80KSC020Q0012.pdf

80KSC020Q0012

Combined Synopsis / Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

This notice is being issued as a Request for Quotation (RFQ) under solicitation number 80KSC020Q0012 for remote Communication Access Real-Time Translation (CART) services.

All work shall be performed in accordance with the attached Performance Work Statement (PWS) (Attachment 1). The Government intends to award a one (1) year base period purchase order, with four (4) one year option periods, in accordance with Attachment 2 - Schedule, associated with this solicitation.

The provisions and clauses in the RFQ are those in effect through Federal Acquisition Circular 2020-06, and can be obtained from https://www.acquisition.gov/browse/index/far.

This acquisition is a Women-Owned Small Business set-aside.

The NAICS code and Size Standard are 561492 - Court Reporting and Stenotype Services and $16.5M, respectively. The offeror shall state in their offer their size status for this acquisition.

Product or Service Code: R608 Support – Administrative: Translation and Interpreting.

All responsible sources may submit an offer which shall be considered by the agency.

Questions are due by 1:00pm EST on 6/10/2020 to Rose A. Dougherty, Contract Specialist, at rose.a.dougherty@nasa.gov. Offers for the items(s) described above are due by 1:00pm EST on 6/16/2020 to Rose A. Dougherty, Contract Specialist, at rose.a.dougherty@nasa.gov and must include, solicitation number, FOB destination to this Center, discount/payment terms, taxpayer identification number (TIN), identification of any special commercial terms, and be signed by an authorized company representative.

The following clauses and provisions are incorporated; full text of the clauses and provisions may be accessed electronically at:

FAR - https://www.acquisition.gov/browse/index/far NFS - https://www.hq.nasa.gov/office/procurement/regs/NFS.pdf

PROVISION/

CLAUSE

DATE TITLE

52.204-4 May 2011 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper.

52.204-7 Oct 2018 System for Award Management 52.204-13 Oct 2018 System for Award Management Maintenance.

52.204-16 Jul 2016 Commercial and Government Entity Code Reporting http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126 https://www.acquisition.gov/browse/index/far mailto:rose.a.dougherty@nasa.gov mailto:rose.a.dougherty@nasa.gov https://www.acquisition.gov/browse/index/far https://www.hq.nasa.gov/office/procurement/regs/NFS.pdf

52.204-22 Jan 2017 Alternative Line Item Proposal 52.204-24 Dec 2019 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment.

52.209-7 Oct 2018 Information Regarding Responsibility Matters 52.209-10 Nov 2015 Prohibition on Contracting with Inverted Domestic Corporations 52.217-5 Jul 1990 Evaluation of Options 52.217-8 Nov 1999 Option to Extend Services 52.232-40 Dec 2013 Providing Accelerated Payments to Small Business

Subcontractors 52.233-4 Oct 2004 Applicable Law for Breach of Contract Claim NFS 1852.204-76 Jan 2011 Security Requirements for Unclassified Information Technology

Resources NFS 1852.233-70 Dec 2015 Protests to NASA.

NFS 1852.223-75 Feb 2002

Feb 2006 Major Breach of Safety or Security Alternate 1

NFS 1852.225-70 Feb 2000 Export Licenses NFS 1852.232-80 Apr 2018 Submission of Vouchers/Invoices for Payment NFS 1852.237-72 Jun 2005 Access to Sensitive Information NFS 1852.237-73 Jun 2005 Release of Sensitive Information

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a)The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

(End of clause)

Offerors shall provide the information required by FAR 52.212-1, Instructions to Offerors- Commercial Items, (MAR 2020) which is incorporated by reference. Addenda to FAR 52.212-1 are as follows:

Generally, the proposal should:

(1) Demonstrate an understanding of the overall and specific requirements of the proposed contract;

(2) Convey the Offeror’s technical capabilities for performing the contract.

Offerors proposal shall include:

Technical: The Offeror shall submit resumes, certifications and other relevant documentation for proposed employees that demonstrate the qualifications of the personnel to be assigned to this contract and as described in the Performance Work Statement (Performance Requirements and Minimum Certification). All information is subject to verification by the Government. The Offeror shall provide a letter of intent from each proposed employee submitting a resume of their intent to be employed by the offeror in support of the anticipated awarded contract.

