SMAEC III Industry Day Charts.pdf

Safety and Mission Assurance “Safe human space exploration for the world”

Johnson Space Center

Welcome to the Safety and Mission Assurance Engineering Contract III

(SMAEC III) Industry Day

February 1, 2023 Virtual Microsoft TEAMS

9 am CST

2/1/2023 1

Johnson Space Center

Welcome to the Safety and Mission Assurance Engineering Contract III

(SMAEC III) Industry Day

Ryan Gregory Contracting Officer

22/1/2023

32/1/2023

Speaker Subject Ryan Gregory, Contracting Officer Welcome to Industry Day, Introductions

Shari Miller, Office of Procurement Welcome

Robert Watts, Senior Small Business Specialist

Welcome

Willie Lyles, Director Safety and Mission Assurance Directorate

Organization Vision and Objectives

Ryan Gregory, Contracting Officer Current Contract Overview

Gregg Baumer, Requirements Development Team (RDT) Chair

Technical Overview

Ryan Gregory, Contracting Officer Procurement Schedule and Next Steps

Agenda

• These slides are for information and planning purposes only. No solicitation exists at this time.

• This presentation shall not be construed as a commitment by the Government or as a comprehensive description of any future requirements.

• If a solicitation is released, it will be synopsized on the Government-wide point of entry (GPE), as defined by

FAR 2.101.

42/1/2023

Disclaimer

• Promote competition on the proposed acquisition

• Develop Industry’s understanding of the Government’s current vision and objectives

• Provide Industry with the opportunity to meet with the Government early enough in the procurement process to provide input into the SMAEC III procurement strategy

• Encourage offerors to submit questions and comments electronically in order to enhance the communication regarding the Industry Day goals

- The Government will respond officially to all questions submitted by posting them to the Governmentwide Point of Entry (GPE) and SMAEC III websites

52/1/2023

Goals of Industry Day

• Industry Day Attendance

- For those dialed in by phone ID only, please submit a list of names for your group via email to jsc-SMAEC3@mail.nasa.gov

• A copy of this presentation including all following correspondence will be posted on the SMAEC III procurement website and SAM.gov as follows:

- https://www.nasa.gov/jsc/procurement/smaec3

- https://sam.gov/opp/2f47b1cd25e540b6ab8db9b516e31035

/view

• One-on-Ones from the SAM.gov RSVP registration will be held virtually beginning tomorrow at 9am CT

62/1/2023

Industry Day Logistics mailto:jsc-SMAEC3@mail.nasa.gov https://www.nasa.gov/jsc/procurement/smaec3 https://sam.gov/opp/2f47b1cd25e540b6ab8db9b516e31035/view

• Questions are encouraged, however no answers shall be provided during today’s Industry Day presentation in order to provide thorough written responses.

• Question Submittal Process:

- Questions may be submitted via email and must be submitted by 5:00 pm CT on Friday, February 3, 2023

• Questions submitted electronically will be answered and posted to Governmentwide Point of Entry (GPE) (SAM.gov) and will be considered official responses.

- Clarifications concerning the way in which NASA conducts business today will be answered on SAM.gov

- If a difference exists between any verbal communication and written responses to questions, the written responses shall govern

72/1/2023

Responses to Questions

Johnson Space Center

Welcome

Shari Miller, Deputy Manager of Operations Support Procurement Office

Office of Procurement

82/1/2023

Johnson Space Center

Welcome

Robert Watts, Senior Small Business Specialist Office of Small Business Programs

92/1/2023

• Main phone number: (281) 483-4512

• Robert Watts, Senior Small Business Specialist

• Monica Craft, Small Business Specialist

• Tumarrow Romain, Small Business Specialist

• All emails should be sent to:

Jsc-smallbusiness@mail.nasa.gov

• Location: Building 1, Suite 453

• Address:

NASA Johnson Space Center, Industry Assistance Office Mail Code: BA 2101 NASA Parkway Houston, TX 77058-3696

102/1/2023

Office of Small Business Programs/JSC Contact Information mailto:Jsc-smallbusiness@mail.nasa.gov

Johnson Space Center

Welcome

Willie Lyles, Director Safety and Mission Assurance Directorate

112/1/2023

122/1/2023

CORE VALUES:

