBS Dictionary

• Integrated Program Management Report

Mission Suitability

Cost Overview

Kimberly O’Donnell

Chiquita Goodloe-suggs

Cost Team Representatives

43Mars Ascent Vehicle Integrated System (MAVIS)

The proposed cost will be assessed to determine reasonableness and realism.

The Government will develop a probable cost based on evaluation of the proposed cost.

Upward or downward adjustments may be made to the proposed cost as a result of the assessment of cost realism. This can include adjustments to all proposed direct and indirect costs.

The offeror’s proposed and probable costs for the contract requirements will be established as the sum of the mission services cost and fee for the contract period of performance.

The proposed fee will not be adjusted but will be included in the probable cost in the amount proposed.

Cost Evaluation

Consistency between the Mission Suitability and Cost volumes will be considered in determining if the offeror’s proposed costs are reasonable and realistic. Additionally, failure by an offeror to provide all required EPM could adversely impact the offeror’s Mission Suitability score or result in a determination that the proposal is unacceptable.

The offeror shall explain any deviations, exceptions, or conditional assumptions taken with respect to the cost volume instructions or requirements. Any deviations, exceptions, or assumptions shall be supported by sufficient amplification and justification to permit evaluation.

Cost Evaluation

Offerors and subcontractors (to include interdivisional and/or intra-company effort) with a value of $50 million or greater over the life of the contract, must submit a complete cost proposal.

➢ If a subcontractor objects to providing their proposal to the offeror they may submit it directly to the Government by the date and time provided in the RFP.

Offeror’s and applicable subcontractor’s (greater than $50 million) accounting systems must be capable of identifying and segregating costs in accordance with their approved system.

Volume II - Cost Volume

Volume II – Cost Volume

The offeror and applicable subcontractors shall submit:

EPM – Excel Pricing Model

Government- provided model for submission of the cost (Attachment L- 1). The EPM will be utilized as the Government evaluation tool.

OPM – Offeror Pricing Model

Offeror pricing model represents the source of input for the EPM and the pricing model that the company would submit if a Government template had not been provided.

Note: A cost volume that does not include both the EPM and OPM will be considered an inadequate proposal submission; unless the subcontractor’s accounting system is not approved at the time of proposal submission, then the subcontractor may use the EPM as its OPM.

47Mars Ascent Vehicle Integrated System (MAVIS)

The OPM and EPM should be reconciled. Offerors are requested to explain any reconciling differences.

It is the offeror's responsibility to ensure that all data is properly accounted for in the cost proposal in order to ensure an accurate proposal.

The workbooks include highlighted cells in yellow for manual input. There are additional manual input cells on Tab B that are not in yellow.

The EPM contains linking among the spreadsheets. However, use of external links (source data not provided to NASA) of any kind is prohibited.

The offeror shall not alter the Attachment L-1 Cost volume electronic spreadsheet file formats except for lengthening forms as appropriate or adjusting column widths, adding additional columns or rows or correcting errors that would preclude the submission of an accurate proposal.

The offeror is permitted to alter formulas, if necessary, on Attachment L-1.

Volume II - Cost Factor Instructions

– Section 1 – General Cost Information

– Section 2 – Excel Pricing Model (EPM) Cost Forms (Attachment L-1)

➢Tab A – Summary of Total Cost

➢Tab B – Labor Calculation by PWS

➢Tab C – Material and Other Direct Costs

➢Tab D – Travel Cost

➢Tab E – Supporting Documentation

– Section 3 – Offeror Pricing Model (OPM)

These Excel worksheets are linked to each other, and these links should not be broken.

50Mars Ascent Vehicle Integrated System (MAVIS)

Tab A – Summary of Total Cost:

This tab is designed to summarize the Offeror’s total proposed cost and fee by contract year. These cells are linked to the supporting tabs within the workbook. The Offeror is responsible for inputting their burdens that will be applied to the proposed materials, travel, and Other Direct Cost.

Offerors are also responsible for accounting for all subcontractors regardless of size. Areas in yellow require manual input.

Summary of Total Cost – Tab A Instruction

Labor Calculations by PWS- Tab B Instruction

Tab B – Labor Calculations by PWS:

The tab shall reflect exempt and non-exempt labor categories applied to labor hours in accordance with the Offeror’s approach. The Offeror shall manually input data in this tab.

Materials and Other Direct Costs –

Tab C Instruction

Tab C: Materials and Other Direct Costs:

This tab provides input for Materials and Other Direct Cost. The Offeror shall fill in data by PWS element to the first level (i.e., Column A), with the appropriate quantities and dollars.

