Civil Synopsis Final.pdf

C. Architect-Engineer Services

Contracting Office Address:

NASA/John F. Kennedy Space Center, Procurement, Kennedy Space Center, FL 32899

I. ACQUISITION DESCRIPTION

This requirement is being acquired in accordance with FAR 36.602, Selection of Firms for Architect-Engineering Contracts.

This acquisition is for Architect-Engineer (A-E) Services for the Design and Other Professional Services Necessary to Rehabilitate, Modernize, and Develop New or Existing Civil Infrastructure and Facilities primarily at Kennedy Space Center (KSC), including Vandenberg Air Force Base (VAFB) and Cape Canaveral Air Force Station (CCAFS). A-E services may also be performed at John C. Stennis Space Center (SSC); Langley Research Center (LaRC); Johnson Space Center (JSC), including White Sands Test Facility (WSTF); Marshall Space Flight Center (MSFC), including Michoud Assembly Facility (MAF); Goddard Space Flight Center (GSFC);

Glenn Research Center (GRC), including Plum Brook Station; Wallops Flight Facility (WFF), and other NASA assets; and launch or landing sites worldwide. This regional multiple award contract will provide a flexible contracting vehicle for participating Centers.

This Synopsis, number 80KSC019R0026, is prepared in accordance with Federal Acquisition Regulation (FAR) 5.207, Preparation and Transmittal of Synopses, and NASA FAR Supplement (NFS) 1805.207-70, Synopses of Architect-Engineer Services. This is not a solicitation or a request for a proposal. This is a request for a Standard Form (SF) 330, Architect-Engineering Qualifications.

This acquisition will be conducted under full and open competition procedures allowing maximum participation from large and small businesses. The NAICS Code and small business size standard for this procurement is 541330 and $16.5 million respectively.

Any reference to “A-E”, “A-E firm”, or “firm” includes teaming arrangements.

II. PROPOSED CONTRACT INFORMATION

KSC intends to award up to four Indefinite-Delivery Indefinite-Quantity (IDIQ) contracts for this effort. In accordance with FAR 19.502-4(a), KSC intends to reserve one award for small business concerns (i.e., small business, 8(a), HUBZone, SDVOSB, WOSB, or EDWOSB). Each IDIQ contract will have a minimum value of $1,000, which represents the minimum value of work the Government is required to order. Each IDIQ contract will have a maximum value not to exceed $150 million and the total maximum amount of work to be ordered under all the IDIQ contracts will not exceed $150 million. Each awarded contract will have a five-year ordering period with no options.

Work will be accomplished as individual firm-fixed-price task orders under each IDIQ contract.

Pursuant to FAR 19.502-4(c), the Contracting Officer may set aside orders directly to small business concerns. If more than one contract is awarded, and the task order is not set aside for small business concerns, the Contracting Officer will provide the contract awardees opportunity to be considered for each task order consistent with FAR 16.500(d); FAR 36.602, Selection of firms for Architect-Engineer Contracts; and with the Task Order Placement Process incorporated in the contracts. As determined by the Contracting Officer, performance of work under task orders issued against the IDIQ contracts may extend or be extended for up to one year beyond the ordering period of the IDIQ contracts.

III. A-E SCOPE OF SERVICES

The IDIQ contract scope of work includes A-E services for civil engineering infrastructure, equipment, and facilities, including the following: designing and providing construction documents for various civil engineering projects, including water distribution, wastewater collection, stormwater management, parking facilities and roadways including traffic signals, landfills, dredging for transportation channels and canals, coastal management, railroads, demolition, airfields, specialized ground transportation infrastructure (>500,000 pounds carrying capacity), security systems and force protection, geotechnical evaluations, and associated infrastructure and utilities. The A-E services required for this project will include, but are not limited to, the following: conducting field investigations and surveys, preparing engineering reports with recommended actions, preparing trade studies, preparation of designs, specifications, reports and other contract documents suitable for competitive bidding and for environmental permitting, and providing construction site inspection and engineering support during construction. The A-E firm will perform computer aided design and analysis, specification writing, and detailed construction scheduling and cost estimating. The A-E firm’s approved designs will typically be utilized for the advertising and award of fixed price construction contracts; however alternative procurement techniques may be utilized.

