80KSC020R0047 Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION 80KSC020R0047

This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are requested and a written solicitation will not be issued.

Please see the attached documents for additional details.

This notice is issued as a Request for Proposal (RFP) under solicitation number 80KSC020R0047 for John F. Kennedy Space Center (KSC) for Four (4) Cryogenic Tankers as described in the attached Statement of Work (SOW). This RFP is for a single award, firm-fixed-price contract.

This acquisition is for a total small business set-aside.

The NAICS Code and Size Standard are 336212 and 1000 employees, respectively.

The offeror shall state in their offer their size status for this acquisition.

All responsible sources may submit an offer, which shall be considered by the agency.

Delivery to Kennedy Space Center, Building M6-744, John F. Kennedy Space Center, FL 32899 is required within 245 days of contract award. Delivery shall be free on board (FOB) Destination.

Prospective offerors shall notify this office of their intent to submit an offer. All contractual and technical questions must be submitted electronically via email to the Hillary Heard, Contracting Officer, at hillary.p.heard@nasa.gov no later than 1:00 p.m. Eastern Daylight Time on August 20, 2020. Telephone questions will not be accepted. Questions or comments shall not be directed to technical activity personnel.

Offers in response to this combined synopsis/solicitation for the requirements described in the attached SOW must be received no later than 1:00 pm Eastern Daylight Time on September 2, 2020 via email to hillary.p.heard@nasa.gov and must include, solicitation number, FOB destination to this Center, proposed delivery schedule, discount/payment terms, warranty duration, taxpayer identification number (TIN), identification of any special commercial terms, and be signed by an authorized company representative.

Offerors are encouraged to use the Standard Form 1449, Solicitation/Contract/Order for Commercial Items form found at URL: https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

Please see FAR 52.212-1 and Addendum to FAR 52.212-1 Instructions to Offerors- Commercial Items (JUN 2020) in this synopsis/solicitation for more information.

PROVISIONS AND CLAUSES FOR 80KSC020R0047

The provisions and clauses in the RFP are those in effect through FAC 2020-07.

The following clauses and provisions are incorporated; full text of the clauses and provisions may be accessed electronically at:

FAR - https://www.acquisition.gov/browse/index/far

NFS - https://www.hq.nasa.gov/office/procurement/regs/NFS.pdf

ADDENDUM TO FAR 52.232-31 INVITATION TO PROPOSE FINANCING TERMS

(MAY 2014) (c) (2) is tailored per 12.302 as follows:

(c)(2) Contract financing payments may exceed 15 percent of the contract price in advance of any performance of work under the contract;

(end of Addendum to FAR 52.232-31)

FAR 52.212-1 PROVISIONS INCORPORATED BY REFERENCE

FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING

(AUG 2020)

Offerors shall provide the information required by FAR 52.212-1, INSTRUCTIONS TO OFFERORS –COMMERCIAL ITEMS (JUN 2020) which is incorporated by reference.

Please review this clause prior to submitting offer.

ADDENDUM TO FAR 52.212-1: INSTRUCTIONS TO OFFERORS - COMMERCIAL

ITEMS (JUN 2020)

GENERAL PROPOSAL PREPARATION INSTRUCTIONS

I. PROPOSAL PAGE LIMITATIONS

a. A page is defined as one side of a sheet, 8 1/2” by 11”, with at least once inch margins on all sides, using not smaller than 12-point type. Foldouts count as an equivalent number of 81/2” x 11” pages. Each page shall be numbered. Pages submitted in excess of limitations specified will not be evaluated by the Government. A company’s promotional materials will not be accepted and will not be evaluated.

Proposal Section Page Limit

Volume 1: Price Volume No page limit Volume 2: Technical/Certification No page limit Volume 2: Technical Experience Limited to Two (2) pages per each project Volume 2: Technical/Quality Control Plan Limited to Ten (10) pages

Volume 3: Past Performance Limited to One (1) page of each past Performance Questionnaire mailed out

Volume 3: Past Performance/Optional Limited to Three (3) pages for each project

b. A COMPLETE PROPOSAL SHALL CONSIST OF THREE VOLUMES:

(1) A PRICE VOLUME CONSISTING OF:

(i) The SF1449: as outlined in FAR 212-1(b) signed by an authorized representative.

