EGSS_Conference_Presentation.pdf

Enterprise Geospatial Support Services

(EGSS)

Pre-Proposal Conference

VIRTUAL VIA MICROSOFT

TEAMS JULY 9, 2024

12:00PM – 2:00PM EDT

Agenda

Conference Guidelines

• The purpose of this Pre-ProposalConference is to help industry understand the

Government’s requirements.

• “Real Time" questions will not be taken as a part of this conference.

• All questions/communications pertaining to the Request for Proposal (RFP) or conference must be submitted in writing to Kelli Wright at larc-egss@mail.nasa.gov and cc: kelli.a.wright@nasa.gov utilizing Appendix 4, Attachment 5, Question/Comment Matrix.

• In the near future, the Government will post to SAM.gov formal responses to the questions received.

• List of attendees and the conference presentation will be posted on SAM.gov.

• Communication blackout has been invoked with the issuance of the RFP.

• Nothing stated at this conference should be construed as a revision unless subsequently issued in an amendment.

• In the event of any inconsistency between data provided in these charts and the RFP, the language in the RFP, including any amendments, will govern.

mailto:natasha.j.king@nasa.gov

Point of Contact

• EGSS E-mail Address: larc.egss@mail.nasa.gov

• Procurement Lead/Contract Specialist: Kelli Wright – kelli.a.wright@nasa.gov

• All EGSS documents can be found through the sam.gov webpage:

◦ SAM.gov

• Potential offerors are responsible for:

• Submitting all questions by 4:00 p.m. EDT on Friday, July 12, 2024.

• Checking SAM.GOV periodically for updates.

• Monitoring this site for the release of the solicitation and any amendments.

• Downloading their own copy of the solicitation and any amendments.

• Compliance with all RFP instructions and submittal deadlines.

mailto:larc.egss@mail.nasa.gov mailto:natasha.j.king@nasa.gov https://sam.gov/opp/399a8c2397ce4a8689372b597a657e84/review

NASA Office of Strategic Infrastructure

(OSI)

• OSI assures that the right infrastructure is available to meet NASA’s mission requirements. We accomplish this mission through effective management of assets and capabilities, enhanced institutional planning and decision-making, proactive deployment of sustainable practices, and reducing current and future infrastructure-related risks.

• About NASA Infrastructure

• About OSI

Environmental Management

Facilities and Real Estate

Logistics Management

Space Environments Testing

Headquarters Support Services https://www.nasa.gov/wp-content/uploads/2022/07/msd_osi_spacesymposium_onepager_final.pdf?emrc=8b25b5 https://www.nasa.gov/osi/

EGSS Overview

Through the EGSS contract, OSI aims to standardize the institutional geospatial support and services provided to NASA Headquarters (HQ), Centers, and field sites by providing a centrally managed contract vehicle for use throughout the OSI functional communities while supporting Agency strategic sourcing initiatives.

EGSS is not a follow-on contract. It is a re-organization of existing geospatial support from multiple current contracts. Further information on this consolidation is included in the EGSS

Consolidation Determination & Findings document:

https://sam.gov/opp/c6234e4db8fa492aa2ddd223fa899b29/view https://sam.gov/opp/c6234e4db8fa492aa2ddd223fa899b29/view

Place of Performance

• Initial task orders for support are expected at ARC, JSC, LARC, and OSI HQ support.

• Additional Centers will be transitioned onto EGSS as the current contracts where that work is being performed expires.

Scope of Work

The scope of this effort defines a comprehensive set of geospatial services required to support enterprise operations in areas such as:

• Geospatial program technical and organizational support

• Geospatial data collection and maintenance

• Geospatial Data Creation and Maintenance

• Geospatial visualization and analysis

• Outreach and training

• Geospatial systems and applications development and implementation

Performance Work Statement (PWS)

Sections Overview

• 1.0 Introduction

• 2.0 Contract Management

• 3.0 Task Requirements

• 4.0 Acronyms

• Attachment 1 Key Personnel

• Attachment 2 Labor Category Definitions

• Attachment 3 Workload Estimates

Requirements will be further defined in individual Task Orders.

Key TechnicalPerformance Areas PWS 3.1.3 – Strategic Support - provide technical support in the development of geospatial strategies to guideadvancement and optimization of the OSI enterprise geospatial capability

PWS 3.1.4 - Geospatial Standards - provide technical support for the development of geospatial data and metadata standards

PWS 3.1.5 - Enterprise Architecture - provide Enterprise Architecture design and implementation support

PWS 3.3.1 - Data Acquisition - provide support for data collection/creation and validation of vector and raster data

PWS 3.3.3 - Data Migration - perform geospatial data migration support including pre-migration planning, schema mapping, data transformation, loading, and post migration data cleanup

PWS 3.4.1 -Geospatial Products - produce geospatial products as requested to meet OSI stakeholder requirements

PWS 3.4.2 - Analysis - provide geospatial analysis and modeling support for OSI functional mission areas utilizing innovative tools and methods

PWS 3.4.3 - Application Development/Configuration - provide support in the development and/or configurationof geospatial applications, tools, and scripts to meet OSI functional area requirements

Key Personnel GIS Program Manager Required Education: Bachelor's in degree, Management, Information Technology, Engineering, Geography, or closely related field.