Safety, Teamwork, Integrity, Excellence, Inclusion

132/1/2023

SMA Scope: We Are Everywhere

132/1/2023

• Growing Partner portfolio combined with reduced resources

• Enabling Commercial Developers SMA capabilities for LEO, while focusing the government transition towards Exploration

• Determining appropriate balance of SMA in-line (product development) vs. assurance (product review) services for emerging programs

• Developing creative, non-traditional partnerships to allow collaboration with commercial industry for providing SMA products and services

• Evolving core capabilities is essential for providing exploration leadership and integration with new commercial partners globally

• How we continue to innovate the ways we assess human spaceflight risk for new commercial industry endeavors

142/1/2023

Key Challenges

Johnson Space Center

Current SMAEC II Overview

Ryan Gregory Contracting Officer

152/1/2023

• Contract Number: 80JSC019D0008

• Prime Contractor: Science Applications International Corp

• Contract Type: Cost-Plus-Award-Fee (CPAF), with Core, Indefinite- Delivery/Indefinite-Quantity (IDIQ), and Level of Effort (LOE) elements.

• Period of Performance: June 1, 2019 - May 31, 2024 (2 year base with a 2 year option and a 1 year option)

• Skills currently provided on contract include:

- System safety (including Probabilistic Risk Assessments), reliability, quality engineering and assurance, software safety assurance, software quality assurance, pressure system engineering, Information Technology (IT), and technical administration

162/1/2023

Current Contract Overview

• Solicitation Number: TBD

• NAICS Code and Size Standard

- The NAICS Code is 541330 (Engineering Services)

- The size standard is $22.5M

• Period of Performance contemplated is:

- Phase In: ~60 days

- Base Period: June 1, 2024 – May 31, 2029

- Options: None

• Contract Types contemplated: Indefinite-Delivery/Indefinite-Quantity (IDIQ), Cost-Plus-Fixed- Fee (CPFF), Firm Fixed Price (FFP) and Level of Effort (LOE) elements.

• Anticipated contract requirements are the same as SMAEC II

• In accordance with FAR 16.301-3(a)(3), a cost-reimbursable contract may only be used when the contractor’s accounting system is adequate for determining costs applicable to the contract or order. This requirement also extends to subcontractors performing under a cost-reimbursable subcontract.

• Offerors should review Chapter 8 of the DCAA Audit Manual to determine if they are subject to full or modified Cost Accounting Standards (CAS) coverage and if they require an adequate Disclosure Statement prior to award. The link is:

• https://www.dcaa.mil/Content/Documents/cam/Chapter_08_-_Cost_Accounting_Standards.pdf.

172/1/2023

Proposed Contract https://www.dcaa.mil/Content/Documents/cam/Chapter_08_-_Cost_Accounting_Standards.pdf

NOTE TO PROSPECTIVE OFFERORS

• Prospective offerors are reminded not to contact incumbent personnel (either directly or through electronic means) during duty hours or at their place of employment, as such contacts are disruptive to the performance of the current contract.

182/1/2023

Special Consideration

Johnson Space Center

Technical Overview SMAEC II

Gregg Baumer, RDT Chair

192/1/2023

• NASA spaceflight Programs and Projects, including associated payloads, sub-systems, Government Furnished Equipment (GFE) and Commercial Furnished Equipment (CFE)

- Includes primarily JSC led programs and projects, but also includes other NASA center led efforts

- Primarily covers assurance work but does include in-line product development support as well

• Significant programs include:

- Artemis Campaign: Cross Program Integration, Orion Program, Gateway Program, Human Landing

System (HLS) Program, and EVA and Human Surface Mobility Program (EHP)

- Commercial Crew Program (CCP)

- Commercial LEO Development Program (CLDP)

- International Space Station Program (ISSP)

- Human Research Program (HRP)

- Potential future exploration programs such as lunar surface systems

• Institutional support

- JSC facilities such as flight hardware manufacturing and testing locations, including pressure systems

- WSTF operations

- Receiving Inspection and Testing Facility (RITF)

202/1/2023

SMA Scope

• SMA technical requirements are rooted in robust policies, processes, and standards for spaceflight and institution activities for both LEO and lunar missions

• As the way we do business and the exploration programs evolve, so must our ability to adapt to enhance our SMA technical requirements

• For spaceflight development, SMA provides recommendations and assessments over the entire Program/Project development lifecycle with the goal to help identify and mitigate safety and mission success risks

• SMA tasks across the development lifecycle include activities such as:

- Establishing and review of system design and operational requirements, review of design compliance, review of test plans, procedures and results, review of verification data, assessments of operations and associated products, real-time mission support, etc.