(ii) Provide your company name, address, CAGE code, point of contact, and business size on your proposal.

(iii) Page 1 of all amendments issued, signed by an authorized representative.

(iv) The offeror shall submit the total price for four (4) Cryogenic Tankers in accordance with the attached SOW requirements.

(v) The offeror shall submit a response for contract financing- advance payment. If an advance payment is required by the offeror, the offeror shall submit: a) The percentage of the total price proposed which represents advance payment for materials; b) A listing of the earliest date and greatest amount at which each contract financing payment may be payable and the amount of each delivery payment; c) The offeror shall state the type of security they will provide. Acceptable types of security are either a Bond or an Irrevocable Letter of Credit from a Federally Insured Institution; and d) If an advance payment is not required, the offeror shall state no contract financing is required.

(vi) A copy of the completed Representations and Certifications or completed online (see FAR 52.212-3, OFFEROR REPRESENTATION

AND CERTIFICATIONS - COMMERCIAL ITEMS (JUN 2020),

ALTERNATE I (OCT 2014)).

(2) A TECHNICAL VOLUME CONSISTING OF:

(a) CERTIFICATE OF AUTHORIZATION - The offeror shall provide a current Certificate of Authorization to use the American Society of Mechanical Engineers (ASME) Mark.

(b) TECHNICAL EXPERIENCE

(1) The offeror shall provide a Technical Experience Summary identifying three (3) contracts/projects successfully completed within five (5) years of the date of issuance of this solicitation August 12, 2020 (including federal, state, local government, and private projects) similar or greater in size, content, and complexity to this Government acquisition. Joint ventures can provide contracts/projects performed by either the controlling or non-controlling joint venture entity or a combination of contracts/projects performed by each entity.

(2) The Technical Experience Summary shall be limited to two (2) pages of information for each completed contract/project and include the following information for each referenced contract/project:

. Name of contract/project and contract/project number

Contract/project performance period as initially awarded (dates)

Completed performance period (dates).

Place of contract/project performance

Name and address of customer or Government Agency

Name, telephone number, and e-mail address of Contracting Officer or equivalent customer contact

A brief discussion on how the selected contract/project demonstrates relevant technical experience needed to meet the requirements of this solicitation.

Discussion of problems encountered (if any) during contract/project performance including, but not limited to, challenges related to quality or successfully completing the work on schedule. Offerors shall also discuss the offeror’s corrective actions relative to any identified problems.

(c) QUALITY CONTROL PLAN.

(1) The offeror shall provide a quality control plan describing the method used for both processes/procedures below. The plan shall be limited to 10 pages.

(2) The offeror shall provide a quality control plan to meet the protective coating/painting requirements in SOW section 2.g.

(3) The offeror shall provide a quality control plan for the cleaning process for oxygen service in accordance with SOW section 3.d.

(3) A PAST PERFORMANCE VOLUME CONSISTING OF:

(1) Offerors shall provide the Past Performance Questionnaire, Attachment 3, for each past performance Contracting Officer or customer contact equivalent identified in its Technical Experience Summary. Offerors shall request these customers submit the completed questionnaires via e-mail to the address below prior to September 1, 2020. Past Performance Questionnaires will not be accepted directly from the offeror. Questionnaires shall be sent directly from the offeror’s past performance source to the Contracting Officer listed below: Email is preferred, if possible.

Name: Hillary P. Heard Email: hillary.p.heard@nasa.gov

Address: NASA John F. Kennedy Space Center, Mail Stop: OP-OS

Kennedy Space Center, Florida 32899

(2) Offerors shall submit, with their proposals, copies of the first page of each past performance questionnaire that the offeror sends to each customer contact identified in its Technical Experience Summary. NOTE: The offeror is required to complete the “THIS SECTION TO BE COMPLETED BY THE OFFEROR” area prior to sending the questionnaire to its customer.