Travel Cost – Tab D

Instructions

Tab D: Travel Costs:

This tab provides the necessary input to compute travel cost. The Offeror shall fill in data by PWS element with the proposed number of WYEs, number of trips, air fare, and per diem.

Supporting Documentation –

Tab E Instruction

Tab E: Supporting Documentation:

The tab includes the computation for fringe benefits, overhead, subcontract handling, material handling, G&A, and FCCOM (if applicable). In addition, the tab includes verification of the productive and escalation factors used in the computation of the proposed cost.

Section L, Attachment L-1, Tab A – Summary of Total Cost

Company XYZ, Inc.

Contract Yr 1 Contract Yr 2 Contract Yr 3 Contract Yr 4 Contract Yr 5 Contract Yr 6 Totals

Direct Labor from Tab B $0 $0 $0 $0 $0 $0 $0

Fringe Rate 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

Fringe Rate Dollars $0 $0 $0 $0 $0 $0 $0

Overhead Rate 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

Overhead Rate Dollars $0

G&A Rate 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

G&A Dollars $0 $0 $0 $0 $0 $0 $0

Total Labor Dollars $0 $0 $0 $0 $0 $0 $0

Materials $0

Travel $0

Other Direct Costs (ODC) $0

Subtotal Material, Travel and ODC $0 $0 $0 $0 $0 $0 $0

Subcontractor A $0

Subcontractor B $0

Subcontractor C $0

$0

Total Subcontracts $0 $0 $0 $0 $0 $0 $0

Subcontract Handling Rate (if applicable) 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

Subcontract Handling $0

Material Handling Rate (if applicable) 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

Material Handling (if applicable) $0

G&A $0

Subtotal $0 $0 $0 $0 $0 $0 $0

Fee * $0

FCCOM (if applicable) $0

Total $0

Areas in Yellow Require Manual Input

* See FAR 15.404-4(b)(4)(i)(A)

Summary of Total Cost

Tab B - Labor Calculations by PWS

Company XYZ, Inc. Tab B

LABOR BREAKDOWN Rate Hours Dollars Rate Hours Dollars Rate Hours Dollars Rate Hours Dollars Rate Hours Dollars Rate Hours Dollars Rate Hours Dollars Hours Dollars

Labor category $10.00 10.0 $100 $10.00 10.0 $100 $10.00 10.0 $100 $10.00 10.0 $100 $10.00 10.0 $100 $10.00 10.0 $100 $10.00 10.0 $100 50.0 $500

Labor category $0 $0 $0 $0 $0 $0 $0 - $0

Labor category $0 $0 $0 $0 $0 $0 $0 - $0

Labor category $0 $0 $0 $0 $0 $0 $0 - $0

Labor category $0 $0 $0 $0 $0 $0 $0 - $0

Labor category $0 $0 $0 $0 $0 $0 $0 - $0

Labor category $0 $0 $0 $0 $0 $0 $0 - $0

Labor category $0 $0 $0 $0 $0 $0 $0 - $0

Labor category $0 $0 $0 $0 $0 $0 $0 - $0

Labor category $0 $0 $0 $0 $0 $0 $0 - $0

Labor category $0 $0 $0 $0 $0 $0 $0 - $0

- $0 - $0 - $0 - $0 - $0 - $0 - $0 - $0

Contract Year 1

PWS 7.0 TotalPWS 3.0 PWS 4.0 PWS 5.0 PWS 6.0 PWS 8.0 PWS 9.0

Labor Calculations by PWS

Tab C – Materials and Other Direct Costs

Company XYZ, Inc. Tab C

Items are listed only as examples

PWS Materials (List Items As Necessary) Unit Price Quantity Total Price Unit Price Quantity Total Price Unit Price Quantity Total Price Unit Price Quantity Total Price Unit Price Quantity Total Price Unit Price Quantity Total Price

Avionics $0 $0 $0 $0 $0 $0

Power/Batteries $0 $0 $0 $0 $0 $0

Telecommunications (Antenna, Beacon) $0 $0 $0 $0 $0 $0

Structures $0 $0 $0 $0 $0 $0

Reaction Control Systems $0 $0 $0 $0 $0 $0

Thermal Control System $0 $0 $0 $0 $0 $0

Instrumentation (Develop, Test and Operations) $0 $0 $0 $0 $0 $0

Ground Support Equipment (MGSE, EGSE) $0 $0 $0 $0 $0 $0

Carts and Logistics Materials $0 $0 $0 $0 $0 $0

Clean Room Supplies $0 $0 $0 $0 $0 $0

Add lines as necessary $0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0

$0 $0 $0 $0 $0 $0

Total Materials Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Areas in Yellow Require Manual Input