- Review and performance of various analyses such as:

• Quality engineering assessments for hardware and software, qualitative and quantitative risk management analyses, hazards analyses, Failure Mode and Effects Analyses (FMEA)/Failure Modes, Effects, and Criticality Analysis (FMECA), trending analyses, trade studies, and technology assurance analyses;

- Performance of evaluations of flight worthiness and readiness and generation of flight assessment documentation to Certification of Flight Readiness (CoFR).

212/1/2023

SMA Requirements Overview

• SMA requirements also cover support for the ground activities/institution and technical services for the NA Directorate

• Institutional Support:

- Quality assurance support to various activities across the center

- JSC Pressure Systems assurance

- WSTF Operational Support to include pressure systems assurance, Quality

Engineering, and Quality Management System (QMS) Support

- RITF Operational Support

• Technical Services:

- Risk Management Support and Knowledge Management

- Information Technology support to include: SMA-Managed Server

Administration, IT Security, SMA-Unique User Hardware and Software Support, IT Planning and Tools, Technologies and Data Systems

- QMS, Records Management and Information Management support

- SMA Technical Administrative Meeting Support

- SMA Training and Education development

222/1/2023

SMA Requirements Overview (cont.)

232/1/2023

Space Transportation Systems Division

• Orion SMA Management and Discipline Leadership – System Safety; Reliability; PRA; Software Safety and support (safety panels, operations)

• Artemis Functional Aera SMA Leadership - Integrated PRA, Hazard and Crew Survival Analysis Development

• Orion, HLS, LTV System Safety & Reliability Engineering – Assurance and Integrated Hazard Analysis

(IHA)

• Gateway, HLS, and EHP PRA Development

JSC Safety and Mission Assurance Office of the Director

Business Management Office

• IT, Risk and CM management

• Budgets and contracts

• Strategic Planning process

Office of Knowledge and Quality Management Systems

• Knowledge Mgmt for all Programs, Projects and JSC Organizations

• Manage JSC's Quality Mgmt Systems to ISO9000 and AS9100

Flight Safety Office

• Chief Safety & Mission

Assurance Officers, Artemis Campaign SMA Management

NA Functional Overview

2/1/2023

Space Habitation Systems Division

• ISSP system safety, reliability, software assurance, operations safety, Safety Review Panel support

• Gateway SMA discipline leadership (SE&I, R&M, Software Assurance, Operations), Safety Review Panel Chair/support, IHA Development

• Commercial LEO Free Flyer SMA discipline leadership (SE&I, software assurance, operations, safety panels)

• EHP Pressurized Lunar Rover SMA flight lead and support

Quality and Flight Equipment Division

• QA (inspection) and QE for all JSC Programs and Projects

• Safety and reliability engineering for EVA (EHP) and GFE SMA requirement definition for projects

• Software Assurance

• Perform mechanical and electrical part testing and failure analysis

• Specialized training in NASA workmanship standards

• Assurance and certification of special manufacturing and engineering processes (e.g., welding, NDE, and EEE parts)

• Procurement Quality Assurance

• GIDEP and NASA ALERTS

Safety and Test Operations Division

• Pressure Vessels and Pressurized Systems Engineering and Inspection

• Quality and System Safety Engineering and Assurance for WSTF Operations

Separate NA Contract – CSFO II

• Occupational Safety Program

• Explosives Safety

• Voluntary Protection Program

• Emergency Preparedness &

Services

• Fire Protection

• Facility Risk Mgmt.

• Training and Awareness

• As noted herein, the anticipated contract requirements are the same as SMAEC II

• SMA requirements cover both spaceflight and institution-based activities for related programs and projects

• SMA requirements are primarily focused on assurance activities but also include in-line development, as necessary

• Spaceflight programs/projects are continuously evolving as exploration activities are becoming more defined

- ISS is scheduled for operations through 2030

- Artemis campaign is evolving with planned annual lunar crewed missions

- Developing studies underway for lunar surface missions and associated architecture for sustained human presence

• SMA must always remain agile to enhance our products and services to align with the needs of our partners and stakeholders

252/1/2023

Technical Overview Summary

Johnson Space Center

Procurement Schedule and Next Steps

Ryan Gregory, Contracting Officer

262/1/2023

• The Government does intend to issue a Draft Request For Proposal (DRFP).