OPTIONAL – Offerors may provide any statements, letters, reports or evaluations from prior customers indicating the level and quality of past performance on the contracts/projects listed in the Technical Experience Summary. This supplemental information shall not exceed three (3) pages of information for each contract/project referenced in your Technical Experience

Summary.

(End of Addendum to FAR 52.212-1)

FAR 52.212-2, EVALUATION - COMMERCIAL ITEMS (OCT 2014). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors are in descending order of importance and shall be used to evaluate offers: Price, Technical, and Past Performance.

ADDENDUM TO FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (OCT

2014).

(a) EVALUATION FACTORS AND SELECTION OF THE SUCCESSFUL

OFFEROR

The Contracting Officer will utilize a Lowest Price Technically Acceptable (LPTA) source selection process to make an award decision. Only one award will be made as a result of this synopsis/solicitation. Award will be made to the offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR), who conforms to the synopsis/solicitation requirements, and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, meets the technically acceptable standard for the technical factors and provides the lowest evaluated price. The selection will be made subject to an affirmative determination of contractor responsibility in accordance with FAR Subpart 9.1. The offeror’s proposal will be evaluated in accordance with the procedures identified below.

(b) EVALUATION OF PRICE PROPOSALS The Contracting Officer will review each offeror’s submitted total price. As part of this process, the Government will establish a proposal price ranking of all offers from lowest to highest, taking into consideration any contract financing. The proposed prices will be evaluated by comparison against the Government estimate and prices submitted by other offerors.

(i) For evaluation purposes, when contract financing terms vary among offerors, the contracting officer will adjust each proposed price to reflect the cost of providing the proposed financing in order to determine the total cost to the Government of that particular combination of price and financing.

(ii) Contract financing results in the Government making payments earlier than it otherwise would. In order to determine the cost to the Government of making payments earlier, the contracting officer will compute the imputed cost of those financing payments and add it to the proposed price to determine the evaluated price for each offeror.

(iii) The imputed cost of a single financing payment is the amount of the payment multiplied by the annual interest rate, multiplied by the number of years, or fraction thereof, between the date of the financing payment and the date the amount would have been paid as a delivery payment. The imputed cost of financing is the sum of the imputed costs of the financing payments. The delivery payment date is June 3, 2021.

(iv) The contracting officer will calculate the time value of proposal-specified contract financing arrangements using as the interest rate the nominal discount rate specified as 1.6% in Appendix C of the Office of Management and Budget (OMB) Circular A-94, “Guidelines and Discount Rates for Benefit- Cost Analysis of Federal Programs,” appropriate to the period of contract financing. Where the period of proposed financing does not match the periods in the OMB Circular, the interest rate for the period closest to the finance period shall be used.

(c) EVALUATION OF TECHNICAL PROPOSALS

Offerors will be evaluated on the technical sub-factors of Certification, Technical Experience, Quality Control Plans, and Past Performance. “ACCEPTABLE” means the proposal clearly meets the minimum requirements of the solicitation.

“UNACCEPTABLE” means the proposal does not clearly meet the minimum requirements of the solicitation. An “UNACCEPTABLE” rating in any technical sub-factor will result in an overall technical proposal being rate “UNACCEPTABLE”, which makes the proposal ineligible for award.

(1) CERTIFICATE OF AUTHORIZATION The Government will verify the offeror’s Certificate for the authorization to build ASME pressure vessels. The certificate must be current.

(2) TECHNICAL EXPERIENCE

Offerors must have the technical experience needed to meet the technical performance requirements of this synopsis/solicitation. The Government will assess the technical experience of an offeror on contracts/projects identified in the offeror’s Technical Experience. An offeror’s technical experience must satisfy all of the following requirements to receive an “Acceptable” rating:

(i) All three (3) projects listed in the Technical Experience Summary must have been performed by the offeror as a prime contractor or major subcontractor with a requirement to build MC-338 tanker trailers or similar.

(ii) All three (3) projects listed in the Technical Experience Summary must have been successfully completed within five (5) years of the date of issuance of this solicitation.