Required Experience: Ten (10) or more years of total GIS related experience with at least five (5) years relevant, practical experience managing geospatial programs and teams. Must have demonstrated capability applying industry standard project management methodologies and tools.

GIS Developer Sr Required Education: Bachelor’s degree in Geography, Engineering, Environmental Science, Computer Science, or related field.

Required Experience: Ten (10) or more years of experience performing application development with five (5) years performing GIS application development including web-based GIS applications. Proven experience with documenting code and performing version control using industry standards tools.

GIS Architect Required Education: Master's Degree or higher (or Bachelor’s degree with additional two years of experience) in Geography, Engineering, Environmental Science, Computer Science or related field.

Required Experience: Twelve (12) or more years’ experience designing complex architectures and applications with at least 10 years of experience working with geospatial systems. IT architecting experience including documentation, configuration management, and version control experience. Experience with modern continuous integration / continuous delivery / continuous deployment (CI/CD).

Installation Accountable Government

Property (IAGP) IAGP To be identified at the Task Order level

Government will maintain accountability of all IAGP provided to the contractor, including:

• Computer, phone, network

• On-Site office space to include equipment/furniture

• Printing/duplication equipment

• Software to accomplish requirements

• Government Furnished Equipment (GFE) such as GNSS survey equipment, cameras, laser scanners.

Unless NASA specifically states what IAGP or Government Furnished

Property/Equipment/Information will provide in the Task Order, the contractor shall be responsible for providing any and all equipment, tools, materials, and all other items necessary to perform Geospatial Support Services

Procurement Overview

Procurement Overview

• The contractor shall provide a full range of geospatial services and consultation to OSI in support of NASA HQ and Centers. Individual task orders issued under this contract are varied, varying in size and complexity, and performed at/for geographically separate locations. The level of effort may change from year-to-year based on government funding levels and program priorities.

• The purpose of this procurement is to standardize geospatial support services provided to OSI functional communities at NASA HQ, Centers, and field sites.

• The EGSS procurement is a re-organization of work to accommodate the Agency strategy by reshaping the way it does business under current multiple contracts

Procurement Overview (continued) Contract Type

• Commercial, SingleAward, Indefinite

Delivery, Indefinite

Quantity (IDIQ)

• CLIN X001 Firm Fixed Price (FFP) for all geospatial support task orders

• CLIN X002 Cost Reimbursable (CR) no fee for Government Directed Travel and Training

• CLIN 1003 FFP Initial Phase-In

• Competition: Total Women-Owned Small Business Set-Aside

• NAICS Code 541370 – Surveying and Mapping (except Geophysical) Services, Size Standard: $19 M.

• In accordance with RFP Clause 52.219-30 Award will only be made to an eligible Women-Owned Small

Business (WOSB) Concern

• Per FAR 52.219-14, Limitations on Subcontracting

• e)(1), Services, (except construction) – “(contractor) will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the

50 percent subcontract amount that cannot be exceeded.”

• Any proposal that does not meet this requirement will be considered unacceptable and will not be considered for award.

• Period of Performance (POP)

• Five, 1-year ORDERING PERIODs

• Phase-In: 11/01/2024 - 11/30/2024 (30 days)

• Anticipated Award Date: 10/15/2024

• Contract Effective Date: 11/01/2024

• Place of Performance (remote/virtual unless specified in the Task Order)

• NASA Langley Research Center - Hampton, VA

• NASA Johnson Space Center – Houston, TX

• NASA Ames Research Center – Moffett Field, CA

• NASA HQ OSI – Washington DC

• Other NASA facilities as required.

• Contractor personnel may be required to travel to temporarily provide services off-site

• Transition: A separate CLIN for Initial Phase-In will be used (CLIN 1003).

Anticipated Procurement Schedule:

◦ Questions or Comments Due -- 07/12/2024

◦ Proposals Due -- 07/31/2024*

◦ Award -- 10/15/2024

◦ Contract Performance Begins -- 11/01/2024

◦ Dates are provided for planning purposes only.

◦ *This date/time may only be changed by an amendment to the RFP.

RFP Overview

• Note: Not all sections/clauses/provisions are covered in this presentation;

highlights only.

• When reading the RFP, note that:

• Clauses incorporated by reference have the same force and effect as if they were included in their full text.

• It is the offerors responsibility to review and comply with all RFP proposal instructions.

• The proposal evaluation is based upon actual material presented and not based on what is implied.

• NASA may reject any proposal that fails to comply with all proposal instructions.

Appendix 4, Addenda to 52.212-

1 Instructions to Offerors

• Offerors are highly encouraged to perform a thorough review of the instructions, conditions, and notices.

• Offerors are responsible for reviewing the RFP and complying with all instructions, conditions, and notices.

• Do not rely on this presentation and do not make assumptions based on past solicitations.

• This presentation does not cover all proposal submission requirements.