The A-E services will be performed across all project phases including planning and feasibility studies, permitting, preliminary engineering reports, final design, engineering services during construction, activation and commissioning. Development of construction schedules will be required during development of studies, preliminary reports and final designs. The A-E services also include design services and technical assistance during bidding of construction efforts.

The A-E services also include engineering services during construction including review of shop drawings, requests for information, deviation waivers, resolution of problems, construction inspection services, generation of field reports, review of construction record drawings and creation of as-built construction drawings, etc.

Cost estimating may be required across all project phases. Different types of cost estimating will include cost-benefit analysis, life cycle cost analysis, parametric cost estimating, detailed cost estimates/quantity takeoffs, and analysis of estimating against bids received.

A-E firms will also be required to perform studies of alternatives including cost-benefit analysis and life-cycle costing and study or report compilation.

A-E firms must have the capacity to perform all the work tasks identified in this synopsis and the capacity to work multiple projects at the same time.

IV. SUBMISSION EVALUATION CRITERIA

Firms must submit a completed SF 330, Architect-Engineering Qualifications, Parts I and II and include specific information addressing each of the five selection criteria described in this synopsis. Firms will be evaluated to determine the most highly qualified in relation to the selection criteria. Failure to provide the requested data or to comply with the instructions in this notice may result in an evaluation that a firm is not highly qualified.

The following factors will be used in the evaluation of submittals to this synopsis. NASA will consider the immediate past six years as the period of time for evaluation.

1. Specialized experience and technical competence in the types of work required. Provide no more than 10 projects in Section F of the SF 330. Firms must include the customer’s/owner’s point-of-contact (POC), project title and location (include a customer’s identification number, if applicable, such as delivery order number/s, contract number) in Section F of each SF 330 for each project. All projects must be ongoing or completed within six years from the date of this synopsis. For submittal purposes, a single project may be considered to include multiple phases of a single effort, to include planning and feasibility studies, permitting, preliminary engineering reports, design, engineering services during construction, activation and commissioning. General engineering contracts, IDIQ contracts, basic agreements, and basic ordering agreements are not considered “projects.” Through the projects provided in Section F of the SF 330, the A-E firm must demonstrate experience managing and performing planning, design, and engineering services during construction of civil engineering infrastructure, equipment, and facilities, including new construction or modifications of existing facilities, working in multiple project phases, and cost analysis.

Firms will be evaluated on recent and relevant demonstrated experience managing and performing in all areas of the A-E Scope of Services, including the following:

a. Designing and providing construction documents for various civil engineering projects, including water distribution, wastewater collection, stormwater management, parking facilities and roadways including traffic signals, landfills, dredging for transportation channels and canals, coastal management, railroads, demolition, airfields, specialized ground transportation infrastructure (>500,000 pounds carrying capacity), security systems and force protection, geotechnical evaluations, and associated infrastructure and utilities;

b. Preparation of specifications using the SpecsIntact format system;

c. Providing engineering services during construction, including shop drawing review and disposition, Request for Information responses, Engineering Order development, construction inspection services, review and incorporation of contractor redline/record drawings for as-built drawing preparation, and project closeout;

d. Designing and providing construction documents for complex design and construction projects on new facilities and infrastructure, modifications to existing facilities and infrastructure, and maintenance and repair projects, including structural, mechanical, and electrical specialties to support civil systems;

e. Preparing planning studies, including development of requirements, preparing engineering evaluations, and project scoping;

f. Developing cost and constructability analyses, including cost-benefit analyses, life-cycle cost analyses, parametric cost estimating, and detailed cost estimates/quantity takeoffs;

g. Providing A-E services for projects contracted with the Federal Government or other entities with special requirements or constraints, such as security background checks, Buy American Act requirements, classification of design documentation, and similar requirements and regulations.