(iii) All three (3) projects were completed within the performance period.

(iv) All corrective actions for all three (3) projects were implemented successfully.

Failure to meet all of the requirements under this sub-factor will result in an “UNACCEPTABLE” rating and elimination from further consideration for contract award.

(3) QUALITY CONTROL PLAN(S)

The Government will assess the submitted Quality Control plan(s) for completeness and compliance in accordance with the SOW sections 2.g and 3.d. The review will assess the offeror’s familiarity with the project’s technical requirements, as well as the offeror’s ability to translate those requirements into effective actions to complete the project with a high degree of quality.

Failure to provide a Quality Control Plans demonstrating a sound technical approach for ensuring quality workmanship will result in an ‘UNACCEPTABLE” rating and elimination from further consideration for contract award.

(4) PAST PERFORMANCE

The Government will assess the past performance of the offeror on all of the contracts/projects identified in the offeror’s Technical Experience Summary and may consider the offeror’s past performance on other recent and relevant projects. (This assessment of past performance information is separate from the contractor responsibility determination required under FAR Subpart 9.1.).

The customer contact equivalents identified in the Technical Experience Summary will be evaluated. The Government shall consider this information, as well as information obtained from other sources (to include interviews with previous customers and search results in the Contractor Performance Assessment Reporting System Information), when evaluating each offeror’s past performance. The currency and relevance of the information, source of the information, context of the data, and general trends in the offerors’ past performance shall be considered.

The Government will not disclose the names of persons/companies who provide performance information. If, during the course of the evaluation, the Government obtains adverse information to which the offeror has not previously had an opportunity to respond, the Government will afford the offeror an opportunity to clarify the adverse information.

(i) Past Performance Evaluation Areas. The Government will evaluate the offeror’s past performance in:

(A) Overall project management ability to meet specifications

(B) Completing a project within deadline

(C) Ability to complete project according to specifications

(D) Ability to ensure quality workmanship

(E) Complete deliverables as required

(F) Understanding and complying with safety requirements

(G) Effectiveness and timeliness of corrective actions

(H) Contractor’s performance regarding cure notices, show cause letters, or terminations for cause/default.

(I) Overall Contractor Performance

(ii) Past Performance Evaluation Ratings:

Past performance will be rated on an “acceptable” or “unacceptable” basis.

“ACCEPTABLE”

Based on the offeror’s performance record, the Government has a Reasonable expectation that the offeror will successfully perform the required effort or the offeror’s performance record is unknown.

“UNACCEPTABLE”

Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, or so sparse that no meaningful past performance rating can be reasonably assigned; the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a) (2) (iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered

“ACCEPTABLE.”

(5) EVALUATION PROCESS

The evaluation for this acquisition will be conducted using the lowest-price-technically-acceptable (LPTA) evaluation process. The Government reserves the right to make award without discussions.

(1) Offerors will be checked against the List of Parties Excluded from Federal

Procurement and Non-procurement Programs. Offerors who appear on the List will be eliminated without further consideration.

(2) The Government intends to evaluate the lowest priced proposal, and if it is determined to be technically acceptable, then make award to that offeror. If the lowest priced proposal is determined not technically acceptable, the Government will evaluate the second lowest priced proposal.

(3) In the event that the Government is unable to make a technical acceptability/unacceptability determination for the lowest priced proposal, the Government reserves the right to hold exchanges only with the lowest priced offeror prior to evaluating the second lowest priced proposal.

(4) If after exchanges conclude and the lowest priced proposal is still the lowest price and determined technically acceptable, award will be made to that offeror. If after exchanges conclude and the lowest priced proposal is determined not technically acceptable, the Government will evaluate the second lowest priced proposal for technical acceptability. If after exchanges conclude and the first lowest priced proposal is no longer the lowest priced quote (e.g. a change in price as a result of exchanges), the Government will evaluate the second lowest price quote for technical acceptability. This process will continue until the lowest priced technically acceptable proposal is identified.

