Appendix 4 Attch 5 Question-Comment Matrix Responses.pdf

Appendix 4, Attachment 5 Question-Comment Matrix

Q# Doc Pg # Para # Comment/Question/Recommendation Government Response

1 PWS 10 3

Related to PWS 3.3.1.2 - Can the government clarify if the contractor shall be performing the field collection activities or working with the resultant data.

It is expected that initial task orders for (ARC, JSC, LARC) will include requirements for in the field data collection utilizing a combination of GNSS, survey, remote sensing,and field collection devices as described in PWS 3.3.1.2.

2 PWS 10 3

Related to PWS 3.3.1.2 - Are there preferred brands or models of LiDAR sensors that the government recommends for this field data collection task?

Is the emphasis on collecting GPR data in the field, or is the analysis and interpretation of GPR data also a significant component of this task?

The government will provide field collection hardware and software as descibed in section 3.3.1.2 for collection and validation of data.

3 PWS 10 3

"Related to PWS 3.3.1.2 - Is the emphasis on collecting GPR data in the field, or is the analysis and interpretation of GPR data also a significant component of this task?"

Ground penetrating radar (GPR) is in use at Johnson Space Center. This equipment is owned by NASA and utilitized by the contractor for utility location on a very limited basis. Use and intepretation of GPR is not significant and limited to JSC.

4 Combo RFP 78 2

Within (c) where the Government is requesting the table indicating which team member will be leading the PWS areas with %s, can the Government clarify that this information should go after all the project references within the Narrative? This is not directly related to the contract references relevance but is supporting information. Could the Offeror provide this as a summary before diving into the project write-ups and PPQs as the first item in the Past Performance Volume?

It is the offerors' discretion where to insert the table in the Past Performance Volume Narrative as long as it is provided

Appendix 4, Attachment 3 TOEP Worksheet

Appendix 4, Attachment 3 accomodates different rates for each location, however Exhibit 3, the Schedule of rates does not accommodate different rates for each location. Should bidders submit rates in Exhibit 3 for each center?

It is the intent that offerors provide a single rate for each labor category regardless of location or on-site/remote/virtual work as addressed in the RFP, Schedule of Supplies/Services

80LARC24R0003+

EGSS+COMBO+R

FP+062624.pdf

74 6.2.3.1.

The government instructs offerors to "Submit with the Executive Summary, a revised Exhibit A, EGSS PWS Attachment 2, Labor Category Definitions, to include the Offeror’s additional proposed labor categories with associated job descriptions, which typically include minimum education, and years of experience using the format provided in Attachment 2, Labor Category Definitions." Is this submission meant to be included within the 4 page limitation on the Executive Summary? Alternatively, would it be acceptable for offerors to submit a revised set of Labor Category Definitions as an attachment to the Technical Volume?

If an offeror chooses to propose additional labor categories, it shall be included within the executive summary and utilize the format provided in Exhibit A, EGSS PWS Attachment 2

80LARC24R0003+

EGSS+COMBO+R

FP+062624.pdf

75 6.2.7

For Factor 1, Subfactor C, offerors are instructed to describe their approach to Geospatial Data Creation and Maintenance (PWS Section 3.3) and Geospatial Products and Services (PWS Section 3.4) only. Please confirm that offerors do not need to describe their approach to the remaining PWS Sections (i.e. PWS Section 3.1 - Enterprise Approach, and PWS Section 3.2 - Outreach and Training).

Amendment 1 will reflect addition of 3.1 Enterprise Program Support

80LARC24R0003+

EGSS+COMBO+R

FP+062624.pdf

81 8.1 Is it acceptable to include the "Cover Letter" for the Price Volume within an offeror's submission of Appendix 2, Exhibit C, Schedule of IDIQ Labor Rates, or does the Government require a separate Price Volume in narrative format?

Appendix 2, Exhibit C, Schedule of IDIQ Labor Rates should be submitted as a seperate file within the Price Volume

80LARC24R0003+

EGSS+COMBO+R

FP+062624.pdf

82 8.4 Is it acceptable to include the "Supporting Price Backup Data." for the Price Volume within an offeror's submission of Appendix 2, Exhibit C, Schedule of IDIQ Labor Rates, or does the Government require this information in a separate Excel file?

Supporting Price Backup Data should be submitted as a seperate file within the Price Volume

10 PWS, TOEP 19, All Tabs Workload Estimates Tables

The PWS workload estimate hours lists 1880 hours as the standard; however, in the TOEP, hours for all instances of the GIS Technician Jr are listed as 1800. Can the government please confirm hours in the TOEP listed as 1800 should be corrected to 1880?