Proposal Volume Submissions

• Three proposal volumes

• Volume I, Technical Proposal

• Volume II, Past Performance Proposal

• Volume III, Price Proposal

Instructions for submission of each volume can be located at:

• Para 5.0 – Proposal Preparation Instructions

Electronic Proposal Submission Only; no hard copy proposals to be delivered

• Para 4.0 ELECTRONIC SUBMISSION OF PROPOSALS – PROPOSAL MARKING AND DELIVERY

THROUGH NASA’S EFSS BOX

• Follow instructions carefully for submission.

• *Highly recommend submitting a test file to the BOX site ahead of proposal duedate.

• Volume 1, Factor 1 – Technical Proposal

• Reference Para 6.0

• Three (3) subfactors:

• Key Personnel – para 6.2.5

• Staffing Plan – para 6.2.6

• Performance Approach – para 6.2.7

• Volume II, Factor 2 – Past Performance Proposal

• Reference para 7.0

• Maximum of three (3) relevant contract references that are on-going or completed within the past 3 years can be submitted.

• It is the responsibility of the offeror to clearly and completely demonstrate, in its proposal, the relevancy of each of the contract references in terms of content, size, and complexity.

• Content: Demonstrate relevance to technical performance areas (PWS areas) specified below:

• PWS 3.1.3 – Strategic Support

• PWS 3.1.4 - Geospatial Standards

• PWS 3.1.5 - Enterprise Architecture

• PWS 3.3.1 - Data Acquisition

• PWS 3.3.3 – Data Migration

• PWS 3.4 – Geospatial Products and Services

• Significant Subcontractors - defined as a subcontractor proposed to perform 20% or more of the total annual contract price for the center where the work will be performed (i.e. 20% or more of the total annual price of the work at LARC)

• Volume III, Factor 3 – Price Proposal

It is anticipated that adequate price competition will exist; however, supporting data is requested to verify that pricing is balanced IAW FAR 15.404-1(g)

• Reference para 8.0, volume to include:

• Cover Letter

• Appendix 2, Exhibit C, Schedule of IDIQ Labor Rates

• Appendix 4, Attachment 3, Total Overall Evaluated Price (TOEP) Worksheet

• Supporting Price Backup Data

2 Evaluation Basis for Award:

• Competitive best value source selection using Price Performance Tradeoff (PPTO) approach with TechnicalProposals

• Source Evaluation Board (SEB) procedures in accordance with FAR 15.3, NFS 1815.3, and solicitation

Technical Proposals will be evaluated and rated as “Acceptable” or “Unacceptable” (pass/fail)

• Tradeoff between Past Performance and Price only

See para 2.0 Evaluation Methodology for complete details

2 Evaluation

Summary of Evaluation Process

• The Government will only evaluate Past Performance and Price Factors for offers that are found to be technically “acceptable” proposals.

• Tradeoff process will only be performed between past performance and price only

• The Past Performance Factor will be more important than the Price Factor.

• The Government will not consider or award to an offeror that is rated "Low" or "Very Low" in Factor

2 - Past Performance

• The Government intends to award without discussions however, the Government reserves the right to hold discussions with offerors.

• Offeror’s initial proposal should contain Offeror’s best terms.

• The Source Selection Authority (SSA) will select the Offeror that is determined to be the best value to the Government, all factors considered.

Reminders

• Upon issuance of the final RFP, all NASA personnel, except for the Contracting Officer, will cease communications with industry concerning this acquisition.

• This ‘blackout’ period of communication with industry will continue through the receipt and evaluation of proposals, the award of the contract, and the release of the evaluation board from its responsibilities.

• No information presented herein or stated at this conference should be construed as a revision unless subsequently issued in an amendment to the RFP.

• In the event of any inconsistency between data provided in these charts and the RFP, the language in the RFP, including any amendments, will govern.

Reminders

Appendix 2 includes documents, exhibits, and other attachments

• For example: PWS and Data Requirements Descriptions (DRD)

Appendix 3 Solicitation provisions includes 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services

• Ensure active registration in SAM.gov and unique entity ID.

• Complete all representations and certifications.

Past Performance references: Ensure offerors provide primary and secondary points of contact, to include name, phone number, and email address

Questions

• We will not be taking “live” questions during this presentation

• We received questions prior to this conference and tried to address some of them informally within this presentation.

• We intend to post formal answers to the questions received in the near future to

SAM.gov under the same EGSS RFP posting.

• We ask that any additional questions industry be submitted by 4:00 p.m. EDT on Friday, July 12, 2024 utilizing the RFP Appendix 4, Attachment 5 Questions-Comment Matrix

• Proposal due date: July 31, 2024 by 4:00 p.m. EDT

Conclusion

• Questions pertaining to the RFP and proposal instructions shall be submitted in writing before the due date 4pm EDT on July 12, 2024 to larc-egss@mail.nasa.gov and CC Kelli Wright at kelli.a.wright@nasa.gov.

• List of attendees, conference presentation, and response to questions received will be posted on the SAM.gov website

• Please remember any amendments made hereafter take precedence over all responses received during this Pre-Proposal Conference mailto:natasha.j.king@nasa.gov