• Following the release of the DRFP, Industry will have an opportunity to submit anonymous questions in writing so that the Government may officially respond.

Anticipated Milestone Schedule:

- Release Draft Request for Proposal: April 19, 2023

- Release Request for Proposal: June 12, 2023

- Proposal receipt: July 12, 2023

- Preproposal Conference: June 19, 2023

- Contract Award: January 23, 2024

- Phase-In Begins: March 31, 2024

- Contract Start: 1 June 2024

• A more detailed procurement schedule will be posted to the procurement website as soon as it is available.

272/1/2023

Procurement Schedule

• Thank you in advance for your questions

• Reminder that email questions will be accepted through Friday (2/3/2023) by 5pm CT

- jsc-SMAEC3@mail.nasa.gov

• Answers will be provided in writing and posted at SAM.gov

- https://sam.gov/opp/2f47b1cd25e540b6ab8db9b516e3 1035/view

282/1/2023

Question Schedule mailto:jsc-SMAEC3@mail.nasa.gov https://sam.gov/opp/2f47b1cd25e540b6ab8db9b516e31035/view

• February 2, 2023 via TEAMS.

- Meetings will be the top of each hour starting at 9am CT.

• No more than 4 individuals may represent any party or team of parties.

• Only one meeting will be allowed per company.

• Meetings will not exceed 25 minutes in length.

292/1/2023

One-on-One Communication with Industry

• SMAEC III Public Websites

- https://www.nasa.gov/jsc/procurement/smaec3

- https://sam.gov/opp/2f47b1cd25e540b6ab8db9b516e31035

/view

• NASA/JSC Contract Opportunities

- https://sam.gov/content/home

• JSC Procurement Website

- https://www.nasa.gov/jsc/procurement

• Industry Assistance Office, JSC Bldg. 1

- jsc-industry-assistance@mail.nasa.gov

302/1/2023

How to Get Connected https://www.nasa.gov/jsc/procurement/smaec3 https://sam.gov/opp/2f47b1cd25e540b6ab8db9b516e31035/view https://sam.gov/content/home https://www.nasa.gov/jsc/procurement mailto:jsc-industry-assistance@mail.nasa.gov

Johnson Space Center

Thank You for Attending!

Visit:

https://www.nasa.gov/jsc/procurement/smaec3

312/1/2023 https://www.nasa.gov/jsc/procurement/smaec3

Johnson Space Center

Backup

322/1/2023

CAS Cost Accounting Standards

CCP Commercial Crew Program

CFE Commercial Furnished Equipment

CLDP Commercial LEO Development Program

CoFR Certification of Flight Readiness

CPAF Cost-Plus-Award-Fee

CPFF Cost-Plus-Fixed-Fee

CSFO Center Safety and Fire Operations

DCAA Defense Contract Audit Agency

DRFP Draft Request for Proposal

EEE Electrical, Electronic, and Electromechanical

EHP EVA and Human Surface Mobility Program

EVA Extra Vehicular Activity

FAR Federal Acquisition Regulation

FFP Firm Fixed Price

FMEA Failure Mode and Effects Analysis

FMECA Failure Modes, Effects, and Criticality Analysis

GFE Government Furnished Equipment

GIDEP Government-Industry Data Exchange Program

GPE Government-wide Point of Entry

332/1/2023

Acronyms

HLS Human Landing System

HRP Human Research Program

IHA Integrated Hazard Analysis

ISSP International Space Station Program

IDIQ Indefinite-Delivery/Indefinite-Quantity

LEO Low Earth Orbit

LOE Level of Effort

LTV Lunar Terrain Vehicle

NAICS North American Industry Classification System

NDE Nondestructive Evaluation

QA Quality Assurance

QE Quality Engineering

QMS Quality Management System

PRA Probabilistic Risk Assessment

R&M Reliability and Maintainability

RDT Requirements Development Team

RITF Receiving Inspection and Testing Facility

SE&I Systems Engineering and Integration

SMA Safety and Mission Assurance

SMAEC Safety and Mission Assurance Engineering Contract

WSTF White Sands Test Facility

342/1/2023

Acronyms (cont.)