Will revise via Amendment 0001

11 Combo 72, 75 5.6.1, 6.2.6

The solicitation states that "The Government will not include the following in the page limitation: tables of contents, tab/section-divider pages, technical definition page(s), organizational charts, and acronym lists.

Will the government confirm that the "proposed organizational structure" required under 6.2.6. Factor 1, Subfactor B – Staffing Plan, if provided as an organizational chart (commonly part of a Management Approach), would not be included in the page limitations of Tech Volume?

Organizational Charts will not be included in the page count however, it must be submitted in accordance with para 5.3, 5.4, and para 5.6.1

Appendix+4+Attch +3+TOEP+Worksh eet

81 8.2.2

Can bidders propose multiple rates for each Labor Category based on location and cost of living? For example, a GIS Analyst Sr supporting Ames Research Center is likely to have a much higher cost of living than a GIS Analyst Sr with similar qualifications supporting Stennis Space Center.

It is the intent that offerors provide a single rate for each labor category regardless of location or on-site/remote/virtual work as addressed in the RFP, Schedule of Supplies/Services

13 Combo 75 Table 3

Will the Government confirm whether it will allow an introduction to the Past Performance volume, not to exceed 1 page, which will include the required "Pertinence/Relevance Table - Technical Performance Areas (PWS Areas)?"

If not, will the Government confirm where within the volume the table should be submitted and whether be subjected to any page limitations?

No, the USG will not allow a seperate introduction to the Past Performance Volume; if an offeror chooses to include an introduction, it may be included within the proposal narrative for each reference and comply with the page count for the Proposal Narrative page limit stated in Table 3

14 Combo RFP 67 3.3

If the Government's answers to industry questions for the EGSS proposal are not published prior to July 22, 2024, will the Government extend the proposal due date and provide an additional five days from the date that Q&As are posted? The additional five-days will provide offerors adequate time to review the Government’s responses to questions, determine any impacts to proposal responses and if necessary, adjust our final proposal response.

The USG will take into consideration if the situation presents itself

15 Combo RFP 77 7.2.3 (b) To address the Extent to which contract objectives were met - is the Government requesting the Offeror provide information addressing (i) through (viii)? Or is that data derived from the client's completed past performance questionairres?

Yes, the USG is requesting the Offeror provide information addressed in para 7.2.3(b), (i)-(viii) if appicable

80LARC24R0003 - EGSS IDIQ

Offeror

80LARC24R0003 - EGSS IDIQ

Offeror

16 PWS 5 1

CONTRACT MANAGEMENT What, if any, GFP/GFE would be furnished? The government will provide the hardware and software required to perform the data collection and maintenance activities described in Section 3.3.1 Data Acquisition. These include but are not limited to GNSS, survey equipment, remote sensing equipment.

17 93 I - IV Will the government be providing an editable version of the Past Performance Questionnaire? No

18 Combo 78 7.2.3 (a)

Regarding the "size" evaluation factor for past performance, the solicitation states, "To be considered at least “Somewhat Pertinent”, the entity proposed to perform the TPA must meet or exceed an average annual obligated dollars of 15% for similar work to the TPAs identified above the entity is proposed to perform for this solicitation."

Can the government please clarify what the 15% is of, specifically? Is it 15% of the work performed on the referenced past performance contract? Is it 15% of the anticipated dollar amount of the NASA EGSS proposed total? Is it 15% of the current/incumbent (2019-2024) NASA EGSS support contract total?

It is 15% of the total annual obligated dollars of the work performed for the contract reference specific to the TPA

19 Combo 78 7.2.3 (a)

Regarding the "size" evaluation factor for past performance, the solicitation states, "To be considered at least “Somewhat Pertinent”, the entity proposed to perform the TPA must meet or exceed an average annual obligated dollars of 15% for similar work to the TPAs identified above the entity is proposed to perform for this solicitation."

Can the government please clarify whether the 15% threshold that must be met is 15% or higher per PWS area or is it 15% or higher as a total dollar value for all TPA/PWS work combined?

It is 15% of the total annual obligated dollars of the work performed for the contract reference specific to the TPA

20 PWS 7 2.5.1 Work schedule clarification. Does the contractor need to have staff onsite to cover NASA's workday between 6:00 AM to 6:00 PM or just the ability to adjust the normal work (Monday-Friday 8:00 AM to 4:30 PM) hours as needed?