Past Performance: Offeror shall provide as a minimum, two but no more than five contracts of documented evidence of successful past performance that is considered recent, relevant and similar in scope and complexity to this requirement.

- for each of the above past performance experiences, furnish the name, address, and telephone number of the organization. Include a point of contact in the organization, and the dates of service, contract number and dollar value.

Price: Offeror shall submit 80KSC020Q0012 Attachment 2 – Schedule, with offer. Offeror must complete pricing for all CLINS to include Options. Offeror shall ensure pricing reflects the “Note” identified on the Price Schedule for Unit of Issue and pricing submission equal to 15 minute increments

Representations and Certifications: Offeror shall submit applicable information as identified in

FAR 52.212-3.

Proposal Due Date: June 16, 2020 Proposal Due Time: 1:00 PM EST E-mail Proposal to: rose.a.dougherty@nasa.gov

Note: zip files are not an acceptable format for the Network and will not go through our e-mail system.

Oral communications are not acceptable in response to this notice. All responsible sources may submit an offer which shall be considered by the agency.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award.

Please provide the following information with your proposal:

DUNS Number:

Cage Code:

Tax ID Number (TIN):

*Number of Employees:

*Total Yearly Revenue:

https://www.sam.gov/portal/public/SAM/

*Information required for determining the size of the business for the NAICS referenced above Offers must include the following:

Solicitation Number: 80KSC020Q0012

FOB:

Discount/Payment Terms:

Country of Manufacture:

Special Commercial Terms

The offer must be signed by an authorized company representative.

Discussions: The government intends to award without discussions to the respective Offeror.

The government however, reserves the right to conduct discussions if deemed in its best interest.

Discrepancies: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Government in writing with supporting rationale as well as the remedies the offeror is asking the Government to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

(End of provision)

FAR 52.212-2, Evaluation -- Commercial Items, (OCT 2014). (a) The Government will award a contract resulting from this solicitation to the responsible offeror determined to the best value to the Government whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors are in descending order of importance and shall be used to evaluate offers: (i) technical capability of the services offered to meet the Government requirement; and past performance; (ii) price. Technical and Past Performance shall result in a combined confidence assessment since these two areas are considered equal.

Technical and past performance, when combined, are significantly more important than price. The Government may accomplish a trade-off where an offer is determined to be the best value to the government.

Technical / Past performance evaluation and Confidence Rating:

The Technical and Past Performance evaluation assesses the contractor's Technical Proposal demonstration requirement and the performance under previously awarded contracts. The technical and past performance evaluation shall be in accordance with this section. When applying the definitions below to arrive at a singular confidence rating, the evaluation team shall consider and clearly document each offeror’s technical acceptability, relevant past performance

(e.g. currency/recency, size, content and complexity) to assess the offeror’s technical capability and past performance data to assign an overall confidence rating. The technical and past performance evaluation is an assessment of the Government’s confidence in the offeror’s ability to perform the solicitation requirements. Since Technical and Past Performance are considered equal, a separate rating shall not be provided; therefore, a combined Confidence Rating for Technical and Past Performance shall be evaluated for each offeror using the following levels of confidence ratings:

Very High Level of Confidence

Technical: Proposal indicates an exceptional understanding of the requirements through Certifications and Industry (NASA technical and Budgeting) language knowledge

Past Performance: The offeror’s relevant past performance is of exceptional merit and is very highly pertinent to this acquisition, indicates exemplary performance in a timely, efficient, and economical manner and very minor (if any) problems with no adverse effect on overall performance. Based on the offeror’s performance record, there is a very high level of confidence that the offeror will successfully perform the required effort.

High Level of Confidence

Technical: Proposal indicates an understanding of requirements through Certifications and some Government (non-NASA) language knowledge

Past Performance: The offeror’s relevant past performance is highly pertinent to this acquisition;

demonstrating very effective performance that would be fully responsive to contract requirements. Offeror’s past performance indicates that contract requirements were accomplished in a timely, efficient, and economical manner for the most part, with only minor problems that had little identifiable effect on overall performance. Based on the offeror’s performance record, there is a high level of confidence that the offeror will successfully perform the required effort.