Year 4 Year 6

Materials and Other Direct Costs

Year 1 Year 2 Year 3 Year 5

Tab C - (continued) Material and Other Direct Costs

Company XYZ, Inc. Tab C

Items are listed only as examples

PWS Other Direct Costs (List Items As Necessary) Unit Price Quantity Total Price Unit Price Quantity Total Price Unit Price Quantity Total Price Unit Price Quantity Total Price Unit Price Quantity Total Price Unit Price Quantity Total Price

Ground Shipping Costs (permits, etc) $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0

Air Shipping Cost (flight test) $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0

Calibration Lab Services $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0

Calibration Lab Services $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0

Add lines as necessary $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0

$0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0

$0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0

$0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0 $0 00 - $0

Total Other Direct Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Areas in Yellow Require Manual Input

Year 5

Materials and Other Direct Costs

Year 1 Year 2 Year 3 Year 4 Year 6

Tab D Travel Cost

Company XYZ, Inc. Tab D

Items are listed only as examples

PWS Origin Destination #Trips # WYE # Days Mode

Air

Fare/Rental

Hotel &

Per Diem Total Cost Travel Purpose (List Items As Necessary)

4.0 Houston, TX Huntsville, AL 1 3 4 Air / Rental Car $770.00 $2,400.00 $3,170.00 Project Reviews

Add lines as necessary

Total Travel Cost $0.00

Areas in Yellow Require Manual Input

Travel Cost

Year 1

Section L, Attachment L-1

Supporting Documentation

Company XYZ, Inc. Tab E

Elements

Contract

Yr 1

Contract

Yr 2

Contract

Yr 3

Contract

Yr 4

Contract

Yr 5

Contract

Yr 6

Fringe Pool $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Fringe Base $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Fringe Rate 0% 0% 0% 0% 0% 0%

If Applicable:

Overhead Pool $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Overhead Base $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Overhead Rate 0% 0% 0% 0% 0% 0%

If Applicable:

Subcontract Handling Pool $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Subcontract Handling Base $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Subcontract Handling Rate 0% 0% 0% 0% 0% 0%

If Applicable:

Material Handling Pool $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Material Handling Base $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Material Handling Rate 0% 0% 0% 0% 0% 0%

G&A Pool $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

G&A Base $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

G&A Rate 0% 0% 0% 0% 0% 0%

Productive Factor

Contract

Yr 1

Contract

Yr 2

Contract

Yr 3

Contract

Yr 4

Contract

Yr 5

Contract

Yr 6

Hours Available in Contract Year 2088 2080 2088 2088 2088 2096

Productive Hours

Labor Escalation

Material Escalation

ODC Escalation

Travel Escalation

If Applicable:

FCCOM

Contract

Yr 1

Contract

Yr 2

Contract

Yr 3

Contract

Yr 4

Contract

Yr 5

Contract

Yr 6

FCCOM Rate on Labor

FCCOM Rate on Materials/Subcontracts

FCCOM Price-G&A basis

Additional Indirect rates can be added if they are utilized in the build-up of the total cost.

Supporting Documentation

Concluding Remarks

This concludes the presentation on the cost worksheets.

Comments and questions regarding the cost templates shall be submitted in writing to the procurement point of contact designated in Section L provision MSFC 52.205-90, Designated Point of Contact.

62Mars Ascent Vehicle Integrated System (MAVIS)

Requested two weeks prior to proposal due date

The past performance evaluation is an assessment of the Government’s confidence in the offeror’s ability to perform the solicitation requirements with consideration given to relevant past performance (i.e., size, content, complexity).

Findings (e.g., strengths, weaknesses) may be assessed based on the information provided in the Past Performance volume as well as other sources.

A confidence level in the offeror’s past performance (e.g., relevancy, quality) may be assessed using the adjectival ratings set forth in Section M of the solicitation.

Past Performance Evaluation

Page Limit: 30 Pages

References shall be limited to five

➢ At least two for the offeror

➢ The references provided should demonstrate that the offeror’s team has relevant past performance across the breadth of applicable performance work statement

(PWS) areas.

➢ Performance of referenced contracts shall be limited to that which occurred within three (3) years of the due date for receipt of proposals.

• Additionally, each referenced contract shall have a minimum of one year of performance within the three-year period.

• Performance of any effort outside the three-year period will not be evaluated.