Full coverage between 6am to 6pm is not required. The Contractor shall provide adequate staffing during normal work hours and will be able to adjust shifts to meet programmatic milestones.

21 PWS 10 3.3.1.2

Field Data Collection: Is contractor to provide the GNSS Technology resources or use existing NASA Survey equipment, LIDAR, Thermal, UAS, GPR, etc.)

The government will provide the hardware and software required to perform the data collection and maintenance activities described in Section 3.3.1 Data Acquisition. These include but are not limited to GNSS, survey equipment, remote sensing equipment.

22 PWS 10 3.3.1.3 Can NASA provide NPR 7900.3D as an attachment to the RFP? https://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=7900&s=3D 23 PWS 9 3.2.1 Duplicate Task number 3.2.1 Outreach and 3.2.1 Training. Assumption is Training should be 3.2.2 Will revise via Amendment 0001 to read 3.2.2 Training

24 PWS 10 3.3.1.2 Can NASA elaborate on the size, scope, and frequency of the task orders expected for GNSS and Imagery, LIDAR, etc.?

Refer attachment 2 labor categories and attachment 3 project work. Size, scope and frequency are not determined for all tasks at this time.

25 COMBO 66 1.1 During the solicitation conference it was stated it is expeted the contract to be awarded mid October. Does this mean that the Funds are Now available?

Funds for the minimium guaranteed amount are available.

26 PWS 6 2.3

In the Background Information (1.1), it stated that the LaRC and JSC have designed and implemented an initial enterprise architecture model that is designed for scalability and supporting unique center-level requirements using Service-oriented architecture (SOA) methodology. Is the intent in section 2.3 for the Contractor to review the LaRC and JSC enterprise architecture and make improvements and changes to roll out to the other sites? Or is the intent to implement the LaRC and JSC methodologies and use the LaRC and JSC standardized enterprise system at the other NASA sites listed?

PWS Section 1.1 Paragraph 4: "OSI is the process of developing an enterprise architecture strategy which will be used to guide consolidation of existing Center GIS enterprise implementations while incorporating Center unique capabilities."

PWS Section 1.2 Paragraph 1: "The Contractor shall implement solutions to consolidate and standardize geospatial data and products into a common resilient operating environment using Esri software products."

EGSS D&F Section II, B, 2, Paragraph 3: "One of the key objectives of EGSS is to provide a centralized architecture to enable the consolidation of OSI GIS IT infrastructure, reducing the need for redundant systems and support personnel."

https://sam.gov/opp/c6234e4db8fa492aa2ddd223fa899b29/view

27 PWS 6 2.4 Does property/inventory include buildings, structures, land and other assets considered part of the real property infrastructure or is this objective focused on the geospatial equipment and software?

Requirements in section 2.4 for inventory and mangement are specific to geospatial hardware and software provided as government furnished equipment and does not include buildings, structures and land.

28 Combo RFP 79 7.3.1 Will NASA allow contractors to provide current CPARS as an enclosure to their response to Volume II, Factor 2, Past Performance and in lieu of submitting past performance questionnaires to our clients?

The USG is requesting PPQs

COMBINED

SYNOPSIS/SOLICI

TATION

75 Table 3

Will the Government confirm whether it will allow an introduction to the Past Performance volume, not to exceed 1 page, which will include the required "Pertinence/Relevance Table - Technical Performance Areas (PWS Areas)?"

If not, will the Government confirm where within the volume the table should be submitted and whether it will receive any page limitations?

No, the USG will not allow a seperate introduction to the Past Performance Volume; if an offeror chooses to include an introduction, it may be included within the proposal narrative for each reference and comply with the page count for the Proposal Narrative page limit stated in Table 3

COMBINED

SYNOPSIS/SOLICI

TATION

CONTINUATIO

N OF Block No.

20, SCHEDULE

OF

SUPPLIES/SE

RVICES

"CLIN 1003 - Initial Phase-in only, not to exceed 30 calendar days."

With CLIN 1003 covering the phase-in period, should the offeror bid CLIN 1001 for 11 months or consider full staffing upon contract start, totalling 12 months?

CLINs X001 are Ordering Periods - not periods of performance. Perfomance period(s) will be stated at the task order level

COMBINED

SYNOPSIS/SOLICI

TATION

41 PHASE-IN AND

PHASE-OUT

"Contractor Phase-Out: Phase-Out activities shall be accomplished in accordance with FAR 52.237-3, Continuity of Services."