For evaluation purposes, emphasis will be placed on projects demonstrating effective and reliable design of civil engineering projects of the types listed in subparagraph 1.a., above.

Selection Weight: 35 percent

2. Professional qualifications necessary for satisfactory performance of required services.

Basis of evaluation will be the information provided in Section E of the SF 330. Provide qualifications only for those key personnel who will actually perform the major duties for the A-E Scope of Services in this synopsis. While emphasis will be placed on qualifications that are primarily civil engineering in nature, the key personnel must include, at minimum, one or more of each of the following: project managers, quality control managers, civil engineers, environmental engineers, architects, mechanical engineers, electrical engineers, structural engineers, certified cost estimators, and LEED accredited professionals. The A-E firm must provide proof of licenses or professional accreditations for key personnel as part of the submission. For Florida state-regulated permits, the A-E firms must include civil and environmental engineers registered in the state of Florida; other listed professionals must also be registered, but may be from any state. The proof of licenses and professional accreditation must be provided as follows: professional license number and the state where licensed must be provided in the SF 330 Section E, Box 17; other professional accreditation must be provided in the SF 330 Section E, Box 18. With respect to work at Centers or locations outside of Florida, a commitment to obtain applicable state licensure through reciprocity will meet the intent for state-regulated permits.

Major emphasis will be placed on professionals experienced in the design and engineering services during construction of large projects including water distribution, wastewater collection, stormwater management, paving and roadways including traffic signals, landfills, dredging for transportation channels and canals, coastal management, railroads, and airfields;

permitting, including water distribution and wastewater systems, Storm Water Pollution Prevention Plans (SWPPPs), National Pollutant Discharge Elimination System (NPDES) permits; relevant experience of system design fundamentals (e.g., hydraulics, hydrology); and design development through software.

Moderate emphasis will be placed on professionals providing supporting design elements to the focused civil work, including structural engineers, architects, mechanical engineers, electrical engineers, plumbing engineers, construction cost estimators, and schedulers.

Selection Weight: 25 percent

3. Past performance. The Government will assess the firm’s past performance on the projects identified in section F of the SF 330 with respect to cost control, quality of work, and compliance with performance schedules, as determined from the completed Past Performance Questionnaires (PPQs) submitted by customer contacts, as well as information obtained from other sources. The firm’s history of working relationships and management of project teams may also be considered when reviewing past performance. Other sources may include, but are not limited to, Government past performance databases (e.g., Federal Awardee Performance and Integrity Information System, Contractor Performance Assessment Reporting System (CPARS), etc.), and interviews with previous and current customers. The Government may also consider the firm’s past performance on projects other than those provided in Section F of the SF 330 using other sources as described above. The currency and relevance of the information, source of the information, context of the data, and general trends in the firm’s past performance will be considered. The Government will not disclose the names of persons/companies who provide performance information. Firms may provide information on problems encountered on identified contracts and the firm’s corrective actions in their description of the project in Section F. If, during the course of the evaluation, the Government obtains adverse information to which a firm has not previously had an opportunity to respond, the Government will afford the firm an opportunity to clarify the adverse information.

Selection Weight: 20 percent

4. Capacity to accomplish multiple task orders. Provide an organizational chart for the key personnel in the SF 330, Part I, Section D. The A-E firm will be evaluated on the following narrative, which should be addressed in Part I, Section H:

An anticipated high volume workload and demanding schedules should be anticipated.

Describe the team’s present workload and the availability of the firm to perform multiple task orders simultaneously. Describe the availability of the firm to provide qualified staffing to support key personnel to ensure quality and responsiveness of services.

Generic statements of availability/capacity will be considered less favorably.

Selection Weight: 10 percent

5. Location of the essential staff for this project (or a commitment to locate) in the general geographical area of the Kennedy Space Center, Florida and knowledge of its locality.