➢ Joint Ventures are accepted

• Specific instructions for joint ventures are listed in Section L, Volume III

Past Performance Evaluation (con’t 1)

Past Performance Evaluation (con’t 2)

Similarities to consider in choosing the relevance of contracts:

➢ Size

• Contractor - Average annual value of $12 Million or greater

• Subcontractor – Average annual value of $6 Million or greater

➢ Content

• Relevancy will be determined based on how well the work performed aligns with the applicable elements of the Performance Work Statement.

➢ Complexity

• Relevancy will be determined based on how well the complexity of the effort performed aligns with the effort delineated in the PWS, to include but not limited to:

– Production of sophisticated spacecraft subsystems

– Integration of complex, constricted volume spacecraft or payloads

– Qualification testing at multiple environment test facility locations

– Integration of hardware into a larger, interplanetary spacecraft

– Handling of hazardous materials (e.g., quantity and types)

– Operations with planetary protection and contamination control requirements

– Support for major program(s) across multi-geographical (NASA or DoD) locations

Past Performance Contracts Summary Matrix

➢ Offerors shall provide a completed summary matrix of applicable past performance information using the sample format shown below

Past Performance Evaluation (con’t 3)

Past Performance Contract Example Contract Referenced Contract

#1 #2 #3 #4 #5

Company ABC

Customer DOE

Contract or Subcontract No. DOEXYZ

Prime Contractor or Subcontractor or Joint Venture Prime

C o n te n t

PWS 3.0 Management and Control 1.0 WYE

PWS 4.0 Safety and Mission Assurance 1.0 WYE

PWS 5.0 Systems Engineering and Integration 1.0 WYE

PWS 6.0 MAV Subsystems 2.0 WYE

PWS 7.0 Additional Hardware and Development

Efforts

2.0 WYE

PWS 8.0 MAV Assembly Integration and Test 1.0 WYE

Period of Performance (POP) 09/01/15-01/20/20

PWS WYE Assignment Matrix

➢ Offerors shall provide a completed summary matrix using the sample table format provided below to indicate the assignment of all PWS elements, by company for which past performance referenced contracts or subcontracts are provided, for the first year of performance

Past Performance Evaluation (con’t 4)

Offeror SubK SubK SubK SubK

Company Name

PWS 3.0 Management and

Control

PWS 4.0 Safety and Mission

Assurance

PWS 5.0 Systems Engineering and Integration

PWS 6.0 MAV Subsystems

PWS 7.0 Additional Hardware and Development Efforts

PWS 8.0 MAV Assembly

Integration and Test

Contract Instructions

Section I

1) Transmittal Letter

2) SF 33

3) Offeror Fill-ins

Section II

1) OCI Plan

2) SHE Plans

3) Government Property Management Plan

4) System Security Plan

5) Responsibility Information

6) JV & Mentor-Protégé Agreements

7) Status of Business Systems

8) NFS Provision 1852.239-73 (DEVIATION), Offeror’s Information Technology Systems Supply Chain

MAV is part of the Mars Sample Return campaign, a NASA large strategic science mission.

This mission has been assigned a risk classification of Class A.

➢ Priority – Very High

➢ Primary Mission Lifetime – Long (>5 years)

➢ Complexity & Challenges – Very High

• High Profile

• Multiple Missions

• Interfaces between Multiple Contracts

• International Partners

➢ Life-Cycle Cost - High

Mandatory Qualification (MQ) criteria have been implemented.

Mandatory Qualifications

MQs are as follows:

➢ Lead/Prime for NASA interplanetary spacecraft mission

• Project Management

• Systems Engineering and Integration

• Design, Development, Test, and Evaluation

• Ground Processing and Launch Operations

➢ Designed/Developed a launch vehicle or guided missile

➢ Approved Accounting and Purchasing Systems

Offerors shall provide:

➢ Name of the mission(s)

➢ Contract Number(s)

➢ Executive summary of direct, relevant experience on the mission

Limited to five pages

Mandatory Qualifications (cont’d 1)

The Government will evaluate the Offeror’s responses and assign a Pass/Fail rating.

Failure to provide objective evidence of meeting the MQ criteria:

➢ Renders the proposal ineligible for award

➢ The proposal will not be evaluated further.

Proposals that pass will then be evaluated in accordance with the solicitation.

Mandatory Qualifications (cont’d 2)

Government Insight (see DRD 1745MA-010, Insight

Implementation Plan).

How the Offeror ensures NASA personnel and support services contractors have adequate understanding to allow performance of functions related to design and flight certification.