Moderate Level of Confidence

Technical: Proposal indicates an understanding of requirements through Certifications and with general technical/budgeting language knowledge

Past Performance: The offeror’s relevant past performance is pertinent to this acquisition, and it demonstrates effective performance. Performance was fully responsive to contract requirements;

there may have been reportable problems, but with little identifiable effect on overall performance. Based on the offeror’s performance record, there is a moderate level of confidence that the offeror will successfully perform the required effort.

Low Level of Confidence

Technical: Proposal has not demonstrated an understanding some or partial Certification requirements and limited or no Technical/Budgetary language knowledge.

Past Performance: The offeror’s relevant past performance is at least somewhat pertinent to this acquisition, and it meets or slightly exceeds minimum acceptable standards. Offeror achieved adequate results; there may have been reportable problems with identifiable, but not substantial, effects on overall performance. Based on the offeror’s performance record, there is a low level of confidence that the offeror will successfully perform the required effort. Changes to the offeror’s existing processes may be necessary in order to achieve contract requirements.

Very Low Level of Confidence

Technical: Proposal does not meet the requirements of the solicitation and contains deficiencies in technical requirements submission

Past Performance: The offeror’s relevant past performance does not meet minimum acceptable standards in one or more areas; remedial action was required in one or more areas. Performance problems occurred in one or more areas which, adversely affected overall performance. Based on the offeror’s performance record, there is a very low level of confidence that the offeror will successfully perform the required effort.

Neutral

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

Technical:

- The Technical Factor will be met when the offeror has provide a resume, certification and other relevant documentation for each proposed employee demonstrating the qualifications of the personnel to be assigned to the contract as described in the Performance Work Statement (Performance Requirements and Minimum Certification).

- This section shall further be met when the offeror has provided a Letter of Intent from each proposed employee submitting a resume demonstrating their intent to be employed by the offer in support of the anticipated awarded contract.

Past Performance: Acceptable Past Performance shall be met when the offeror has provided as a minimum, two but no more than five contracts demonstrating documented evidence of successful past performance that is considered recent, relevant and similar in scope and complexity to this requirement.

- Based on the information required to be provided for each submitted Past Performance, the Government may validate the information submitted to determine a successful past performance and subjective determination recent, relevant similar scope/complexity.

Price:

The price quote will be evaluated for reasonableness of total price and the reasonableness, completeness, and balance consistent with the Unit of Issue pricing requirements.

Options. In accordance with 52.217-5, The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.

The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

All offerors shall include a completed copy of FAR 52.212-3 (MAR 2020, Offeror Representations and Certifications - - Commercial Items, Alternate I (OCT 2014), or complete electronic annual representations and certifications at https://www.sam.gov, with its offer.

FAR 52.212-4, Contract Terms and Conditions – Commercial Items, (Oct 2018), is applicable to this acquisition with the following Addendum:

Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jun 2020), is applicable and the following identified clauses are incorporated by reference.

52.203-6 (Alternate I)

Sep 2006 (Oct 1995)

Restrictions on Subcontractor Sales to the Government, (41 U.S.C. 4704 and 10 U.S.C. 2402).

52.204-10 Oct 2018 Reporting Executive Compensation and First-Tier Subcontract Awards (Pub. L. 109-282) (31 U.S.C. 6101 note)

52.204-14 Oct 2016 Service Contract Reporting Requirements (Pub. L. 111-117, section 743 of Div. C).

52.209-6 (Oct 2015) Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment.

(31 U.S.C. 6101note) https://www.sam.gov/ https://www.acquisition.gov/content/52203-6-restrictions-subcontractor-sales-government#i1063319 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52204-10-reporting-executive-compensation-and-first-tier-subcontract-awards#i1064087 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/content/52204-14-service-contract-reporting-requirements#i1064214 https://www.acquisition.gov/content/52209-6-protecting-government%E2%80%99s-interest-when-subcontracting-contractors-debarred-suspended-or-proposed-debarment#i1062590 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim

52.219-8 Oct 2018 Utilization of Small Business Concerns (15 U.S.C. 637(d)(2) and (3)).

52.219-14 Mar 2020 Limitations on Subcontracting (15 U.S.C.637(a)(14)).

52.219-28 Mar 2020 Post Award Small Business Program Rerepresentation

(15 U.S.C. 632(a)(2)).