Provide the location (or a commitment to locate), number of key personnel, and number of total personnel of any office that will be performing the work, including main offices, branch offices, and offices of team members. Indicate the personnel’s knowledge of geological features, climatic conditions, and local unusual or unique design and construction methods of the general KSC locality. Provide the firm’s ability to provide services with respect to work at the prescribed NASA assets or locations outside of Florida.

Major emphasis will be placed on knowledge of geological features, climatic conditions, and local unusual or unique design and construction methods of the general KSC locality.

Moderate emphasis will be placed on the firm’s ability to provide services with respect to work at the prescribed NASA assets or locations outside of Florida.

Selection Weight: 10 percent

V. PAST PERFORMANCE QUESTIONNAIRES

Firms must provide the Past Performance Questionnaires (PPQs) (Attachment 1 of this synopsis) to each past performance customer contact identified in Section F of the SF 330. Firms must request customers submit their completed questionnaires via e-mail to arrive no later than 2:00 p.m. Eastern Standard Time (EST) on January 7th, 2020, to the address listed below.

Name: Derrick A. Wade Email Address: derrick.a.wade@nasa.gov

A sample past performance transmittal letter is provided as part of Attachment 1. Questionnaires must be returned directly from the customer contact to the Contracting Officer listed above.

PPQs will not be accepted directly from the firm.

Copies of Section 1 of the PPQs the firm sends to each customer contact must be submitted with the firm’s SF 330. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available for a project identified in Section F of the SF 330, it must be submitted along with the completed SF 330 package. NOTE: The CPARS evaluation is not a substitute for a completed PPQ.

VI. SYNOPSIS PROVISIONS

FAR, NFS, and KSC provisions applicable to this synopsis are provided in Attachment 2.

VII. SUBMISSION PAGE LIMITATIONS

A-E firms responding to this synopsis must submit a completed SF 330 package. DUNS, CAGE, and TIN numbers must be included in Block 30 of the SF 330. The submission, including the SF 330 Parts I and II, must not exceed 50 pages and must include any information the A-E firm feels may be of benefit to it in the evaluation and selection process. Any pages exceeding the maximum page limitation will not be evaluated. The following are excluded from the 50-page limitation: submission transmittal cover pages, tab pages, tables of contents, signed amendments (if applicable), copies of Section I from submitted PPQs, and completed CPARS evaluations.

A tab page is defined as a blank sheet used to separate the submission pages and may include a section heading. Any additional information provided on a tab page, other than section heading, will result in the tab page being counted against the 50-page limitation.

A page is defined as one side of an 8½" x 11" sheet of paper, with at least a one-inch margin on all sides, using Arial font with a type-size of 10-point font. The one-inch margin and 10-point font limits are applicable to pages formatted by the A-E firm. The SF 330 form has its own instructions and is exempt from the above margin and character size limits.

The submission may be submitted on single- or double-sided sheets, but must not exceed the 50-page limitation. Each 8½" x 11" sheet will be considered one page when printed on one side and considered two pages when printed on both sides. Printed pages and illustrations must be legible and no larger than 11" x 17" foldouts, as appropriate for the subject matter. The 11" x 17" inch paper must be for the exclusive presentation of tables, figures, or illustrations. Each 11" x 17" page will be considered two pages when printed on one side and considered four pages when printed on both sides.

VIII. SUBMISSION REQUIREMENTS

An original and three copies of the response, including signed amendments (if applicable), along with a searchable Portable Document Format (PDF) copy on CD or DVD must be delivered on or before 2:00 p.m. EST on January 7th, 2020. See KSC Provision KSC 52.214-90, Delivery Instructions for Offers/Submissions, in Attachment 2 for detailed delivery instructions.

Note: All submissions shall use the fillable version of the SF 330 (Rev. 8/2016) downloaded from the GSA Forms Library (See attach 4) (https://www.gsa.gov/reference/forms?search_keyword=Sf330 ). Individual pages of the Sections can also be downloaded from this site.