Will Phase-Out costs be included in Ordering Period 5 or should these be bid separately?

The Contractor shall be reimbursed for all reasonable phase-out costs (i.e., costs incurred within the agreed period after contract expiration that result from phase-out operations) and a fee (profit) not to exceed a pro rata portion of the fee (profit) under this contract.

COMBINED

SYNOPSIS/SOLICI

TATION

8.4. Supporting

Price Backup Data

"Supporting data includes, at a minimum, breakdown of the FBLR to include, labor category, number of positions, productive hours, and rates used, breakout of Other Direct Costs (ODC), direct and indirect rates, and subcontract costs. Each FBLR should clearly show the profit, ODC, overhead, and any other rates applied."

Considering the ODC plug number of $50,000, may the bidder simply list that figure or should the build-up be included? For example: $50,000 or $45,455 * (1 + 10%) = $50,000.

No, no build-up shall be added to the Government provided "not-to-exceed" or plug number amount. The amount for CLIN X0002, Government Directed Travel and Training is $50K

COMBINED

SYNOPSIS/SOLICI

TATION

8.4. Supporting

Price Backup Data

"However, supporting data is requested to verify that pricing is balanced IAW FAR 15.404-1(g). Supporting data should clearly showcase the methodology used in developing proposed labor rates in Exhibit C, Schedule of IDIQ Labor Rates. The offeror shall show a buildup of fully burdened labor rates (FBLR) into the final proposed price for each labor category."

Offerors may elect to assemble a team with subcontractors. Considering sub rates are already included in the Prime's fully burdened rates, will the subs need to submit separate cost build-ups?

If the proposed subcontractor determines their rates to be proprietary, the subcontractor will submit price build-ups directly to the USG if requested

Exhibit A / Appendix 4 Attachment 3

19 - 22 /

OP 1 - OP

Exhibit A PWS, Attachment 3 – Workload Estimates

Spreadsheet values for GIS Technician Jr at both Armstrong Flight Research Center (AFRC), Edwards, CA and Ames Research Center (ARC), Moffett Field, CA list 1,800 hours for all Ordering Periods. Exhibit A lists 1,880 hours. Please clarify.

Will revise with Amendment 0001

COMBINED

SYNOPSIS/SOLICI

TATION -

Appendix 4

75 6.2.6

Instructions state, "The staffing plan shall include, at a minimum, their proposed positions and skill mix to perform the PWS requirements." As this is an IDIQ, and the tasks will vary between locations/ordering periods, can the Government clarify whether offerors are to outline their overall plans or if this should be presented in response to task orders under the IDIQ?

Offerors are to outline their overall IDIQ staffing plan https://nodis3.gsfc.nasa.gov/displayDir.cfm?t=NPR&c=7900&s=3D

80LARC24R0003 - EGSS IDIQ

Offeror

Exhibit A / Appendix 4 Attachment 3

All Tabs

Exhibit A PWS, Attachment 3 – Workload Estimates

In the workload estimates, there are no hours for GIS Developer Jr. and Remote Sensing Analyst Jr. Should bidders still provide bill rates? Has this been identified as a potential growth billet for future expansion?

Offerors should provide rates for all labor categories, it is unknown at this time if these categories will be obligated in future task orders.

37 Exhibit C Spreadsheet format only allows for a single bill rate for each labor category per Ordering Period. Will bidders have the opportunity to submit different rates for each location or required to offer a single blended rate? GIS Analyst Sr will be located at all locations, but cost of living in California and DC Metro locations is higher than other locations. Out year escalation is further complicated by the staggered start at different sites.

It is the intent that offerors provide a single rate for each labor category regardless of location or on-site/remote/virtual work as addressed in the RFP, Schedule of Supplies/Services

COMBINED

SYNOPSIS/SOLICI

TATION/Exhibit A

COMBINED

SYNOPSIS/SO

LICITATION/Ex hibit A

Would the government please provide a list of the OSI functional mission areas? They are frequently referenced in the PWS, thus having this information is critical to developing solutions that accurately address NASA requirements.