NASA insight is required to assess the likelihood of mission success in all phases of the MAV program, including:

➢ Design, Development, Test & Evaluation (DDT&E)

➢ Assembly Integration and Test (AIT)

➢ Verification and Validation

➢ Acceptance test and check out of delivered hardware and software

Other Unique Items

Management of the Flight System (see DRD 1745MA-011, Flight System Management Plan).

Overall description of the process and methods planned for accomplishing the contracted work.

Expected to include:

➢ Scope of Offeror’s effort

➢ Implementation approach

➢ Environment within which the Offeror operates

➢ Baseline commitments

Other Unique Items (cont’d 1)

The Contractor will lead the effort to develop MAV end item specifications to be flowed down to the subsystem designs

MAV End Item Specification (DRD 1745SE-002)

➢ Initial submission due 60 days prior to MAV PDR

➢Level 4 requirements

➢Working form of requirements required in format compatible with

DOORS Next Generation

MAV Subsystem Specifications (DRD 1745SE-009)

➢ Initial submission due 2 months prior to MAV PDR

➢Level 5 requirements

Required Specifications

DPD’s

➢ Planetary Protection Plan

• Description/Use – Defines implementation measures to control the introduction and removal of bioburden on space flight hardware during all program phases

• Scope – The Planetary Protection Program provides for the control of work areas and hardware surfaces to assure successful processing and delivery of hardware

• Contents - The Planetary Protection Plan shall demonstrate compliance with the requirements described in NPD 8020.7 and NPR 8020.12 by providing a plan, implementation approach, MSFC/JPL Planetary Protection Team access and descriptive report of methodology used

• Initial Submission – Sixty (60) days prior to the Preliminary Design Review

Emphasis Areas

DPD’s

➢ Contamination Control Plan with Foreign Object Debris (FOD) Control

Plan

• Description/Use - To define implementation measures to assess and control contamination and FOD, including impact damage, and maintain cleanliness of flight hardware

• Scope - Provides for the control and work areas and hardware to assure successful processing, delivery, and operation of hardware

• Contents - The Contamination Control Plan (CCP) with FOD Plan shall be generated in accordance with the guidelines of ASTM E1548, as specified in

NASA-STD-6016

• Initial Submission – At Preliminary Design Review (PDR)

Emphasis Areas (con’t 1)

RFP Released 8/16/21

Pre-Proposal Conference 8/19/21

Questions/Comments from industry due 8/20/21

Proposals Due 9/16/21

Contract Effective Date (projected) 2/25/22

Procurement Schedule

Conduct adequate research. Have you:

➢ Thoroughly read the entire solicitation?

➢ Asked about any ambiguities?

➢ Performed adequate due diligence to understand the current operational environment?

Ensure compliance with solicitation requirements.

➢ If the Government asked for it, provide it.

➢ Abide by page count, font size limitations, and other restrictions. Do not have material returned unread.

➢ Be on time for proposal delivery.

➢ Submit your best offer as the Government can award without discussions.

Assembling a Good Proposal

Ensure compliance with solicitation requirements (continued)

➢ Sign the SF33 or other provided form.

➢ If requested, submit a complete RFP compliance matrix. Tell us where we can find your response to our requirement in your proposal.

➢ Ensure System for Award Management (SAM) data is up-to-date.

➢ Acknowledge all RFP amendments, if any.

➢ Acknowledge and accept or take exception to (if adequately explained) all terms and conditions.

➢ Place requested information in the correct proposal volume.

➢ Double check all proposal volumes for blank or missing pages.

Assembling a Good Proposal

Mike Kovach

MAVIS SEB Chair

80Mars Ascent Vehicle Integrated System (MAVIS)

♦ Written comments and questions shall be submitted to the Designated Point of Contact no later than 4:00 p.m. Central time on August 20, 2021, by electronic mail to: melody.f.hinkle@nasa.gov

♦ Any responses to industry comments and questions regarding this RFP will be posted at: https://www.SAM.gov

♦ Incorporation of industry comments and questions into the RFP will be by amendment and is at the discretion of the Government. Changes will be identified in the RFP change log at: https://www.SAM.gov

♦ The pre-proposal conference charts and a list of firms attending this briefing will be posted to https://www.SAM.gov

♦ Offerors should monitor the SAM.gov website for periodic updates.

♦ The RFP Number is 80MSFC21R0001.

♦ Post-award, the contractor may request Government Task Agreements

(GTAs) for unique facilities or services (beyond those specified in the RFP) not reasonably available commercially that NASA will either approve or disapprove at its discretion and subject to availability. Proposals shall not include any GTAs nor presume approval of any planned request for unique

NASA facilities or services.

The NASA Marshall Space Flight Center would like to thank you for your interest and participation in this important acquisition.

Thank You