1) To ensure that all firms are evaluated equally, any submissions that have altered the SF 330 Sections A-H in any way will be considered non-responsive and will not be considered for selection. The alterations include, but not limited to Insertion of photos, tables, or graphics in sections A-G Modifying, deleting or altering any block sizes Altering the font or font size. Note: The form natively uses Arial font with 10-point type with a set cell size.

Altering paragraph line spacing Modifying or deleting page layouts or using an in-house form Altering the margins of the form

2) Any additional information that cannot fit within the SF330 Sections A-G can be included in section H.

https://www.gsa.gov/reference/forms?search_keyword=Sf330

a. At least one page in section H must include the standard form with blocks 31-33 filled in

b. The firm may choose to use multiple pages of the section H form, however shall not alter the form in any way as described above.

c. The firm may choose to use supplemental Section H pages, (edited in WORD or similar) in which photos, tables may be included. The format of the pages shall include:

• Font no smaller than Arial 10

• Margins set at one inch on all sides

• All section H pages, including supplemental pages count towards the 50 page limit.

d. Note: any supplemental information provided in Section H regarding Specialized Experience that is not a part of Projects 1-10 will not be evaluated under Specialized Experience.

Firms are cautioned to ensure that the cut/paste of data into the form must use the native settings.

Sealed packages containing the submission must be marked with the firm’s return address and delivered to the following:

Attn: Derrick A. Wade

NASA Contracting Officer, OP-CS Synopsis 80KSC019R0026 Civil Design and Other Professional Services Kennedy Space Center, Florida 32899

No email submissions will be accepted.

IX. CONTRACTING OFFICER’S INITIAL SUBMISSION REVIEW

Firms will be checked against the System for Award Management (SAM) List of Parties Excluded from Federal Procurement and Non-Procurement Programs. Firms appearing on the List will be eliminated without further consideration.

Firms will also be checked against the U.S. Department of Labor, Occupational Safety and Health Administration’s data base for safety citations/violations. Reports of significant safety citations or violations will be referred to the KSC Safety Office for further review. Firms must address any known OSHA violations in Section H of the SF 330.

In accordance with provision at FAR 52.204-7, System for Award Management, a firm submitting a response to this synopsis acknowledges that it must be registered in the SAM database prior to award, during performance, and through final payment of any contract resulting from this synopsis.

Submissions will be checked for informalities or irregularities, with particular emphasis to ensuring that no alterations were made to the SF 330, as set forth in Section VIII.

X. NEGOTIATIONS

In accordance with FAR 36.602-3, Evaluation Board Functions, discussions/interviews will be held with at least six of the most highly qualified firms and the final selection decision will be made by the designated Selection Authority. The final selection will be a listing, in order of preference, of the firms considered most highly qualified to perform the work and will authorize the Contracting Officer to begin negotiations with the selected firms. Selected firms will be required to submit Advanced Pricing Rate Proposals, Small Business Subcontracting Plans (applicable to large businesses only), and Safety and Occupational Health Plans. These three documents should NOT be submitted with original responses and will be due within 21 calendar days from the date requested by the Contracting Officer.

If a mutually satisfactory contract cannot be negotiated, the Contracting Officer will obtain a written final proposal revision from the firm, and notify the firm negotiations have been terminated. The Contracting Officer will then initiate negotiations with the next firm on the final selection list. This procedure will continue until a mutually satisfactory contract has been negotiated.

XI. ADVANCED PRICING RATE AGREEMENTS (APRAs)

For the purpose of simplifying and increasing efficiency in the negotiation and execution of task orders under the IDIQ contracts, firms selected by the Selection Authority as the most highly qualified to perform the work must submit APRA proposals. The APRA proposals must include, at a minimum, a description of direct labor categories, direct labor rates, annual escalation of rates, G&A rates, overhead rates, Computer Assisted Design rates, and other recurring costs.