(5) When the Contracting Officer determines exchanges on matters unrelated to technical acceptability (e.g. industry terms and conditions such as pricing omissions, discrepancies or other irregularities preventing the Government from determining an offeror’s total evaluated price) to be necessary, the Government reserves the right to conduct exchanges to resolve these matters.

(End of Addendum to FAR 52.212-2)

Offerors shall include a completed copy of FAR 52.212-3, OFFEROR

REPRESENTATION AND CERTIFICATIONS –COMMERCIAL ITEMS (JUN

2020), ALTERNATE I (OCT 2014), or complete electronic annual representations and certifications at SAM.gov with its offer.

LIST OF PROVISIONS INCORPORATED BY REFERENCE

FAR 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS – REPRESENTATION (NOV 2015)

LIST OF FULL TEXT PROVISIONS

FAR 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATION AND VIDEO SURVEILLLANCE SERVICES

OF EQUIPMENT (AUG 2020)

FAR 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-

REPRESENTATION (DEC 2019)

FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS

(OCT 2018)

FAR 52.212-4, CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS

(OCT 2018) is applicable.

Paragraph (g) Invoice, is tailored to supplement (g) Invoice.

Addendum to Paragraph (g) Invoice:

SUBMISSION OF INVOICES FOR PAYMENT

(1) The Contractor shall submit all invoices using the steps described at NSSC’s Vendor

Payment information web site at: https://www.nssc.nasa.gov/vendorpayment. Please contact the NSSC Customer Contact Center at 1-877-NSSC123 (1-877-677-2123) with any additional questions or comments.

(2) Improper invoices. The NSSC Payment Office will notify the contractor of any apparent error, defect, or impropriety in invoices within seven calendar days of receipt by the NSSC Payment Office. Inquiries regarding requests for payment should be directed to the NSSC as specified in paragraph (a) of this section.

(3) In the event that amounts are withheld from payment in accordance with provisions of this award, a separate payment request for the amount withheld will be required before payment for that amount may be made.

(End of Addendum to FAR 52.212-4)

ADDENDUM TO FAR 52.212-4, CONTRACT TERMS AND CONDITIONS-

COMMERCIAL ITEMS (OCT 2018) – LISTING OF CLAUSES INCORPORATED

BY REFERENCE

FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT

2018)

FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE (AUG 2020)

NASA FAR SUPPLEMENT CLAUSES:

NFS 1852.223-70 SAFETY AND HEALTH MEASURES AND MISHAP REPORTING

(DEC 2015)

NFS 1852.223-72 SAFETY AND HEALTH (SHORT FORM) (JUL 2015)

NFS 1852.223-75 MAJOR BREACH OF SAFETY OR SECURITY (FEB 2002)

ALTERNATE I (FEB 2006)

NFS 1852.237-73 RELEASE OF SENSITIVE INFORMATION (JUN 2005)

FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS

(JUL 2020) incorporated by reference: 52.203-6 Alt I, 52.204-10, 52.204-25, 52.209-6, 52.209-9, 52.219-6, 52.219-8, 52.219-28, Alternate I , 52.219-33, 52.222-3, 52.222-19 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.222-54, 52.223-18, 52.225-1, 52.232-29, 52.232-33.

ATTACHMENT 001: Statement of Work (7 pages) ATTACHMENT 002: Other Contract Requirements (2 pages) ATTACHMENT 003: Past Performance Questionnaire (6 pages)

NASA Clause 1852.215-84 Ombudsman is applicable. The Center Ombudsman for this acquisition can be found at http://prod.nais.nasa.gov/pub/pub_library/Omb.html

This posting, in addition to any attached documents, will be available on www.beta.sam.gov. Potential offerors will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments (if any).

The Government is not responsible for any failure attributable to the transmission or receipt of documents submitted using electronic means, including the missing of any established deadlines.

Failure to submit a complete electronic proposal by the due date and time specified for this RFP shall result in the proposal being considered late, and shall be handled in accordance with FAR 52.212-1 Instructions to Offerors – Commercial Items (JUN 2020).