52.219-30 Mar 2020 Notice of Set-Aside for, or Sole Source Award to, Women-

Owned Small Business Concerns Eligible Under the Women- Owned Small Business Program (15 U.S.C. 637(m)).

52.222-3 Jun 2003 Convict Labor (E.O.11755).

52.222-21 Apr 2015 Prohibition of Segregated Facilities 52.222-26 Sep 2016 Equal Opportunity (E.O.11246).

52.222-35 Oct 2015 Equal Opportunity for Veterans (38 U.S.C. 4212).

52.222-36 Jul 2014 Equal Opportunity for Workers with Disabilities (29 U.S.C.793).

52.222-37 Feb 2016 Employment Reports on Veterans (38 U.S.C. 4212).

52.222-40 Dec 2010 Notification of Employee Rights Under the National Labor

Relations Act (E.O. 13496).

52.222-50 Jan 2019 Combating Trafficking in Persons (22 U.S.C. chapter 78 and

E.O. 13627).

52.223-18 Aug 2011 Encouraging Contractor Policies to Ban Text Messaging While

Driving (E.O. 13513).

52.232-33 Oct 2018 Payment by Electronic Funds Transfer-System for Award

Management (31 U.S.C. 3332).

52.222-53 May 2014 Exemption from Application of the Service Contract Labor

Standards to Contracts for Certain Services-Requirements (41 U.S.C. chapter 67).

NASA Clause 1852.215-84, Ombudsman, is applicable. The Center Ombudsman for this acquisition can be found at http://prod.nais.nasa.gov/pub/pub_library/Omb.html.

This posting, in addition to any attached documents, will be available on: www.beta.sam.gov.

Potential offerors will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments (if any).

All contractual and technical questions must be submitted electronically via email to, Rose A. Dougherty, Contract Specialist, at rose.a.dougherty@nasa.gov, not later than 1:00pm EST on 6/10/2020. Telephone questions will not be accepted.

Responses to this combined synopsis/solicitation must be received via email no later than 1:00pm EST on 6/16/2020.

The Government is not responsible for any failure attributable to the transmission or receipt of documents submitted using electronic means, including the missing of any established deadlines.

https://www.acquisition.gov/content/52219-8-utilization-small-business-concerns#i52_219-8 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52219-14-limitations-subcontracting#i1057730 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52219-28-post-award-small-business-program-rerepresentation#i1057874 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52219-30-notice-set-aside-or-sole-source-award-women-owned-small-business-concerns-eligible-under-women-owned-small-business-program#i1057947 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52222-3-convict-labor#i1055332 https://www.acquisition.gov/content/52222-21-prohibition-segregated-facilities#i1055713 https://www.acquisition.gov/content/52222-26-equal-opportunity#i1055793 https://www.acquisition.gov/content/52222-35-equal-opportunity-veterans#i1056230 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section4212&num=0&edition=prelim https://www.acquisition.gov/content/52222-36-equal-opportunity-workers-disabilities#i1056250 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title29-section793&num=0&edition=prelim https://www.acquisition.gov/content/52222-37-employment-reports-veterans#i1056265 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section4212&num=0&edition=prelim https://www.acquisition.gov/content/52222-40-notification-employee-rights-under-national-labor-relations-act#i1056304 https://www.acquisition.gov/content/52222-50-combating-trafficking-persons#i1056535 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52223-18-encouraging-contractor-policies-ban-text-messaging-while-driving#i1053316 https://www.acquisition.gov/content/52232-33-payment-electronic-funds-transfer-system-award-management#i1050674 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3332&num=0&edition=prelim https://www.acquisition.gov/content/52222-53-exemption-application-service-contract-labor-standards-contracts-certain-services-requirements#i1056732 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://prod.nais.nasa.gov/pub/pub_library/Omb.html http://www.beta.sam.gov/ mailto:rose.a.dougherty@nasa.gov

Failure to submit a complete electronic offer by the due date and time specified for this RFQ shall result in the offer being considered late, and shall be handled in accordance with, FAR 52.212-1 Instructions to Offerors – Commercial Items (MAR 2020).

There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

The following documents are attached to the subject solicitation:

No. Title No. of Pgs. Date

1. PWS 2 6/08/2020

2. SCHEDULE 1 6/08/2020