The APRA proposals will be negotiated and incorporated into the resultant IDIQ contract. Firms failing to negotiate acceptable APRAs with the Contracting Officer will be ineligible for award.

XII. SMALL BUSINESS SUBCONTRACTING PLANS

NASA is committed to providing 8(a), Small Disadvantaged Businesses (SDB), Historically Underutilized Business Zone (HUBZone) businesses, Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), Women Owned Small Businesses (WOSB), Economically Disadvantaged Women Owned Small Business concerns (EDWOSB), and Historically Black Colleges and Universities (HBCU)/ Minority Institutions (MI), maximum practicable opportunities to participate in Agency acquisitions at the prime contract level. The participation of NASA prime contractors in providing subcontracting opportunities to such entities is also an essential part of the Agency’s commitment.

In accordance with FAR 52.219-9, Small Business Subcontracting Plan, in order to be eligible for award, large businesses must, upon the Contracting Officer’s request, submit and negotiate acceptable Small Business Subcontracting Plans. Such plans are only required from large businesses selected by the Selection Authority as the most highly qualified to perform the work.

The Contracting Officer has determined small business subcontracting possibilities exist and has established an overall IDIQ small business subcontracting goal of 8%. The Contracting Officer’s assessment of appropriate subcontracting goals for this acquisition, expressed as a percentage of total contract value (up to $150M for each contract), is provided in the chart below.

SMALL BUSINESS

CATEGORY

SUBCONTRACTING

GOAL

8(a) 0.54%

SDB 0.10%

HUBZone 0.24%

SDVOSB 1.20%

VOSB 1.91%

WOSB 3.03%

EDWOSB 0.98%

HBCU/MI 0.00%

The numbers above reflect the Contracting Officer’s assessment of the appropriate subcontracting goals to be achieved at the completion of contract performance. Large businesses selected as the most highly qualified to perform the work must perform an independent assessment of the small business subcontracting opportunities and are encouraged to propose goals that are equivalent to or greater than those recommended by the Contracting Officer in their Small Business Subcontracting Plans. Small Business Subcontracting Plans must discuss the rationale for any goal proposed that is less than the Contracting Officer’s recommended goal in any category, the efforts made to establish a goal for that category, and what ongoing efforts, if any, are planned during contract performance to increase participation in that category.

The Small Business Subcontracting Plans will be negotiated and incorporated into the IDIQ contract. Selected large businesses failing to negotiate acceptable Small Business Subcontracting Plans with the Contracting Officer will be ineligible for award.

XIII. SAFETY AND OCCUPATIONAL HEALTH PLANS

Firms must take all reasonable safety and occupational health measures when performing work under any NASA Center task order. Firms must comply with all Federal, State, and local laws applicable to safety and occupational health and with the safety and occupational health standards, specifications, reporting requirements, and other relevant requirements of the awarded contracts and task orders. Selected firms must submit a Safety and Occupational Health Plan. The submitted plans will be negotiated and incorporated into the IDIQ contract. Firms failing to negotiate acceptable Safety and Occupational Health Plans with the Contracting Officer will be ineligible for award.

XIV. QUESTIONS/COMMENTS

Questions or comments must be submitted in the format of the IDIQ Question Form (Attachment 3), either in a Microsoft Excel file or in the body of an email. PDFs or read-only files are not acceptable. Questions must be sent to the Contracting Officer email identified above by December 9th, 2019, to allow for analysis and dissemination of responses in advance of the submission due date. Questions received after this date will be considered but may not be answered. Oral questions will not be accepted.

Additional information may be given by issuance of an amendment during the announcement period.

NOTE: This synopsis has four attachments: Attachment 1 – Past Performance Questionnaire, Attachment 2 – Synopsis Provisions, and Attachment 3 – IDIQ Questions Form, Attachment 4 – Standard Form 330 Architect-Engineer Qualifications