PWS Section 1, Paragraph 1: "The EGSS contract will deliver nonpersonal services under an Indefinite Delivery, Indefinite Quantity (IDIQ) contract to provide institutional geospatial support and services for NASA, with a primary focus on OSI functional areas including facilities engineering and asset management, real property management, environmental management, logistics management, and space environments testing management as defined in NPD 1000.3E."

https://nodis3.gsfc.nasa.gov/NPD_attachments/OSI_January2023.html

39 Appendix 4 82 8.4 It is unclear if the Government is requesting additional supporting data for Price Buildup or simple leaving the door open to request that in the future. Is the Government requiring submission of Labor Rate Buildup for each labor category proposed, or is the Government simply looking for a single number per labor category as the Fully Burdened Labor Rate?

Supporting Price Backup Data should be submitted as a seperate file within the Price Volume and should be reflective of each labor category by ordering period

40 Appendix 1 18 FAR Clauses The solicitation inserted marks to explicitly include FAR 52.222-41, Service Contract Labor Standards (Aug 2018). Which specific Wage Determinations apply to the work anticipated by this solicitation? To which Labor Categories would the government anticipate the Wage detemination would apply?

Will incorporate specific Wage Determinations via Amendment 0001

41 Appendix 4

6.2.3.1 8.2.1

The solicitation states "Offerors are allowed to include additional SLCs". Will the Government permit the additional Labor Categories to be proposed and added at a Task Order Level or will the proposed additional Labor Categories be limited to this initial submission of the proposal without consideration for the potential changes in Technologies, potential task order specific requirements and appropriate labor mix to effectively perform the work?

At this time, no additional labor categories may be proposed and added at the Task Order level. Any proposed additional labor categories are limited to this initial submission.

42 Appendix 4

6.2.3.1 8.2.1

If additional SLCs are added for this proposal submission, how should the bidder allocate or reallocate the level of effort hours provided in the solicitation bid model?

Will clarify via Amend 0001

43 PWS 10 3.3.1 Government lists "creation and acquisition" referencing both raster and vector data. Does NASA anticipate acquiring imagery and remotely sensed products outside of those listed in 3.3.1.3 (UAS)?

No we don't anticipate aquiring imagery or other remotely sensed products outside of those listed in 3.3.1.3 (UAS) and 3.3.1.2

44 PWS 4,5 1.2

The Government mentions in 1.2 that initial task orders for support are expected at ARC, HQ, JSC, and LARC but it is not specified if this work is anticipated to be in-person (onsite) or remote. Can the Government please provide this clarifying information?

Will clarify via Amend 0001

45 PWS 14-22

Exhibit A PWS, Attachment 3 – Workload Estimates

Are offerors expected to provide labor rates for all locations or just for the 11 LCATS exhibited on the IDIQ rates spreadsheet? It is the intent that offerors provide a single rate for each labor category regardless of location or on-site/remote/virtual work as addressed in the RFP, Schedule of Supplies/Services

46 PWS Will the contractor have to interface with Government task order management systems like TOMS at GSFC, or iSite at LaRC or other centers, or similar system?

No

47 RFP 43 LARC 52.245-

Will the government provide EUSO services and assets to contractors performing in either a remote or hybrid capacity? Government will provide required computer/software equipment and EUSO services to all contractors performing on this contract

48 RFP 72 5.7 Will the Government be providing an SF33, SF30, or SF1449 for signature to be returned with the proposal? No, reference FAR 12.6

49 RFP 70 4.2

Does the term "Partner Arrangement" pertain to prime sub relationships? Will revise with Amend 0001 Partner Arrangement: Two or more companies form a partnership or joint venture to act as a potential prime contractor;

or a potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program.

50 RFP 75 6.2.6

Given the lack of historical work (e.g., representative work orders, task orders, or similar) to describe the specfic requirements how does the government anticipate a contractor being able to provide a detailed staffing mix other than the one provided in appendix 4, attachement 3?

The USG provided projected work year equivalents by labor category/location/ordering period(s) in Exhibit A, EGSS PWS, Attachment 3 - Workload estimates

51 RFP 78 7.3.1 To minimize the number of PPQs we request from our customers, if there is a current CPARS available, would the government consider a CPAR returned with our proposal in lieu of a returned PPQ?

No, the government is requesting PPQ's

52 RFP 81 8 Does the Government require the Exhibit C and Attachement 3 files to be returned in their native Excel format, or would they like them incorporated into the Price Volume III PDF?

No, in the native format

53 RFP 82 9.2 Which volume would the government like the offeror to include either their completed Reps and Certs or acknowledgement statement?

Price Volume, Cover Letter - will revise with Amend 0001

Q&A Matrix